HomeMy WebLinkAbout8003RESOLUTION NO 8003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Facilities
and Community Services Department has submitted an application for the destruction of certain
public records which are described m Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described m
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 15th day of October, 2019
Attest
Paul W Foster, Mayor
Donaldson, City Clerk
1
I VResolutionslRes 8000 8099\8003 -FCS Code Enforcement Destruction of Records.docx
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
Resolution was adopted by the City Council at a regular meeting thereof held on the 15th day of
October, 2019 by the following vote
AYES Councilmeinbers Barich, Tejeda, Momberger, Davis, Mayor Foster
NOES None
ABSENT None
ABSTAIN None
Donaldson, City Clerk
Exhibit "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division
Facilities & Community Services Department
Request Date
9/03/2019
Requester's Name and Job Title
Tabitha Kevan, Senior Manager, Facilities & Community Services
Requesters Siature
SLN.,`"-AL.,,,_
Department Head Signature
8 Approved by Chns Boatman
Descnption of Records
Code enforcement files including citations and case photographs
Location of Records
35 Cajon Street, Suite 222 (Facilities & Community Services office)
Number or Quantity of Records to be destroyed
16 Banker's boxes
This request is to destroy the
& Duplicates)
ORIGINALS DUPLICATES BOTH (Originals
Dates of each record or inclusive dates of each record series
From 1988 to 2016
This request is approved by City Council on
�-L��1I l
Mayor of the City of Redlands
ATTEST
A -444m-
. Clerk
And approved by the City Attorney on
City Attorney
NOTE Attach the department head Certification to this request when submitting for approval
J \Fonns\Destroy Public Records\Form Request to Destroy Public Record
Exhibit "A"
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, mfonnation and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satisfied for all records included in the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
Chris Boatman
Facilities & Community Services Director
Date 9/03/2019