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cz,ntaf' VA Contract No. SRFOICX403
Amendment A-1
STATE OF CALIFORNIA
THE RESOURCES AGENCY
DEPARTMENT OF WATER RESOURCES
AMENDMENT TO
FUNDING AGREEMENT
BETWEEN
THE STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
AND
CITY OF REDLANDS
PROJECT NUMBER 3610037-02
PROJECT NUMBER 3610037-03
FOR A CONSTRUCTION LOAN UNDER THE
SAFE DRINKING WATER STATE REVOLVING FUND LAW OF 1997
CITY OF REDLANDS
Project Number 3610037-02-
Project Number 3610037-03
Contract Number: SRF01 X403
Amendment Number: A-1
In consideration of the covenants and conditions as set forth herein and in that
certain agreement between the Parties referenced above the Parties agree to further
amend said agreement as follows:
1 ARTICLE A-6, titled "TIMING OF PROJECT", is deleted and replaced with;
"ARTICLE ,"A-O TIMING OF PROJECT
The Supplier shall certify to the State Department of Health services that the
Project is complete and ready for final inspection. The state Department of Health
Services will conduct a final inspection and certify that the Project is complete prior to
the facility being placed into operation. The date of such certification shall be the
Project Completion'Date for purposes of this Contract.
Supplier agrees to proceed expeditiously, and shall meet a Project Completion
[date of not later than April 1, 2006. Supplier's failure to meet said Project Completion
Date may, at the option of the state, be considered a material breach of contract and
may be treated as a default under Article 27."
2. subpart (a) titled "Repayment Terms'" of ARTICLE A-t 3, titled "REPAYMENT OF
PRINCIPAL AMOUNT OF LOAN ANIS INTEREST', is deleted and replaced with,
"(a) Repayment Terms
The supplier shall make semiannual payments to the State until the principal
amount of the loan is repaid in full. The State will invoice the Supplier semiannually for
principal and any interest payments, Such invoices will include a statement of the
outstanding principal amount of the loan, the amount of the payment which constitutes
principal to be paid, and the amount of the payment which constitutes interest if any, to
be paid. Supplier shall make level semiannual payments based on a standard
semiannual payment loan amortization method to be determined by the State. The
standard amortization method shall incorporate the outstanding loan principal as
determined by Article A-1 1, the loan repayment term specified herein, and the loan rate
of interest, as specified in Section 8 of this Contract.
Loan principal and interest payments shall be due and payable within thirty (30)
days from the date of the invoice. Principal and interest payments shall commence no
later than one (1) year from the Project Completion Date. All such payments shall be
made on a semiannual basis on January 1 and July 1 of each year. The first semiannual
principal and interest payment for this loan is projected to be due January 1, 2007. The
remaining payments shall be made semiannually thereafter until the principal amount of
the loan is repaid in full. The final semiannual payment shall be in an amount equal to
the then unpaid portion of the principal amount of the loan, plus any remaining unpaid
accrued interest. Interest on the principal shall not be deferred.
Unless earlier payment is required by the terms of this Contract, the entire
amount of the loan, principal, interest, delinquent interest, and any other charges or
fees shall be due and payable 20 years from the Project Completion Date, as set forth
in Article A-8."
3. Subpart 2, of ARTICLE C-2 titled "ADDITIONAL DHS REQUIREMENTS", is
deleted and replaced with:
"2. Supplier shall submit a Revised Emergency Operations Manual to the
Department of Health Services San Bernardino District Office no later than
May 1, 2005."
4. Subpart 3, of ARTICLE C-2 titled "ADDITIONAL DHS REQUIREMENTS", is
deleted and replaced with:
"3. Supplier shall submit a revised Tate Surface Water Treatment Plant
Operations Plan to the Department of Health Services San Bernardino
Distdct Office no later than October 1, 2006."
These modifications, comprise "Amendment A-1", and are incorporated into and
made part of that certain agreement between the State of California, Department of
Water Resources, and the City of Redlands, contract number SRFOICX403 dated
January 30, 2004. Except as modified, all other terms and conditions shall remain in
full force and effect,
DATE OF EXECUTION
Date of execution of this Amendment -1 shall be the date of the latest in time
execution by s party hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment A-1,
Approved as to Legal Form STATE OF CALIFORNIA
and Sufficiency: P, µ' DEPARTMENT OF WATER RESOURCES
f
By By,
C%hief Cours Chief "
p rtment of Water Resources Division of Fiscal Services
' Sacramento, California
Gate ytl 5 Dat;
City of Redlands
Supplie
�3
B fs
Signa urea
Gary G. Phelps
Mint blare
Municipal Utilities Director
Title
Cajon Street, Suite 15A
Address
Redlands, California 92373
STATE OF CALIFORNIA--THE RESOURCES AGENCY ARNOLD SCHWARZENEGGER,Govemor
DEPARTMENT OF WATER RESOURCES
1416 NINTH STREET,P.0,BOX 942836
SACRAMENTO,CA 94236-0001
(9161653-5791
Original in City Clerk' s files
IIA"Y 2 Fj 2M6 ccxc: Councilmembers, city Manager, Press
Honorable Susan Peppier
Mayor of the City of Redlands
A)
35 Cajon Street, Suite 15A
Post Office Box 3005
:�k- "a
Redlands, California 92373 J21rE—1�111-�,
SDWSRF Contract No. SI F01 CX403 Amendment A-1 - City of Redlands, Project
No.'s 3610037-02 and 3610037-03
Honorable Susan Peppier:
Enclosed is an executed original Safe Drinking Water State Revolving Fund loan
contract, No. SRF01 CX403 Amendment A-1, between City of Redlands and the State
of California. This Amendment extends your project completion date to April 1, 2006.
Funds provided under this agreement are to assist your community in meeting safe
drinking water standards for your domestic water supply.
If for any unforeseen reason you are unable to comply with any of the above
requirements, it is the sole responsibility of City of Redlands to notify your District Office
of the Department of Health Services as soon as possible.
The State commends the City of Redlands for taking steps to correct the deficiencies
that will be remedied by this project, in order to provide safe drinking water to your
consumers. If you have any questions, please contact Dennis Woods, DWR Associate
Analyst, at (91 6) 653-9724.
Sincerely,
Peria Netto-Brown, Chief
Division of Fiscal Services
Enclosure
cc: (See attached list.)
Mr Gary G. Phelps
Municipal Utilities Director'
City of Redlands
Municipal Utilities Department
30 Cajon Street, Suite 10
Post office Box 3005
Redlands, California 02373
Heather Collins Regional Engineer
San Bernardino district Office
Division of Drinking Water and
Environmental Management
Department of Health Services
404 West 4 th Street, Room 437
San Bernardino, California 02401
Mir. Steve Woods, S WSI F Program Manager'
Division of Drinking Water and
Environmental Management
Department of Health Services
Post Office Box 042732
Sacramento, California 04234-7320
Ms. Sylvia 0. Hunter, Chief
Safe Drinking Water Office, Roam 304
Department of Water Resources
Post Office Box 04 830
Sacramento, California 04230-0001
IVIS. Lord Silva
State Devolving Fund Program
Division of Drinking Water and
Environmental Management
Department of Health Services
Ms. Veronica Ramirez
Environmental Unit
Division of Drinking Water and
Environmental Management
Department of Health Services
MsNadine Feletto
Technical Support Unit
Division of Drinking Water and
Environmental Management
Department of Health Services
6 tT t F'CALIFORNIA-THE RES UIRt".ES AGENT �hp;' ARNOW SCHWARZENEGGER,Governor
DEPARTMENT OF WATER RESOURCES
1416 NINTH STREET,P.0,BOX 942836 C'C XC: ounc lmemb r
SACRAMENT0.CA 94236-0001 City Manager
(916) 653-5791 City Attorney �
MUD Dir.
Water Resources Chief
Press
Honorable Susan Peppier
Mayor of the City of Redlands �� � � � � t' � � �� n
8 Cajon Street, Suite 1 A � t � ��� eek
Past Office Box 809 � � .. �, ~. ;,, a°semi this
Redlands, California 92373shculto
. ,® ,. .
S WSRF Contract #SRF01 C 403 Am 'dment A-1 - City of Redlands, Project
No. 3610037-02 and 8619087-03
Honorable Susan Peppler„
Under the Safe Drinking Water State Revolving Fund Law of 1997, the Department of
Water Resources executed a funding agreement on January 89, 2994 with the City of
Redlands for a $7,355,000 construction loan. DWR has received authorization from
DHS to amend this funding agreement. This amendment extends the Project
Completion Gate from April 1, 2005 to April 1, 2098, as well as, the dates for the
revised Emergency Operations Manual from January 1, 2994 to May 1, 2005 and Tate
Surface Water Treatment Plant Operations flan from October 1, 2005 to October 1,
2006,`
Enclosed are five copies of Safe Drinking Water State Revolving Fund Contract
No. SRFi 1 CX408, Amendment:A-1. Please sign the enclosed amendment within 30
days of receipt and return to
Department of Water Resource
Safe Drinking Water Office
Attention: Dennis Woods, Room 894
Post Office Box 942886
Sacramento, California 94286-0001
One fully executed copy of this amendment will be returned to you.
The State commends the City of Redlands, for tatting steps to correct the deficiencies
that will be remedied by this project in order to provide safe drinking water to your
consumers. Please contact Dennis Woods, Associate Analyst, at (91 6) 658-9724 if you
have any questions concerning this amendment;
Sincerely;
m
Peria Netto-Brawn, Chief
Division of Fiscal Services
Enclosures
c. (See attached list.)
Mr. Gary G. Phelps, Municipal Utilities Director
City of Redlands
Municipal Utilities Department
35 Cajon Street, Suite 15A
Post Office Box 3005
Redlands, California 92373
Ms. Heather Collins, Regional Engineer
San Bernardino District Office
Division of Drinking Water and
Environmental Management
Department of Health Services
464 West 4th Street, Room 437
San Bernardino, California 92401
Mr. Steve Woods, SDWSRF Program Manager
Division of Drinking Water and
Environmental Management,
Department of Health Services
Post Office Box 942732
Sacramento, California 94234-7320
Ms. Sylvia 0. Hunter, Chief
Safe Drinking Water Office, Room 804
Department of Water Resources
Post Office Box 942836
Sacramento, California 94236-0001
Ms. Lord Silva
State Revolving Fund Program
Division of Drinking Water and
Environmental Management
Department of Health Services
Ms. Veronica Ramirez
Environmental Unit
Division of Drinking Water and
Environmental Management
Department of Health Services
Ms. Nadine Feletto
Technical Support Unit
Division of Drinking Water and
Environmental Management
Department of Health Services
RESOLUTION NO, 6203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
TO DESIGNATE AN AUTHORIZED REPRESENTATIVE FOR THE SAFE
DRINKING WATER STATE REVOLVING FUND LOAN, TO AUTHORIZE
EXECUTION OF THE NOTICE OF APPLICATION ACCEPTANCE, ANIS
ASSOCIATED ACTIONS AND TO AUTHORIZE THE MAYOR TO
EXECUTE THE FINAL LOAN AGREEMENT
WHEREAS, the City of Redlands has previously filed an application with the
California Department of Health Services for a Safe drinking Water State Revolving
Fund Loan, and
WHEREAS, the City of Redlands has completed planning and design processes
for improvements to the Henry Tate Water Treatment Plant in order- to meet the
requirements of the United States Environmental Protection agency Interim Enhanced
Surface Water Treatment;Rule, and
WHEREAS, it is in the best interests of Redlands' citizens to ensure that the
highest duality of water is reasonably available for domestic use, and
WHEREAS, the City is required to undertake certain actions in order to secure a
loan agreement for the Safe Drinking Water State Revolving Fund Program;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF REDLANDS AS FOLLOWS:
Section 1: The City Council authorizes the City of Redlands to enter into a
Final loan agreement for the Safe Brining Water State Revolving Fund in the amount sof
$7,355,000 at an interest rate of 2.340%, and authorizes the Mayor to execute the final
loan agreement upon receipt from the Mate.
Section 2: The City Council designates Cary C. Phelps, Municipal Utilities
Director, as the authorized representative of the City to sign the documents pertaining to
the loam application and administration of the lean, including the Notice of Application
Acceptance, reimbursement claims, budget and expenditure summaries, contractor's
release forms;,and project certifications;,
Section 3 The City Council designates the City's Fater Fuad as the source
of repayment for the. Safe Drinking Water State Revolving Fund Loan, and agrees to
increase rates if necessary to satisfy debt service over the term of the loan.
Section : The City Council authorizes the City Treasurer to serve as Fiscal
Agent for the Safe Drinking Tater State Revolving Fund Lean in accordance with the
requirements of the Fiscal Services Agreement,
ADOPTED, SIGNED AND APPROVED this x day of October. 2003
Mayer 1-1c City of Redlarx ds
Attest:
Deputy City Clerk, City of Redlands
Street Landfill in the amount of $45,000.00 and authorized the Mayor and
Deputy City Clerk to execute the contract on behalf of the City, and authorized
up to 25 percent over the bid amount to allow for actual quantities and
additional costs,
Agreement - Digester Mixing and Plant Water Pump Station - Oil motion of
Councilmember George, seconded by Councililicruber Gilbreath, the City
Council unanimously authorized the Mayor and Deputy City Clerk to execute an
agreetrient in the amount of $47,240,00 with Carollo, Engineers to furnish
engineering services for the design of a digester mixing system and plant water
pump station for the City's Wastewater Treatment Plant.
A rcement - California Street Landfill - On motion of Councilmember George,
seconded by Council ember Gilbreath, the City Council unanimously
authorized the Mayor and Deputy City Clerk to execute an agreement in the
amount of $30,400.00 with Tom Dodson and Associates to furnish
environmental review services for the acquisition of land adjacent to the
California Street Landfill and authorized staff to approve contingent costs of up
to 10 percent over the initial amount.
Resolution No. 6203 - Safe Drinking Water State Revolving Fund Loan -
Councilmember George moved to approve Resolution No. 6203, a
resolution of the City Council designating an authorized representative for
the Safe Drinking Water State Revolving Fund Loan, to authorize
execution of the Notice of Application Acceptance and associated actions,
and to authorize the Mayor and Deputy City Clerk to execute the final loan
agreement. Motion seconded by Councilmember Gilbreath and carried
unanimously.
Contract "B" Water Agreement - On motion of Councilmember George,
seconded by Councilmember Gilbreath, Council unanimously approved the
transfer of a City of Redlands Contract "B" Water Agreement in the amount of
100 day inches of water from the City of Redlands to Gene Belk Fruit Packers.
1300 and 1520 Zone Non-Potable Water Main Ptqiect - Oil motion of
Councilmember George, seconded by Councilmember Gilbreath, Council
unanimously authorized staff to approve contingent costs up to 25 percent over
the total bid amount, based on actual project quantities for the 1300 and 1520
Zone Non Potable Water Main project,
Resolution No. 6205 - Fire Marta p Assistance Sub--rant - On motion of
, et Ass'
Councilmember George, seconded by Councilmember Gilbreath, Council
unanimously approved Resolution No. 6205, a resolution of the City Council
designating an authorized agent for the execution of applications on behalf of
the City of Redlands for federal financial assistance under the Fire Management
Assistance Subgrain:through the State Office of Emergency Services,
October 21,-2003
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