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HomeMy WebLinkAboutContracts & Agreements_154-2004_CCv0001.pdf MEMORANDUM OF UNDERSTANDING Between THE CITY OF REDLANDS And THE REDLANDS ASSOCIATION OF MID-MANAGEMENT EMPLOYEES (RAMME) July 1, 2004_TLS 30, 2009 MEMORANDUM OF UNDERSTANDING RFDLANDS ASSOCIATION OF MID-NIANAGENIENTEINIPLOYEES TABLE OF CONTENTS TITLE PAGE ARTICLE I TENNI OF MEMORANDUM OF I INDERSTANDING 3 ARTICLE 2 PREAMBLE 3 ARTICLE 3 RECOGNITION 3 ARTICLE 4 MANAGEMENT RIGHTS 3 SALA RIE S,.RETIREMENT AND OTHER PAY ARTICLE 5 SALARIES 4 ARTICLE 6 RETIREMENT 4 ARTICLE 7 DEFERRED COMPENSATION' -5 ARTICLE 8 LONGEVITY PAY 5 ARTICLE 9 INSURANCE ADJUSTMENT 5 INSURANCE, LEAVE AND TIME OFF PROVISIONS ARTICLE 10 HEALTH INSURANCE 5 ARTICLE I I DENTAL INSURANCE 5 ARTICLE 12 VISION CARE 5 ARTICLE 13 LIFE INSURANCE 6 ARTICLE 14 VACATION 6 ARTICLE 15 SICK LEAVE 6 ARTICLE 16 BEREAVEMENT LEAVE 7 ARTICLE 17 EXECUTIVE LEAVE 7 ARTICLE IS LEAVE OF ABSENCE WITHOUT PAY 8 ARTICLE 19 MILITARY LEAVE 8 ARTICLE 20 HOLIDAYS 8 ARTICLE 21 EDUCATION LEAVE 9 ARTICLE 22 EDUCATION REIMBURSEMENT 9 ARTICLE 23 STATE DISABILITY INSURANCE (S.D.I.) 9 GENERAL PROVISION'S ARTICLE 24 PERSONNEL FILE 9 ARTICLE 25 DUES DEDUCTION 10 ARTICLE 26 DIRECT DEPOSIT 10 ARTICLE 27 FAIR LABOR STANDARDS ACT 10 ARTICLE 28 PREVAILING BENEFITS 10 ARTICLE 29 SAVINGS CLAUSE 10 ARTICLE 30 BILINGUAL PAY 10 2 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REDLANDS AND THE REDLANDS ASSOCIATION OF MID-lav' E.MPLOYEFS (RAMME) July, 1, 2004 June 30, 2009 ARTICLE I TERM OF MEMORANDUM OF UNDERSTANDING The City of Redlands (City) and the Redlands Association of Mid-Management. Employees (RAM-.\4E) agree that the provisions of this Memorandum of Understanding (M.O.U.) shall become effective on July 1, 2004 and shall expire on June 30, 20M ARTICLE 2 PREAMBLE It is the intent and purpose of this M,O,U. to set forth the understanding of the parties reached as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between employees represented by The Redlands Association of Mid-Management Employees (RAMME)and the City of Redlands. ARTICLE 3 RECOGNITION A unit employee shall be defined as an employee of the City and assigned to the R -.MME unit by the City Manager in accordance with City policies and procedures. ARTICLE 4 MANAGEMENT RIGHTS The authority of the City includes the exclusive right to deteniiine the mission of its constituent departments, commissions and boards; set standards of service; determine the procedures and standards of selection for ern ploytilent and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of' work; maintain the efficiency of governmental operations; determine the methods all means s d personnel by e which government operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work, provided, however, that the exercise and retention of such rights does not preclude employees or their representatives from meeting and conferring over the practical consequences that decisions on these matters may have on wages, hours and other tertils and conditions of employment. 3 SALARIES, RETIREMENT AND O'lFHER PAY ARTICLE 5 SALARIES Year 1: Effective the first full pay period afterJuly 1, 2004, all Unit classifications shall be adjusted and shall be placed at a range which is eighteen percent (18%) below the July 2004 median as determined by the mutually conducted salary S11-VY. In addition. all Unit classifications shall receive a three percent (3%) salary adjustment toward the 2004 median. In no case shall a Unit member receive more than the established median for their jolt classification. Year 1 Effective the first frill pay,period after July 1, 2005, all Unit classifications shall receive a five percent (5%) salary adjustrilent toward the 2004 median. In no case shall a Unit member receive more than the established median for their job classification. Year 3: Effective the first full pay period after July 1, 2006, all Unit classifications shall receive a five percent (5%) salary adjustment toward the 2004 median. In no case shall a Unit member receive more than the established median for theirjob classification. 'year 4: Effective the first full pay period after July 1, 2007, all Unit classifications shall be brought to the 2004 median. Unit employees shall be placed in their new ranges in such manner as to ensure that the employee's salary is not reduced and in accordance with the City's Personnel Rules and Regulations. In no case shall a Unit member receive more than the established median for their job classification. Year 5. Effective the first full pay period after July 1, 2008, all Unit employees shall receive a cost of living adjustment equal to the Bureau of Labor Statistics published Consumer Price Index for All Urban Consumers (CP1-U) for the Riverside-Sall Bernardino Area for the period of March 2007 to March 2008. This adjustment shall not exceed four percent (4%). ARTICLE 6 RETIREMENT --PUBLIC EMPLOYEES RETIREMENT SYSTEM The City shall continue to pay to the Public Employees' Retirement System on behalf of each Unit employee covered by this agreement all al-noura equal, to the required t"Init employee contribution to that system provided the contribution will not exceed a total of seven percent (7%) of regular compensation. These contributions shall, at the time of termination, belong to the Unit employee. The City shall continue to include in this contract with PERS, the following provisions: HIGHEST SINGLE YEAR SU'RVIVOR CONTINNUANCE 55 RETIREMENT FORMUTLA 4 ARTICLE 7 DEFERRED COMPENSATION The Coity agrees to make a contribution in April of each year:, on behalf of each Unit employee in the amount of eight hundred and sixty dollars (itl) per year to the City deferred compensation plan. AR'T`ICLE 8 LONGEVITY PAY I,Mit employees with twenty (20) years continuous service ith the City shall advance to Step "F'-' on the salary resolution effective at the beginning of the pay period beginning closest to the first day of their 1" year of service.. In the event than a Unit employee is riot at the E step when he/she is eligible l.e for the F step, at the completion f twerity 20) years of service, the Unit employee will advance to the next step in their salary rage, and continue to advance within the range based can merit until the Unit employee reaches the F step. ARTICLE 9 INSURANCE ADJUSTMENT The City agrees to pay each Chit employee a cash payment in the amount of one hundred fifty dollars ($1 50) to offset the co-payments and deductibles payable tinder their medical insurance plain. This insurance adjustment shall be pro-rated at tele dollars and fifty cents ($12.50)per month, INSURANCE, E VE AND TIME OFF PROVISIONS ARTICLE 10 HEALTH INSURANCE During the term of this * .O.U.,, the City shall provide a fully paid medical insurance plait for Unit employees and their eligible dependents. ARTICLE I1 DENTAL INSURANCE The Cite agrees to pay the full monthly premium for dental insurance under the Principal Financial dental plan or its equivalent for:: each employee in the tit-it and all eligible dependents. ARTICLE 1 VISION CARE The City shall rei iburse Unit employees ars amount up to two hundred twenty fide dollars($225) per year fir the purchase of frames and lenses or contact lenses for the Unit employee or their eligible dependents. 5 ARTICLE 13 LIFE. INSURANCE The City shall contribute the monthly premium for a lite insurance policy in the amount cal~twenty five thousand doll- 5,000) for all Unit employees. ARTICLE 14 VACATION The vacation accrual rates for Unit employees shall he as follows 1 .. 5 years of service 80 hours to _ 7 years of services 120 hours, 8 ... c years of services 128 hours 10- 11 years of service 136 hours 12 13 years of service 144 hours 14 - 15 years of service 152 hours 16 - 20 years of service 160 hours` ] years of service 168 hours 22 years of service 176 hours' 23 years of serv=ice 184 hours' 4 years of service 1,92 hours 5+ years of service 200 hours ARTICLE 15 SICK LEAVE A, ACCRUAL Sick leave shall accrue on. an hourly basis at the rate of eight (8) hours per calendar'month; of service, B. BUY BACK In November of each calendar year, each affected Unit employee may elect to be paid cash at his/her current hourly rate for each sick leave clay accumulated during the preceding calendar year in excess of six (b) sick leave days. A total of one (1) year's accumulation of ninety-six 96 hours must be on the books prior to any compensation being paid. In licit of this buy back, Unit employees may choose to accumulate all sick ave days', from calendar year to calendar year, to an unlimited amount :". ICK LEAVE USE UPON RETIREMENT .grit employees taping service retirement Under the PERS retirement plan may elect to have: all sickleave accrued at the time of retirement converted to cash value and applied to applicable medical insurance prerniuttts for the Unit employee and their eligible; dependents until said cash value is exhausted, subject to the conditions and limitations of the applicable insurance policy. 6 After completion of twenty (20) years of continuous service with the City, and upon service retirement under the PERS retirement plan, a Unit employee may elect fully paid medical insurance under the City's medical insurance program for the Unit employee and their eligible dependents. D. SICK LEAVE CASH OUT Upon separation of service with the City, Unit employees with ten (10) or more years of continuous service will be eligible to cash in unused sick leave at the following fon-nula: 10 -15 years of service 25% 16-20 years of service 35% 21+ years of service 50% Unit employees electing this option shall be responsible for any and all future health premiums, i.e. Unit employees shall exercise this option in lieu of the Sick Leave Use Upon Retirement option as described in Article 15.C. E. SICK LEAVE CONVERSION Upon execution of this M.O.U. the City shall process a PERS contract amendment providing Unit employees with the option of converting one hundred percent (100%) of individual sick leave accruals to service credit. The amendment shall be effective on or before July 1, 2005. This option shall be exercised in lieu of conversion to cash value. ARTICLE 16 BEREAVEMENT LEAVE In the event of the death in the immediate family, a Unit employee shall be compensated with two (2) days paid leave. In addition, Unit employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the Unit employee or spouse: spouse, child (including foster child or ward of the court), parent, grandparent, brother, and sister. The definition of immediate family shall also include the aunt and uncle of the Unit employee only. ARTICLE 17 EXECUTIVE LEAVE Unit employees shall receive Executive Leave in the amount of one hundred hours (100) per year. On January I of each calendar year, each full-time Unit employee shall be credited with one hundred (100) hours of executive leave. Unit employees hired between Julv I and October 31 of any calendar year shall be credited with fifty (50) hours of executive leave for that year, and Unit employees hired between November I and December 31 will not be credited with executive leave for that year, 7 ARTICLE IS LEAVE OF ABSENCE WITHOUT PAY If a Unlit employee takes more than five ( ) accumulateddays of leave without pay in a calendar year. commencing at the beginning of the sixth day of leave without pay and any day of leave without pay thereafter during the calendar year; sick leave and vacation accruals shall be adjusted proportionately to eliminate benefit accruals for any day:a Unit employee is on lease without pay status. ARTICLE 19 MILITARY LEAVE Military leave shall be granted in accordance with ;applicable State and Federal law. All Unit employees entitled to military leave shall give their department head an opportunity;; within the limits of military regulations, to detersnine when such leave shall be taken. Copies of the Unit employee's official military orders may be requested ARTICLE 20 HOLIDAY Those holidays which shall be honored for Unit employees include New Year's Day(January Martin Luther Ding Day(Third Monday in January) P'resident's day(Third Monday in February)` Memorial Day(Last Monday in May) Independence Lay(July 4) Labor lay(First Monday in September) Columbus Day(Second Monday ire October) Veteran's Day(November 11) Thanksgivir g Day Friday after Thanksgiving Iia Christraras lay(December ) Two (2) Floating Holidays *Umt employees hired after .line 30 of the calendar year shall be credited with only one floating holiday that year. When a holiday falls on a Saturday, Friday shall be designated as the holiday. When the holiday= falls on a Sunday, Monday shill he designated as the holiday. Christmas Eve Day shall he observed as a holiday when Christmas Day falls on "Fuesday, Wednesday, Thursday or l*riday. Lfnit enaployees shall not be allowed to carry holidays over from one calendar year to the next. Floating holidays accrued but not takers by December 3 l of each calendar year shall be paid off'in January of the year fallowing the year in which the holidays were ac:cr•ued., If a holiday falls on a Unit employee's regular day off, they will receive holiday compensation at the rate of their standard work schedule or will be entitled to tale- 8 another day off during the pay period with mutual consent of the Unit employee and department head- A TI "`LE 21 EDUCATIONAL LEAVE Each Unit employee shall receive one (1) educational leave day per calendar year. An Educational Leave day may be used for any purpose that enhances the UJI.i.it employee's professional development. Each Unit employee must use the Educational Leave day the year accrued. Educational Leave day cannot be carried from year to year and if not used by the end of the calendar year, is forfeited. ARTICLE 22 EDUCATIONAL REIMBURSEMENT Each Unit employee shall be entitled to up to one thousand dollars ($1,000) tuition reimbursement per calendar year for courses, books and other learning aids while attending an accredited school of higher learning. The course must be career related, pre- approved by the Unit employee's department head and the Unit employee must earn a passing grade to receive reimbursement. Upon the approval of the department head, a Unit employee may use up to two hundred- Fifty dollars (S250) per year of their Educational Reimbursement 'for attendance at a seminar or conference for the purpose ofprofessional development. ARTICLE 23 STATE DISABILITY INSURANCE JS.D.1.1 The City agrees to allow members of Unit to participate in State Disability Insurance (&DJ.) if they choose to do so at the Unit employee's expense, GENERAL PROVISIONS ARTICLE 24 PERSONNEL FILE No material, which can reasonably be construed, interpreted, or acknowledged to be derogatory,, shall be placed in a Unit employee's personnel file unless the Umit ernployee has been allowed to read such material and respond to it, in writing. The written response will also be placed in the personnel file. Upon request, any Unit employee shall have access to their personnel file, and shall have the right of reproduction, at cost, of their personnel file, in full or in part. No portion of a UTnit, employee"s personnel file shall be transmitted to anyone other than the City Manager, the Personnel Director, or Department Head. 9 ARTICLE 25 DU'ES DEDUCTION The City shall deduct one (1) month's current and periodic RAMME clues from the wages of each Emit employee who voluntarily executes and delivers to the City the payroll deduction authorization form., The Unit employees earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues check off authorized. When a Unit employee is in a non-pay status for an entire pay period, no withholding will be made to cover that pay period from fixture earnings. Its the: case of a Unit employee who is in a non-pay status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall he made, Ln this regard, all other to al and required deductions have priority over dues. ARTICLE 26 DIRECT DEPOSIT Direct ofemployee paychecks shall be available to Emit employees ARTICLE27 FAIL. LABOR STANDARDS ACT Unit employees shall be classified a "exempt" from the overtime provisions of the: Fair Labor Standards Act (FLA):, ARTICLE 2PREVAILING BENEFITS All benefits,privileges and working conditions enjoyed by Unit employees at the present time shall remain in full force, unchanged and unaffected in any manner, during the term of this M.O.U. unless changed by mutual consent. ARTICLE 29 SAVINGS CLAUSE If any provision of this I.O.U., or the application of such provision, should be rendered or declared invalid by any court action or by reason of any existing; or subsequently enacted legislation, the retraining parts or portions of this M,O.U. shall remain in full farce and effect. ARTICLE 30 BILINGUAL PA" Unit n ernbers shall be eligible for bilingual pay in accordance with the. City's Bilingual Pay Program and upon approval by the Depa-trnent Head and City Manager. 0 CITY OF R.EDLaAND d October 5 2004 r,= y Buse peppler, Mayor Dat ATTEST: µ , orrr111.1/po zer, Cit r REDLANDS ASSOCIATION OF MID-MANAGEMENT EMPLOYEE Bit Hernsle , RA ME st ent LL to 6E i�Lk _0 rig, tov G g G, RAMME creta l t I1 East Valley COMPASS Initiative, approved an additional appropriation of the same to the Police Department to fund management and personnel costs of this initiative, and authorized the Mayor and City Clerk to sign all necessary documents related to this subject. Funds - Police Vehicle - On motion of Councilmember Harrison, seconded by Councilmember Gil, the City Council unanimouslyapproved an additional appropriation of $18,967.50 using asset forfeiture funds and authorized the purchase of one unmarked police vehicle. Funds - Operation Grace - Cool Center for Seniors - On motion of Counciftnember Harrison, seconded by Councilmember Gil, the City Council unanimously accepted and authorized the expenditure of a S6,900.00 grant from Operation Grace, acting as administrator for the California Public Utilities Commission to provide a Cool Center for senior citizens. !Contract - Animal Control Trucks - On inotion of Councilmember Harrison, seconded by Councilmeniber Gil, the City Council unanimously awarded a bid for the purchase of two animal control trucks and accessories to Redlands Ford in the amount of 573,117.22. MQU - RAME - On motion of Councihncmber Harrison, seconded by Councilmember Gil, the City Council unanimously ratified the Memorandum of Understanding (MOU) with the Redlands Association of Management Employees (RAMLE) and authorized the Mayor and City Clerk to execute the document on behalf of the City. MOU - RAMME - On motion of Councilmember Harrison, seconded by Councilmember Gil, the City Council unanimously ratified the Memorandum of Understanding (MOU) with the Redlands Association of Mid-Management Employees (RAMME) and authorized the Mayor and City Clerk to execute the document on behalf of the City. MOU - RCSEA - On motion of Councilmember Harrison, seconded by Councilmember Gil, the City Council unanimously ratified the Memorandum of Understanding (MOU) with the Redlands Civilian Safety Employees Association (RCSEA) and authorized the Mayor and City Clerk to execute the document on behalf of the City Corsa pensgtion - Cit L,Treasurer_and,Cit y Icrk - On motion of Councilmeniber Harrison, seconded by Councilmember Gil, the City Council unanimously approved the requests from the City Treasurer and City Clerk and granted them the same salary increases and beriefits as were approved for the members of the Redlands Association of Management Employees, Approval included 25,0K00 life insurance, S225.00 yearly for vision care, and salary increases as follows: 5 percent effective July 2004, 3 percent effective July 2005, 2 percent October 5,2004 Page 4