HomeMy WebLinkAboutContracts & Agreements_96-2006_CCv0001.pdf FOR COUNTY USE ONLY
E Vendor Code Contract Number
CbUNTy
Dept,
M
06-435
SC
X 1,
District: San Bernardino X New
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County Consolidated Dept, Orgn. Contractor's License No.
Fire District &Coun!y Service Area 38
District Contract Representative —Ph.Ext Amount of Contract
Carol M a 387-5944 $-0-
DISTRICT IF Fund Dept. birganizationAppr. Obj/Rev Source Activity GRC/PROJ/JOB Number
FAS I
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount 1/0 FY Amount
Project Name I/7D
Automatic Aid Agreement
between the City of
Redlands &San
Bernardino County
I Consolidated Fire District
THIS CONTRACT is entered into in the State of California by and between San Bernardino County Consolidated Fire District
and County Service Area 38 hereinafter called the District, and
Name
— City of Redlands hereinafter called City
Address
35 Cajon Street
Redlands, CA 92373
Phone(909) 798-7600 Birth Date
Federal ID No.or Social Security No,
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner olltirment,timefor-performance or completion, determination ofsatisfilctori
performance and cause for-termination,other terns and conditions,and attach plans,specifications,and addenda,zfany.)
AGREEMENT FOR EXCHANGE OF FIRE PROTECTION
AND RESCUE SERVICES - - AUTOMATIC AID
WHEREAS, the parties to this Agreement provide fire protection and rescue services within
their respective jurisdictions, and,
WHEREAS, it is in the best interests of the citizens of the District and the City to provide the
most expeditious response to suppress fires and render other emergency service; and,
WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal
exchange of fire, rescue and emergency medical services on a day to day basis; and,
WHEREAS, this Agreement is authorized by provisions of applicable State and Federal law;
NOW, THEREFORE, in consideration of these mutual covenants, the parties agree to
undertake automatic aid under the terms, provisions, and conditions hereinafter provided.
The District agrees to provide one engine for emergency fire responses to those areas
within City's jurisdiction as identified in Exhibit "A," attached hereto and incorporated herein
by this reference.
2. In return for the services to be provided by the District, the City agrees to provide one
engine for emergency fire responses to those areas within District's jurisdiction, also identified
in Exhibit 'A" attached hereto and incorporated herein by this reference.
3. In addition, the District agrees to provide first response services for all emergency or
non-emergency calls within the areas designated as LAFCO 2989, 2990, 3028 and 3030
which are being annexed by City and identified in Exhibit "A," attached hereto and
incorporated herein by this reference.
4. In return for the first response services to be provided by the District, the City agrees to
provide a ladder truck response, if available to all structure fires to those areas within
District's jurisdiction also identified in Exhibit "A," attached hereto and incorporated herein by
this reference.
5. Upon receipt by the City of an alarm within its jurisdictional area, the City, as the
jurisdictional department, will dispatch the nearest and appropriate designated fire response
to that alarm and notify the District's fire dispatcher, who will, in turn, dispatch the agreed-
upon response.
6. Upon receipt by the District of an alarm within its jurisdictional area, the District, as the
jurisdictional department, will dispatch the nearest and appropriate designated fire response
to that alarm and notify the City's fire dispatcher, who will, in turn, dispatch the agreed-upon
response.
7. In those instances where an assisting department arrives before the jurisdictional
department, the assisting department will take the necessary action dictated by the situation.
However, it is assumed that the jurisdictional department will arrive shortly after the arrival of
the assisting department. Thereafter, the responsibility for coping with the situation will be
immediately assumed by the jurisdictional department upon its arrival at the scene. The
assisting department personnel will be under the direction of the officer-in-charge of the
jurisdictional department. It is further agreed that the assisting department will be released
from the scene as soon as is practical by the jurisdictional department.
8. It is mutually understood and agreed that this Agreement does not relieve either party
hereto from the necessity and obligation for using its own resources for furnishing fire and/or
rescue response within any part of its own jurisdiction, and that the assisting department's
response to a request for aid will be dependent upon the existing emergency conditions within
its own jurisdiction and the status of its resources. If an assisting department cannot respond
under this Agreement, it must immediately notify the jurisdictional communication center.
9. When service is rendered, City shall have the option to recover cost by participating in
District's Cost Recovery Program. In turn, District shall have the option to recover cost by
participating in City's Cost Recovery Program. Assisting agency shall submit the designated
forms to responsible agency. Responsible agency shall attempt collection, and if the cost
recovery claim is successful, the money collected shall be returned to assisting agency,
minus the actual cost for processing the claim.
10. Indemnification -- The City is legally self-insured and agrees to indemnify, defend and
hold harmless the District, and its authorized officers, employees, agents and volunteers,
from any and all claims, or actions arising from the City's acts or omissions in connection with
this Agreement and for any costs or expenses incurred by District on account of any claim
therefore, except where such indemnification is prohibited by law.
District is legally self-insured public entity and agrees to indemnify, defend and hold harmless
the City and its authorized officers, employees, agents and volunteers, from any and all
claims, or actions arising from the District's acts or omissions in connection with this
Agreement and for any costs or expenses incurred by the City on account of any claim
therefore, except where such indemnification is prohibited by law.
11. This Agreement shall remain in effect until terminated by either party. It may be terminated
by written notification to the other party at least sixty (60) days prior to the date of termination.
12. It is understood that this Agreement will in no way affect or have any bearing on the
existing California Master Mutual Aid Agreement.
DISTRICT CITY:
►
Chairman, Board of Supervisors as governing body of District
BILL POSTMUS, (State if c rporation, company, etc.)
Dated JUS! 0 6 2006 By IN.
SIGNED AND CERTIFIED THAT A COPY OF THIS �(Autho�tnizedignature)
DOCUMENT HAS BEEN D TO THE CHAIRMAN Dated Mav 16, 2006
OF THE BOARD. X01 SUP
Clerk of 'the Bo s ounty of San Title Ma or, Cit of Redlands
Bernardino.
Ails ATTEST:
BY Lor ie Poyzer, it er
k
Approved as to galh iewed as to Contract Compliance Revi edr Processing
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► ZG�'�LQ p � �- ►
County Counsel
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City of Redlands / County Fire
®County Fire Dept Automatic Aid to City of Redlands
®City of Redlands Fire Dept Automatic Aid to County Fire
San Bernardino County F" Fire Protection Services Agreement EM First Response Area
Pat A.Dennan,Chief C]Redlands City Limits
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
June 6, 2006
FROM: PAT A. DENNEN, Fire Chief/Fire Warden
San Bernardino County Consolidated Fire District
SUBJECT: AUTOMATIC AID AGREEMENT BETWEEN COUNTY SERVICE AREA 70, SAN
BERNARDINO COUNTY CONSOLIDATED FIRE DISTRICT (COUNTY FIRE) AND
COUNTY SERVICE AREA 38 (CSA 38) AND CITY OF REDLANDS
RECOMMENDATION: Acting as the governing body of County Service Area 70, the San Bernardino
County Consolidated Fire District (County Fire) and County Service Area 38 (CSA 38), approve Automatic
Aid Agreement No. 06-435 with the City of Redlands, for reciprocal fire, rescue and emergency medical
services, effective June 6, 2006 and until a mutually agreed upon termination.
BACKGROUND INFORMATION: County Fire, CSA 38 and the City of Redlands have negotiated an
Automatic Aid Agreement, which is designed to mutually benefit both parties and the unincorporated areas
of Mentone currently being annexed into the City. Based on LAFCO recommendations for Mentone Area
Annexations(items 2989, 2990, 3028 and 3030) to the City of Redlands, in February 2006, County Fire will
remain first responder under this Agreement continuing to provide fire protection and other emergency
services to the annexed area as described in Exhibit A. This determination was made based on
information that County Fire's Station #9 is 1 mile away, whereas City Fire Station #263 is 4 miles away
from the annexed areas. In return for these services being provided by County Fire to these annexed
areas, the City will respond a truck company to all structure fires within the unincorporated areas of
Mentone. The Agreement is ongoing unless terminated by either party in accordance with the terms of the
Agreement.
Furthermore, this Agreement provides reciprocal fire response services to the unincorporated area of
Mentone and portions of the City of Redlands, as described in Exhibit A. This response is consistent with
the standard auto-aid agreements, which will allow the continuation of the closest engine response into the
described area. Automatic Aid is provided at no cost to either party.
Approval of this recommendation will authorize a new Automatic Aid Agreement between County Fire, CSA
38 and City of Redlands is effective June 6, 2006. There is currently no formal agreement between the two
agencies. The Agreement shall remain in effect until a mutually agreed upon termination. The Automatic
Aid Agreement will enhance fire, rescue responses and emergency medical services areas as shown in
Exhibit A for both the City and County Fire.
REVIEW BY OTHERS: This item has been reviewed and approved by County Counsel (L. Thomas
Krahelski, Deputy, 387-5436) on May 23, 2006; and the County Administrative Office (Wayne Thies,
Administrative Analyst, 387-5409)on May 30, 2006.
FINANCIAL IMPACT: There will be no financial impact to County Fire or the County General Fund
resulting from this reciprocal Agreement.
SUPERVISORIAL DISTRICT(S): Third District
PRESENTER: Pat A. Dennen, (909) 387-5948; Dan Wurl, (909) 387-5649
cc: SBCCFD-Montag w/2 agreements Record of Action of the Board of Supervisors
City of Redlands w/agreement AGREEMENT NO. 06-435
c/o SBCCFD APPROVE CALENDAR)
Auditor-Mejico w/agreement B IFIBI ORS
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