HomeMy WebLinkAboutContracts & Agreements_143-2015_CCv0001.pdf ,
yz„ rU tr g I;t§ij�`i' 3 §f %w3
californialFIRE
Serving firefighters, their farn Hies and their co rrunitie
California Fire Foundation -Supplying Aidto Victims s df Emer epcriara E
Memorandum of Understagd1ing
Memorandum of Understanding
between
California Fire Foundation (Party A or FFJ and
being the lead partner
California Fire Department(Part ), and
Fire Chief must sign MMU
Corresponding Recogni�ed ardaininc� nit(s? r ssra iati n fear"firefi' hter ," as
that term is defined in Section 1 886 of the Government Cadea C ;
President or Lead representative must sign MOU for each corresponding:recognized
bargaining unit or association.
for the project, entitled SAVE.'
Preamble:
le:
The purpose of this Memorandum of Understanding ( OU) is to clearly identify the roles and
responsibilities of all parties as they relate to the CFF's Supplying Aid to Victims of Emergency
(SAVE) program. The CFF is a non-profit 501 (c)( ) organization providing emotional and
financial assistance to families of fallen firefighters, firefighters and the communities they
protect. Formed in 1957 by California Professional Firefighters, the CFF's mandate includes an
array of survivor and victim assistance projects and community initiatives;
C jectie°
As part of its mission to provide victim assistance, the CFF (' w.CAFireFoundation.org) has
launched the SAVE program, to offer emergency financial assistance to fire and natural disaster
victims, Through the SAVE program, the CFF aims to provide immediate short-term support in
the aftermath of a fire or other natural disaster to displaced victims. Working together with the
CFF, firefighters throughout the state of California, will distribute gift cards, in an amount
designated by CFF at a minimum of$100, to eligible victims of fire or other natural disaster so
they may purchase basic necessities such as flood, clothing or medicine. Firefighters working
with the CFF on the SAVE program provide assurance that those impacted by disaster will
receive instant, direct relief before„ during and after the alarm. All parties will work together in
partnership to ensure the program is executed and overseen efficiently and effectively. All
parties will work cohesively with CFF to ensure each party is carrying out their roles and
responsibilities accordingly:
1780 Creekside teaks Dive R Sacramento, CA 95833 - (800) 0-3213 - a vww,cafirefoundation.org
Ca (ttrr,sa Re Fcunttation is a charitable,nonprofit 501(c)(5)organization arta a!I contributions are tax deductible,Tax ID 465-0118991. 0GIM°-,,.
Lead partner and partners of the agreement:
The Partnership is led by:
[Chair of the California Fire Foundation, 1780 Creekside Oaks, Sacramento, CA 95833]
and consists of the following partners:
[Fire Department, Fire Chief; Corresponding Recognized Bargaining Unit (s) or Association (s)
for"firefighters", President or Lead Representative for each corresponding recognized
bargaining unit or association].
Management arrangements:
1. Parties included in operation of SAVE:
a) CFF-California Fire Foundation (Chair of the CFF and/or the designee)
b) Party B - Local Fire Department
c) Party C- Corresponding Recognized Bargaining Unit (s) or Associations)
for"firefighters"
2. CFF Roles/Responsibilities:
a) SAVE program executer and facilitator
b) Provider and initial distributer of SAVE gift cards
c) Overseer of usage, will monitor SAVE gift card activity
d) Maintains ultimate financial accountability for SAVE program
3. Party B/Party C Roles and Responsibilities:
a) If the Fire Chief does not remain the main point of contact to manage
the program for Party B, then Party B will appoint a point of contact
(Operations Chief or Division Chief or equivalent) to oversee program
for respective department.
b) Party C to appoint lead representative (s) to oversee program for
respective recognized Bargaining Unit (s) or Association (s)for
"firefighters".
c) Party B oversees secure handling and internal distribution of SAVE gift
cards.
d) Party B maintains oversight and accountability of SAVE gift card
inventory.
e) Party B maintains oversight of educating and regular communication to
participating firefighters on guidelines/protocol of program.
f} Party B appoints distributers (such as the incident commander) of SAVE
gift cards to fire or natural disaster victim.
g) Party B provides post incident reporting to CFF upon usage of card.
h) Parties B and C agree to read and review the enclosed sample SAVE
Standard Operating Guidelines (SOG) in Appendix Ill. Parties B and C
may adopt the procedures/protocol set forth in the sample SOG, or
develop an alternative SDG document to be reviewed and approved by
CFF. Should Parties B and C agree to adopt the sample SOG in
Appendix IH,
they need to sign in the designated area in the SOG and send the signed
SOG back to CFF with the MOU.
i) Parties B and C agree to review and comply with the policies and
procedures contained in Appendices I N.
j) Parties B and C understand that if, at any time, either has reason to
believe that a SAVE card has been used fraudulently or activated
inappropriately, either Party is required to immediately report the misuse
to Hedi Jalon at the CFF by email at save(W-clof.orq or by phone at
(916) 641-1707 or(800) 890-3213.
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 2
General Conditions:
1. Partnership: The members of the partnership have jointly agreed to this MOU in which
the intentions and agreements have been described for the SAVE program. The
partners also agree on the following:
1.1 Responsibilities:
Party B agrees to be accountable for keeping inventory of SAVE cards, disbursement of
SAVE cards and alerting CFF to any indiscretions.
1.2 Collaborative Partnership:
Both Parties B and C agree to work together in a collaborative arrangement regarding
the SAVE program and hold periodic meetings together in order to ensure that
participating firefighters are following protocol, utilizing the SAVE cards efficiently and
effectively and addressing/resolving any potential issues that may arise.
1.3 Press:
Both Parties B and C agree to provide CFF with communication about the success of the
SAVE program in order to ensure that CFF has ample opportunity to promote SAVE's
positive impact in the community, which will help the program further succeed and assist
CFF in securing additional funding increasing chances for longevity of the SAVE
program. Parties B and C must allow CFF access to any and all experiences regarding
the SAVE program. This includes but is not limited to: Firsthand accounts from Parties B
and C demonstrating how the program is succeeding, opportunities for CFF to secure
ride-alongs, photo/interview opportunities with participating firefighters(and victims,
when is reasonably feasible) and other opportunities as needed and appropriate.
1.4 Training and Awareness:
Parties B and C may adopt the procedures/protocol set forth in the sample SOG, or
develop an alternative SOG document to be reviewed and approved by CFF. Should
Parties B and C agree to adopt the sample SOG in Appendix III, they need to sign in the
designated area in the SOG and send the signed SOG back to CFF with the MOU.
Party B agrees to train its participating firefighters on SAVE by sharing and reviewing the
procedures set forth in the selected SOG with participants.
Both Parties B and C agree to promote awareness of the program among their
participating firefighters, regularly reminding participants about the program and
procedures via meetings and e-communication. It will be important for Parties B and C to
regularly remind participating firefighters about the SAVE program so that activating a
SAVE card becomes part of their everyday routine rather than an afterthought.
Opportunities to order SAVE stickers, decals or magnets will be available to Party B in
order to utilize visual daily reminders of the program.
Both Parties B and C agree to review the public relations tips and talking points listed in
Appendix IV,
Supplying Aid to Victims of Emergency Program(SAVE)--Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 3
2. Time frame: The term of this MOU Agreement is the period within which the project
responsibilities of this agreement shall be performed. The term commences upon
signature of all parties, contingent upon Party B sending the information to CFF as
required in Appendix I. The term only expires upon written notification of intention to
terminate from the program by either Party B or Party C. Alternatively, the term expires if
CFF decides to terminate the SAVE program. Open enrollment for the program will be
determined at the discretion of CFF.
3. Eligibility: Parties B and C declare that they:
- Have discussed and met with each other and mutually agree to joint participation in
the SAVE program.
CFF declares that:
- it is in good financial standing to ensure continuity during project implementation and
execution,
- it is equipped to oversee management of the SAVE program and to mitigate
problems or issues that may arise during the implementation or execution of the
program.
- it has conducted a beta test of the SAVE program in the local Sacramento area and
is prepared to conduct the program on a statewide scale.
4. Expenditures: Parties B and C incur NO financial cost to participate in this program.
5. Project management: Party B agrees to:
- Communicate to CFF who the on-scene distributors of the SAVE cards are and relay
those names and their contact information to CFF.
- If the Fire Chief will not act as the main liaison for Party B, then the Party B Fire Chief
must assign a main point of contact for the department (For example: the Operations
Chief, Division Chief or equivalent)to handle all communication regarding SAVE with
CFF and Party C. The main point of contact for Party B will also communicate with
Party B's participating designees in the department.
6. SAVE Card Marketing Restrictions: Parties B and C understand that they are not to
alter the physical SAVE gift card in any way. Parties B and C also understand that they
are not to alter the card carrier that the SAVE card is affixed to,which describes the
SAVE program, provides information about CFF, and guidelines for using the card. If
either party B or C wishes to include ADDITIONAL information together with the SAVE
card and the card carrier that it is affixed to, then the information must first be sent to
CFF for approval before being disseminated. Additionally, that supplemental information
must be drafted as a collaborative effort between Parties B and C. If either Party B or C
does not comply with the above, they will be in violation of this MOU and may be
terminated from the partnership.
7. Withdrawal: if either Party B or Party C no longer desires to be part of the partnership, a
notice of thirty days is required to CFF. If either aforementioned partner notifies CFF of
voluntary termination from the partnership, then the partnership is no longer valid and
Party B is required to send back to CFF all remaining SAVE cards.
If due to reasons of misconduct, CFF decides that one of the partners should no longer
be part of the partnership, the aforementioned party will be terminated from the
partnership.
Supplying Aid to Victims of Emergency Program(SAVE)--Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 4
If due to unforeseen reasons, CFF decides to terminate the SAVE program, both Parties
B and C will be notified immediately and instructed in how to terminate their involvement.
In this case, Party B is required to send back to CFF all remaining SAVE cards.
8. Breach of Conduct,theft and misappropriation of funds: general rules of good
conduct are to be maintained by all staff active in the project at any time.Any
occurrence, related with misuse of money or assets, shall not be tolerated and shall be
immediately reported to CFF. Any Party determined to be guilty of such aforementioned
activity will be held financially liable.
9. The following appendix are part and parcel of this MOU:
Partnership Proposal submitted to all Parties,
- Appendices I -V
This MOU has been established in 3 originals, one original for each member of the
partnership.
10.This MOU will enter into force at the moment that all partners have signed the MOU,
contingent upon Party B sending over ALL REQUIRED information to CFF as STATED
in Appendix I.
11. If any section of the MOU is modified by CFF in the future, CFF will send an updated
MOU to Parties B and C.
12. In case of dispute, the parties involved agree to come to an arrangement acceptable to
all parties, before seeking judicial action and/or seek arbitration.
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 5
Signatures and dates:
[Authorized signat e from Party B- [Authorized signature(s) from Party C-
Fire Chief, Fire De artment] President(s) or Lead Representative
(s) for Corresponding Recognized
r Bargaining Unit (s) or Association (s)]
14e-f 4!�;til ul
[Print name of- Fire Chief, Fire [Print name (s) of- President (s) or
Department (Party B)] Lead Representative (s) for
Corresponding Recognized Bargaining
Unit (s) or Association (s) (Party C)]
7 Z 2 !s 7 12-L( is—
Date Date
[Authorized signature from CFF- Chair, Date
California Fire Foundation]
Lou Paulson
[Print name of- Chair, California Fire
Foundation (CFF)]
Please provide contact information for both Party B and Party C Signatories
Party B:
Email:
Phone:
Party C:
Email:
Phone:
Please send hard copy of MOU, AND required information as stated in Appendix I, to:
California Fire Foundation
1780 Creekside Oaks
Sacramento, CA 95833
Or email a signed/scanned copy to: save cpf.org
Supplying Aid to Victims of Emergency Program(SAVE)-Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 6
APPENDIX I
ENCLOSURES TO SEND BACK TO CFF WITH SIGNED MOU
1)With signature of MOU, Party B must RETURN the following to CFF otherwise the MOU is not valid:
- Send excel sheet to CFF including the following information:
o Department Main Point of Contact for Program Management(This person
will be the point of contact to receive/accept the SAVE letters/cards. This
person [such as an Operations Chief]will also distribute the SAVE
letters/cards to participating designees in the department who will be in
charge of monitoring/activating SAVE cards.), including their:
■ Name
■ Email
■ Cell Phone
■ Department Phone
■ Mailing Address
o AND participating designees who will be in charge of
monitoring/activating SAVE cards (such as an Incident Commander),
including their:
■ Name
■ Email address
■ Cell-phone
- Signed enclosed SOG by both Parties B and C, if Parties B and C agree to abide by
the sample SOG enclosed. If both Parties B and C wish to adopt and develop an
alternative SOG document, then Party B must submit a copy of their proposed
mutually agreed upon SOG for review and approval to CI=F.
2) Party B must comply with the following:
- Authorize that the assigned point of contact (as described above)will be responsible
for acceptance of SAVE cards, and delivery of SAVE cards to participating
designees.
- Be available to discuss issues that may come up regarding the SAVE program.
- Mandate that the assigned point of contact (as described above) be available for
BRIEF monthly conference calls regarding the status of the SAVE program.
Supplying Aid to Victims of Emergency Program(SAVE)-Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 7
APPENDIX II
PROCEDURES FOR ACTIVATING SAVE CARDS:
1. To activate a SAVE gift card, follow the below procedures:
a. Call 800-955-7398. NOTE: This number will not be printed on the card.
Please remember to call this 800#, not the 800#that will be printed on the
card.The 800# printed on the card will be for the victim once they receive
their card.
b. You will be greeted with: "Thank you for calling Cardholder Support for the SAVE
program"and will be instructed to follow prompts.
c. When prompted, enter your unique 6 digit activation code followed by the# key.
d. Please allow 1 to 2 minutes for the system to validate your activation code. Each
Designee's 6-digit unique activation code is listed on his/her personally
addressed letter from the CFF.
i. If the system fails to recognize your activation code or encounters an
error, you will be prompted to press 1 to enter the activation code again or
you may press 0 to speak to customer service.
e. When prompted, enter the card's 7 digit admin number followed by the# key.
The admin number is listed on the back of the card and is visible through the
envelope window.
f. Please allow 1 to 2 minutes for the system to validate the card's admin number.
i. If the system fails to recognize the card's admin number or encounters an
error, you will be prompted to press 1 to enter the admin code again or
you may press 0 to speak to customer service.
g. After the admin number is validated,you will hear: "Admin 1234567 was
activated. The admin 1234567 balance is$100."
i. If the admin number is not validated,you will hear: "Admin 1234567 is
already active," or"An error occurred on activation due to XXXXXXX."
ii. If the system encounters an error or the card is already active, you may
press 0 to speak to customer service.
h. This SAVE gift card is now active and has a balance of$100.
i. To activate an additional card, press 1. To repeat the balance of the card, press 2.
2. Once activated,the Designee will markdown the card admin number that was activated
and follow the below steps:
a. The Designee will mark down the card admin number that was activated and
then provide the card to the victim, which will come attached to a piece of paper
that includes SAVE program information for them.
b. Then, later, when it is possible, the Designee will enter a SAVE-post-report.
c. Upon entry of the incident report,the Designee shall visit the following link as
soon as feasibly possible: https:Hcaproff.wufoo.com/forms/save-ic-reporting-form/
and submit the following information for the CFF: Designee name,
Designee email, Designee phone#, Unique Designee passcode, Unique
activated gift card admin number, NFIRS#, Date, and any other information
requested. This data will be posted and submitted by the Designees and sent to
the CFF immediately following incident.
Supplying Aid to Victims of Emergency Program(SAVE)-Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 8
d. PLEASE NOTE: Should a user error or any other type of error occur during the
SAVE-post-report, it is ok. Simply email save@cpf.org with your error information
and someone will respond with next steps within the next 24 hours.
e. CFF will compile reports based on above data to assess status according to the
following schedule: 10 days after launch,then every month thereafter.
f. CFF requires the above information in order to facilitate financial settlement and
to track card activity.
Supplying Aid to Victims of Emergency Program{SAVE}—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 9
APPENDIX III
SAMPLE-SAVE OPERATING GUIDELINES
OBJECTIVE
As part of their mission to provide victim assistance, the California Fire Foundation
(www.CAFireFoundation.org) has launched the Supplying Aid to Victims of Emergency (SAVE)
program,to offer emergency financial assistance to fire and natural disaster victims. Through
the SAVE program, the California Fire Foundation (CFF) aims to provide immediate short-term
support in the aftermath of a fire or other natural disaster to displaced victims. Working together
with the CFF, firefighters throughout the state of California, will distribute gift cards, in the
amount of$100, to eligible victims of fire or other natural disaster so they may purchase basic
necessities such as food, clothing or medicine. Firefighters working with the CFF on the SAVE
program provide assurance that those impacted by disaster will receive instant, direct relief
before, during and after the alarm.
BACKGROUND
The California Fire Foundation is a non-profit 501 (c)(3) organization providing emotional and
financial assistance to families of fallen firefighters, firefighters and the communities they
protect. Formed in 1987 by California Professional Firefighters, the California Fire Foundation's
mandate includes an array of survivor and victim assistance projects and community initiatives.
The CFF is funding the SAVE program, in part, by specialty license plates available only to
firefighters. For more information about the license plates or to order yours, visit:
cafirefoundation.org.
IMPLEMENTATION
1. Program Strategy
4. Start date: By Fall, 2014
5. SAVE Cards will be distributed to Party B at the discretion of the CFF
6. Number of SAVE cards will be distributed based on program data
2. Gift Card Information
1. Each gift card will be worth $100 until otherwise noted.
2. Proration of cards per agency will be based upon statistical analysis of working
fires on an ongoing basis
3. Gift cards are regional assets—reallocation will occur as a normal course of
business to maximize opportunity for distribution
4. Distribution of cards to victims will be determined by Incident Commanders
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 10
DEFINITIONS
1. Disaster is defined by this program as the following:
a. Fire
b. Earthquake
c. Flooding
d. Landslides/Mudslides
2. Items defined as basic allowable necessities for this program:
a. Food/Water
b. Over-the-counter or prescription medication as medically needed
c. Gas
d. Shelter as provided by a hotel/motel
e. Clothing to replace any destroyed articles of clothing
f. Basic household necessities
POLICY
1. Recipients:
a. Eligible Gift Card Recipients:
i. Residents impacted by fire or other natural disaster with a minimum of
25% damage to the property where they reside
b. Ineligible Gift Card Recipients:
I. Businesses
ii. Victims of crisis or emergencies not impacted by damage caused by fire
or natural disaster such as car crashes, evacuees forced to flee due to
pending wildfires, or those victims who do not incur 25% damage to their
residential property
2. Allocation
a. Gift card allocation:
i. Only 1 gift card will be provided per occupancy involved in the incident
regardless of whether the victim is an individual or a family
b. Gift card expiration date:
i. Each card contains an expiration date of 3 years past the date of card
printing. If there are SAVE cards remaining with Party B at time of
expiration that are inactive, they will be cancelled.
CARD DELIVERY TO DEPARTMENTS:
1. Prior to the start of the program, the CFF will send a portion of gift cards to Party B
addressed to the named point of contact as mentioned in Appendix I.
2. Upon receipt of the cards, the Party B main point of contact will distribute an allotment of
cards to their respective participating Incident Commanders. The number of cards each
department and each Incident Commander receives shall be based on incident response
data tied to the department and the Incident Commander.
3. Additionally, along with the gift cards, the participating Party B main point of contact will
separately receive SEALED personalized letters addressed to each participating,
respective Incident Commander that will contain the Incident Commander's unique
passcode. Each Party B main point of contact will give the SEALED letters to their
respective Incident Commanders.
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 11
4. Each passcode is 6 digits long and each participating Incident Commander will be
assigned a unique one. Incident Commanders should memorize or keep the
passcode with them when running calls (Tip: Incident Commanders can keep their
passcode in their mobile phone for easy access).
SAVE ACTIVATION PROCEDURE:
1. On scene Incident Commander (IC) will be sole authorized fire personnel in charge of
gift card issuance.
2. In order to receive gift card relief assistance, there must be at least 25% damage
minimum to a victim's property caused by fire or other natural disaster responded to by
a firefighter.
3. On scene IC will be charged as the decision maker to assess whether property damage
meets the 25% minimum.
4. On scene IC will be designated personnel to carry through with reported information post
incident.
5. All designated ICs, as assigned by the department, will be designated a unique
passcode.
6. If IC assesses the property damage meets the minimum 25% required in order to
distribute SAVE gift card, the IC shall issue one gift card per occupancy involved in the
incident. To activate a SAVE gift card, follow the below procedures:
a. Call 800-955-7398. NOTE: This number will not be printed on the card.
Please remember to call this 800#, not the 800#that will be printed on the
card. The 800# printed on the card will be for the victim once they receive
their card.
b. You will be greeted with: "Thank you for calling Cardholder Support for the SAVE
program" and will be instructed to follow prompts.
c. When prompted, enter your unique 6 digit activation code followed by the#
key.
d. Please allow 1 to 2 minutes for the system to validate your activation code. Each
IC 6 digit unique activation code is listed on his/her personally addressed letter
from the CFF.
i. If the system fails to recognize your activation code or encounters an
error, you will be prompted to press 1 to enter the activation code again or
you may press 0 to speak to customer service.
e. When prompted, enter the card's 7 digit admin number followed by the # key.
The admin number is listed on the back of the card and is visible through the
envelope window.
f. Please allow 1 to 2 minutes for the system to validate the card's admin number.
i. If the system fails to recognize the card's admin number or encounters an
error, you will be prompted to press 1 to enter the admin code again or
you may press 0 to speak to customer service.
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 12
g. After the admin number is validated, you will hear: "Admin 1234567 was
activated. The admin 1234567 balance is $100."
i. If the admin number is not validated, you will hear: "Admin 1234567 is
already active," or"An error occurred on activation due to XXXXXXX."
ii. If the system encounters an error or the card is already active, you may
press 0 to speak to customer service.
h. This SAVE gift card is now active and has a balance of$100.
i. To activate an additional card, press 1. To repeat the balance of the card, press
7. Once activated,the IC will markdown the card admin number that was activated and
follow the below steps:
a. The IC will mark down the card admin number that was activated and then
provide the card to the victim, which will come attached to a piece of paper that
includes SAVE program information for them.
b. Then, later,when it is possible, the IC will enter a SAVE-post-report.
c. Upon entry of the incident report, the IC shall visit the following link as soon as
feasibly possible: https://caproff.wufoo.com/forms/save-ic-reporting-form/and
submit the following information for the CFF: IC name, IC email, IC phone#,
Unique IC passcode, Unique activated gift card admin number, NFIRS#, Date,
and any other information requested. This data will be posted and submitted by
the ICs and sent to the CFF immediately following incident.
d. PLEASE NOTE: Should a user error or any other type of error occur during the
SAVE-post-report, it is ok. Simply email save@cpf.org with your error information
and someone will respond with next steps within the next 24 hours.
e. The CFF will compile reports based on above data to assess status according to
the following schedule: 10 days after launch, then every month thereafter.
f. The CFF requires the above information in order to facilitate financial settlement
and to track card activity.
AUDITS & EVALUATIONS
1. SAVE Audit:
a. 10 days after the program begins, Party B main point of contact will check in via
conference call with the CFF regarding progress to date.
b. Every 30 days from when the program begins, the CFF will audit the program in
order to adjust the program as necessary and will hold a 15minute conference
call (on an as needed basis) to discuss any relevant issues.
c. The CFF will require data from ICs via past-incident-forms as described earlier.
2. SAVE Evaluation:
a. Each gift card will be tracked by unique IC code and activation code and will link
to a report provided by card issuer company detailing:
i. Items purchased and/or establishment where card was used
ii. Total amount used on the card
iii. Date/time the card was used
b. Each report from the IC sent to the CFF upon issuance of gift card will provide:
Unique IC passcode, Unique gift card number, NFIRS#, Date, Time
c. NFIRS#will tell us property protected versus loss by giving us the amount of
property content value and the amount of property content loss
Supplying Aid to Victims of Emergency Program(SAVE)—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 13
d. The CFF will match the card sales report to the report received by the IC to verify
authorized use of funds and card activity
e. From these reports, we will be able to determine:
i. Average number of cards used
ii. Type of use
iii. Frequency of use
iv. We will also be able to examine whether the 25% threshold was adhered
to and whether this system is a model for rolling out a statewide program
Please sign below and return to CFF with signed MOU if you agree to comply with
the above SOG:
Signatures and
[Authonze ignature fro Party B-Fire [Authorized ignature(s) m Party C-
Chief, Fire Department] President(s) or Lead Representative (s) for
Corresponding Recognized Bargaining Unit
[' (s) or Association (s)]
r c<76 GT
[Print name of-Fire Chief, Fire Department [Print name (s) of—President(s) or Lead
(Party 8)] Representative (s) for Corresponding
Recognized Bargaining Unit(s) or
Association (s) (Party C)]
Date Date
[Authorized signature from CFF—Chair, Date
California Fire Foundation]
Lou Paulson
[Print name of- Chair, California Fire
Foundation (CFF)]
Please send hard copy along with MOU to:
California Fire Foundation
1780 Creekside Oaks
Sacramento, CA 95833
OR - email a signed/scanned copy to: save(a_)cpf.org
APPENDIX IV
PUBLIC RELATIONS GUIDELINES
Should any participating firefighter, who has provided a SAVE card to a victim, be captured on
scene on film by the news, the participating firefighter should always remember to discuss
SAVE and how the program works.
Points to remember when talking to the press/news about a recent incident that may have
required a SAVE card activation:
❑ SAVE is a program of the California Fire Foundation, a non-profit organization aiding
fallen firefighter families, firefighters and the communities they serve.
❑ SAVE is a program funded by the California Fire Foundation that provides immediate
short, term relief to victims of fire or other natural disaster.
❑ The SAVE program is designed to bring immediate relief to disaster victims via a $100
gift card that they can use to purchase food, clothing or other basic necessities such as
medicine.
❑ Victims of fire or other natural disaster do not need to fill out any questionnaires or
answer any questions in order to receive their$100 gift card; they simply must have
incurred at least 25% damage to their household in order to receive a card.
❑ Activation of the card is instant and immediately upon activation, the card can be used
anywhere that MasterCard is accepted.
Supplying Aid to Victims of Emergency Program(SAVE)-Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 15
APPENDIX V
DEFINITIONS
Section 19886: As used in this article the term "firefighter of the state"or"firefighter" shall be
deemed to include a member of a fire department or fire service of the state, including the
University of California, whether these members are volunteer, partly paid, or fully paid,
excepting those whose principal duties are clerical, such as stenographers,telephone Operators
and other workers not engaged in fire-suppression or rescue operations or the protection or
preservation of life or property. These firefighters shall be regularly employed, or in the case of a
volunteer, shall be regularly enrolled as such.
Supplying Aid to Victims of Emergency Program{SAVE}—Memorandum of Understanding CALIFORNIA FIRE FOUNDATION 16