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PROGRAM SUPPLEMENT NO. M003 Date: December 17, 1998
to
ADMINISTERING AGENCY-STATE AGREEMENT Location: 08-SBD-0-RDL
FOR FEDERAL-AID PROJECTS NO. 08-5083 Project Number: ER-3669(001)
I E.A. Number: 08-924321
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into
between the Agency and the State on 05/13/97 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.,515-�,r�j
approved by the Agency on orf (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT TERMINI:
In the City of Redlands on San Timoteo Canyon Road. - DAF#SKM-RED-002-0
TYPE OF WORK: EO/FA
PROJECT CLASSIFICATION OR PHASES) OF WORK LENGTH: 0.5 (MILES)
Preliminary Engineering [ ] Right-Of-Way
Construction Engineering [X] FORCE ACCOUNT [X] Construction
Estimated Cost Federal Funds Matching Funds
098 $11,365.00 LO
CAL
$11,365.00 OTHER
$0.00 $0.00 $0.00
CITY OF REDLANDS
STATE OF CALIFORNIA
Department of Transportation
Byl .
�E
u�ni 19�ha m�, a ayor BY 71te'P ��
Date January 19 1999 hief, Office of Local Programs
Attes '7 Project Implementation
Date
Title Lo lie Po Da - 3-
Cit
1 hereby certify upon my Persons-' knowledge that budgeted funds are available for this encumbrance.
Accounting Officer—)a Date J
Chaptertat Futes $11.365.00
s
Statitera ................
__. Program
282
Fund Source MOUNT
1997 26W-101-890
97-98 20-30.010-650 C 225000 892-F 11,365.00
Program Supplement 08-5083-M003- ISTEA Page 2 of 2
RESOLUTION NO, 5594
RESOLUTION OF INTENT TO ADOPT SPECIAL COVENANTS; REIMBURSEMENT OF
EMERGENCY RELIEF FUNDS FOR COSTS ASSOCIATED WITH DEBRIS REMOVAL AND
EMERGENCY PROTECTIVE MEASURES RELATED TO SAN TIMOTEO CANYON ROAD.
WHEREAS, the City of Redlands has applied for Federal Assistance for reimbursement of
costs associated with debris removal and other emergency measures on San Timoteo Canyon Road;
WHEREAS, the Federal Government requires that the Local Agency stipulate that as a
condition to payment of funds obligated to projects seeking reimbursement through the Emergency
Relief Program of the Federal Highway Administration, the Local Agene-y a ,cepts and will comply
with the coven?.rns or remarks �.ssociated with project administration-,
WHEREAS, the City of Redlands authorizes William C. Cunningham, Mayor of the City of
Redlands, as the official authorized to execute the agreement;
BE IT THEREFORE RESOLVED that the City of Redlands hereby agrees to the special
covenants and remarks attached hereto as Exhibit "A."
ADOPTED, SIGNED AND APPROVED this nineteenth day of January 1999.
Mayor 6f the CityofRedland' k
ATTEST:
"Ci t yI A4cr k'
Citi- of Redlands, Ca
08-SBD-6-RDL -
12/17/1998
ER-3669{001)
SPECIAL COVENANTS OR REMARKS
1 . The effective date of this agreement is 2/2/98 .
2 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be Performed at
regular intervals or as required for efficient operation of the
completed improvements .
3 . Emergency opening work will be reimbursed at 100% if completed
within 180 days from the initial day of storm occurrence. The
initial day of storm occurrence is February 2, 1998. Local
Agency records must clearly identify those costs incurred on or
after February 2, 1998. Incurred costs are defined as
disbursements made or in process for goods and services
delivered. Emergency opening work completed after July 31, 1998
will be funded at the federal-aid reimbursement ratio of 88 . 53%.
Restoration work, including Preliminary engineering, will be
reimbursed at an 88 . 53% ratio. The Local Agency will be
responsible for the matching requirement.
4 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate, Or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
5 . The work eligible for Federal Reimbursement shall be performed by
the Local Agency either by using their own forces or by contract.
The Local Agency must be able to identify the costs incurred at
each site and be subject to an audit for verification.
6. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report
covering the allowability of cost payments for each individual
consultant or sub-contractor incurring over $25,000 on the
project. The audit report must state the applicable cost
Principles utilized by the auditor in determining allowable costs ,
as referenced in CFR 49, part 18, Subpart C - 22, Allowable
Costs.
Program supplement 08-5083-M003- ISTEA Page 2 of 2