HomeMy WebLinkAboutContracts & Agreements_112-2015_CCv0001.pdf MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF REDLANDS
AND
REDLANDS ASSOCIATION OF SAFETY MANAGEMENT EMPLOYEES
JULY 1,2014-JUNE 30, 2017
Memorandum of Understanding
Between
City Of Redlands
and
Redlands Association of Safety Management Employees
July 1,2014—June 30,2017
ARTICLE 1 -TERM OF AGREEMENT
Except where expressly stated otherwise herein, the City and Association agree that the
provisions of this Memorandum of Understanding (MOU) shall become effective upon
adoption by the City Council and shall expire on June 30, 2017.
ARTICLE 2-PREAMBLE
It is the intent and purpose of this MOU to set forth the understanding of the parties
reached as a result of meeting and conferring in good faith regarding, but not limited to,
matters relating to the wages, hours, terns and conditions of employment between the
City of Redlands (hereinafter referred to as "City") and the Redlands Association of
Safety Management Employees (hereinafter referred to "Association"or "Unit").
ARTICLE 3 -RECOGNITION
The Association is the recognized employee organization for the personnel employed in
the Police Department and occupying the classifications of Police Lieutenant and Police
Commander.
ARTICLE 4-SALARIES
Effective the first payroll period following adoption by the City Council of the 2014-
2017 MOU,base salary shall be increased by three percent(3%).
Effective the first payroll period following July 1, 2015, base salary shall be increased by
three percent (3%).
Effective the first payroll period following July 1, 2016, base salary shall be increased by
three percent(311/o).
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RASME MOU2014-2017
The City shall maintain the following salary differentials at all times during the term of
this MOU:
Between bottom step Sergeant and bottom step Lieutenant 30%
Between bottom step Lieutenant and bottom step Commander 10%
ARTICLE 5 - RETIREMENT — PUBLIC EMPLOYEES' RETIREMENT
SYSTEM(PERS)
A. Effective the first payroll period following adoption by the City Council of the
2014-2017 MOU, all unit members other than "new members" as defined by the
PEPRA and/or California Government Code section 7522.04(f) shall individually
pay 3% of "compensation earnable" as defined in Government Code Section
20636, representing the member employee's contribution to CalPERS. These
contributions shall, at the time of termination, belong to the employee. All other
required contributions to CalPERS for unit members other than "new members"
as defined by the PEPRA and/or California Government Code section 7522.04(f)
shall be made by the City.
B. Effective July 1, 2015, all unit members other than "new members" as defined by
the PEPRA and/or California Government Code section 7522.04(f) shall
individually pay an additional 3% of "compensation earnable" as defined in
Governinent Code Section 20636, for a total of 6% of"compensation earnable" as
defined in Government Code Section 20636,representing the member employee's
contribution to CalPERS. These contributions shall, at the time of termination,
belong to the employee. All other required contributions to CalPERS for unit
members other than "new members" as defined by the PEPRA and/or California
Government Code section 7522.04(f) shall be made by the City.
C. Effective July 1, 2016, all unit members other than "new members" as defined by
the PEPRA and/or California Government Code section 7522.04(f) shall
individually pay an additional 3% of "compensation earnable" as defined in
Govermnent Code Section 20636, for a total of 9% of"compensation earnable" as
defined in Government Code Section 20630,representing the member employee's
contribution to Ca1PERS. These contributions shall, at the time of termination,
belong to the employee. All other required contributions to Ca1PERS for unit
members other than "new members" as defined by the PEPRA and/or California
Government Code section 7522.04(f) shall be made by the City.
D. Only as to unit members hired prior to January 1, 2013, the City shall individually
provide the following provisions in its contract with the PERS retirement system:
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RrtSME MOU2014-2017
3% @ 50 Retirement Formula
Survivor Continuance
Highest Single Year
E. The Public Employees' Pension Reform Act (PEPRA) and Application to PEPRA
Defined "New Members"
Unit members who are "new members" as defined by the PEPRA and/or
California Government Code section 7522.04(f), shall be required to pay a PERS
member contribution in an amount equal to 50% of the normal cost rate for the
Defined Benefit Plan provided for by PEPRA, in which the new member is
enrolled, rounded to the nearest quarter of I%, or the current contribution rate of
similarly situated employees, whichever is greater, pursuant to Government Code
section 7522.30.
Those new members shall be enrolled in the 2.7% at 57 Benefit Plan, as provided
for in Government Code section 7522.25(e), with a final compensation
measurement period of 36 consecutive months as set forth in Government Code
Section 7522.32(a), and their retirement benefits shall be calculated based on
"pensionable compensation" (Section 7522.10) rather than compensation earnable
(Section 20636).
F. To the extent permitted by law, retirement contributions herein made by the
employees shall be made on a pre-tax basis.
G. The City shall report to CaIPERS as compensation only the percent, if any, of the
Member contribution funded by the City.
ARTICLE 6—HEALTH AND OTHER INSURANCE
Health Insurance
A. Only for Unit members hired by the City prior to the adoption of the 2014-2017
MOU, the monthly health insurance rates described below in effect on January 1,
2013 are the "flat dollar" City contribution amount that shall be made regardless
of unit members being enrolled in Heath Net or other plans. The City shall fund
employee and eligible dependent medical insurance in an amount not less than the
January 1, 2013 PERS Choice health insurance rates (the highest of either the Los
Angeles area or other Southern California area as those terms are defined by
Ca1PERS.)
2013 PERS Choice Rates
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RASME MOU2014-2017
~� Premium
Premium Contribution:
Contribution: PERS Choice
Coverage Level PERS Choice Other
Los Angeles Southern
Area California €
—� — — Areas ---J
Employee Only $5$7.46 $611.30
Employee Plus One $1,174.92 i $1,222.60
Dependent:
E
Employee plus Two $1,527.40 $1,589.38 j
or more
Dependents:
B. Only for Unit members hired by the City prior to the adoption of the 2014-2017
MOU, effective January 1, 2015, and each January 1 thereafter, the City's funding
of employee and eligible dependent health insurance, regardless of unit members
being enrolled in Health Net or other plans, shall be increased in an amount equal
to 50% of the dollar amount of the increase, if any, in PERS Choice health
insurance rates (up to the higher of the Los Angeles or-Southern California areas).
The initial January 1, 2015 increase, if any, shall represent the differential
between the 2014 and 2015 rates.
C. Only as to Unit members hired on and after City Council adoption of the 2014-
2017 MOU, the City shall contribute to employee and eligible dependents the
following health insurance amounts:
Co vr,RA GE LEVEL TOTAL CITY
CONTRI&ITION
EE�nl ' $400
EE + 1 Dependent $600
E1r + Fa�til� $TUU
D. The City agrees to provide a stipend of $350.00 on a monthly basis for those
employees with alternative medical coverage who opt for the stipend in lieu of the
medical insurance benefit.
Dental Insurance
The City shall pay the full monthly premium for dental insurance under the Principal
Financial dental plan, or its equivalent, for Association members, spouses and all eligible
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RASME MOU 2014-2017
dependents. Association members may select from dental plans that are offered to
members of the RPOA.
Life Insurance
The City provides Association members with $25,000 of life insurance. Employees may
also purchase additional increments of life insurance at the City's group rate.
Vision Plan
The City agrees to contribute the entire monthly premium for members of this unit and
their eligible dependents for a vision insurance plan with Medical Eye Services, or its
equivalent.
Legal Defense Insurance
The City shall pay the premium for CPOA legal defense insurance for Association
members.
Retiree Insurance Benefits
A. Employees Hired Prior to Adoption of 2014-2017 MOU
1. RASME Members As of the Adoption of the MOU Who Have Served a
Minimum of 15 Years of Service
For existing RASME members as of the adoption of the 2014-2017 MOU who have
served a minimum of 15 years of service with the City of Redlands, upon service or
disability retirement under the PERS retirement plan, or in the event of the death of an
employee prior to retirement shall be provided lifetime medical, dental and vision
insurance for the employee, spouse and eligible dependents under the Association's
current medical insurance program existing at the time of retirement. This health
insurance shall be at no cost to the retired employee and shall cover the employee, spouse
and eligible dependents.
In addition, for existing RASME members as of the adoption of the 2014-2017 MOU
who have served a minimum of 15 years of service with the City of Redlands, upon
service or disability retirement under the PERS retirement plan, or in the event of the
death of an employee prior to retirement may elect to:
(1) Convert all remaining sick leave accrued at the time of retirement to cash
value at the current rate of pay, and apply said cash value to applicable premiums
payable under the City's medical insurance program for the employee, spouses
and eligible dependents until the cash value is exhausted;
(2) Calculate the value of all accrued sick leave at the current rate of pay and
convert it into a cash payment;
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RASME MOU 2014-2017
(3) Convert all remaining sick leave accrued at the time of retirement to PERS
service credit; or
(4) A combination of options 2 and 3.
2. Non-RASME Members As of the Adoption of the MOU Who Have
Served a Minimum of 15 Years of Service
For non-RASME members as of the adoption of the 2014-2017 MOU who have served a
minimum of 15 years of service with the City of Redlands, upon service or disability
retirement under the PERS retirement plan, or in the event of the death of an employee
prior to retirement shall be provided lifetime medical, dental and vision insurance for the
employee, spouse and eligible dependents under the Association's current medical
insurance program existing at the time of retirement. This health insurance shall be at no
cost to the retired employee and shall cover the employee, spouse and eligible
dependents.
In the alternative to receiving the above retiree insurance benefits, at the sole discretion
of the employee, for non-RASME members as of the adoption of the 2014-2017 MOU
who have served a minimum of 15 years of service with the City of Redlands, upon
service or disability retirement under the PERS retirement plan, or in the event of the
death of an employee prior to retirement may elect to:
(1) Convert all remaining sick leave accrued at the time of retirement'to cash
value at the current rate of pay, and apply said cash value to applicable premiums
payable under the City's medical insurance program for the employee, spouses
and eligible dependents until the cash value is exhausted;
(2) Calculate the value of all accrued sick leave at the current rate of pay and
convert it into a cash payinent; or
(3) Convert all remaining sick leave accrued at the time of retirement to PERS
service credit.
3. Non-RASME Members As of the Adoption of the MOU Who Have
Served Less Than 15 Years of Service
For non-RASME members as of the adoption of the 2014-2017 MOU who have served
less than 15 years of service with the City of Redlands, upon service or disability
retirement under the PERS retirement plan, or in the event of the death of an employee
prior to retirement may elect to:
(1) Convert all remaining sick leave accrued at the time of retirement to cash
value at the current rate of pay, and apply said cash value to applicable premiums
payable under the City's medical insurance program for the employee, spouses
and eligible dependents until the cash value is exhausted;
(2) Calculate the value of all accrued sick leave at the current rate of pay and
convert it into a cash payment; or
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RISME MOU 2014-2017
(3) Convert all remaining sick leave accrued at the time of retirement to PERS
service credit.
B. Employees Hired On or After Adoption of 2014-2017 MOU
All employees hired on or after the adoption of the 2014-2017 MOU shall not be eligible
for retiree insurance benefits or conversion of accrued sick leave.
State Disability Insurance
Participation in the State Disability Insurance (SDI) program shall be optional and all
costs, funding and premiums associated with participation in SDI shall be paid entirely by
the participating Unit members.
ARTICLE 7- DEFERRED COMPENSATION
Each April the City shall make a contribution to deferred compensation on behalf of each
Association member in the amount of$1,125 per year+2% of gross annual salary.
ARTICLE 8-POST CERTIFICATION PAY
Association members shall receive POST certificate pay in the amount of 7.5% of base
salary for an Advanced POST certificate. Additionally, Association members shall also
receive POST Supervisory or Management certificate pay in the amount of 10% of base
salary. The maximum amount any Association member shall receive in certificate pay
shall be 17.5% of base salary.
ARTICLE 9 -UNIFORM ALLOWANCE
Association members shall receive a unifonn allowance in the amount of$1,200 per year.
The uniform allowance shall be paid as follows: fifty percent (50%) paid the first week in
January of each year and fifty percent (50%) paid the first week in July of each year.
ARTICLE 10-LONGEVITY PAY
Association members with twenty (20) years of continuous service with the City of
Redlands shall advance to Step "F" step on the current salary resolution.
In the event that an Association member is not at "E" step when he/she is eligible for the
F step, at the completion of twenty(20) years of service, the member shall advance to the
next step in their salary range, and continue to advance based on merit until the employee
reaches "F"step.
ARTICLE 11—MOBILE DEVICE PAY
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RASME MO U 2014-2017
Association members shall receive Mobile Device Pay in the amount of$100 per month
in addition to their regular base pay. All members receiving this incentive are required to
carry a mobile device at all times.
ARTICLE 12—REIMBURSEMENT OF EDUCATIONAL EXPENSES
Each Unit employee enrolled in a degree program on or before the City Council's
adoption of this MOU, shall be entitled to tuition reimbursement for courses, books and
other learning aids while attending an accredited school of higher learning. The course(s)
must be career related, must be necessary for obtaining of a degree, must be pre-
approved by the Unit employee's department head and the Unit employee must earn a
passing grade to receive reimbursement.
Those employees enrolled in a degree program on or before the City Council's adoption
of this MOU shall receive 100% reimbursement for the actual cost of degree program-
related fees, including tuition and books, in an amount charged by the University of
California, Riverside, for the same or similar courses.
Employees not enrolled in a degree program on or before the City Council's adoption of
this MOU, shall be reimbursed up to the dollar amount charged for the same number of
units per term by the University of California, Riverside. However, any such employee
shall not receive reimbursement in excess of Two Thousand dollars ($2,000) in any one
fiscal year. The difference between the City's maximum obligation during any fiscal
year and the amount of any actual reimbursement received by the employee during that
fiscal year shall not be carried over or be available to use by the employee in any
subsequent fiscal year.
Upon the approval of the department head, a Unit employee may use up to two hundred-
fifty
undred-
ffty dollars ($250.00) per year of their available $2,000 per fiscal year Tuition
Reimbursement for attendance at a seminar or conference for the purpose of professional
development.
Unit members hired on or after adoption of the 2014-2017 MOU shall not be eligible to
receive the benefits described herein this article.
ARTICLE 13 -HOLIDAYS
The City of Redlands currently observes the following holidays, established by
Resolution:
New Year's Day(January 1)
Martin Luther King, Jr. Day(Third Monday in January)
President's Day(Third Monday in February)
Memorial Day(Last Monday in May)
Independence Day (July 0)
Labor Day(First Monday in September)
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RASME MOU 2014-2017
Columbus Day(Second Monday in October)
Veteran's Day(November 11`h)
Thanksgiving Day
The Friday after Thanksgiving Day
Christmas Day(December 25'11)
Christmas Eve shall be observed as a holiday when Christmas falls on Tuesday,
Wednesday, Thursday, or Friday.
Association members may opt to "bank" these holidays at the rate of ten (10) hours for
each holiday and be paid for them in January of the following year.
In addition to the recognized holidays listed above, Association members shall receive
two (2) floating holidays per year. Floating holidays accrued but not taken shall be paid
in January of the following year in which they were accrued.
ARTICLE 14- SICK LEAVE
Association members shall receive eight(8)hours of sick leave per month.
Sick Leave Buv-Back Program
Association members may accumulate sick leave from calendar year to calendar year to
an unlimited amount, or participate in the City's Sick Leave Buy Back program. In order
to participate in the buy-back, the member must have a minimum of 96 hours of sick
leave accrued on the books. In November of each year, members may elect to be paid
cash at their current hourly rate in accordance with the schedule below, less any sick
leave hours used during that period.
Years of Service Maximum Buy-Back Per Year
2-6 48 hours
7 56 hours
g 64 hours
9 72 hours
10 80 hours
11 88 hours
12 96 hours
ARTICLE 15 -PERSONAL LEAVE
Association members may use up to a maximum of eight (8) hours of accrued sick leave
per year for personal leave, subject to advance approval by his/her supervisor.
ARTICLE 16-VACATION
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.RASME MOU 2014-2017
Vacation shall accrue for Association members according to the following schedule:
1 - 5 years of service 80 hours
6 - 7 years of service 120 hours
8 - 9 years of service 128 hours
10 - 11 years of service 136 hours
12 - 13 years of service 144 hours
14 - 15 years of service 152 hours
16 -20 years of service 160 hours
21 years of service 168 hours
22 years of service 176 hours
23 years of service 184 hours
24 years of service 192 hours
25 years of service 200 hours
ARTICLE 17 - BEREAVEMENT LEAVE
In the event of the death in the immediate family, Association members shall be
compensated with four (4) days paid leave. In addition, eligible employees may be
allowed to use accrued sick leave with full pay not to exceed three(3) days.
ARTICLE 18- EXECUTIVE LEAVE
Association members shall receive one hundred (100) hours of executive leave annually.
This type of leave must be used within the calendar year, or it will be removed from the
books as of December 31"of each year.
ARTICLE 19-FURLOUGH LEAVE
Furlough leave accrued by Association members prior to the adoption of the 2014-2017
MOU shall be rolled into the members' vacation leave bank. Members may treat such
furlough leave in the same manner as accrued vacation leave.
ARTICLE 20 - COMPENSATORY TIME OFF AND OVERTIME
Association members are exempt from the requirements of the FLEA and therefore
ineligible to accrue compensatory time off or earn overtime pay at 1 1/2 times their hourly
rate.
Members are ineligible to receive overtime compensation and may therefore receive the
equivalent of overtime pay at time and one half of salary ONLY if the hours are
reimbursed by a third party, such as reimbursable mutual aid calls or billable contracts.
ARTICLE 21 - WORKWEEK
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RASME MOU 2014-2017
Association members shall have a standard workweek consisting of four ten-hour days
followed by three consecutive days off unless an alternate schedule is agreed upon by the
member(s) and department head.
ARTICLE 22-POLICE VEHICLE USAGE
Upon authorization by the Police Chief, Association members may utilize department
vehicles for personal use.
ARTICLE 23-NO STRIKE PROVISIONS
The Association agrees that it will not authorize, instigate, aid, condone, or engage in any
strike which will interrupt or interfere with the operation of the City. The City places the
Association on notice of its intention and right to terminate any employee who instigates
or engages in any strike or work stoppage which interrupts or interferes with the
operation of the City.
ARTICLE 24—DEFINED CONTRIBUTION & CONTRIBUTION PLANS
The City shall make available to Association members a qualified 401a, 401 Defined
Contribution, Defined Distribution plan(s) and a Retirement Health Savings Plan, as
allowed by law. All programs shall be structured in accordance with the latest IRS
rulings.
ARTICLE 25—ACCRUED VACATION TIME SELL BACK
Association members with a minimum of three hundred (300) hours of accumulated
vacation time shall have the option of selling back accrued vacation time in excess of the
300 hours accumulation, and may elect one of the following options for disbursement: a
cash payment, a deposit into a qualified pre-tax savings or medical plan, or a combination
of the aforementioned two options.
Association Members who elect to receive a cash payment under this Article inust advise
the City of the amount of accrued vacation time they wish to sell back and the City shall
distribute a check within 30 days of such advisement.
Association Members with accumulated vacation leave in excess of 300 hours in the first
week of August shall advise the City of their election to deposit sell back amounts on a
pre-tax basis into a qualified 401(a), 457, or retirement health savings plan. Any
accumulated vacation leave in excess of 300 hours shall be used to fund Association
Members' 401(a) accounts annually. The conversion and deposit of available vacation
time shall occur during the third week of September. Members shall contribute up to
100% of accrued vacation time in excess of the 300 hours accumulation up to the IRS
maximum allowed.
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RASME MOU2014-2017
Upon separation from the City, members may elect one of the following options for the
payment of unused vacation leave:
A. A cash payment for the full amount at the date of separation;
B. Deposit into a qualified pre-tax savings, defined distribution account or
medical plan;
C. Payment over a period of time, not to exceed five (5) years;
D. A combination of options B and C.
ARTICLE 26—ON DUTY DEATH BENEFITS
In the event an Association member dies while on duty, the City shall calculate
compensation for the entire shift. The eligible dependents of the deceased member shall
be entitled to benefits as follows: sick leave accruals, vacation accruals, medical benefits
and any other applicable benefits. All benefits shall be calculated and compensated in
accordance with the requirements of the current MOU and PERS contracts.
In the event the deceased member qualified for a service retirement (i.e. age 50 with a
minimum of five years of service in PERS), the City shall calculate and compensate
benefits in the same manner. as an employee service retirement. If the death of the
member is job related, benefits may be calculated and compensated in the same manner
as a disability retirement.
The City will inter at Hillside Cemetery, at no cost to the public safety officer or his/her
family, any active public safety officer who dies in the line of duty, or dies from any
disease that is recognized by the State of California as being associated with the job of
being a public safety officer.
ARTICLE 27-PREVAILING BENEFITS
All terms and conditions of employment set forth in the MOU and all past practices
recognized under prevailing law will remain in full force and effect for the term of the
agreement unless modified by mutual agreement of the parties. All other matters
affecting terms and conditions of employment shall be subject to change during the term
of this MOU either by mutual agreement or by virtue of the meet and confer processes
and any applicable impasse resolution procedures being completed.
ARTICLE 28-SAVINGS CLAUSE
Should any provision of this agreement or the application of such provision be rendered
or declared invalid by any court action or by reason of any existing or subsequently
enacted legislation, the City and Association shall meet and confer immediately upon
what constitutes an equivalent benefit to that which was determined to be unlawful. Such
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R,4SME MO U 2014-2017
equivalent benefit will be implemented retroactive to the date the old benefit ceased. The
remaining parts or portions of the Agreement shall remain in full force and effect.
CITY OF REDLANDS
W `
6-2-2015
aul W. Foster , Mayor Date
ATTEST:
Sam Irwtt�, tty Clerk
REDLANDS ASSOCIATION OF
SAFETY MANAGEMENT EMPLOYEES
Shawn Ryan, Pr sident Date
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RASME MOU 2014-2017