HomeMy WebLinkAboutContracts & Agreements_113-2009_CCv0001.pdf SIDE LETTER To CURRENT MEMORANDUM NDU F
UNDERSTANDING
BETWEEN THE CITY OF R.EDLANDS AND THE REDLANDS
AssoaAnON OF MID-MANAGEMENT EMPLOYEES ( MME)
FURLOUGH PROGRAM FOR FISCAL YEAR 2009-2010
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In June 2009, the City and RAMME representatives (hereinafter referred to as "unit") met to
discuss the economical issues facing the City of Redlands during the financial downturn.
Following these discussions, unit membership voted to approve the furlough program. The
parties agreed on the following which comprises the specifics of the Furlough Program.;
1. Unit employees shall take 80 hours of furlough for the 200912010 fiscal year.
2. Furloughs will begin with pay period beginning July 13, 2009.
3. Payroll will process the furlough time by one of the following methods:
. Employees will begin with a bank of 80 furlough Asa e hours, Each time
furlough hours are taken, the employee furlough u e bank will be reduced by
the amount taken. When the balance of the individual furlough usage bank
reaches"0". no more furloughs shall be taken.
b. Each unit employee will have 4 or 8 hours of furlough time deducted from
their pay check:each pay period and credited to their furlough pgiLbank.
c. When unit employee's furlough pqld bank reaches a balance of 80 hours, no
more furlough deductions will be taken.
d. Flours must be inaid bank before it can be used.
4. Employees shall designate on applicable forms distributed by Human Resources.
5. City Hall operations will be closed every Friday to accommodate taking furlough
hours through the end of the furlough period.
6. Departments that, due to operational needs such as field personnel and solid waste
operations, cannot close every Friday will be accommodated by an alternative method
to facilitate participation in the furlough program. `l"`he individual department or
division will be responsible for establishing an appropriate plan and communicating
the plan in advance to the union representatives and affected employees.
7. Employees with alternative schedules will be required to take their furlough hours at
intervals determined by their specific department or division. Advanced notice of this
plan will be communicated with union representatives and affected employees.
8. Unit employees choosing the 8 hour option will need to convert to a 4/10 work
schedule upon the conclusion of the furlough period in November 2009 through April
20. 2010.
. Unit employees will not be allowed to utilize any accrued sick leave, vacation or comp
time to facilitate compensation on any designated furlough days,
0. Unit employees have the option to participate in the sick leave "give back" program
during the sick leave buy back period. NO TIME telt` IS GIVEN FOR USING
THESE HOUR °I't~ W�RD 80 IIOURS OF FURLOUGH REQUIREMENT.
SIDE LETTER—FURLOWH PROGRAM- RAM ME
a. Unit employees who qualify for the sick leave buy back may give back their
allotted amount (up to 48 hours) of accrued sick leave to use toward 80 hours
of required furlough time.
b, The designated hours shall be removed from the employees' sick leave balance
immediately.
c. Employees exercising this option will be required to submit the applicable
form.
d. Employees exercising this option will not be able to retract this choice after the
hours have been removed from their sick leave balance.
11 All Unit employees including, employees hired after the date of this agreement,
through June 30, 2010, will be required to participate in the furlough program, on a
prorated basis.
12. Unit employees out on approved extended leave will be exempt from furlough hour
deductions only during their approved leave period.
13, Furlough hours taken shall be considered as hours worked for the purpose of
calculating overtime.
14. if there is a significant increase in employee workload expectations in relation to any
furlough days taken, the Department Director will consult with the Human Resources
Director, union representatives and affected employees.
15. Department Directors will be responsible for establishing staffing levels and
scheduling operations.
16, Unit employees will receive frequent communication on the status of the budget and
the need for and use of any furlough days.
This side letter will be in effect from July 7, 2009 through lune 30,2010.
REDLANDS ASSOCIATION OF NIANAGEMENT Y�,-
)EMPLOYEES: CITY 4F rEe,DE A�rDS:
TODD HOU,$t.FY, DATE Pat Gilbreath DATE
RAMME PRF sIDEN'r MAYOR Pro Tejo
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_SCt3 - E�sTRA, DATF.�
HUMAN RESOURCES DjRFcToR
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The City Council meeting reconvened at 6:20 P.M.
CLOSED SESSION REPORT
City Attorney McHugh announced there was no reportable action taken during
the closed session.
NEW BUSINESS
City Furlough Program - Human Resources Director Scott-Leistra
reported the City has been involved in discussions with City employees
regarding the furlough program for Fiscal Year 2009-2010. Four units
have signed side letters agreeing to 80 hours of furlough time during the
current fiscal year. The Redlands Association of Safety Management
Employees have also agreed but the document is not ready for execution at
this time. Councilmember Aguilar acknowledged those employees who
stepped forward during this financial crisis. Councilmember Bean noted
the citizens appreciation for the employees contributions. Councilmember
Gallagher thanked the participating employees noting the citizens are also
sacrificing by not having available as many hours of service from City
employees. Mayor Pro Tem Gilbreath said this was a team effort and
expressed appreciation to the participating employees. Councilmember
Gallagher moved to approve the side letters regarding acceptance of Fiscal
Year 2009-2010 employee furlough program for the Redlands Association
of Management Employees, Redlands Association of Mid-Management
Employees, the General Employees Association of Redlands and the
Redlands Civilian Safety Employees Association and authorized the Mayor
Pro Tem to execute the documents on behalf of the City. Motion seconded
by Councilmember Aguilar and carried by AYE votes of all present.
ADJOURNMENT
There being no further business, the City Council meeting adjourned at
6:25 P.M.
The next regular meeting scheduled to be held on August 18, 2009, will not be
held. The next City Council meeting will be held on September 1, 2009.
City Clerk
August 4,2009
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