HomeMy WebLinkAboutContracts & Agreements_221-2019California Public Safety Procurement Program (CPSPP)
LESO Program Certification Package
Introduction
California Law Enforcement Agencies (LEAs) that wish to acquire and/or retain
property acquired through the LESO Program (previously known as 1033 and/or 1208
Federal Excess Property Program) must be certified and currently authorized, through
the State Coordinator's Office and the Federal Law Enforcement Support Office
(LESO), to use the LESO Program
Note 1• Required program training can be found at the LESO Learning Center page
http //www dla mil/DispositionServices/LawEnforcement aspx
Note 2: LESO requires that each application include the requesting agency's ORI
Number and that their Agency Name and Address information matche what is listed in
NCIC The 9 digit ORI and naming convention is used by LESO in the vetting process
to ensure that each requesting LEA is a bona fide Law Enforcement Agency
We have designed this certification package to ease the paperwork process, reduce
duplication of effort, and to reduce common errors Following this introduction, you
will find the following elements of the Certification Package, in order
A Data Sheet -- Enter agency specific information in the fields provided As you enter
data into this input mask, each certification form requiring that piece of information
will populate automatically
B Certification Forms — Populated from the Input Mask
1 The LESO Law Enforcement Agency Application for Participation.
2 The CPSPP State Plan of Operation (SPO)
Program approval allows specified personnel of the LEA (authorized screeners) to
access, request, and acquire excess property through the LESO Excess Property
Program
Authorization to use the LESO Excess Property Program is valid for one year unless
the Chief Executive Official of the LEA changes.
Electronic signature is authorized but not required
When making personnel or other administrative data changes, please contact us to
determine which document(s) your agency will need to submit
California Public Safety Procurement Program (CPSPP)
LESO Program Certification Package
DATA SHEET
*** Please do not include personal cell phone numbers as documents may be made available to the public ***
AGENCY INFORMATION
ORI Number
CA0360800
DoDAAC
2YTJ46
Agency Name
REDLANDS POLICE DEPARTMENT
Agency Phone numbers
MAIN (909) 798-7681 FAX
Physical Address
30 CAJON ST.
City
REDLANDS
County
SAN BERNARDINO
State
CA
Zip
92373
Number of Full -Time Compensated Officers
88
Number of Part -Time Compensated Officers
0
AGENCY PERSONNEL
Chief Law Enforcement Official
The Chief Law Enforcement Official is the Sheriff, Chief of Police, District Attorney, etc
Title
CHIEF OF POLICE
First Name
CHRIS
Last Name
CATREN
Office Phone Number
(909) 798-7580
Work Cell Number
(909) 557-6581
E-mail Address
CCATREN@REDLANDSPOLICE ORG
Property Accountability Officer (PAO) / Screener #1
The Property Accountability Officer position was created in California to be the main point of contact between your agency
and State Coordinator's Office This will also be screener #1 The LEA Employee assigned to this position must: 1 - be very
familiar with the State Plan of Operation (SPO), 2 - be registered, able to access, and utilize the Federal Excess Property
Management System (FEPMIS) as needed, and 3 - provide administrative oversight of your agency's program use and LESO
Program files This person may also actively screen property *Commodity POC*. All
Title
OFFICER
First Name
MATT
Last Name
KNUDSEN
Office Phone Number
(909) 798-7681
Work Cell Number
(909) 647 8220
E-mail Address
MKNUDSEN@REDLANDSPOLICE ORG
Additional Screeners
Additional Screeners must be paid employees of the LEA Screeners are selected by the agency's Chief Law Enforcement
Official to search for and acquire federal excess property In California, a minimum of two (2) screeners is required
Individual registration m the following web based applications is required by each screener m order to access and request
available property
AMPS https://amps.dla.niil and RTD https./lbusiness.dla.mil/landing/ds pp
Commodity Points of Contact (Optional*)
Each Commodity Point of Contact must be a paid employee of the LEA and listed as a screener It is recommended that the
commodity POC have comprehensive knowledge regarding the specific commodity and their LEA's use of that commodity
Individual(s) assigned to these positions must 1 - be familiar with the State Plan of Operation (SPO) and 2 - assist the PAO as
needed regarding property accountability, registration paperwork, and program compliance concerning their commodity
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California Public Safety Procurement Program (CPSPP)
LESO Program Certification Package
***Please do not include personal cell phone numbers as documents may be made available to the public***
Screener #2
*Commodity POC* All
Title
OFFICER
First Name
PAUL
Last Name
DAVIS
Office Phone Number
(909) 798-7681
Work Cell Number
(909) 553-9677
E-mail Address
PDAVIS@REDLANDSPOLICE ORG
Screener #3
*Commodity POC* All
Title
LIEUTENANT
First Name
MICHAEL
Last Name
REISS
Office Phone Number
(909) 798-7580
Work Cell Number
(909) 557-6597
E-mail Address
MREISS(a ,REDLANDSPOLICE ORG
Screener 44
*Commodity POC* Not Applicable
Title
First Name
Last Name
Office Phone Number
Work Cell Numbei
E-mail Address
Screener #5
Title
First Name
Last Name
Office Phone Number
Work Cell Number
E-mail Address
Screener #6
Title
First Name
Last Name
Office Phone Number
....................................
Work Cell Number
E-mail Address
Screener #7
Title
First Name
Last Name
Office Phone Number
Work Cell Number
E-mail Address
Screener #8
Title
First Name
Last Name
Office Phone Number
Work Cell Number
E-mail Address
SECTION 1
*Agency Name
DEFENSE LOGISTICS AGENCY
DISPOSITION SERVICES
74 WASHINGTON AVENUE NORTH
BATTLE CREEK, MICHIGAN 49037 3092
Law Enforcement Support Office (LESO)
Application for Participation / Authorized Screeners Letter
* Indicates Required Fields
(This form is for State/Local Law Enforcement Agencies only)
FOR LESO USE ONLY
❑ New Application
❑ Updated Application
Originating Agency Identifier (ORM} Number
REDLANDS POLICE DEPARTMENT
*Agency Physical Address
*State CA *Zip Code.
30 CAJON ST
92373
Email.
*City
MKNUDSEN@REDLANDSPOLICE ORG *Phone #.
CA0360800
Agency DODAAC (If Known)
2YTJ46
REDLANDS
(909) 798-7681
Fax iii
Agency MUST have at least 1 full-time officer to participate in the program Indicate the number of compensated officers with arrest and apprehension
authority
*Full-time 188 I *Part-time:' 0
RTD Screener- RTD Screeners must be employed by the aforementioned LEA Individuals identified below may request access to act as an
authorized "RTD Screener" on behalf of this Law Enforcement Agency Agency MUST have at least 1 RTD Screener
OFFICER I rMATT
*#1 *Official Title / Rank
*First Name
MKNUDSEN@REDLANDSPOLICE ORG
*Email
OFFICER
#2 *Official Title / Rank
KNTJDSEN
(909) 798-7681
*Last Name
All
*Phone Number POC (Aircraft/Small Arms/Vehicle)
PAUL
*First Name
PDAVIS@REDLANDSPOLICE ORG
*Email
} DAVIS
(909) 798-7681
*Phone Number
LIEUTENANT
#3 *Official Title / Rank
MICHAEL
*First Name
MREISS@REDLANDSPOLICE ORG
*Email
#4 *Official Title / Rank
*Last Name
All
POC (Aircraft/Small Arms/Vehicle)
REISS
(909) 798-7580
*Phone Number
*First Name
*Email
*Last Name
All
POC (Aircraft/Small Arms/Vehicle)
*Phone Number
#5 *Official Title / Rank
*First Name
*Email
418 *Official Title / Rank
#7
#8
*Last Name
Not Applicable
POC (Aircraft/Small Arms/Vehicle)
*Phone Number
*First Name
*Email
*Last Name
Not Applicable
POC (Aircraft/Small Arms/Vehicle)
*Phone Number
*Official Title / Rank
`First Name
*Email
*Last Name
Not Applicable
POC (Aircraft/Small Arms/Vehicle)
*Phone Number
*Official Title / Rank
*First Name
*Email
Page 1 of 2
*Last Name
Not Applicable
POC (Aircraft/Small Arms/Vehicle)
*Phone Number
*Last Name
Not Applicable
POC (Aircraft/Small Arms/Vehicle)
(Application Version Oct 31, 2017)
SECTION 2.
RESERVED FOR LAW ENFORCEMENT AGENCY USE ONLY
Law Enforcement Agency/Activity The LESO Program defines this as a Governmental agency whose primary function is the enforcement of applicable
Federal, State and Local laws and whose compensated Law Enforcement officers have the powers of arrest and apprehension
I certify that my agency meets the definition of a "Law Enforcement Agency/Activity" as described above I certify that all information
contained in this application is valid and accurate I understand that I must provide my State Coordinator an application to update my agency
participant information if the following information changes 1 Chief Law Enforcement Official (CLEO) changes, 2 Agency physical address
changes or 3 RTD Screener additions/deletions
*✓
*{Check only one)
Initial Here
I r lam signing this document as the CLEO of this law enforcement agency
In my official positron or as Acting/Interim, I am authorized to sign documents on behalf of the CLEO for this agency
If checked, please provide current department policy or Memorandum that provides such signature authority to the
individual holding that official position
BY INITIALING THE BOX BELOW, LEA's CERTIFY THEY WILL COMPLY WITH 10 U S CODE 2576a FOR ALL CONTROLLED EQUIPMENT
I certify with the authorization of the relevant local governing body or authority that my agency has adopted publically available
protocols for the appropriate use of controlled property the supervision of such use, and the evaluation of the effectiveness of such use,
including auditing and accountability policies, and that it provides annual training to relevant personnel on the maintenance, sustainment,
and appropriate use of controlled property
By signing this application, 1 certify under penalty of perjury that the foregoing Is true and correct
Making a false statement may result in judicial actions or prosecution under 28 U5C
CHIEF OF POLICE
SECTION 3
SECTION 4
*TITLE
CHRIS
CATREN
*PRINTED NAME• FIRST & LAST
CCATREN@REDLANDSPOLICE ORG
*EMAIL
*SIGNATURE
*DATE
RESERVED FOR STATE COORDINATORS OFFICE USE ONLY
As the State Coordinator/ State Point of Contact it has been determined that the agency meets the definition of a "Law Enforcement
Agency/Activity` as described in section 2. I certify that all information contained in this application is valid and accurate
*PRINTED NAME FIRST & LAST
*SIGNATURE *DATE
RESERVED FOR LESO USE ONLY
NOTICE FOR DLA DISPOSITION SERVICES PERSONNEL. Regulatory guidance outlining Screener Identification and Authorization must be accomplished in
accordance with DOD 4150.21-M Volume 3 Enclosure 5, Section 3 (k) In accordance with the aforementioned reference, the LESO Program authorizes the
individuals identified in Section 1 of this form to screen excess property at your facilities as authorized participants in the LESO Program This authorized
screener letter supersedes all previously issued screener letters for this Law Enforcement Agency/Activity and is valid only on or after the date signed by
authorized LESO signatory Only two individuals authorized to screen per visit, however additional personnel may assist receiving material previously screened
and approved for transfer
This agency is authorized to screen items via the LESO Program under authorized Agency DODAAC
*LESO Authorized Signatory
LESO Notes
*SIGNATURE
*Screener letter is valid one year from this date
Page 2 of 2 (Application Version Oct 31, 2017)
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STATE PLAN OF OPERATION BETWEEN THE
STATE OF CALIFORNIA
AND THE REDLANDS POLICE DEPARTMENT
I PURPOSE
This State Plan of Operation (SPO) is entered between the State of California and the Law
Enforcement Agency (LEA name) REDLANDS POLICE DEPA1j, to set forth the terms and
conditions which will be binding on the parties with respect to excess Department of Defense
(DOD) personal property transferred pursuant to 10 USC § 2576a in order to promote the
efficient and expeditious transfer of property and to ensure accountability of the same
II AUTHORITY
The Secretary of Defense is authorized by 10 USC § 2576a to transfer to Federal and State or
local Law Enforcement Agencies (LEAs), personal property that is excess to the needs of the
DoD, including small arms and ammunition, that the Secretary determines is suitable to be used
by such agencies in law enforcement activities, with preferences for counter-drug/countet-
terrorism or border security activities, undei such terms prescribed by the Secretary The
Secretary of Defense has delegated authority for management of this program to the DLA DLA
defines law enforcement activities as activities performed by governmental agencies whose
primary function is the enforcement of applicable Federal, State, and local laws and whose
compensated law enforcement officers have powers of arrest and apprehension This program is
known as the Law Enforcement Support Program and commonly referred to as the "LESO
Program" or "1033 Program" and is administered by DLA Disposition Services, LESO
1 California SPO, August 2018
III. GENERAL TERMS AND CONDITIONS
A Operational Authority
The Governor of the State of California has designated in writing with an effective date of
to implement this program statewide as well as conduct management and
oversight of this program Funding / Budgeting to administer this program is provided by a
Federal Homeland Security Grant
The provided funding is used to support assistance to the LEAs with customer service to include
computer / telephone assistance and physical visits to the LEAs to assist with acquiring access to
the LESO Program The staffing to provide the support to the LEAs within the State of
California is as follows
State Coordinator (SC) Greg Schumaker, Greg Schumaker(a,caloes ca gov 916-845-8710
State Point of Contact (SPOC) SGM (CA) Janice Barnes, Janice.Barnes@caloes.ca.gov 916-845-869
State Point of Contact (SPOC) Barrett Benson, Barrett.Benson c(�,caloes.ca.gov 916-845-8668
State Point of Contact (SPOC) SFC (CA) Jenny Beutler, Jenny Beutler r� caloes ca gov 916-845-8708
State Point of Contact (SPOC) SSG Tyler Jacobs Tyler Jacobs(c�caloes ca gov 916-845-8707
State Point of Contact (SPOC) Nancy Saechao Nancy Saechao cr caloes ca gov 916-845-8709
The following is the facility / physical location and business hours to provide customer service to
those LEAs currently enrolled, as well as interested participants of the LESO Program
Agency Address / Location 3650 Schriever Avenue, Mather, CA 95655
Fax Number 916-845-8314 *Please notify our office when faxinm
Hours of Operation 0730 to 1600 M -F
B All property is transferred and recipient (LEA name) R.Q_GI,i Ck,C1 C\ S P0 l Cftfi—
agrees to accept property on an as -is, where -is basis The DLA has final authority to
determine the type, quantity, and allocation of excess DoD personal property suitable for law
enforcement activities
C This agreement creates no entitlement to the LEA to receive excess DoD personal property
The State and DLA retains the right to recall any property during the period that it is
conditionally transferred
2 California SPO, August 2018
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D The (LEA name) REDLANDS POLICE DEPARTMENT understands that property made
available under this agreement is for the use of authorized program participants only
Authorized participants who receive property from the LESO Program will not loan, donate,
or otherwise provide property to other groups or entities that are not otherwise authorized to
participate in the Program Property will not be obtained by any authorized participant for
sale, lease, loan, personal use, rent, exchange, barter, transfer or to secure a loan Authorized
participating agencies may, with prior approval from the LEA on a temporary basis,
conditionally loan property to another participating agency as their mission requires,
utilizing an Equipment Custody Receipt (ECR) Property temporarily loaned will be
returned to the LEA responsible for the accountability All requests for property will be
based on bona fide law enforcement requirements
E Controlled property (equipment) includes any property that has a Demilitarization (DEMIL)
Code of B, C, D, E, F, G, and Q3
To receive such property, on an annual basis the LEA shall certify (Ref 10 U S Code § 2576a)
1) That it has obtained the authorization of the relevant local governing body authority (city
council, mayor ete to participate in the program
2) That it has adopted publicly available protocols for the appropriate use of controlled
property, the supervision of such use, and the evaluation of the effectiveness of such use,
including auditing and accountability policies
3) That it provides annual training to relevant personnel on the maintenance, sustainment, and
appropriate use of controlled property
F The (LEA name) REDLANDS POLICE DEPARTMENT will maintain and enforce
regulations designed to impose adequate security and accountability measures for controlled
property to mitigate the risk of loss ai theft Under no circumstances will controlled property
be sold or otherwise transferred to non-U S persons, of exported pursuant to 10 U S C 2576a
All transfers of property must be approved by the State and DLA Disposition Services LESO
G Upon approval of written requests, cannibalization may be performed on approved aircraft,
armored vehicles, and High Mobility Multipurpose Wheeled Vehicles (HMMWVs)
Requests will be submitted in writing to the State and approved by the LESO for approval
The cannibalized end item must be returned to DLA Disposition Services within the allotted
timeframes determined by the LESO
3 California SPO, August 20] 8
H The LESO conditionally transfers all excess DoD property to LEAs enrolled in the LESO
Program Title or ownership of controlled property will remain with the DoD in perpetuity
and will not be relinquished to the LEA When the LEA no longer has a legitimate law
enforcement use for controlled property, the LEA will notify the LESO and the controlled
property must either be transferred to another enrolled LEA (via standard transfer process) or
returned to DLA Disposition Services for disposal The LESO reserves the right to recall
controlled and non -controlled property issued to LEA through the DLA at any time
I Property with a DEMIL Code of "A" and "Q" with an Integrity Code of "6" (Q6) is also
conditionally transferred to the LEA, yet controlled for one (1) year from the ship date
However, after one (1) year from the ship date, the DLA will relinquish ownership and title to
the LEA Prior to this date, the LEA remains responsible for the accountability and physical
control of the item(s) and the Program retains the right to recall the property
1) Property with DEMIL Codes of "A" and "Q6" will be placed in a closed status on the
LEA's LESO inventory upon meeting the one year mark
2) Once closed, the property is no longer subject to the annual inventory requirements and
will not be inventoried during a LESO Program Compliance Review (PCR)
3) Ownership and title of DEMIL "A" and "Q6" items that have been closed will pass from
the DoD to the LEA one year from the ship date, without issuance of any further
documentation
4) LEA receive title and ownership of DEMIL "A" and "Q6" items as governmental entities
Title and ownership of DEMIL "A" and "Q6" property does not pass from DoD to any
private individual or LEA official in their private capacity Accordingly, such property
should be maintained and ultimately disposed of in accordance with provisions in LEA and
local laws that govern public property Sales or gifting of DEMIL"A" and "Q6" property
after one year from the ship date in a manner inconsistent with LEA or local law may
constitute grounds to deny future participation in the LESO Program
5) An SF 97 form will be provided upon physical transfer for vehicles Recipients are
authorized to make upgrades to vehicles during the one (1) year conditional period Full
title to DEMIL "A" and "Q6" property, including vehicles, will vest in the recipient after
one (1) year if all other requirements of this agreement have been met After the one (1)
year period DEMIL "A" and "Q6" items may be transferred, cannibalized for usable parts,
sold, donated 01 scrapped
J LEAs are not authorized to transfer any property on their inventory without State and LESO
notification and prior approval Property will not physically move until the State and LESO
approval process is complete
4 California SPO, August 2018
K Certain controlled equipment will have a documented chain of custody (i e Equipment
Custody Receipt [ECR] or equivalent), including a signature of the recipient Controlled
equipment requiring a chain of custody are small arms, aircraft, high profile vehicles, optics,
robots, and small arm's parts/accessories It is encouraged to utilize ECRs for all controlled
equipment Regarding ECRs during a LESO PCR see section VI, A, 4
L Sale or transfer of DEMIL Codes "A" or "Q6" property after the one (1) year conditional
holding and utilization period to non -LEA participants will be executed in compliance with
U S Export Control Regulations
1) Excess personal property may be export -controlled, regardless of the assigned DEMIL
Code and regardless of the Department or Agency that donates the property
2) DEMIL Codes are not a substitute for export controls They do not provide information on
the export control requirements for an item
3) The Transferee is responsible for complying with U S Export Control Laws and
Regulations, including the Export Administration Regulations (EAR) (15 CFR Parts 730-
774) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130)
a) This responsibility exists independent of, and is not established or limited by, the
information provided in this statement of compliance.
b) The responsibility includes, but is not limited to, determining the subsequent
transferee's eligibility to receive such items in accordance with U S Export Control
Laws and Regulations
c) Information on the EAR and ITAR are at https /Iwww bis doe gov/index php and
https //www pmddtc state govlindex html
d) Tips.
1 If Transferee has doubts about which regulation governs control of the item, they may
submit a commodity Jurisdiction request to the Department of State, Directorate of
Defense Trade Controls to determine whether it is subject to the ITAR or EAR
Information on commodity jurisdiction requests can be found at
http.//www.pmddtc.state gov/commodity jurisdiction/index html
11 If Transferee is sure the item is subject to the EAR, but needs help determining the
correct Export Control Classification Number (ECCN), they must submit a
commodity classification request to the Department of Commerce, Bureau of Industry
and Security (BIS) Information on classification requests can be found at
https //www.bis.doc.gov/index.php/licensing/commerce-control-list-
c lassification/classification-request-guidelines
5 California SPO, August 2018
in For items subject to the EAR' Transferee is cautioned that prior to sale or transfer of
items they should be familiar with their customer and intended end use of the items
Transferees must check prospective Transferees/buyers to ensure they are not on the
Department of Commerce List of Parties of Concern
(https //www bis.doc.gov/index php/policy-guidance/lists-of-parties-of-concern) and
the transfer/sale complies with the EAR, including 15 CFR Part 736 BIS Export
Compliance Guidelines are at https //www.bis.doc.gov/index.php/forms-
documents/pdfs/1641-ecp/fi le
4) The Transferee must notify all subsequent purchasers or Transferees in writing, of their
responsibility to comply with U S Export Control Laws and Regulations
5) Definition "Export -controlled items," as used in this statement of compliance, means
items subject to the Export Administration Regulations (EAR) (15 CFR Parts 730-774) or
the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) The term
includes.
a) "Items," defined in the EAR 15 CFR 772 1 as "commodities", "software", and
"technology "
b) "Defense Articles, Defense Services, and related Technical Data defined in the
ITAR, 22 CFR Part 120
IV ENROLLMENT
A A LEA will have at least one full-time law enforcement officer in order to enroll and/or
receive property via the LESO Program. Only full-time and part-time law enforcement
officers are authorized to receive property Reserve officers are not authorized to receive
property State law enforcement training facilities/academies may be authorized to
participate in the program given the primary function is the training of bona fide LEA and
Local law enforcement officers Law Enforcement training facilities/academies will be
reviewed and approved for participation on a case-by-case basis via concurrence of DLA
Disposition Services, DLA General Counsel, and DLA J349
B Unauthorized Participants Nongovernmental law enforcement entities such as private
railroad police, private security, private academies, correctional departments and prisons, or
security police at private schools or colleges Fire departments, by definition, are ineligible
for the Law Enforcement Support Program
6 California SPO, August 2018
C The State shall
1) Establish and implement the LESO Program eligibility criteria in accordance with 10
USC § 2576a, DLA Instructions and Manuals regarding the LESO Program, and the
DLA MOA
2) Receive and process applications for participation from eligible LEAs within the State of
California
3) Collect originating agency identifies code (ORI) for all new, reactivation (whether
voluntary separation or termination), and otherwise suspicious applications Originating
agency identifier will be coordinated with DLA Office of the Inspector General (OIG) for
validation against the Federal Bureau of Investigation's National Crime Information
Center database
4) Ensure only authorized LEA applications for participation are submitted to the Program
for approval Applications are required by the LESO Standard Operating Procedures
(SOP) to be submitted within thirty (30) days of both the Chief Law Enforcement
Officer's (CLEO) and the State Point of Contact's approved signature and date
5) Validate the authenticity of the LEAs within their State that are applying for
participation If the LEA forwards an unauthorized participant application, this may
result in a formal suspension of the LEA
6) Determine the qualifications of a full-time law enforcement officer
7) Have sole discretion to disapprove LEA applications on behalf of the Governor of their
State The LESO should be notified of any applications disapproved at the State level
The LEA will only forward and recommend/certify LEAs to the LESO that are
government agencies whose primary function is the enforcement of applicable Federal,
LEA, and local laws and whose compensated officers have the powers of arrest and
apprehension The LESO retains final approval/disapproval authority for all LEA
applications forwarded by the State
8) Ensure LEAs enrolled in the Program update the LEA's account information annually, of
as needed This may require the LEA to submit an updated application Updated
applications are required to be submitted for, but are not limited to, the following reasons
a change in CLEO, the addition or removal of a screener, and/oi a change in the LEA's
address or contact information
9) Provide a comprehensive overview of the Program to all LEAs once they are approved
for enrollment This comprehensive overview will be done within thirty (30) days of an
LEA receiving the LESO's approval to participate
10) Ensure that screeners of property are compensated employees of the LEA A screener
may only screen property for two Law Enforcement Agencies Contractors may not
conduct screening on behalf of the LEA
7 California SPO, August 2018
11) Ensure at least one eligible person per LEA maintains access to the Federal Excess
Property Management Information System (FEPMIS), or current property accounting
system Account holders will be employees of the LEA
D The LEA shall
1) Submit a completed certification package for participation in this program to the Cal
OES/SPOC fot approval Refer to LESO web site for necessary procedures and
documentation Once approved, the certification remains valid for a one year period
New certification requests must be submitted within sixty days (60) of the certification
expiration Once a LEA receives notification of then approved application from LESO
or the SPOC, each screener will registei with the DLA Account Management and
Provisioning System (AMPS) and the DLA Reutilization, Transfer, and Disposal (RTD)
web sites
a) If the agency CLEO changes, a new certification package is required as soon as the
change has occurred, within 15 days after taking office
2) Maintain an active status if they acquire property or weapons through the program
Failure to maintain an active status will result in the turn -in of all such property
3) Submit requests for property electronically via the DLA Disposition Services The LEA
must provide written justification for all requisitions to the SPOC descitbing how the
property will support their law enforcement activity The justification should ALWAYS
include the LEA's name
4) Control and maintain accurate records on all property obtained under this plan These
records must provide an "audit trail" for individual items of property from receipt to
distribution for the life cycle of the property The CLEO must certify all annual
inventory requirements All annual inventory certifications must be kept on by file
indefinitely by the LEA
5) The records maintained must also satisfy any and all pertinent requirements under
California statutes and Federal regulations for the program (DLA Directive 5025 30 -
Appendix 1)
6) Comply with the terms, conditions and limitations applicable to property transferred
pursuant to this plan/program
8 California SPO, August 2018
7) A maximum of eight (8) screeners, paid full-time and/or part-time, sworn and/or non -
sworn officers of the LEA may be designated Volunteers 01 contracted employees do
not qualify and cannot be assigned screeners for the LEA RTD Screeners must be
employed by your LEA The screeners must be named on the Application for
Participation that is sent to LESO, and must be updated as changes occur A maximum
of two (2) of the authorized screeners may physically screen at any DLA Disposition
Services office at one time
a) LEA Screener Criteria
1 Screeners must be paid employees of the agency Screeners may be full and/or
part time, sworn and/oi non -sworn personnel assigned by the LEA to perform
these duties California LEAs are required to have a minimum of two (2)
screeners per agency Only two (2) authorized screeners may physically screen at
any DLA Disposition Services site at one time
a The LEA must have screeners that have gained and maintain access to the
federal sites and inventory systems such as DLA External Business Portal
at https //business dla mil/landing/dsisp and the Federal Excess Property
Information System (FEPMIS) at https 1/fam nwcg gov/fam-web/ Please
contact your LESO program specialist for assistance
b Volunteers or contracted employees do not qualify and cannot be assigned
screeners for the LEA
b) Property Accountability Officer (PAO) Criteria
i The PAO must be a paid employee of the agency The PAO is responsible for
maintaining all accountability records foi property received and providing
required documents and information to Cal OES for all LESO property held by
the LEA
11 The PAO must establish and maintain a FEPMIS account
111 The PAO will update contact information immediately as it changes
iv The PAO will contact the SPOC, in writing, within fifteen (15) days of a Property
Accountability Officer (PAO) change
c) Weapons Point of Contact (WPOC) Criteria
The WPOC must be a paid employee of the LEA Responsibilities include
ensuring the 1033 weapons accountability and inventory, providing required
documentation, and supplying reports and inventory information of LESO
weapons as determined by Cal OES or LESO
9 California SPO, August 2018
d) Aircraft Point of Contact (APOC) Criteria
r The APOC must be a paid employee of the LEA It is recommended that this
individual has comprehensive knowledge of the agency's air operations mission,
and responsibilities This individual should be familiar with the Federal Aviation
Administration (FAA) rules pertaining to the use of government aircraft
Responsibilities include providing required documentation, reports or inventories
of all I033 aviation property held by the LEA
e) Tactical Vehicle Point of Contact (TVPOC) Criteria!
i The TVPOC must be a paid employee of the LEA Responsibilities includes
ensur[ng 1033 tactical vehicle accountability and inventory, providing required
documentation, and supplying reports and inventory information of 1033 tactical
vehicles as determined by Cal OES or LESO
8) Ensure that all environmentally regulated property is handled, stored and disposed of in
accordance with applicable Federal, State and local environmental laws and regulations
9) If applicable, ensure that all required weapons obtained through the 1033 Program will
be registered with the U S Treasury Department's ATF Recipients must comply with
all applicable firearm Iaws and regulations Report all stolen or unaccounted-foi
weapons to the SPOC immediately after the incident has been discovered The LEA
must provide a weapon POC on all data sheets All weapon transfers between LEAs
must be approved by the LESO before completion The LEA must maintain on file an
approved copy of the ATF Form 5/10 for all weapons obtained through the 1033
Program. The CLEO must verify that a physical weapons inventory has been conducted,
verifying 100% accountability of all weapons issued to the LEA
10) Conduct periodic reviews to include physical inventory/spot checks of actual property
and related records Ensure compliance with the State Plan of Operation and/or
applicable Federal regulations Conduct property reconciliations and adjustments as
requested by the SPOC/LESO Will conduct an annual inventory of property as directed
by the SPOC Ensure serial/tail numbers and digital photographs are provided to the
SPOC on Tactical Vehicles, aircraft, watercraft and weapons
11) Submit requests for property disposition to the SPOC for approval
10 California SPO, August 2018
V ANNUAL INVENTORY REQUIREMENTS
A Per the DLA Instructions and Manuals regarding the LESO Program and the DLA MOA,
each State and participating LEA is required to conduct an annual physical inventory
certification of all property, including DEMIL "A" and "Q6" for one (1) year from ship date
Annual inventories start on 1 October each year and end 31 January each year LEAs to
California will submit certified inventories by 1 December each year
1) DEMIL "A" and "Q6" property records will not be closed during the annual
inventory'
B The State shall
1) Receive and validate incoming certified inventories and reconcile inventories from the
LEAs
2) Ensure LEAs validate and provide serial numbers and photos identified during the annual
inventory process for inclusion in the LESO property accounting system for all aircraft,
armored vehicles, small arms and other unique items, as required
3) Suspend a LEA as a result of the LEA's failure to properly submit certified inventories,
according to the aforementioned requirements
C The LEA shall
1) Complete and certify the annual physical inventory as required foi continued participation
in the program by 1 December of each year
2) Adhere to additional annual certification requirements as identified by the LESO All
inventories and certification statements will be maintained on file indefinitely
a) The State and LESO requires each LEA to submit certified inventories for their
agency annually The Fiscal Yeat (FY) is defined as October 1 through September 30
of each yeas This gives the LEA two (2) months to physically inventory DLA LESO
Program property in their possession and submit their certified inventories to their
State Coordinator
b) In addition to the certified inventories, the LESO requires photographs for all High -
Profile property identified as aircraft, armored vehicles, small arms, and other unique
items as required, received through the Program
i The LESO requires a side and data plate photo foi aircraft and vehicles that are
serial numbei controlled, received through the Program
11 California SPO, August 2018
11 The LESO requires serial number photos for each small arm received through
the Program
c) LEAs that fail to submit the certified annual inventory by December 31 may be
suspended from operations within the Program When a LEA is suspended, a
Corrective Action Plan (CAP) will need to be submitted to the State and LESO
identifying all actions taken to correct the deficiencies Furthei failure to submit the
certified annual inventory may result in a LEA's termination
3) Be aware that High -Profile commodities (aircraft, armored vehicles and small arms) and
other property may be subject to additional controls
4) Ensure that an approved current SPO is uploaded in FEPMIS
VI. PROGRAM COMPLIANCE REVIEW
A The LESO conducts a PCR for each State that is enrolled in the LESO Program every two (2)
years The Program reserves the right to conduct no notice PCRs or require an annual
review, or similar inspection on a more frequent basis for any LEA LESO PCRs are
performed in order to ensure that State Coordinators, SPOCs, and all LEAs within a State are
compliant with the terms and conditions of the LESO Program as required by 10 USC §
2576a, DLA Instruction and Manuals regarding the LESO Program, and the DLA MOA
1) If a State and/or LEA fails a PCR, the LESO will immediately suspend their operations
and will subsequently issue corrective actions (with suspense dates) to the State
Coordinator, which will identify what is needed to rectify the identified deficiencies
within his/her LEA
2) If a State and/or LEA fails to correct identified deficiencies by the given suspense dates,
the LESO will move to terminate the Program operations within the State and/or LEA
3) States and/or LEAs which fail a program compliance review will be suspended for a
minimum of sixty (60) days and will not be reinstated until DLA conducts a re -inspection
on the State and the State and/or LEA successfully passes the inspection
4) During a LESO PCR, rt is the Program's intent to physically inventory 100% of property
selected for review at each LEA The use of ECRs in lieu of physical inspection is
discouraged during PCRs
12 California SPO, August 2018
B The State shall
1) Support the LESO PCR process by
a) Coordinating and forwarding completed PCR daily events schedule to the selected
LEAs to be reviewed
b) Contacting LEAs selected for review via phone and email to ensure they are aware of
the PCR schedule and prepared for review
c) Receiving inventory selections from the LESO and forwarding them to the selected
LEAs
d) Ensuring the LEA Points of Contact (POCs) gather the selected items in a central
location to ensure the LESO can efficiently inventory the items
e) Providing additional assistance to the LESO as required, prior to, during, and upon
completion of the PCR
2) Conduct internal PCRs of LEAs participating in the Program in order to ensure
accountability, program compliance, program eligibility and validate annual inventory
submissions are accurate The State will ensure an internal PCR of at least 5% of LEAs
that have a property book from the LESO Program within his/her LEA is completed
annually This may result in a random review of all or selected property at the LEA
Results of internal PCRs will be kept on -file at the State Coordinator's Office
a) The internal PCR will include, at minimum
1. A review of the SPO signed by both parties, ensuring that the SPO is uploaded into
the Station Management Utility within FEPMIS
ii A review of the LEA's application/screener letter
111 A physical inventory of DLA LESO Program property selected for review at each
LEA
iv A specific review of each selected LEA's files for the following DD Form 1348-
lA for each item currently on inventory, small arms documentation, transfer
documents, turn -in documents, inventory adjustment documents, exception to
policy letters (if any), approved cannibalization requests (if any), or other pertinent
documentation as required
v Review and confirm authenticity and eligibility of the LEA
b) For uniformity purposes, the LEA shall utilize a PCR checklist provided by the LESO,
or equivalent
13 California SPO, August 2018
c) In cases that require a repossession or turn -in of property, the LEA and/or LEA will
bear all expenses related to the repossession and/or turn-m/transfer of DLA LESO
Program property to the appropriate DLA Disposition Services site
VII STATE PLAN OF OPERATION (SPO)
A The State shall
1) Identify, establish, and issue minimum criteria to be included in the SPO for the State and
each participating LEA
2) Establish a State Plan of Operation, developed in accordance with Federal and State law,
and conforming (at minimum) to the provisions of the DLA Instruction and Manuals and
the DLA MOA
a) The SPO will include detailed organizational and operational authority including
staffing, budget, facilities, and equipment that the State believes is sufficient to
manage the LESO Program within their State
b) The SPO must address procedures for making determinations of LEA eligibility,
allocation, and equitable distribution of material, accountability and responsibility
concerning excess DOD personal property, inventory requirements, training and
education, State -level internal Program Compliance Reviews (PCR), and procedures
for turn -in, transfer, and disposal
c) The State Coordinator will verify that an LEA requesting to participate in the LESO
Program is a governmental Law Enforcement Agency and not a private or contracted
agency
d) The State Coordinator will notify LESO of any applications that are not approved at
the State level
3) Enter into written agreement with each LEA, via the LESO approved State Plan of
Operation, to ensure the LEA fully acknowledges the terms, conditions, and limitations
applicable to property transferred pursuant to this agreement The State Plan of
Operation must be signed by the Chief Law Enforcement Official (CLEO) of acting
Chief Law Enforcement Official
4) Request that the LESO Suspend or Terminate an LEA(s) from the LESO Program
when an LEA fails to comply with any term of DLA MOA, the DLA Instruction and
Manuals, any Federal statute or regulation, or the State Plan of Operation
14 California SPO, August 2018
VIII REPORTING REQUIREMENTS FOR LOST, STOLEN, OR DESTROYED DLA
LESO PROGRAM PROPERTY
A All property Lost, Stolen or Destroyed (LSD), carried on a LEAs current inventory, must be
reported to the LESO
1) LSD controlled property must be reported to the LESO within twenty-four (24) hours
The LEA may be required to provide the following
a) A comprehensive police report
b) A National Crime Information Center (NCIC) report/entry
2) The State will provide the contact information for the Civilian Governing Body over the
LEA involved, to include Title, Name, Email and mailing address
3) LSD property with a DEMIL Code of "A" and "Q6" must be reported to the LESO
within seven (7) days
4) All LEAs participating in the program will agree to cooperate with investigations into LSD
by the DLA OIG
5) A DD 200 Form, Financial Liability Investigation for Property Loss (FLIPL) will be
required to be submitted to the LESO foi all unaccounted for property
B LESO may grant extensions to the reporting requirements listed above on a case-by-case basis
IX. AIRCRAFT AND SMALL ARMS
A All aircraft are considered controlled property, regardless of DEMIL Code The SPO will
ensure that all LEAs and all subsequent users are aware of, and agree to provide, all required
controls and documentation in accordance with applicable laws and regulations foi these
items
B LEAs no longei requiring small arms issued through the LESO Program will request
authorization to transfer or turn -in small arms Transfers and turn -ins will be forwarded and
endorsed by the LEA, and approved by the LESO Small arms will not physically
move until the LESO provides official notification that the approval process is complete
When returning small arms to Anniston Army Depot, LEAs are requu ed to:
1) Provide the 1348-1A turn in document that has been approved through the LESO
15 California SPO, August 2018
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2) Provide an appointment lettei signed by the CLEO, or their designee, appointing the
certifier and verifier to that position (found on the LESO website)
3) Provide the inert certificate that has been signed by a qualified certifier and verifier
4) Insert a flag safety or chamber flag into the chamber for visual verification that the small
arm is clear of ammunition
5) The aforementioned documentation will be placed in a packing slip affixed to the outside
of the shipping container A duplicate set of documents will be placed inside the shipping
container
C Small arms that are issued must have documented chain of custody including a signature of
the receiving officer indicating that he/she has received the appropriate small arm(s) with the
correct, specified serial number(s) Small arms that are issued to an officer will be issued
utilizing an Equipment Custody Receipt, this Custody Receipt obtains the signature of the
officer/deputy responsible for the small arm
D Modifications to small arms are authorized All parts are to be retained and accounted for in
a secured location under the original serial number for the small arm until final disposal If
the modified small arm is transferred to another LEA, all parts must accompany the small
arm to the receiving LEA
E Weapon Accountability Law enforcement agencies that have multiple instances of a
missing, lost, or stolen LESO Program small arm within a five (5) yeas window will be
assessed by DLA Disposition Services to determine if a systemic problem exists
1) First Instance of Loss/theft Will result in a sixty (60) day minimum suspension
2) Second Instance of Loss/theft Will result in a one hundred and eighty (180) day minimum
suspension
3) Third Instance of Loss/theft Will result in a two hundred and forty (240) day minimum
suspension DLA Disposition Services will submit a formal assessment presenting all the
facts of the instances of loss, relevant data, and evidence as to whethei a systemic problem
exists to DLA J34 for review and coordination DLA Disposition Services will recommend
potential disciplinary actions which could include recalling the agency's loaned small arms
or termination from the Program
F Aircraft and small arms will not be obtained by any authoi ized participant for the purpose of
sale, lease, loan, personal use, rent, exchange, barter, transfei, or to secure a loan and will be
returned to the LESO at the end of their useful life
16 California SPO, August 2018
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X RECORDS MANAGEMENT
A The LESO, State Coordinator, and LEAs enrolled in the LESO Program must maintain all
records in accordance with the DLA Records Schedule Records for property acquired
through the LESO Program have retention controls based on the DEMIL Codes All
documents concerning property record will be retained
1) Property records for items with DEMIL Codes of "A" and "Q6" will be retained for
two (2) calendar years from the date the property is removed from the LEA's property
book before being destroyed
2) Property records for controlled property will be retained for five (5) calendar years from
the date the property is removed from the LEA's property book before being destroyed
3) Environmental Property records will be retained for fifty (50) years, regardless of
DEMIL Code (Chemicals, Batteries, Hazardous Material/Hazardous Waste)
4) LESO Program files will be segregated from all other records
5) All property records will be filed, retained, and destroyed in accordance with DLA
Records Schedule These records include, but are not limited to, the following DD Form
1348-1A for approved requests for transfers, turn -ins, requisitions, and any other pertinent
documentation and/or records associated with the LSO Program (i e approved Bureau of
Alcohol, Tobacco, Firearms and Explosives (BATFE) 10 and 5, Certificate of Aircraft
Registration (AC Form 8050-3), Aircraft Registration Application (AC 8050-1) and any
other pertinent documentation and/or records associated with the LESO Program
XI LESO PROGRAM ANNUAL TRAINING
A 10 USC § 280 provides that the Secretary of Defense, in cooperation with the U S Attorney
General, shall conduct an annual briefing of law enforcement personnel of each State
(including law enforcement personnel of the political subdivisions of each State) The
briefing will include information on training, technical support, equipment, and facilities that
are available to civilian law enforcement personnel from the Department of Defense
B The State shall organize and conduct training pertaining to information, equipment, technical
support and training available to LEAs via the LESO Program
C The State shall ensure at least one representative (i e the State Coordmatoi or SPOC) attend
the annual training that LESO conducts
17 California SPO, August 2018
XII PROPERTY ALLOCATION
A The State Shall
1) Provide the LESO website that will afford timely and accurate guidance, information, and
links for all LEAs who work, or have an interest in, the LESO Program
2) Upon receipt of a valid LEA request for property through the DLA Disposition Services
RTD Website, give a preference to those requisitions indicating that the transferred
property will be used in the counter-drug/counter-terrorism or border secuuty activities of
the recipient agency Additionally, to the greatest extent possible, the State will ensure
fan and equitable distribution of property based on current LEA inventory and LEA
justifications for property
3) The State and the LESO reserves the right to determine and/oi adjust allocation limits
Generally, no more than one of any item per officer will be allocated Quantity
exceptions may be granted on a case-by-case basis by the LESO based on the justification
provided by the LEA Currently, the following allocation limits apply
a) Small Arms one (1) of each type for every qualified officer, full-time/part-time,
b) HMMWVs/Up-Armored HMMWVs one (1) vehicle foi every three (3) officers,
c) MRAPs/Armored Vehicles two (2) vehicles pei LEA,
d) Robots one (1) of each type for every twenty-five (25) officers
e) General property If an agency requests more than one of any item of general property
per officer, their RTD justification must be clear and convincing as to why a larges
quantity is needed
4) Additional justification may be required for small arms and armored vehicles The State
and LESO reserves final authority on determining the approval and/or disapproval for
requests of specific types and quantities of excess DoD property
5) Access the DLA Disposition Services RTD Website at a minimum of once daily (Monday
— Friday) to review/process LEAs' requests for excess DoD property
6) Accountability and responsibility concerning excess DoD personal property and inventory
requirements will be verified during the annual inventory certification process
7) Training and education will be provided via telephone contact, e-mail conversations,
webinars, and personal site visits either one on one or on a regional basis
18 California SPO, August 2018
8) Procedures for turn-in's and transfers are discussed on LESO's web site at
http.//www.dla mi l/DispositionServices/Offers/Reutilization/LawEnforcement/Turn InTra
nsfers aspx. Scheduling turn -ins is accomplished online at
http.l/www.dispositionservices.dla mil on the Schedule Property Turn In tab or from any
DLA DS Site contact page "Schedule a Turn In" hyper link
9) California LEA's are not authorized to dispose of controlled property in any other way
other than transferring to another eligible LEA or turning in to a DLA Disposition
Services Site Transfers and turn -ins of property will not be executed without the
expressed approval of the State Coordinator and LESO
B The LEA shall
1) Ensure an appropriate justification is submitted when requesting excess DoD property via
the DLA Disposition Services RTD Website and will ensure LESO Program property will
be used for the law enforcement activity and for law enforcement purposes only within
his / her State and agency
2) Access the LESO website for timely and accurate guidance, information, and links
concerning the LESO Program and ensure that all relevant information is reviewed
3) When requesting property, provide a justification to the State and the LESO on how the
requests for property will be used in counter -drug, counter -terrorism, or border security,
officer support, or law enforcement mission support activities of the recipient agency
Additionally, the LEA should be fair and equitable when making requisitions based on
current LEA inventory and the justification for property. Generally, no more than one of
any item per officer will be allocated
4) Maintain access to FEPMIS to ensure the LEA is properly maintaining their property
books, to include, but not limited to, transfers, turn -ins, and disposal requests
a) FEPMIS account holders must be employees of the LEA
5) Ensure screeners of property are employees of the LEA Contractors may not conduct
screening on behalf of the LEA
6) DLA typically allows 14 days for allocated property to be picked up or for shipping
arrangements to be made If an LEA cannot meet this timeframe, direct coordination
with the Disposition Service Site must be made before the end of the 14 day period
7) Once the property has been received, the LEA has 30 days to accept the receipt in
FEPMIS.
8) Once the property is in an Active status in FEPMIS, the LEA must upload the signed DD
Form 1348-1A as a document via the Modify module in FEPMIS
19 California SPO, August 2018
XIII. PROGRAM SUSPENSION & TERMINATION
A The State/LEA is required to abide by the terms and conditions of the DLA MOA and State
Plan of Operations in order to maintain active status
B If a State Coordinator or LEA fails to comply with any terms of the DLA MOA, Federal
statute or regulation, SPO, or a State MOA, the State and/or LEA may be placed on restricted
status, suspended, and/or terminated from the Program All suspension or termination
notifications will be in writing and will identify remedial measures required for
reinstatement, if applicable
1) Suspension A specified period of time in which an entire LEA or identified
LEA(s) is prohibited from requesting and receiving additional property through the
Program Additional requirements for remedial action may also be placed on suspended
activities, to include return of all or specifically identified controlled property
Suspensions will be for a minimum of sixty (60) days
2) Termination Removal of a LEA or State from participating in the Program The State
Coordinator and/or identified LEAs will transfer or turn -in all controlled property
previously received through the Law Enforcement Support Program at the expense of the
State and/or the LEAs
3) Restricted Status A specified period of time in which a LEA or LEA is
restricted from receiving an item or commodity due to isolated issues with the identified
commodity Restricted status may also include restricting an agency from all controlled
property Restricted status is commonly used fot agencies that have active consent
decrees from the Department of Justice
C The State shall
1) Suspend LEAs for a minimum of sixty (60) days in all situations relating to the suspected
or actual abuse of DLA LESO Program property or requirements and/or repeated failure to
meet the terms and conditions of the DLA MOA Suspension may lead to
TERMINATION from the LESO Program
2) Coordinate with the LESO, who will have final discretion on reinstatement requests
Reinstatement to full participation from a suspension and/or termination is not automatic
3) Issue corrective action guidance in coordination with LESO and the LEA with suspense
dates to rectify issues and/oi discrepancies that caused suspension and/or termination
4) Require the LEA to submit results regarding all completed police investigations and/oi
reports regarding LSD DLA LESO Program property to include the LEA's Corrective
Action Plan (CAP)
20 California SPO, August 2018
5) Suspend or terminate a LEA from the LESO Program if a LEA fails to comply with any
terms of the DLA MOA, the DLA Instruction and Manuals regarding the LESO Program,
any Federal statute or regulation, or this State Plan of Operation
6) In the event of a LEA termination, make every attempt to transfer the DLA LESO Program
property of the terminated LEA to an authorized State or LEA, as applicable, prior to
requesting a turn -in of the property to the appropriate DLA Disposition Services location
a) In cases relating to an LEA termination, the LEA will have ninety (90) days to
complete the transfei or turn -in of all DLA LESO Program property in their possession
7) Notify the LESO and initiate an investigation into any questionable activity or action
involving DLA LESO Program property issued to an LEA that comes to the attention of
the LEA, and is otherwise within the authority of the Governoi/LEA to investigate Upon
conclusion of any such investigation, take appropriate action and/or make appropriate
recommendations on suspension or termination of the LEA to the LESO
States/Territories, acting on behalf of their Governor, may revoke or terminate their
concurrence for LEA participation in the LESO Program at any time and for any reason
8) Request that the LESO suspend or terminate a LEA from the LESO Program if a LEA
fails to comply with any term of this MOA, the DLA Instructions and Manuals regarding
the LESO Program, any Federal statute or regulation, or the SPO
9) Implement State level LEA suspensions and notify the LESO if a LEA fails to comply
with any term of this MOA, the DLA Instructions and Manuals regarding the LESO
Program, any Federal statute or regulation, or the SPO
10) Initiate corrective action to rectify suspensions and/or terminations placed upon the State
for failure to meet the terms and conditions of the LESO Program
11) Make contact (until resolved) with suspended LEA(s) within his/her State to ensure
corrective actions are rectified by the timeframe provided by the LESO
12) Require the LEA to complete and submit results regarding all completed police
investigations and/or reports regarding LSD DLA LESO Program property The
LEA must submit all documentation to the LESO upon receipt
13) Provide documentation to the LESO when actionable items are rectified for the State
and/or LEA(s)
14) Provide a written request to the LESO for reinstatement of an LEA via the State
Coordinator or SPOC(s) foi full participation status at the conclusion of a suspension
period
15) Provide a written request to the LESO foi reinstatement of the State via the Governor for
full participation status at the conclusion of a suspension period
21 California SPO, August 2018
D The LEA shall
I) Notify the State Coordinator's office and initiate an investigation into any questionable
activity or actions involving LESO property issued to the LEA that comes to the attention
of the CLEO, and is otherwise within the authority of the Governor / State to investigate
LEAs must understand that the State Coordinators, acting on behalf of their Governor,
may revoke or terminate their concurrence for LEA participation in the LESO Program at
any time, and for any reason
2) Understand that the State may suspend LEA(s) and/ot LEA POC(s) from within their
State, based upon their findings during internal Program Compliance Reviews and/or spot
checks at the State level
3) Initiate corrective action to rectify suspensions and/or terminations placed upon the LEA
for failure to meet the terms and conditions of the LESO Program
4) Be required to complete and submit results regarding all completed police investigations
and/or reports regarding lost, missing, stolen and/or damaged LESO Program property
The LEA must submit all documentation to the State and the LESO upon receipt
5) Provide documentation to the State and the LESO when actionable items are rectified for
the State and/or LEA(s)
6) The LEAs Chief Law Enforcement Official must request reinstatement as required, via
the State Coordinator or SPOC(s), to full participation status at the conclusion of a
suspension period
7) In the event of the LEA termination, make every attempt to transfer the DLA LESO
Program property to an authorized participating LEA, as applicable, prior to requesting a
turn -in of the property to the approved DLA Disposition Services location
a) In cases of a State termination, the State will have one hundred and twenty (120)
days to complete the transfer of turn -in of all DLA LESO Program property in their State
b) In cases relating to an LEA termination, the LEA will have ninety (90) days to
complete the transfer or turn -in of all DLA LESO Program property in their possession
XIV AMMUNITION
A DLA in support of the United States Army will aid in allocating ammunition to LEAs
1) U S Army will issue approved transfers directly to the LEA LEAs are responsible foi
funding all costs associated with the packing and shipping of ammunition and will make
reimbursements directly to the U S Army
22 California SPO, August 2018
2) All ammunition obtained via the Law Enforcement Support Program will be foi
training purposes only At the time of request, LEAs will certify in writing that the
ammunition will be used for training purposes only Ammunition will not be obtained for
the purpose of sale, lease, loan, personal use, rent, exchange, barter, transfer, of to secure
a loan Ammunition obtained through the Program shall not be sold
3) Ammunition will be treated as a consumable item and not tracked in any DLA inventory
system or inspected during compliance reviews
4) DLA Disposition Service will track and preserve necessary records of ammunition
transferred to a LEA and will post all agency requests, approvals, and denials on the
public web -page
XV. COSTS & FEES
All costs associated with the transportation, turn -in, transfei, repan, maintenance, insurance,
disposal, repossession or other expenses related to property obtained through the LESO
Program are the sole responsibility of the State and/or LEA
XVI NOTICES
Any notices, communications, or correspondence related to this agreement shall be provided
by E-mail, the United States Postal Service, express service, or facsimile to the appropriate
DLA office The LESO may, from time to time, make unilateral modifications or
amendments to the provisions of this MOA Notice of these changes will be provided to State
Coordinators in writing Unless State Coordinators take immediate action to terminate this
MOA in accordance with Section XIX, such modifications 01 amendments will become
binding In such cases, reasonable opportunity will, insofai as practicable, be afforded the
State Coordinator to conform changes affecting their operations
XVII. ANTI -DISCRIMINATION
A By signing this SPO, or accepting excess DOD personal property under the DLA MOA,
the State pledges that it and each LEA agrees to comply with applicable provisions of the
following national policies prohibiting discrimination
1) On the basis of race, color, of national origin, in Title VI of the Civil Rights Act of
1964 (42 USC 2000d et seq) as implemented by DOD regulations 32 CR Part 195
23 California SPO, August 2018
2) On the basis of age, in the Age Discrimination Act of 1975 (42 USC 6101, et seq) as
implemented by Department of Health and Human Services regulations in 45 CFR
Part 90
3) On the basis of handicap, in Section 504 of the Rehabilitation Act of 1973,
P L 93-112, as amended by the Rehabilitation Act Amendments of 1974,
P L 93-516 (29USC 794), as implemented by Department of Justice regulations in
28 CFR Part 41 and DOD regulations at 32 CFR Part 56
B These elements are considered the minimum essential ingredients for establishment of a
satisfactory business agreement between the State and the DOD
XVIII. INDEMNIFICATION CLAUSE
A The State/LEA is required to maintain adequate liability insurance to cover damages or
injuries to persons 01 property relating to the use of property issued under the LESO
Program Self-insurance by the State/LEA is considered acceptable The U S Government
assumes no liability for damages or injuries to any person(s) or property arising from the
use of property issued under the LESO Program It is recognized that State and local law
generally limit or preclude State Coordinators/LEAs from agreeing to open ended
indemnity provisions However, to the extent permitted by State and local laws, the
State/LEA shall indemnify and hold the U S Government harmless from any and all
actions, claims, debts, demands, judgments, liabilities, cost, and attorney's fees arising out
of, claimed on account of, or in any manner predicated upon Toss of, or damage to property
and injuries, illness or disabilities to, or death of any and all persons whatsoever, including
members of the general public, or to the property of any legal or political entity including
states, local and interstate bodies, in any manner caused by or contributed to by the
State/LEA, its agents, servants, employees, or any person subject to its control while the
property is in the possession of, used by, or subject to the control of the State/LEA, its
agents, servants, 01 employees after property has been removed from U S Government
control
B LEAs are not required to maintain insurance on controlled property, aircraft or other items
with special handling requirements that remain titled to DoD However, LEAs must be
advised that if they elect to carry insurance and the insured property is on the LESO
inventory at the time of loss or damage, the recipient must submit a check made payable to
DLA foi any insurance proceeds received in excess of their actual costs of acquiring and
rehabilitating the property prior to its loss, damage, or destruction
24 California SPO, August 2018
XIX TERMINATION
A This SPO may be terminated by either party, provided the other party receive thirty (30)
days' notice, in writing, or as otherwise stipulated by Public Law
B. The undersigned State Coordinator and CLEO hereby agrees to comply with all provisions
set forth herein and acknowledges that any violation of the terms and conditions of this
SPO may be grounds for immediate termination and possible legal consequences, to
include pursuit of criminal prosecution if so warranted
XX IN WITNESS THEREOF, the parties hereto have executed this agreement as of the last date
written below
CHIEF OF POL CHRIS CATREN
Type / Print Chief Law Enforcement Official Name
11170/-41q
Chief Law Enforcement Official Signature Date (MM/DD/YYYY)
Type / Print State Coordinator Name
State Coordinator Signature Date (MM/DD/YYYY)
Please return the signed copy of this document to your State Point of Contact and retain a
copy for your records.
25 California SPO, August 20I8