HomeMy WebLinkAboutContracts & Agreements_53-2002_CCv0001.pdf STATE OF CALIFORNIA—BUSINESS TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS Govemor
DEPARTMENT OF TRANSPORTATION
DIVISION OF AERONAUTICS—M.S.#40
1120 N STREET 0
P. O. BOX 942$73 Flex your power!
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SACRAMENTO, CA 94273-0001
PHONE (916) 654-4959 X. =yam '
FAX (916)653-9531 u
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March 20, 2002
Mr. Tom Fuj iwara
Assistant Public Works Director
City of Redlands
P.O. Box 3005
Redlands,CA 92373
Dear Mr.Fujiwara:
We are pleased to inform you that, acting on the authority of the California Transportation Commission,with the
approval of the Department,$7,500 in State Aeronautics funds has been allocated to the City of Redlands. These
funds are intended as a portion of the match for your Federal Aviation Administration(FAA)Airport
Improvement Program (AIP)Grant No. 3-06-0195-05 at the Redlands Municipal Airport. This project is to
install apron lighting;rehabilitate runway 8/26, including Runway Safety Area, approximately 4,505 ft x 75 ft.
Enclosed are four copies of the California Aid to Airports Program Grant Agreement— Federal AIP Matching
Funds. Please have the authorized official sign and return to the Department three copies of the Grant
Agreement, each with original signatures. A fully executed copy of the Grant Agreement will be returned to you.
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A single state payment will be made after the project has been completed and the FAA has approved a final
payment. However, the Department will consider requests for progress payments for projects that are unusually
large and/or have a lengthy acquisition process.
If you have any questions about the allocation and the grant agreement process, or anticipate problems with the
timely completion of this project,please call me at 916/654-5174.
Sincerely,
MICHAEL J.FARMER,Chief
Office of Aviation Programs
Enclosures
cc: Herman Bliss-FAA
John Milligan—FAA
"Caltrans improves mobility across California"
STATE OF CALIFORNIA AIRPORT: Redlands Municipal
DEPARTMENT OF TRANSPORTATION GRANT NO.: SBd-32-01-1-Mat
CALIFORNIA AID TO AIRPORTS PROGRAM
GRANT AGREEMENT-FEDERAL AIP MATCHING FUNDS
THIS AGREEMENT,MADE AND ENTERED INTO ON THI S 20th DAY OF MARCH 2002, BY AND
BETWEEN THE STATE OF CALIFORNIA,Department of Transportation,hereinafter referred to as"STATE,"
AND THE CITY OF REDLANDS,a political subdivision of the State of California,hereinafter referred to as "PUBLIC
ENTITY."
SECTION I
1. W.HEREAS,Section 21683.1 of the California Public Utilities Code auffiorizes the-California Transportation
Commission to allocate funds for a portion of the match for Federal Aviation Administration(FAA)Airport Improvement
Program(AIP)grants to certain airports upon the recommendations of the Department and pursuant to Department
regulations set forth in Title 21,Chapter 2.5,-Subchapter 4,Sections 4050,et seq.,of the California Code of Regulations;
and
2. WHEREAS,pursuant to the above authority,the California Transportation Commission allocated a maximum
amount of$7,500 from the Aeronautics Account in the State Transportation Fund by Resolution Number FDOA 2002-2
dated February 28,2002,the terms of which are made an express part of this Agreement.
NOW,THEREFORE,in consideration of the covenants and conditions hereinafter expressed,the parties agree as
follows:
SECTION H
1. PUBLIC ENTITY shall perform or contract for all work necessary to complete the following described airport
improvement(s) hereinafter referred to as "IMPROVEMENT":
Airport: Redlands Municipal
Federal AIP Grant No.: 3-06-0195-05
Detailed Project Description: Install apron lighting;rehabilitate runway 8,'26,including Runway Safety Area,
approximately 4,505 ft x 75&
Items in AIP Grant that are ineligible for State funding: None.
Total Federal AIP Grant $150,000
Less Cost of ineligible items $ 0
Total amount of AIP Grant eligible for State matching $150,000
MAXIMUM STATE PARTICIPATION: $ 7,500
(5%of eligible items in All?Grant)
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2. PUBLIC ENTITY shall comply with all special conditions set forth in the Funding Resolution issued by the
California Transportation Commission.
3. PUBLIC ENTITY shall deposit all monies received from STATE for IMPROVEMENT in Redlands Municipal
Airport Account within the PUBLIC ENTITY's Special Aviation Fund in accordance with Public Utilities Code
Section 21684.
4. PUBLIC ENTITY shall allow authorized STATE representatives to inspect the work being performed at any time
during construction of IMPROVEMENT.
5. PUBLIC ENTITY agrees to retain all books,records,and accounts relating to this Grant Agreement for a
minimum of three(3)years from the date of final payment to PUBLIC ENTITY after completion of IMPROVEMENT,
and shall make these documents available for examination by STATE upon request.
6. PUBLIC ENTITY shall Comply with all applicable STATE laws and regulations.
7. PUBLIC ENTITY shall indemnify and hold harmless the CALIFORNIA TRANSPORTATION
COMMISSION and the STATE and all officials and employees thereof from all claims,suits or actions of every kind,
brought for,or on account of,any damage or liability occurring by reason of,or resulting from:anything done or omitted to
be done by PUBLIC ENTITY under this Grant Agreement;with respect to the construction,operation and maintenance of
the IMPROVEMENT any act or omission by the PUBLIC ENTITY's Contractor or agents during the process of
constructing,operating or maintaining the IMPROVEMENT. PUBLIC ENTITY's duty to indemnify and save harmless
shall include the duty to defend,as set forth in Section 2778 of the Civil Code.
SECTION HI
1.STATE shall disburse the STATE's share of the project cost up to$7,500 not to exceed five percent(5%)of
payments received by the PUBLIC ENTITY from the FAA,in the manner described in paragraph 2 of this section.
However,in no event shall the total STATE disbursement exceed the sum of$7,500,unless authorized by supplemental
allocation from the California Transportation Commission and an amendment to this Agreement.
2. Upon receipt of request for payment by PUBLIC ENTITY,STATE agrees to make payments by one of the
following methods:
(a) PUBLIC ENTITY may,no more often than monthly in arrears, submit certifications of the percentage of the
work then completed,multiplied by 90 percent of the sum identified in paragraph I of this section along with a
copy of invoice to the FAA;or
I
(b) PUBLIC ENTITY may submit copies of Contractor's invoices for materials and services delivered as a hump-
sum payment request after construction of IMPROVEMENT has been completed,along with a copy of the
corresponding invoice sent to the FAA.
3. Regardless of the number of progress payments submitted, 10 percent of the STATE's share indicated in
paragraph I of this section shall be retained by STATE until final receipt of documentation acknowledging completion and
acceptance of IMPROVEMENT by PUBLIC ENTITY.
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4. PUBLIC ENTITY shalt refund to STATE any portion of the STATE funding share not expended to complete
IMPROVEMENT.
5. After the project has been completed and accepted by the FAA,STATE will pay the 10%balance of the withheld
STATE funds to PUBLIC ENTITY.
PUBLIC ENTITY'S ACCEPTANCE
CITY OF REDLANDS
Public Entity ATTEST:
By:
Lorr` Poyzer, y Clerk
Title: Mayor
Date: April 16, 2002
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Division of Aeronautics Division of Accounting
By: I hereby certify upon my own personal knowledge
R.AUSTIN WISWELL,Chief that allocated funds are available for the period and
purpose of the expenditure stated above.
Date:
Accounting Officer
Date:
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