HomeMy WebLinkAboutContracts & Agreements_223-2003_CCv0001.pdf THE _____-_-__ ASSOCIATION _- MID-MANAGEMENT EMPLOYEES_
MEMORANDUM OF UNDERSTANDING
REDLANDS ASSOCIATION OF MID-MANAGEMENT EMPLOYEES
TABLE OF CONTENTS
TITLE PAGE
ARTICLE I TERM OF MEMORANDUM OF UNDERSTANDING 3
ARTICLE2 PREAMBLE 3
ARTICLE 3 RECOGNITION 3
ARTICLE 4 MANAGEMENT RIGHTS 3
SALARIES, RETIREMENT AND OTHER PAY
ARTICLE 5 SALARIES 4
ARTICLE 6 RETIREMENT 4
ARTICLE 7 DEFERRED COMPENSATION 4
ARTICLE 8 LONGEVITY PAY 4
ARTICLE 9 INSURANCE ADJUSTMENT 4
INSURANCE, LEAVE AND TIME OFF PROVISIONS
ARTICLE 10 HEALTH INSURANCE 5
ARTICLE I I DFNTAL INSURANCE 5
ARTICLE 12 VISION CARE 5
ARTICLE 13 LIFE INSURADICE 5
ARTICLE 14 VACATION 5
ARTICLE 15 SICK LEAVE 6
ARTICLE 16 BEREAVEMENT LEAVE 6
ARTICLE 17 EXECUTIVE LEAVE 7
ARTICLE 18 LEAVE OF ABSENCE WITHOUT PAY 7
ARTICLE 19 MILITARY LEAVE 7
ARTICLE 20 HOLIDAYS 7
ARTICLE 21 EDUCATION LEAVE 8
ARTICLE 22 EDUCATION REIMBURSEMENT 8
ARTICLE 23 STATE DISABILITY INSURANCE QS.Dl) 9
GENERAL PROVISIONS
ARTICLE 24 PERSONNEL FILE 9
ARTICLE 25 DUES DEDUCTION 9
ARTICLE 26 DIRECT DEPOSIT 9
ARTICLE 277 FAIR LABOR STANDARDS ACT 9
ARTICLE 28 PREVAILING BENEFITS to
ARTICLE 29 SAVINGS CLAUSE 10
ARTICLE 30 BlLfNGUAI,PAY Itl
2
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF ILEI LANDS
AND
THE REDLANDS ASSOCIATION OF MID-MANAGENIENT EMPLOYEES
(RANIME)
July 1, 2003 ---June 30, 2004
ARTICLE I TERM OF MEMORANDUM OF UNDERSTANDING
The City of Pedlands, (City) and the Redlands Association of Mid-Management
I
Employees (RAMME) agree that the provisions of this Memorandum of Understanding
N.O.U.) shall become effective on July 1, 2003, and shall expire on June 30, 2004.
ARTICLE 2 PREAMBLE
It is the intent and purpose of this M.O.U. to set forth the understanding of thea parties
reached as a result of meeting and conferring in good faith regarding, but not firmted to.
matters relating to the wages, hours, and tea ns and conditions of employment between
employees represented by The Redlands Association of Mid-Management Employees
(RAMME) and the City of Redlands.
ARTICLE RECOGNITION
A unit employee shall be defined as an employee of the City and assigned to the RAMME
unit by the City Manager in accordance with City policies and procedures.
ARTICLE 4 MANAGEMENT RIGHTS
The authority of the City includes the exclusive right to determine the mission of its
constituent departments, commissions and boards-, set standards of service; determine the
procedures and standards of selection for emplo),1-nent and promotion; direct its
employees; take disciplinary action; relieve its employees from duty because of lack of
work or for other legitimate reasons; maintain the efficiency of work-: maintain the
efficiency of governmental operations, determine the methods, means and personnel by
which government operations are to be conducted; deten-nine the content of job
classifications; take all necessary actions to carry out its mission in emergencies; exercise
complete control and discretion over its organization and the technology,of performing its
work, provided, however, that the exercise and retention of such rights, does not preclude
employees or their representatives from meeting and conferring over the practical
consequences that decisions on these matters may have oil wages, hours and other terms
and conditions of employment,
3
SALARIES,RETIREMENT AND OTHER PAY
ARTICLE 5 SALARIES
Effective July 1, 2003, all Unit employees shall receive a two percent(2%) wage
increase.
ARTICLE 6 RETIREMENT —PUBLIC ENMPLOYEES RETIREMENT SYSTEM
The City shall continue to pay to the Public Employees' Retirement System on behalf of
each Unit employee covered by this agreement an amount equal to the required Unit
employee contribution to that system provided the contribution will not exceed a total of
seven percent (7%) of regular compensation. These contributions shall, at the time of
termination, belong to the Unit employee.
The City shall continue to include in this contract with PERS, the following provisions:
HIGHEST SINGLE YEAR
SURVIVOR CONTINUANCE
2% @-,,, 55 RETIREMENT FORMULA
ARTICLE 7 DEFERRED COMPENSATION
The City agrees to inake a contribution in April of each year, on behalf of each Unit
employee in the amount of eight hundred and sixty dollars ($860) per year to the City
deferred compensation plan.
ARTICLE S LONGEVITY PAY
Unit employees with twenty (20) years continuous service with the City shall advance to
Step "I"' on the salary resolution effective at the beginning of the pay period beginning
closest to the first day of their 21" year of service. In the event that a Unit employee is
not at the E step when he/she is eligible for the F step, at the completion of twenty (20)
years or sci-vice, the Unit employee will advance to the next step in their salary range, and
continue to advance within the range based on incru until the Unit employee reaches the
F step.
ARTICLE 9 INSURANCE ADJUSTMENT
The City agrees to pay each Unit employee a cash payment in the amount of one hundred
lifty dollars (Sl 5:0) to offset the co-payments and deductibles payable under their medical
insurance plan. This insurance adjustment shall be pro-rated at twelve dollars and fifty
cents (S 12.50)per month.
4
INSURANCE, LEAVE AND TIME OFF PROVISIONS
ARTICLE 10 HEALTH INSURANCE
During the ten-n of this M.O.U., the City agrees to provide a fully paid medical insurance
plan for Unit employees and their eligible dependents.
ARTICLE I I DENTAL INSURANCE
The City agrees to pay the full monthly premium for dental insurance for Unit employees
and their eligible dependents under either the City's self-insured dental plan or Denti-
Care dental plan.
The City agrees to explore potential insurance changes or alternatives, including full
insurance and increasing maximum insurance cap provided there is no additional cost to
the City for such potential insurance changes.
ARTICLE 12 VISION CARE
The City agrees to reimburse each Unit employee an amount of tip to two hundred fifty
dollars (S250) every twenty four (24) months for the purchase of frames and tenses or
contact lenses for the Unit employee or their eligible dependents.
ARTICLE 13 LfFE INSURANCE
The City shall contribute the monthly premium for a life insurance policy in the amount
of twenty five thousand dollars ($25,000) for all Unit employees.
ARTICLE 14 VACATION
The vacation accrual rates for Unit employees shall be as fiollows:
1 - 5 years of service 80 hours
6 - 7 years of service 120 hours
8 -19 years of service 128 hours
10-- 11 years of service; 136 hours
12 - 13 years of service 144 hour,,;
14 - 15 years of service 152 hours
16 - 20 years of service 160 hours
21 vears of service 168 hours
22 years of service 176 hours
years of service 184 hours
24 years of service 192 hours
25+ years of service 200 hours
5
ARTICLE 15 SICK LEAVE
A, ACCRUAL
Sick leave shall accrue on an hourly basis at the rate of eight (8) hours per calendar month
of service:
11, BUY BACK
In November of each calendar year, each affected Unit employee may elect to be paid
cash at lus/her current hourly rate for each sick leave day accumulated during the
preceding calendar year in excess of six (6) sick leave days. A total of one (1) year's
accumulation of ninety-six (96) hours must be on the books prior to any cornpensation
Tieing paid. In lieu of this buy back, Unit employees may choose to accumulate all sick
leave days, from calendar year to calendar year, to an Unlimited aniount.
C. SICK LEAVE USE UPON RETIREMENT
Unit employees taking service retirement under the PERS retirement plan may elect to
have all sick leave accrued at the time of retirement converted to cash value and applied
to applicable medical insurance premiums for the Unit employee and their eligible
dependents until said cash value is exhausted, subject to the conditions and limitations of
the applicable insurance policy.
After completion of twenty (20) years of continuous service with the City, and upon
service retirement under the PERS retirement plan, a Unit employee may elect fully paid
medical insurance under the City's medical insurance prograrn for the Unit employee and
their eligible dependents.
D. SICK LEAVE CASH OUT
Upon separation of service with the City, Unit employees with ten (10) or more years of
continuous service will be eligible to cash, in unused sick leave at the f6flowing formula:
10-15 years of service 25%
16-20 years of service 35%
2'r-t- years of service 5t1%
Unit employees electing this option shall be responsible for any and all future health
premiums, i.e. Unit employees shall exercise this option in lieu of the Sick Leave Use
Upon Retirement option as described in Article 15.C.
ARTICLE 16 BEREAVEMEi"N'T LEAVE
Iia the event of the death in the irnmediate farnily, as Unit employee will be compensated
with two (2) days paid leave. In addition, Unit employees may be allowed to use accrued
6
sick leave with full pay not to exceed three (3) days. Immediate family shall be defined
as the following relatives to either the Unit employee or spouse: spouse, child (including
foster child or ward of the court), parent, grandparent, brother, and sister. The definition
of immediate fantily will also include the aunt and uncle of the Unit employee only.
ARTICLE 17 EXECUTIVE LEAVE
The City agrees, to increase Executive Leave to one hundred hours (100) per year. On
January I of each calendar year, each full-time Unit employee shall be credited with one
hundred (100) hours of executive leave. Unit employees hired between July I and
October 31 of any calendar year shall be credited with fifty (50) hours of executive leave
for that year, and Unit employees hired between November I and December 31 will not
be credited with executive leave for that year.
A total of eighty (80) hours of Executive Leave must be used. by December 31, 2003, or
will be forfeited. A total of twenty (20) hours shall be credited to each full time Unit
employee (regardless of their hire date) to account for the 2003 calendar year, effective
November 24, 2003, and must be used by June 30, 2004.
ARTICLE 18 LEAVE OF ABSENCE WITHOUT PAY
If a Unit employee takes more than five (5) accumulated days of leave without pay ill a
calendar year, commencing at the beginning of the sixth day of leave without pay and any
day of leave without pay thereafter during the calendar year; sick leave and vacation
accruals will be adjusted proportionately to eliminate benefit accruals for any day a Unit
employee is on leave without pay status.
ARTICLE 19 MILITARY LEAVE
Military leave shall be granted in accordance with applicable State and Federal law. All
Unit eniployees entitled to military leave shall give their department head an opportunity,
within the firrilts of military regulations, to determine when such leave shall be taken.
Copies of the Unit employee's official military orders may be requested.
ARTICLE 20 HOLIDAYS
Those holidays which will be honored for Unit employees will be those listed in
Resolution Nurnber 4831, signed on December 17, 1991. 'these include:
New YeaCs Day(January 1)
Martin Luther King Day (Third Monday in January)
President's Day (Third Monday ill February)
Memorial Day(Last Monday in May)
Independence Day(July 4)
Labor Day(First Monday in September)
7
C"olunabus Day (Second Monday in October)
Veteran's Day(November l 1)
Thanksgiving ivin Day
Friday after Thanksgiving Days
Christmas Day(December 2
Two ( ) Floating Holidays*
`Unit employees hired after June 30 of the calendar year shall be credited with only one
floating holiday that.. year.
Christmas Eve Day shall be observed as a holiday when Christaraas Day falls on Tuesday,
Wednesday, Thursday or Friday;
When a holiday falls on a Saturday, Friday shall be designated as the holiday. When the
holiday falls on a Sunday, Monday shall be designated as the holiday. Unit employees
shall not be allowed to carry holidays over from one calendar year to the nett. Floating
holidays accrued but not taken by December 31 of each calendar year will be paid off in
January of the year following the year in which the holidays were accrued, if a Holiday
falls on a Unit employee's regular days Gaff, they will receive holiday compensation at the
rate of their standard work schedule or will he entitled to take another day teff during the
pay period with mutual consent ofthe Unit employee and department head.
ARTICLE 21 EDUCATIONAL LEAVE
Effective with the hall ratification of the agreement, each Unit employee shall receive one
(1) educational leave day per calendar year: An Educational Leave day may be used for
any purpose that enhances the Unit employee's professional development.
Each Unit employee must use the Educational Lease day the year accrued. Educational
-cave day cannot be carried from year to year and if not used by the end of the calendar
year, is forfeited.
ARTICLE E 2 EDUCATIONAL REIMBURSEMENT
Effective with the full ratification of the agreement, each Unit employee shall be entitled
o up to one thousand dollars ($1,000) tuition reimbursement per calendar year for
courses, hooks and other learning aids while attending an accredited school of higher
learning. 'T'he course must be career related, pre-approved by the Unit employee's
department head and the Unit employee must earn a passing grade to receive
r%einaburserment.
Upon the approval of the department head, as Unit employee nrraay use up to two unfired
fifty dollars ($250) per year of their Educational Reimbursement for attendance at a
seminar or conference for the purpose of professional development.
ARTICLE 23 STATE DISABILITY INSURANCE (S.D.I®l
The City agrees to allow members of Unit to participate in State Disability Insurance
(5.131) if they choose to do so at the Unit employee's expense.
GENERAL PROVISIONS
ARTICLE 24 PERSONfNEL FILE
No material, which can reasonably be construed, interpreted, or acknowledged to be
derogatory, shall be placed in a Unit employee's personnel file unless the Unit employee
has been allowed to read such irtaterial and respond to it, in writing. The written response
will also be placed in the personnel file.
Upon request, any Unit employee shall have access to their personnel rile, and shall have
the right of reproduction, at cost, of their personnel file, in full or in part. No portion of a
Unit employee's personnel file shall be transmitted to anyone other than the City
Manager, the Personnel Director, or Department Head.
ARTICLE 25 DUES DEDUCTION
The City shall deduct one (l) month's current and periodic RAMME dues frorn the wages
of each Unit employee who voluntarily executes and delivers to the City the payroll
deduction authorization form.
The Unit employee's earnings must be regularly sufficient after other legal and required
deductions are made to cover the amount of the dues check off authorized. When a Unit
employee is in a non-pay status for an entire pay period, no withholding will be made to
cover that pay period from future earnings.
In the case of a Unit employee who is in a non-pay status during only part of the pay
period., and the salary is not sufficient to cover the full withholding, no deduction shall be
made. In this regard, all other legal and required deductions have priority over dues,
ARTICLE 26 DIRECT DEPQSIT`
Direct deposit of employee paychecks will be available to Unit employees.
ARTICLE 27 FAIR LABOR STANDARDS ACT
Unit employees shall be classified as "exempt"' from, the overtime provisions of the Fair
Labor Standards Act(Ii LSA).
ARTICLE 28 PREVAILING BENEFITS
9
All benefits, privileges and working conditions enjoyed by Unit employees at the present
time. shall remain in full force, unchanged and unaffected in any manner, during the tern
of this M.O.U. unless changed by mutual consent.
ARTICLE 29 SAVINGSCLAUSE
If any provision of this M.O.U., or the application of such provision, should be rendered
or declared invalid by any court action or by reason of any existing or subsequently
enacted legislation, the remaining parts or portions of this M.O.U. shall remain in fill
force and effect.
,ARTICLE 30 BILNGUAL, PAS'
Unit members shall be eligible for bilingual pay in accordance with the City's Bilingual
Pay Program and upon approval by the Department Head and City Manager:
CITY OF .REDLANDS
November 18 , 2003
Karl N. (" asey„) Haws, Mayor Date
ATTEST,
*ePoyzer, ler
REDLAINDS ASSOCIATION OF MID-MANAGEMENT EMPLOYEE '
Rick Cross, R.AMME President Date
el
F3i11 Nmsleyt MES etary Date
jnnounARA, ME Representative Date
1
Outside City Case (OSC) 04-29 for Tentative Tract Map 16292, APNs 298-193-
03 and 20, is consistent with the City of Redlands' General Plan and that the
public health, safety, and welfare, and the best interests of the citizens of
Redlands are served by the City's continued processing of the application.
- The reorganizations in the
Water and Wastewater Divisions of the Municipal Utilities Department was not
acted upon.
Contract - EEC Carpe - On motion of Councilmember Gilbreath, seconded by
Councilinernber Gil, the City Council unanimously approved a contract with
New linage Cornmercial Flooring for the purchase and installation of cal-pet at,
the Emergency Operations Center in the amount of$3,112.14 and authorized the
Mayor and City Clerk, to execute the contract on behalf of the City
Contract - Joslyn Senior Cemer—Carpet - On motion of Councilmember
Gilbreath, seconded by Councilmernber Gil, the City Council unanimously
approved a contract with New Image Commercial Flooring for the purchase and
installation of carpet in the office of the Joslyn Senior Center in the arnOUnt of
$1,455.72 and authorized the Mayor and. City Clerk to execute the contract oil
behalf of the City.
Resolution No. 6239 - Sala - Councilineniber Gil asked Police Chief
Bucermann for clarification of his proposed new position, Executive Police
Assistant. Councili-nember Gil expressed concerns about hiring new employees
before the City Council has had the opportunity to address the budget concerns
caused by the State's financial crisis. Mayor Peppier asked that staff bring back
suggestions regarding filled/unfi]led/un funded employee positions.
Councillrember Gil thought the City Council should approve any positions to be
filled. Councilmember Gilbreath Celt this discussion needed to be incorporated
with the budget review. Councilmernber Harrison moved to adopt Resolution
No. 6239, a resolution of the City Connell of the City of Pedlands establishing a
salary schedule and compensation plan for City employees and rescinding
Resolution No, 6218, Motion seconded by Counciltnernber George and carried
unanimously.
Amend MOU - RAMME - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved
Amendment No. I (bereavement leave) to the Memorandum of
Understanding between the City of Redlands and the Redlands Association
of Mid-Management Employees and authorized the Mayor and City Clerk
to execute the Memorandum of Understanding on behalf of the City.
App jnLTjj in, - Libra v Board - The appointment to the A. K. Smiley Public
qL —q--_ _-L—
Library Board was not acted upon.
December 16,2003
Page 4
ME1C) >ENT I
Article 16 of the Nfernorandtim of Understanding between the City of Redlands and the
Redlands Association of=`ti#Iid Mr, ana4genlcnt Employees shall he amended as follows
Article lei BEI 1 A'v't M.1 NI' 1_.EAV
In the event of the death In the immediate family, a Unit enrlrloyee will be compensated
with four( ) days (raid leave, In addition, Unit employees may be allowed to use accrued
sick, leave with full pay not to exceed three t 3 days. hlimediate family shall be defined
its the following relatives to either the Unit etliployce or spouse-, spouse, child (including
foster child or ward of the court), parent, grandparent, brother and sister. The definition,
ofinuriediate family will also include the aura acrd Uncle of the tjrlit employee only.
CITY OF REDLANDS
Cate: 12 2 Qtt _
Ma r
-9111m
'F'F ST
t
REDLANDS ASSOCIATION OF MID MANAGEMENTEMPLOVEES
Dater,. ._. _..
Miele Cross, 1'v' MML President:
d ill Ilctnsley, RANIM ceret.ary
l..on V Y rn nu, Rd - resentativ
MOU - RAMME - On motion of Councilmember George, seconded by
Councilmember Peppier, the City Council unanimously ratified the
Memorandum of UnderstandinMOU) with the Redlands Association of
Mid-Management Employees (RAMME) and authorized the Mayor and
City Clerk to execute the MOU on behalf of the City.
MQLJ - _QEA - On rnotion of Councilmember George, seconded by
Councilmember Peppler, the City Council unanimously ratified the
Memorandum of Understanding (MOU) with the an Bernardino Public
Employves Association representing the General Employees Association of
Redlands (GEAR) arid authorized the Mayor and City Clerk to execute the
MO U on behalf'of the City.
Resolution No. 62L8 -_Saary - On motion ofCouncilincrnber George seconded
by Councilmember Peppler, the City Council unanimously adopted Resolution
No. 6218, a resolution of the City Council of the City of Redlands establishing a
salary schedule and compensation plan for City employees which reflects the
salary increases for the General Employees Association of Redlands and
Redlands Association of Mid-Management Employees approved by the City
Council in the Memoranda of Understanding for July 1, 2003, through June 30,
2004.
Funds - Donation - Paranjedic Program - On motion of Councilmember George,
seconded by Councilmember Peppler, the City Council unanimously accepted at
donation of S48,815,80 from the Estate of Jacqueline White to the City of
Redlands Paramedic Program arid authorized the expenditure of that amount for
the purchase of paramedic equipment, This generous gesture by Mrs. White was
in appreciation of the medical services provided by the Redlands
Firefighters/paramedics to her and her late husband.
COMMUNICATIONS
Sports Park Update - Public Works Director Mutter introduced Senior Civil
Engineer Bill Henisley who presented to PowerPoint reviewing the histoty and
current status of the Sports Park. Mr. Henisley expressed appreciation to Mayor
Haws for his work on this project and apolog
,ized that it was not completed
during his terns due to circurnstances (especially the San Bernardino Kangaroo
Rat) out of then- control, Mayor Haws expressed his appreciation to Public
Works Director Mutter arid his staff for their efforts and extended his personal
thanks to Mr. Hernsley for his outstanding perfonriance.
Trails Updat - An updated trails map was provided to each Counciltriernber.
Public Works Director Mutter reported the Trails Committee, will continue, to
work on this prQject especially in the canyon areas and prepared a General Plan
amendment for the entire community. Mayor Haws reminded staff and
Councilinciribers that the basic philosophy behind this project is that the trails
do not need development and maintenance, connectivity is very important, and
Noweniber 18,2003
Page 6