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REDLANDS UNIFIED SCHOOL DISTRICT
Application and Agreement— Use of School Facilities
This application shall be completed for all Use of School Facilities requests,
including in-house, PTA,athletic and booster clubs/groups. Jan 2010
Organization/Company: SchoollSite Being Requested:
City of Redlands Redlands East Valley High School
Type of Organization: Purpose of Event/Meeting:
City-Quality of Life Department-Recreation Division Piano Student's Spring Recital Program
Facilities Requested (be specific): Number of
PIANO
BLACKSTO
STAG THEATRE, RESTROOMS,DRESSING ROOM ON STAGE,and GRAND A98ndees:
Day(s)-Date(s)Requested:
Sunday, May 20, 2012 1200 p.m.-7:00 p.m.
Service Requests tables, chaks,PA,AC,lights for pools or stadiums,etc.):
1. Grand Piano-Set up on Stage. 2. PA System 3.Stand up Microphone and Speaker Microphone.
4. Lighting Technician. 5. Podium 6. 12 Tables 7. Custodian
Other Special Insbvdons/Arrangements:
Please insure Grand Piano set up. (Technician's usually handle this set up).
Set-up Start Time: Event Start Time: Event End Time: Clean-up End Time:
12:00 p.m. (Noon) 2:00 p.m. 6:00 p.m. 7:00 p.m.
Is this meeting open to thepublic? YesX No:
Are you making this application as an individual? Yes: NoX
Does your organization have non-profit status? YesX No:
Is there an alternate location available? Yes: NoX
Is there to be an admission charge or fee? Yes: NoX
If admission fee is to be charged,state specifically what proceeds are to be expended for:
No admission fee.
A custodian or designated staff member must be on site during all use of facility activities.
NO smoking is permitted anywhere
on any school district site(including
playfieids,bleachers,and outdoor areas).
Parking is allowed only in areas designated for parking.NO PARKING ON FIELDS OR ASPHALT PLAY AREASW
Business Services Division • Facilities Planning Services
PO Box 3008,Redlands, CA 92373 - (909) 307-5300- Fax: (909) 307-5321
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Approvals for usage are for specific hours and"I include set-up and clean-up time. School employees will not open buildings at
any other time except those listed on the application form. (The applicant must list the opening and dosing times, along with the
program time.)
Any use of props/decorations,sale of any items,or use of equipment must be approved prior to use.
User groups using outside school grounds will not be furnished use of rest rooms or other building facilities,unless requested on
the application and approved.
Cancellation notice or requests for change in date or details must be reported to the site or the Facilities Planning Office at least 48
hours in advance of the date of intended use.
Any violation of Board Policy, Administrative Regulation, or other law by any organization during use shall be sufficient cause for
denying further or continued use of school or District facilities or grounds by the organization.
Any use of school facilities or grounds which is inconsistent with the school district's use for school purposes or which interferes with the
regular conduct of school, school work, or school related activities, shall not be approved. No activity which may interfere with the
educational or co-curriculum programs of a school or the district will be approved or permitted,
KITCHEN USE
Any kitchen use shall require an RUSD food service staff member to be present at the expense of the applicant. A—
separate application for kitchen use must be submitted with the Use of Facilities Application Use of kitchen facilities shall not be
approved for the normal hours of operation of a school. In addition, the use shall cause no interference with the school food
services program.
Kitchens shall not be available for commercial use nor for organizations that do not meet the criteria and requirements for free use
or direct cost use.
HOLD HARMLESS AGREEMENT
The applicant/organization, in consideration of being provided the use of and access to the requested facility by the Redlands
Unified School District, agrees to defend, indemnify and hold harmless the School District its Governing Board, officers, agents,
employees, members, representatives or volunteers from any losses, damages, injuries or liabilities of any kind to any person or
property arising out of or in connection with the applicants use,access to,or presence on School District premises.The applicant shall
be liable for any injuries or damages of any nature whatsoever to any persons resulting from its!employees,representatives and ageW
negligence,carelessness or recklessness during such use of or access to District premises,and shall bear the cost of insuring against
this risk and defending kW against claims arising from the risk,The District shall not be liable for any loss,damage or injury from any
cause whatsoever to the property or person of the organization or any of its employees or agents resulting from the undersigned's
use of,access to,or presence on the premises.
The applicantlorganization hereby agrees to abide by the rules and regulations for use of schod facilities,as set forth in AR 1330-
Use of Facilities Regulations of the Board of Education and according to the laws of the State of California.
INSURANCE
Any group using school facilities shall be liable for any injuries resulting from its negligence during such use.The group shall bear
the cost of insuring against this risk and defending itself against claims arising from this risk. A certificate of insurance naming the
school district with an additional insured endorsement will be required for use by an outside group or organization for
comprehensive general liability coverage for property damage and bodily injury With a minimum limit of$1,000,000(combined).
STATEMENT OF INFORMATION
The undersigned states that,to the best of his or her knowledge,the school property for use of which application is hereby made
will not be used for the commission of any act intended to further any program or movement the purpose of which is to accomplish
the overthrow of the government of the United States by force, violence or other unlawful means;that the organization on whose
behalf he or she is making application for use of school property, does not to the best of his or her knowledge, advocate the
overthrow of the government of the United States or of the State of California by force,violence,or other unlawful means,and that,
to the best of his or her knowledge, it is not a Communist action organization or Communist front organization required by law to
be registered with the Attorney General of the United States. This statement is made under the penalties of perjury.
Business Services Division * Facilities Planning Services
PO Box 3008, Redlands,CA 92373 - (909) 307-5300-Fax: (909)307-5321
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1 have read AR 1330-Use of Facilities Regulations(initial and agree to comply with all school district and
school rules and regulations.By signing this application I agree to the hold harmless statement and Statement of Information on
this application. (http://www.redlands.kt2.ca.us/niodtiles/<yrotipsAioiiiepaeefiles/ems/14429/FiIc/Facilitics/A-1330-
Use-of-Facilities-Regulatioiis.L)d
I understand that the district may cancel a scheduled activity due to conflicts in scheduling school activities or in emergency
circumstances,including health and safety or maintenance reasons.
Authorized Appi'Irant:s Signature (original signature required): Date:
May 1, 2012
PHnt Na. e: e e lar Title: Mayor
Attestm:
Sam Irwin, it Clerk
�hone-- Alternate Phone:
(909)798-7572 (909)798-7579
Billing Address: Alternate Contact Name and Phone:
City of Redlands
Quality of Life Department
P.O., Box 3005 Rick Cross(909)798-8347
Redlands, CA 92373
This application is not approved until signed by an authorized District Designee and payment of all fees Is received
Below for RUSD Use Only
School/Site Confirmation of Space Availability
Facility Available on Date(s)and Time(s)Requested? Yes: No:
External Activity: or In-House Activity:
ff&V&M8I 80#v&Pleme Awward to II/ &W Ofike
Comments/Restrictions:
Extra Staff if Needed.• No.of Staff- Date(s): Times
Custodian
Technician
Other -1-5ke-to District:
Principal's Signature:
District Offlice Use Only(External Event)
Staff Hours Rate Total
Use of Facilities
Custodian
Technician
Other
A#costs are esfimates. If actual costs exceed estimates,applicant will be billed for the difibwnw.
Kitchen use wN be billed se rate Services. Total Costs Due-
y by Child Nwition
Insurance Certificate Expiration Date: Fees Due: Paid:
Approved by District Designee: Yes: No:
Signature: Date:
Comments/Reshictions:
Business Services Division * Facilities Planning Services
PO Box 3008, Redlands,CA 92373 -(909)307-5300- Fax: (909)307-5321
AGREEMENT FOR JOINT USE OF FACILITIES
This Agreement is made and entered into this 1'day of August,2006,by and between the City
of Redlands,a municipal corporation(hereafter referred to as"City")and the Redlands Unified School
District,a school district organized and existing under the laws of the State of California(hereafter
referred to as"District")who are each sometimes individually referred to herein as a"Party" and,
collectively,as the"Parties."
RECITALS
WHEREAS,City and District own and operate certain parks,buildings,school buildings, school
grounds,sports fields and gymnasiums located within the City of Redlands which are identified in
Exhibit"A:'attached hereto and incorporated herein by this reference(the"Grounds and Facilities");
and
WHEREAS,it is in the best interests of the public for the Parties to share use of their respective
Grounds and Facilities in order to efficiently and economically utilize the Grounds and Facilities for the
benefit of the citizens of City;
NOW,THEREFORE,in consideration of the mutual promises contained herein,and for such
other good and valuable consideration,the receipt of which is hereby acknowledged,the City of
Redlands and the Redlands Unified School District agree as follows:
AGREEMENT
1. TERM
The term of this Agreement shall commence on Augustl,2006,and shall continue until
terminated as provided for herein.
2. FEES
City shall not charge District any fees for use of City Grounds and Facilities;however,
District shall pay to City all City-incurred direct personnel costs resulting from District's use of
City Grounds and Facilities.Likewise,District shall not charge City any fees for use of District
Grounds and Facilities;however,City shall pay all District-incurred direct personnel costs
resulting from City's use of District Grounds and Facilities.
3. MAINTENANCE
City shall be solely responsible for maintaining City Grounds and Facilities.District shall be
solely responsible for maintaining District Grounds and Facilities. Maintenance includes,but is
not limited to,manicuring fields, the removal of garbage and debris,painting and repairing
bleachers and storage facilities,cleaning floors, maintaining lights and lighting systems and other
building and ground preventative maintenance deemed necessary by City and District. City shall
be responsible for maintenance resulting from City activities. District shall be responsible for
DMAgreementsWnt Use RUSD
maintenance resulting from District activities.City and District shall agree to an allocation of
costs of repairs and maintenance of apparatus and structures used by both City and District.
4. WATER AND ELECTRICITY
City shall supply and bear the cost of all water used to maintain City Grounds and shall be
solely responsible for all electricity charges to City Facilities,and City-owned Facilities located
on District Grounds.District shall supply and bear the cost of all water used to maintain District
Grounds and shall be solely responsible for all electricity charges to District-owned Facilities. As
District-sponsored activities for use of City-owned Facilities occur at night,City and District
shall agree to an allocation of all electricity used.
5. CITY EQUIPMENT/FACILITIES ON DISTRICT GROUNDS
City equipment located on District Grounds shall remain the property of City, and City
shall be solely responsible for the maintenance of such equipment. District shall use City
equipment and facilities as provided herein.City shall be entitled to remove any City equipment
located on District Grounds.
6. PROOF OF DAMAGES
Willful damage to City and/or District Grounds and Facilities shall be investigated by
representatives of City and District. If adequate proof for damage can be determined to be that of
City-related programs or activities,then costs and repairs of such damage shall be borne by City.
Likewise,if adequate proof for damage can be determined to be that of District-related programs
or activities,then cost of repairs of such damage shall be borne by District.If it cannot be
reasonably determined when the damage occurred,the cost of said repair shall be divided equally
between Parties.
7. SAFETY
The Grounds and Facilities shall,at all time,be maintained and operated in accordance with
established safety standards.City and District representatives shall report any and all possible
safety hazards that come to the attention of such representatives to the appropriate agency. City
shall be responsible for correcting any identified safety hazards on City Grounds and Facilities and
City-owned equipment on District grounds. District shall be responsible for correcting any
identified safety hazards on District Grounds and Facilities.
8. USE OF GROUNDS AND FACILITIES APPLICATION
All Grounds and Facilities shall be operated for the benefit of the citizens of the Redlands
area and shall be available to such persons during established hours of operations as agreed to by
City and District. District Grounds and Facilities shall not be used by City during school hours and
school-related activities.
DJM\AV"nxMVoiW Use RUSD 2
City shall schedule evening and weekend facility use for Orangewood and Clement as
previously agreed. For all other District Grounds and Facilities,City shall file a"Use of District
Facilities Application"and shall schedule District Grounds and Facilities in accordance with
District's established procedures. District shall file a"Use of City Facilities Application"and shall
schedule City Grounds and Facilities with the City's established procedures.
9. INSURANCE
City and District shall maintain adequate liability insurance,or shall self-insure, for property
damage and bodily injury arising out of their respective activities under this Agreement.The Parties
shall name each other as additional insured on any such policies and provide each other with
certificates of insurance evidencing the same concurrent with the execution of this Agreement.
10. HOLD HARMLESS
City shall defend, indemnify and hold District harmless from any and all damages,losses,
liability,claims,suits and judgments resulting from work done or omitted by City in connection
with this Agreement.Additionally,City shall defend,indemnify and hold District harmless from
any loss,liability,claim suit or judgment arising out of public use of District Grounds and
Facilities by members of the public when school is not in session,and such Grounds and Facilities
are in use for City sponsored events and activities.
District shall defend,indemnify and hold City harmless from any and all damages losses
liability,claims,suits and judgments resulting from work done or omitted by District in connection
with this Agreement.Additionally,District shall defend, indemnify and hold City harmless from
any loss,liability,claim suit or judgment arising out of public use of District Grounds and
Facilities by members of the public when school is not in session,and such Grounds and Facilities
are in use for District sponsored events and activities.
The provisions are included in accordance with Government Code Section 895.4 and are
applicable to the Parties to the extent authorized by law.
11 TERMINATION
This Agreement may be terminated,by either Party upon thirty(30)days prior written notice
to the other Party.
12. ASSIGNMENT
This Agreement shall not be assigned by either Party without the prior written consent of the
other Party. Any assignment or attempted assignment without such consent shall result in the
immediate termination of this Agreement.
DMAgm,mentsUoint Use RUSD 3
13. NOTICES
All notices to be given under this Agreement shall be in writing and delivered in person,or
sent by first class mail,postage prepaid,addressed as follows:
City of Redlands Redlands Unified School District
Community Services Division Facilities Department
P.O.Box 3005 P.O. Box 3008
Redlands,California 92373 Redlands,California 92373
14. ENTIRE AGREEMENVAMENDMENT
This Agreement represents the entire agreement between the Parties as to the matters
contained herein,and shall be amended only by written agreement executed by the Parties.
IN WITNESS WHEREOF the Parties hereto have executed this Agreement.
CITY OF REDLANDS
Mayor,City of Redlands Date
Attest:
City Clerk
REDLANDS UNIFIED SCHOOL DISTRICT
President,Board of Education Date
Clerk
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CITY OF REDLANDS
REDLANDS UNIFIED SCHOOL DISTRICT
EXHIBIT"A"
City parks and building facilities included in this Agreement:
Sylvan Park
A Smiley Park and Redlands Bowl
➢ Community Park:
A Texoma Perk
> Ford Park
A Brookside Paris:
Crafoa Perk
➢ Jenny Davis Park
> Prospect Park and Sewall Theatre
➢ Redlands Community Center
➢ Redlands Senior Center
Joslyn Senior Center
District school grounds and facilities included in this Agreement:
➢ Orangewood High School
A Clement Middle School,Tennis Courts&Community Garden Plots
➢ Redlands High School
> Redlands East Valley High School
Cope Middle School
> Moore Middle School
➢ Smiley Elementary School&Community Garden Plots
➢ Crafton Elementary School
➢ Kingsbury Elementary School
> Kimberly Elementary School
➢ Mariposa Elementary School
➢ Lugonia Elementary School
Franklin Elementary School
McKinley Elementary School
DJM\AVwrmftUdW Use susD