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HomeMy WebLinkAbout2019_11_19 - Regular MINUTES Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on November 19, 2019 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Banch, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Janice McConnell,Assistant City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief, Danielle Garcia,Management Services/Finance Director, Chris Boatman,Facilities and Community Services/Interim Municipal Utilities and Engineering Director,Nathan Cooke, Fire Chief Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(3) (Assistant City Manager McConnell) One Case a Consideration of a Workers Compensation claim filed by Glenn Parker Conference with labor negotiator-Government Code §54957 6 (Assistant City Manager McConnell) [igency Negotiator Janice McConnell,Assistant City Manager Employee Organizations Redlands Association of Depai truent Directors Redlands Association of Management Employees Redlands Association of Mid-Management Employees Redlands Association of Safety Management Employees Redlands Association of Fire Management Employees Redlands Police Officers Association Redlands Professional Firefighters Association Redlands Civilian Safety Employees Teamsters Local 1932 Redlands Chapter RECONVENE CITY COUNCIL MEETING Mayor Foster reconvened the meeting at 6 02 P M and called for a few minutes of silent prayer, followed by the pledge of allegiance to the American flag CC_November 19,2019 Page 1 CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Pet Adoption—Animal Control Supervisor Silvia Lemus introduced"Freddy Krueger",a nine-year-old male brindle Pitbull who is available for adoption,with twenty-eight other dogs and forty-four cats Ms Lemus informed the Council fourteen dogs and twenty-six cats have been adopted since the last regular City Council meeting She announced"Whisker Wednesdays"will run for the next four Wednesdays offering$25 cat adoption fees which will cover the adoption, spay/neuter,vaccines and a microchip She thanked RedFosa for sponsoring this event PUBLIC COMMENT Third District Supervisor Rowe- Scott Ward,Field Representative for Third District Supervisor Dawn Rowe,thanked Emergency Operations Manager Fay Glass for coordinating a meeting between local emergency service agencies and constituents to discuss existing protocols for large animal evacuations in emergency situations Country in Distress -Marie Bosin voiced her support of the impeachment proceedings for President Trump, described how she flies her flag upside down as a statement of the distress the world is currently experiencing, and she stated the nation is witnessing the demise of the constitutional democratic republic CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved minutes of the regular meeting of November 5, 2019 Vote: 5 - 0 Passed Proclamation Small Business Saturday On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a Proclamation declaring November 30,2019 as Small Business Saturday Vote. 5 - 0 Passed Citywide Annual Purchase Order Modifications On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the Citywide Annual Purchase Order modifications with Grainger and Office Depot to provide miscellaneous tools, equipment, and supplies on a need-by-need basis and an Annual Purchase Order with Amazon Business to provide online marketplace services annual purchase orders for Fiscal Year 2019-2020 Vote. 5 - 0 Passed CC_November 19,2019 Page 2 Agreement eProcurement System On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a single source Agreement with PlanetBids for eProcurement System in the amount of$103,625 for 5 years Vote: 5 - 0 Passed Law Enforcement Supplies and Equipment On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the State Plan of Operations Agreement between the State of California and the City of Redlands for the use of excess Department of Defense supplies and equipment and authorized the Chief of Police to execute the agreement on behalf of the City Vote• 5 - 0 Passed Year-End Encumbrance and Carryover Balances On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved additional appropriations to the Fiscal Year 2019-2020 budget for the Fiscal Year 2018-19 year-end encumbrances and carryovers Vote• 5 - 0 Passed Fee Waiver Kiwanis Christmas Parade Facilities and Community Services Director Boatman introduced a request from the Kiwanis Club of Redlands for a fee waiver of$18,106 50 associated with the annual Christmas Parade to be held downtown on December 7,2019 Council Member Barich confirmed with Director Boatman that the amount requested is based on a worst case scenano and the actual costs for the event could be less As public comment,Dennis Bell pointed out the request is a hefty increase over the request made two years ago On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the use of City resources and a waiver of fees in the amount of $18,106 50 related to the Kiwams Christmas Parade event to be held on December 7,2019 Vote: 5 - 0 Passed Facility Use Agreement Boys and Girls Club On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the Facility Use Agreement with the Boys and Girls Club of Greater Redlands-Riverside is exempt from environmental review pursuant to Section 15061 (b)(3)of the State's guidelines implementing the California Environmental Quality Act Guidelines and approved the Facility Use Agreement with the Boys and Girls Club of Greater Redlands-Riverside for use of the Community Center's Gymnasium Vote 5 - 0 Passed CC_November 19,2019 Page 3 Consulting Services for Mill Creek and Santa Ana River Watersheds On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the agreement is not subject to environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and authorized a professional consulting services agreement with Palencia Consulting Engineers to conduct sanitary surveys and prepare reports for the Mill Creek and Santa Ana River watersheds in the amount of$66,320 Vote 5 - 0 Passed Consulting Services Water Treatment Plants On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the agreement is exempt from environmental review pursuant to section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act and approved a professional consulting services agreement with Carollo Engineers, Inc to conduct tracer studies at the Hinckley Water Treatment Plant and update the operations plans for both the Hinckley and Tate Water Treatment Plants in the amount not-to-exceed$173,626 Vote: 5 - 0 Passed Resolution No 8041 Intention to Vacate On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that the adoption of Resolution No 8041 is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines and approved Resolution No 8041 declaring the City Council's intention to vacate excess right-of-way of a portion of Park Avenue,vacate approximately 330 linear feet of excess public right-of-way adjacent to the frontage of the parcel located at 1615 Park Avenue in the Light Industrial (M-1)District, at the request of NYS, LLC Vote 5 - 0 Passed NEW BUSINESS Ordinance No. 2900 California Fire Code Fire Chief Cooke summarized proposed revisions to the 2019 California Fire Code and the 2018 International Fire Code to include operational permit changes for pre-deployed hood and duct fire extinguishing systems protecting commercial grade cooking operations The public hearing to consider the second reading of the ordinance is set for December 17, 2019 On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the introduction of Ordinance No 2900, amending Chapter 15 20 of the Redlands Municipal Code and adopting the 2019 Edition of the California Fire Code which incorporates by reference the 2018 International Fire Code,with necessary California and City of Redlands amendments This Ordinance will nullify and replace Ordinance No 2840,that was enacted in 2016 as part of the previous fire code adoption process Vote• 5 - 0 Passed CC_November 19,2019 Page 4 California Street Landfill Phase 4 Expansion Protect Facilities and Community Services Director Boatman reviewed various regulations governing over the California Street Landfill, and he detailed a construction contract for the Landfill Phase 4 expansion project He highlighted this project will extend the Landfill's life for another six years, and Mayor Foster commended staff for their efforts towards accomplishing this important work On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that the project is not subject to further environmental review pursuant to Section 15162 of the State's guidelines implementing the California Environmental Act, rejected the bid protest received by James McMinn,Inc because Sukut Construction,LLC submitted a bid consistent with the project specifications,waived the minor irregularities contained within the bid received by Sukut Construction,LLC bid because its subcontractor will be supplying an acceptable alternative to the use of Bentonite per the project specifications, approved plans and specifications, and awarded a construction contract for the California Street Landfill Phase 4 expansion project to Sukut Construction,LLC ,in the amount of$3,112,125 Vote 5 - 0 Passed Ordinance No 2902 Settlement Authority Assistant City Manager McConnell provided an overview of Ordinance No 2902,which would amend the Municipal Code relating to the settlement authority for Government Claims, City Initiated Claims and Threatened or Pending Litigation The settlement authority of the City Manager and his/her designee would increase from$7,500 to $30,000 to provide increased efficiencies in the processing of claims settlements On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the introduction of Ordinance No 2902,relating to settlement authority for Government Claims, City Initiated Claims and threatened or pending litigation Vote• 5 - 0 Passed Resolution No. 7965 Personnel Rules and Regulations Assistant City Manager McConnell introduced Resolution No 7965,related to establishing an equitable and uniform system for personnel administration, and she identified two main areas of modification including,nepotism and fraternization policy and the City's policy for travel and expense reimbursement During initial consideration on November 5,2019, Council Members Barich, Tejeda and Momberger raised concerns with the proposed changes to the nepotism policy,which would prevent family members of City employees from being hired within the same department Ms McConnell explained current employees will not be effected by the changes,the modifications are in the best interest of the City and are consistent across all departments She added representatives from the bargaining units signed off on the staff report, and she confirmed Council has the authority to revisit the personnel rules and regulations in the future, if they choose On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously adopted Resolution No 7965, approving the City of Redlands Personnel Rules and Regulations and rescinding Resolution No 7605 and Resolution No 6468 Vote 5 - 0 Passed CC_November 19,2019 Page 5 Resolution No 7938 Expense and Use of Public Resources Policy Assistant Finance Director Farrah Jenner presented Resolution No 7938,updating the Expense and Use of Public Resources Policy Updates to the current policy provide for payment for meals and per-diem at US General Services Administration rates based on location of travel On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously adopted Resolution No 7938,updating the Expense and Use of Public Resources Policy and rescinding Resolution No 6467 Vote 5 - 0 Passed Side Letter Agreements Teamsters,RAME and RASME Assistant City Manager McConnell explained the need to revise specific provisions of the City's Memorandums of Understanding relating to benefits and vacation, sick leave, and Executive leave "Buy-Back with each of the bargaining units in order to be legally compliant Agreements were reached with the Teamsters Local 1932,the Redlands Association of Safety Management Employees (RASME) and the Redlands Association of Management Employees (RAME) On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Banch,the City Council unanimously approved three side letter agreements between the City of Redlands and Teamsters Local 1932,the City of Redlands and the Redlands Association of Management Employees, and the City of Redlands and the Redlands Association of Safety Management Employees Vote• 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Veterans Day Parade and Ceremony-Mayor Foster and Council Members Banch,Tejeda and Momberger all participated and enjoyed the Veterans Day Parade event on November 11, 2019, honoring our veterans Council Member Momberger attended the J D Meyer's Anniversary event celebrating 25 years serving downtown Redlands Council Member Banch attended the Historic and Scenic Preservation Commission meeting and enjoyed the Toys for Tots Stuff-a-Plane event held at the Redlands Municipal Airport Mayor Pro Tern Davis attended the J D Meyer's Anniversary event celebrating 25 years serving downtown Redlands,met with a resident to discuss their concerns, and she participated in an event held at Cal State Fullerton,highlighting women to watch in politics, entitled"Womens Political Panel and Fair" Mayor Foster invited everyone to come downtown on Saturday,November 23 to enjoy the holiday lighting event, and he reminded the public the City is promoting the 22nd Annual Holiday Toy Dnve and Block Party through December 7 Anyone can join in the spirit of giving by donating new, unwrapped toys for children between the ages of 4 and 12 ADJOURNMENT There being no further action required the meeting adjourned at 6 40 P M The next regular meeting of the City of Redlands City Council will be held on December 3, 2019 CC_November 19,2019 Page 6