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HomeMy WebLinkAboutContracts & Agreements_252-2019PS 1 1 (1 24 19) AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of professional environmental consulting services ("Agreement") is made and entered in this 17th day of December, 2019 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Environment Planning Development Solutions, Inc , dba EPD Solutions, Inc , a California corporation ("Consultant") City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties " In consideration of the mutual promises contained herein, City and Consultant agree as follows ARTICLE 1 — ENGAGEMENT OF CONSULTANT 1 1 City hereby engages Consultant to provide professional environmental consulting services for the environmental analysis and environmental document preparation related to the Transit Villages Specific Plan project for City (the "Services") 1 2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONSULTANT 2 1 The Services that Consultant shall perform are more particularly described in Exhibit "A," titled "Scope of Services," which is attached hereto and incorporated herein by reference 2 2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, State prevailing wage laws ARTICLE 3 — RESPONSIBILITIES OF CITY 3 1 City shall make available to Consultant information in its possession that may assist Consultant in performing the Services 3 2 City designates Brian Desatmk, Development Services Department Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services ARTICLE 4 — PERFORMANCE OF SERVICES 4 1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "B," titled "Project Schedule," which is attached hereto and incorporated herein by reference 1 L 1caldwilAgreements\EPD Solutions Agreement for Transit Villages Specific Plan.PS 1 1 12 17 19.doc.n PS I 1 (1 24 19) 4 2 Consultant shall complete the Services by June 30, 2021, unless the Services are terminated earlier as provided for herein 4 3 If Consultant's Services include deliverable electronic visual presentation materials, such matenals shall be delivered in a form, and made available to the City, consistent with City Council adopted policy for the same It shall be the obligation of Consultant to obtain a copy of such policy from City staff ARTICLE 5 — PAYMENTS TO CONSULTANT 5 1 Total compensation for Consultant's performance of the Services shall not exceed the amount of three hundred ninety nine thousand eight hundred nineteen dollars ($399,819 00) City shall pay Consultant on a time and matenals basis up to the not to exceed amount in accordance with Exhibit "C," titled "Compensation," which is attached hereto and incorporated herein by reference 5 2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month Consultant's invoices shall include a brief descnption of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a descnption of reimbursable expenses related to the Services City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice 5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing Any such notice shall be deemed delivered (i) on the date of delivery in person, (ii) five (5) days after deposit in first class registered mail, with return receipt requested, (m) on the actual delivery date if deposited with an overnight courier, or (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section City Bnan Desatmk Development Services Director City of Redlands 35 Cajon Street, Suite 20 P 0 Box 3005 (mailing) Redlands, CA 92373 Telephone (909) 798-7555 option 2 E-mail bdesatmk@cityofredlands org Consultant Konnie Dobreva, J D Director of Environmental Planning EPD Solutions, Inc 2 Park Plaza, Suite 1120 Irvine, CA 92614 E-mail konme@epdsolutions coin Telephone (949) 794-1183 Fax (949) 752-0597 2 L Icaldpn\Ag eements\EPD Solutions Agreement for Transit Villages Specific Plan.PS 1 1 12 17 19 docjn PS 1 1 (1 24 19) ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6 1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance pnor to commencement of the Services Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days pnor wntten notice to City A Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers' compensation laws of the State of California Consultant shall execute and provide City with Exhibit "D," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services B Comprehensive General Liability insurance with earners acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required City shall be named as an additional insured and such insurance shall be primary and non-contnbutmg to any insurance or self-insurance maintained by City C Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City D Consultant is expressly prohibited from assigning or subcontracting any of the Services without the pnor wntten consent of City In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor 6 2 Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services 3 L Icaldjm\Agreements\EPD Solutions Agreement for Transit Villages Specific Plan.PS 1 1 12 17 19 docjn PS 1 1 (1 24 19) ARTICLE 7 — CONFLICTS OF INTEREST 7 1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's Services Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement 7 2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant A Does not make a governmental decision whether to (i) approve a rate, rule or regulation, or adopt or enforce a City law, (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, (111) authorize City to enter into, modify or renew a contract, (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract, (v) grant City approval to a plan, design, report, study or similar item, (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof B Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302 7 3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk ARTICLE 8 — GENERAL CONSIDERATIONS 8 1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel by a Party 8 2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement 4 L 1ca\djm\Agreements\EPD Solutions Agreement tor Transit Villages Specific Plan.PS 1 1 12 17 19 doc.in PS 1 1 (1 24 19) 8 3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City not its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth Consultant shall supply all necessary tools and instrumentalities required to perform the Services Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation 8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days pnor written notice to Consultant of City's intent to terminate If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services Consultant shall be compensated on a pro -rata basis for Services completed up to the date of termination 8 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement Such books shall be available at reasonable times for examination by City at the office of Consultant 8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any pnor negotiations, wntten proposals or verbal agreements relating to such matters are superseded by this Agreement Except as otherwise provided for herein, any amendment to this Agreement shall be in wnting, approved by City and signed by City and Consultant 8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs 01 5 L lealdjm\AgreementslEPD Solutions Agreement for Transit Villages Specific Plan PS 1 1 12 17 19 doc.jn PS 1 1 (1.24 19) sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed m confirmation of this Agreement CITY OF REDLANDS � t By CSS -t / aul W Foster, Mayor Attest Jea onaldson, City Clerk ENVIRONMENT PLANNING DEVELOPMENT SOLUTIONS, INC By. J r S y Krout, P esi entICEO 6 L 1ca\djm\Agreements\EPD Solutions Agreement for Transit Villages Specific Plan.PS 1 1 12 17 19.doc.jn PS 1 1 (1 24 19) EXHIBIT "A" SCOPE OF SERVICES [ Attached 1 7 L IcaldumlAgreernents\EPD Solutions Ab eement For Transit Villages Specific Plan.PS 1 1 12 17 19 docjn PS 1 1 (124.19) EXHIBIT "D" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways (a) (b) CHECK ONE By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance m this State By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement (Labor Code §1861) I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance 1 certify under penalty of perjury under the laws of the State of California that the mformation and representations made in this certificate are true and correct Date 121; '3 [ EPD Solutions By Jere Krout, President/CEO 10 L 1ca\djm\AgreementslEPD Solutions Agreement for Transit Villages Specific Plan.PS 1 1 12 17 19.docjn ENVIRONMENT 1 PLANNING 1 DEVELOPMENT SOLUTIONS, INC. CEQA SERVICES SCOPE OF WORK The following tasks are proposed to complete the environmental documentation for the Transit Villages Specific Plan protect assuming approximately 2,400 dwelling units, 265,000 square feet of retail/commercial and 238,000 square feet of office uses The Transit Villages Specific Plan project, prepared by the City's planning consultant, will include the necessary General Plan amendment components (e g., text, maps, and exhibits), which will be analyzed in the CEQA document prepared by EPD In the sections that follow, more details are provided regarding how each task will be accomplished, which team members will be responsible for each task, and the work products that will be produced ■ Task 1 Proiect Initiation, Review of Existing Studies, Background Research, Prepare CEQA Outreach Strategy and Initiate Technical Studies • Task 2. Preparation of CEQA Project Description • Task 3 Technical Studies • Task 4 Initial Study/Notice of Preparation and Scoping Meeting • Task 5 Administrative Draft EIR • Task 6 Pubic Review Draft EIR, Notice of Availability, and Notice of Completion • Task 7 Final EIR, Mitigation Monitoring & Reporting Program, Response to Comments, Statement of Overriding Considerations, and Notice of Determination • Task 8 Proiect Management and Meetings • Task 9 Hearings The following scope of services details the process that EPD proposes to use to efficiently produce a reliable, quality, and defensible Specific Plan EIR for the City of Redlands This scope of work considers and relies upon the 2035 General Plan EIR and technical studies, where appropriate TASK 1. PROJECT INITIATION, BACKGROUND RESEARCH, CEQA TECHNICAL STUDY AND STRATEGY INITIATION 1 Project Initiation Meeting As a first step in protect implementation, EPD will schedule a kick-off meeting with City staff within two weeks of Notice to Proceed EPD representatives (Jeremy Krout, Konnie Dobreva and Meghan Macias), Material Culture Consulting and Urban Crossroads will attend the meeting, along with City staff and Moule & Polyzoides staff. EPD will coordinate with City staff and the consultant team to complete the following tasks, some of which have been initiated in order to prepare this scope of work. 1 Clarify roles and responsibilities, establish communication protocols, and confirm protect objectives; 2 Obtain any available background information on the project, project plans, comments on the graphics and plans in the latest draft of the Specific Plan, existing relevant technical studies, and any other pertinent information; 3 Discuss parameters of project alternatives, as required for the EIR analysis, 4 Confirm the adequacy of projects used for cumulative analysis, 5 Discuss the adequacy of existing technical studies and the general scope of technical studies required of the EPD team, and EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 6 Refine the Specific Plan and EIR preparation schedule as needed 1 2 Background Research With the input received during the project initiation meeting in mind, EPD will conduct a more refined review of the certified 2035 General Plan EIR and its supporting technical studies to refine the scope of work for the CEQA approach and to identity additional data needs EPD will also update the project schedule and any other assumptions made herein and submit it to City staff for approval EPD will perform a detailed review of the existing conditions analysis, documentation from community outreach, land use planning efforts, and available analysis, maps and sections of the draft Specific Plan prepared by Moule & Polyzoides, the specific plan consultant, to gain a solid understanding of the work accomplished to date With a thorough understanding of the existing documents and data, EPD will meet with City staff to gather input and discuss desired modifications and expected additions to the draft Specific Plan 1 3 Prepare CEQA Outreach Strategy and Initiate Technical Studies To meet the projects aggressive schedule, while the Specific Plan's project description is being prepared EPD will create the CEQA outreach strategy including identifying the community and agency stakeholders, confirm the agency outreach list, Initial Study/NOP mailing list, and draft the interagency outreach questionnaires (water, sewer, police, fire, school district, etc ) Furthermore, once the geographic area of the Specific Plan is finalized, any technical studies that can be kicked off, such as the traffic study scope of work (e g , traffic counts depending on the final number of units which will influence the number of intersections), noise measurements, and Cultural and Paleontological Resources Report outlined in Task 3 4, will be initiated Deliverables Kick off meeting notes with updates to project assumptions, needs and recommendations, if needed, in a memorandum form • Background research ■ Refined protect schedule ■ Identification of additional data requirements ■ Bi weekly conference calls with City's and Architect's project team TASK 2. PREPARATION OF CEQA PROJECT DESCRIPTION Upon completion of the Specific Plan project description, the next critical step in the EIR and technical study preparation process is the finalization of the CEQA project description Successful CEQA compliance requires a clear definition of the protect and its components The protect description will be revised to ensure it is complete, comprehensive, and finite in order to analyze the impacts accurately and fully As appropriate, the EPD team will confer with City staff to discuss the potential environmental impacts of the proposed project This early evaluation of impacts will inform the Specific Plan and allow the City to consider modifications to the Specific Plan in order to minimize environmental impacts — a process known as "mitigation by design' through the use of performance standards This process will be aided, simplified, and enhanced by the EPD team's already -extensive knowledge of Specific Plans and how environmental conditions can impact a project area and how CEQA can be streamlined in the future 2 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 EPD will submit a draft of the revised Project Description to the City for confirmation that the scope of analysis for the EIR is accurate and complete Revisions will be made as directed by the City Based on the Specific Plan's protect description and resulting likely environmental impacts that will be identified during the CEQA project description, the project team will determine whether a Subsequent or a Supplemental EIR should be prepared Deliverable • CEQA Project Description • Participation at biweekly conference calls with City staff, including meeting preparation and follow- up. TASK 3 TECHNICAL STUDIES As part of this proposal, the EPD team intends to prepare the technical studies listed below. Based on an initial review of the existing 2035 General Plan EIR and technical studies and conversations with City Staff, although programmatic, the technical studies need to be at a sufficient level of detail in order to allow future development protects to tier off of the Program EIR's analysis. This scope of work includes the following technical studies. • Traffic Impact Analysis (EPD and Translutions) • Air Quality Impact Analysis & Greenhouse Gas Analysis (Urban Crossroads) • Noise Impact Analysis (Urban Crossroads) • Cultural and Paleontological Analysis (Material Culture Consulting) • Energy Analysis (Urban Crossroads) The City considers the Specific Plan a planning level document for a project that includes residential dwelling units pursuant to California Water Code section 10912 that would demand an amount of water equivalent to, or greater than, the amount of water required by a proposed 500 dwelling unit project We have included the cost, qualifications for Fuscoe Engineering as Exhibit A of this proposal In the absence of a Specific Plan protect description related to development density and location, it is not possible to provide a project -specific hydrology and water quality scope of work This scope of work assumes that Crabtree Group's hydrology, sewer and water quality anbayises will be sufficient, and that upon implementation of regulatory requirements and General Plan goals and policies, and performance standards, buildout of the Specific Plan would not result in significant impacts related to flood hazards As part of the EIR task, the scope of work includes a small budget for Fuscoe Engineering to peer review available studies and in support of the Program EIR A summary of the scope for proposed studies is provided, as follows: 3 1 Traffic Impact Analysis The scope for the Transportation Impact Analysis (TIA) will include analysis of both vehicle trips generated by the project planning areas, as well as the project's effect on vehicle miles traveled The study area for the TIA will be comprised of intersections providing access to the transit station, as well as those that could be affected by residents traveling to the planning areas to utilize the rail transit Delay will be assessed using the methodologies provided in the San Bernardino County Congestion Management Program (CMP) TIA guidelines VMT will be evaluated using the San Bernardino Transportation Analysis Model (SBTAM) and methods set forth in the Technical Advisory on Evaluating Transportation Impacts rn CEQA As part of the 3 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 work effort, VMT thresholds will be developed for future protects within the specific plan area As an optional task, a citywide VMT threshold could also be created for use on projects throughout the City The TIA will be prepared in sufficient detail so that projects consistent with the unit count and density in the Specific Plan would not need to prepare a TIA or a VMT analysis It is anticipated that development projects that are consistent with the Specific Plan would need to prepare an access analysis to demonstrate the sufficiency and safety of project access, however a full -scope TIA would not be required Document Review and Trip Generation Analysis. In order to identify appropriate trip generation rates for transit oriented development, EPD will undertake a review of recent studies documenting trip reduction factors in infill and Transit Oriented Development (TOD) areas The effects of increases in residential density will be identified and factors applicable to the proposed planning areas will be developed Vehicle trips will be generated for the project using information from the Institute of Transportation Engineers (ITE) and adjustment factors for infill and TOD areas Study Area Determination The study area will be determined based on the project trip generation and will include signalized intersections of collector or higher classification roadways where the protect has the potential to add 50 or more peak hour trips The trip generation for the project will be generally based on the ITE Trip Generation Manual and adjusted to reflect the project's TOD & infill character The study area will be determined once a project description has been finalized as study locations would be dependent on the proposed unit count and commercial square footage proposed in each planning area It is anticipated that 44 intersections would be included in the study area, however this is a preliminary estimate and the study area will be determined once the protect description is finalized. If a significant number of additional intersections need to be included due to the size of the project, then then the scope of the traffic study may need to be amended Existing Conditions Analysis. Existing AM and PM peak hour traffic counts will be collected at study area intersections Traffic counts will be collected during a typical weekday (Tuesday, Wednesday or Thursday) while area schools are in session An analysis of the existing LOS at study intersections will be prepared using the HCM 6t Edition methodology Update and Run OTAM. It is anticipated that three zones will be created to reflect the project area The project's land use data will be converted to socio economic data using factors from the Southern California Association of Governments The model will be run using the 7 -loop convergence methodology used by SBCTA and SCAG Project Traffic Analysis The study will include evaluation of the following six scenarios. Existing Conditions Existing plus Project Conditions Interim Year (corresponding to initial development year) Interim Year plus Project General Plan Buildout - General Plan Buildout plus Project Future Interim Year and Buildout traffic volumes will be developed by post -processing the raw traffic model data using the NCHRP 765 methodology Growth rates identified for the Buildout Year will be factored to represent growth between existing conditions and the Interim Year Cumulative development projects will be identified and included in the Interim Year analysis Future intersection volumes will be evaluated using the Highway Capacity Manual (HCM) method for signalized intersections 4 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 To determine with -project traffic volumes, traffic volumes from the proposed Specific Plan development areas will be added to the baseline traffic volumes Project impacts will be evaluated using the thresholds found in Measure U, the City's General Plan and the San Bernardino CMP, as applicable Vehicle Miles Traveled (VMT) Analysis. An analysis of VMT will be prepared for the current General Plan and for the proposed Specific Plan VMT will be presented as a per -capita figure, likely the VMT per population will be used since the project would have a significant amount of residential land use The change in VMT as a result of the protect will be documented on a per -capita basis To assess the VMT results, a threshold will need to be established The OPR Guidelines and SB 743 state that VMT thresholds be based on existing VMT Therefore, we recommend that the VMT threshold be based on the base year of the model that would most accurately reflect current VMT. The model will be run to identify the VMT for San Bernardino County, and the City of Redlands The OPR provides flexibility in terms of which of the three factors identified above is used in the analysis Therefore, the specific metric will be based on discussion with City staff In addition, the threshold of impact will have to be identified as part of the process Since the project is a Specific Plan, there is flexibility to set thresholds for VMT for future protects in the Specific Plan Area. Since Measure U and SB -743 are two distinct and potentially conflicting metrics, the specific thresholds will be based on discussion with City staff Because of the unique nature of the project land use pattern, it is likely that the VMT threshold developed for Specific Plan developments will not be applicable citywide As an optional task (outlined below), a citywide VMT threshold could be developed Mitigation Measures. Based on the results of the traffic LOS analysis and the VMT analysis outlined above, EPD will work with the City to develop appropriate and feasible mitigation measures to offset any significant traffic impacts (where required) The mitigation measures may be in the form of physical roadway improvements to increase capacity (such as street or intersection widening) or through protect design features that would reduce vehicle trips or VMT LOS and per -capita VMT with the mitigation implemented will be documented in the TIA Report TIA Report- EPD will prepare a formal report that summarizes the methodologies of the traffic analysis and modeling procedures, the study area intersection and roadway segment LOS, and mitigation measures The TIA report will include all required text, tables, figures, and appendices A draft TIA will be provided to the City for review EPD will respond to, and update the TIA, for up to two rounds of review by City staff EPD will incorporated comments received into a final TIA for incorporation unto the environmental document Meetings. It is anticipated that dose coordination with City Planning and Public Works staff will be critical in developing trip generation estimates as well as identifying an appropriate VMT threshold for the SP area As such, it is anticipated that EPD transportation staff will attend up to 2 meetings related to the preparation of the transportation impact analysis Additionally, EPD transportation staff will attend 2 public hearings related to approval of the environmental document Deliverables• • Draft Traffic Study (2 print copies, electronic format (Word and PDF) • Final Traffic Study (2 print copies, electronic format (Word and PDF) • 1 in-person coordination meeting, 2 public hearings, 4 hours for conference calls 5 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 3 2 Air Quality impact Analysis & Greenhouse Gas Analysis Urban Crossroads will perform the Air Quality Impact and Greenhouse Gas Analysis for the Transit Villages Specific Plan using the TIA analysis conducted by EPD Modeling outputs will be provided and incorporated into the appropriate EIR sections Air Quality Impact Analysis • Evaluate the existing conditions of the project study area, this will include gathering background air quality data, local wind patterns in the study area and identifying applicable rules, plans and thresholds of significance • Qualitatively discuss construction related air quality impacts associated construction activities ■ Quantitatively evaluate operational emissions for the proposed project, based upon land use and trip generation protections provided by the City it is anticipated that the SCAQMD approved California Emissions Estimator Model (CaIEEMod) will be utilized for emissions quantification The scope of work assumes up to 2 operational modeling scenarios will be prepared, which may include an existing conditions and future year analysis scenario ■ A screening -level CO Hotspot analysis of future conditions at key intersections located in the project study area will be prepared It is anticipated that a qualitative discussion on CO Hotspot potential and rationale as to why more detailed modeling of CO Hotspot analysis is not required. • Review the existing and proposed land uses pursuant to the General Plan Update and identify major pollutant sources and relative location to sensitive land uses As part of this task, a qualitative assessment on potential risks from toxic air contaminants (TACs) will be provided. Information available from the SCAQMD or CARB will be utilized to provide recommendations on land use compatibility and appropriate buffer distances between sources of mator pollution and relative location to sensitive land uses • Identify recommended mitigation measures that will reduce any potential impacts to the maximum extent possible • Prepare an air quality report that incorporates the findings and all supporting calculations • Revise the air quality study based on one round of comments provided by the City GHG Analysis • Evaluate applicable federal and state regulatory requirements (i e , AB32, SCAQMD, CARB thresholds) Qualitatively discuss the effects of GHG emissions on regional air quality • Review the City of Redlands Climate Action Plan (CAP), applicable GHG inventory, targets, gap analysis, reduction strategies Based on a review of the City of Redlands CAP an appropriate project - level threshold will be utilized for the specific plan. • Qualitatively discuss construction -related GHG emissions that may be generated cis a result of the specific plan • Quantitatively evaluate operational emissions for the proposed project, based upon land use and trip generation protections provided by the City. It is anticipated that the SCAQMD-approved California Emissions Estimator Model (CaIEEMod) will be utilized for emissions quantification The scope of work assumes up to 2 operational modeling scenarios will be prepared, which may include an existing conditions and future year analysis scenario • Identify recommended mitigation measures that will reduce any potential impacts to the maximum extent possible ■ Prepare a greenhouse gas emissions report documenting the results of the study. The report will summarize the results of the previous work tasks and define appropriate and feasible mitigation packages to address any significant impacts related to climate change found in the analysis • Prepare modeling outputs to incorporate as an appendix to the EIR 6 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 3 3 Noise Impact Analysis Urban Crossroads will assist with evaluating the noise impacts of the Transit Village Specific Plan as detailed in the following scope Modeling outputs will be provided and incorporated into the appropriate EIR sections Existing Conditions ■ Identify and review applicable, Federal, State and Local Noise criteria This includes the City of Redlands Noise Element and Municipal Code to determine appropriate noise standards and significance criteria 1 Review the Project study area to identify noise -sensitive uses as well as the source and location of potential noise generators such as the proposed SBCTA Arrow Rail Line and State Route 10 This information will be used to select the noise monitoring locations ■ Collect long term 24-hour ambient noise level measurements in the Project study area at up to 10 locations to quantify the existing noise environment All noise level measurement equipment will satisfy American National Standards Institute standard specifications for sound level meters ANSI 51 4- 2014/IEC 61672-1:2013 The noise level measurements will be collected consistent with the criteria outlined in the City's Municipal Code Briefly describe the ambient noise conditions in the Project study area • Develop an existing conditions noise prediction model representing the existing roadway network facilities, and special noise generators The existing conditions noise model will be based on the existing noise measurements and used to calculate the existing noise contours for roadway segments / noise receiver locations throughout the Project study area Transportation Noise Analysis. ■ Identify the average daily traffic and rail volumes and related noise levels for existing and long range conditions from the project TIA and available sources • Calculate the existing and future noise level contour boundaries for the baseline (existing) conditions and future conditions on up to 44 study area roadway segments • Calculate the future Project contributions by comparing the "with" and "without" Project noise contours on the study area roadways for the proposed Project. Determine if the Project will create a significant noise impact on any analyzed roadway segments ■ Provide an exterior noise analysis at Project land uses and identify potential mitigation to satisfy the appropriate City of Redlands exterior noise level criteria • Estimate the interior noise levels for the Project Identify potential interior noise impacts and recommend mitigation measures (minimum sound transmission class ratings) needed to meet the City of Redlands interior noise level standards Rail Vibration Analysis • Utilize the Federal Transit Administration (FTA) General Vibration Assessment methodology to determine potential future vibration levels from study area railroad lines ■ Provide an exterior vibration level analysis at Project land uses and identify potential mitigation to satisfy the appropriate FTA standards Operational Noise Analysis. • Collect reference noise level measurements to represent the expected stationary source impacts associated with the proposed Transit Villages Specific Plan Project land uses including, but not limited to roof top air conditioning units, parking lot vehicle movements, and truck loading activity • Evaluate the potential stationary source noise impacts associated with the operation of the proposed Project and recommend mitigation measures to reduce the potential noise impacts to any nearby noise sensitive uses Construction Analysis ■ Based on input from the project team and the Air Quality study, identify the mix, quantity and duration of planned construction activities 7 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 • Assess potential noise impacts associated with temporary construction activities at the project site using reference noise level measurements of similar activities ■ Provide a noise impact and vibration analysis associated with temporary construction activities at the project sites and estimate the impacts expected at nearby noise sensitive uses ■ The analysis will assess the construction noise levels at surrounding noise -sensitive receptor location taking into account the distance and existing noise barriers • Recommend the appropriate mitigation and abatement measures to ensure that the noise and vibration impacts satisfy the City of Redlands criteria and established CEQA thresholds of significance Prepare Study and Respond to Comments • Urban Crossroads will summarize the results of the study in a noise impact analysis report addressing the potential impacts associated with the project and provide the appropriate mitigation measures to reduce the impacts to levels of less than significant ■ Revise the noise study report based on one round of comments provided by the City 3 4 Cultural and Paleontological Analysis Material Culture Consulting (MCC) will prepare the cultural and paleontological analysis for incorporation into the Draft EIR, and will be available to assist the City and EPD Solutions with Assembly Bill 52 (AB 52) support, as needed. Review of Existing Cultural Resources Records Search and Development of Specific Plan Historic Context: MCC will review the existing cultural resources records search data data and the City of Redlands Historic Context, and extract and synthesize the data within of the Specific Plan MCC will also identify any Properties on the City's list of Designated Historic Resources within the Specific Plan area The Citywide Historic Context Statement will be reviewed and referenced in conjunction with the General Plan, General Plan EIR, and Existing Conditions report of the Specific Plan Area At the outset of this contract, it is recommended that we engage the Historic and Scenic Preservation Commission, first to glean information about past protects, current themes of research, and to request assistance in reviewing historic documents But secondly, the Commission would be able to provide valuable insight and participation, to identify the nuanced challenges relating to historic preservation as a result of implementing this Specific Plan, and how success can be best achieved through collaboration with the Specific Plan Developers and City stakeholders - including City staff, council members, commissioners, and residents Native American Outreach Material Culture will contact the Native American Heritage Commission (NAHC) to request review of the Sacred Lands File and for a list of culturally affiliated tribes and interested parties in the general region of the Specific Plan area Upon receipt of the results of the Sacred Lands File review and the list of names, we will send information gathering letters to each of the individuals and groups on the list. This is not considered formal consultation. If we do not receive a response from any given party, we will make two follow up attempts by using the information provided by NAHC We will record the time and date of the initial outreach letters, and the follow up phone calls/email attempts The results of our outreach efforts will also be included in the technical report. The City of Redlands has initiated the Senate Bill 18 (SB 18) consultation process, and assumes the City of Redlands will conduct all formal consultation efforts, if needed, as per AB 52 This scope of work assumes 2 hours of coordination/attendance on a conference call if needed, to inform the City of our findings and provide information for consultation efforts. Paleontological Resources Locality Search and Desktop Review Paleontological review is a requirement of CEQA and potential impacts to paleontological resources is necessary to prepare a complete CEQA environmental document MCC will complete the paleontological desktop level review of the Specific Plan area The Plan area will be mapped onto the highest resolution geologic maps available Paleontological 8 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 research will be conducted to determine if previous fossil localities are known within or near the region Record searches will be requested from the Los Angeles County Museum of Natural History. In addition, available online databases, published and unpublished literature, and geologic maps will be reviewed to determine the paleontological and geological context of the Specific Plan area Coordination with Specific Plan Preparers and City Staff/Commissioners Per the instructions in the RFP, this is assumed a collaborative effort and that the preparation of the EIR will occur on a parallel path as development of the Specific Plan. This approach allows for dialogue to occur between the consultant and Specific Plan authors in an attempt to consider all potential impacts during the design process and leading from this - implement mitigation by design during Specific Plan Development process It is our goal to provide a thorough consideration of all cultural resources within our document, to guide the development of mitigation measures which can be tailored to each specific protect that evolves within the Specific Plan area MCC will consider the well-documented ethnic communities which are part of the historic fabnc of Redlands, as well as the presence of several prominent historic buildings and community spaces The City Architectural Guidelines will also provide a framework for proposing design standards for new structures (and adaptive reuse) to achieve a cohesive look to development throughout the Specific Plan area, which considers and values historic architectural details and elements of design This type of Specific Plan offers the City an opportunity to showcase the decades of hard work the City has invested in historic preservation, and to key into the themes that the City finds most important to highlight. 3.5 Energy Analysis • Identify applicable local, state and federal energy regulations and programs applicable to the Protect • Quantify direct and indirect electricity energy consumption from the specific plan protect • Quantify natural gas energy consumption from the protect • Identify transportation fuels supply, demand, consumption, and infrastructure • identify Energy Efficiency features of the protect, including but not limited to the use of renewable energy requirements, and reduced energy demand through the reduction of potable water usage • The prolect's impacts based on the State CEQA Guidelines Appendix F and provide mitigation measures (if necessary) to reduce impacts to the maximum extent possible • Provide an energy analysis summary and tables for inclusion in an "Energy Resources" chapter in the EIR based on the pending CEQA Guidelines Update 3 5 Water Supply Assessment (WSA) Fuscoe Engineering will prepare a Water Supply Assessment (WSA) for the Transit Villages Project in accordance with the City of Redlands Municipal Utilities Department and Engineering Department standards, applicable sections of the Public Resources Code, and the California Water Code as referenced in Senate Bills 610 and 221 of 2001 Water demands for the project will be calculated and compared to local and regional water supply protections The WSA will highlight the ability of the water provider to supply water to the proposed Protect in addition to other current and future water demands of the service area in normal, single dry and multiple dry year scenarios for 20 years The report will include coordination and review with the City of Redlands (retailer) as well as the San Bernardino Valley Municipal Water District (wholesaler) TASK 4 INITIAL STUDY/ NOTICE OF PREPARATION/SCOPING MEETING Initial Study Within 45 days of authorization to proceed, and assuming the Specific Plan's protect description has been defined, EPD will prepare a draft IS/NOP, in compliance with CEQA requirements, for City review and comment The IS/NOP will include, in addition to the Project Description described earlier, a location map showing the project site, site photos, project plans, zoning and land use maps, and other explanatory exhibits, as well as a discussion of the probable environmental effects that have been identified. 9 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 EPD s experience with specific plan protects, the environmental review process in general, and local and regional environmental conditions, will bring efficiency that will ultimately result in a smoother EIR process, starting with the IS/NOP The IS/NOP will include a completed environmental checklist form, including written explanations to all checklist questions The checklist used may be provided by City staff, or, alternatively, the standard checklist found in Appendix G of the CEQA Guidelines may be used The EPD team will use existing information to the greatest extent possible EPD proposes to use an expanded IS/NOP to eliminate or "scope out" non-significant environmental issues from further consideration By fully addressing some environmental effects in the IS, the E1R will focus on those impacts that could be significant and unavoidable, or for which substantial analysis and/or mitigation measures are required The resulting IS/NOP would be made a part of the EIR by incorporating the document cis an appendix For those environmental impact areas where significant impacts are expected, discussion in the IS/NOP will be limited; detailed environmental analysis will be reserved for the EIR phase Notice of Preparation Following City review of the draft IS/NOP, a final copy of the document will be prepared Upon City approval of the IS/NOP, copies will be distributed via U S mail per CEQA requirements Included in the mailing will be a Notice of Completion (NOC). It is expected that the City will provide a mailing list of addresses. Required copies to the State Clearinghouse (SCH) are included in the Deliverables listed below Issuance of the IS/NOP begins a 30 -day review period Scoping Meeting During this 30 -day period, the City should schedule a Scoping Meeting Two EPD staff members will attend the Scoping Meeting and take note of comments received Comments will be summarized in text form and submitted to the City EPD will also assist the City to prepare the PowerPoint presentation and handout materials for the scoping meeting Deliverables. Public Review Initial Study/NOP (20 print copies with appendices for circulation; 10 printed copied with the appendices for the City's use, 25 CDs, electronic copies in Word and PDF and Website ready PDF) • Notice of Completion (1 electronic copy) ▪ Notice of Availability and Distribution List (1 electronic copy) • Copies of the certified mail receipts TASK 5 ADMINISTRATIVE DRAFT EIR Program E1R As discussed int eh Project Understanding, we believe that a Program EIR is best suited for the proposed Specific Plan because it allows the City of Redlands as the lead agency, to consider broad policy alternatives and program -wide mitigation measures It also provides land use flexibility, while still providing effective mitigation for future projects The Program E1R will outline requirements for subsequent development including appropriate site specific technical studies and/or investigations Mitigation will also identify performance standards when detailed project information is unavailable Appropriate structuring of the Program EIR will limit scope of CEQA documentation and expedite processing for future projects The Program EIR will outline 10 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 requirements for subsequent prolects, including site-specific technical reports at the time of individual protect applications 5.7 Administrative Draft BR EPD will prepare an Administrative Draft EIR for the City's review The following paragraphs discuss the sections of a Draft EIR Chapter 1 Executive Summary This section will consist of a concise summary of the information presented in the main body of the EIR • a brief project description, • a tabular summary of findings regarding project and cumulative impacts, mitigation measures, and any unavoidable significant impacts; • a summary of discretionary approvals required for the protect; • a brief description of the alternatives considered, noting which one was considered the environmentally superior alternative, and • areas of controversy and issues to be resolved Chapter 2 Introduction This section is intended cis a convenience to the reader who is not familiar with CEQA, EIRs, or the environmental review process The purpose and standards of adequacy for an EIR will be defined, a discussion of the environmental review process for this protect will be presented, and characteristics of an EIR and the reasons for preparing an EIR for this protect will be described. Chapter 3. Protect Description. The protect will be identified, along with the protect obiectives from the standpoint of the City of Tustin A statement of protect obtectives is also included in the Proiect Description Protect obtectives identify the underlying purpose of the proposed protect The statement of protect objectives helps a lead agency develop a reasonable range of alternatives to evaluate in an EIR and aids in the preparation of Findings of Fact and a Statement of Overriding Considerations, if necessary The Project Description should be complete by the end of Task 1; however, minor changes may be made during EIR preparation Chapter 4 Environmental Setting, Impacts, and Mitigation Measures The environmental setting section includes an overview of the general setting of the environment in the vicinity of the protect site and identifies the related projects used in the cumulative impacts analysis The impacts and mitigation measures part of this chapter includes an analysis of the topical environmental issue areas In each analysis section, EPD will identify applicable Protect Design Features; Standard Conditions of Development, and Existing Plans, Programs, and Policies that reduce environmental impacts For each significant adverse impact that remains, CEQA requires that an EIR discuss feasible mitigation measures to avoid or substantially reduce the project's significant adverse environmental effect Drafting effective mitigation measures involves clearly explaining the mitigation measure's objectives and implementation — specifically, how the mitigation measure will be put into action, who is responsible for its implementation, where it will occur, and when it will occur Each environmental issue will include the following sub -sections • introduction identifying the primary documents used in the preparation of the section and any other pertinent information • Existing Conditions section identifying and describing the existing physical environmental conditions that exist at the time the Notice of Preparation is published, and which constitutes the baseline physical conditions that assist in determining the significance of an impact • Thresholds of Significance as adopted by the City • Proiect Impacts describes environmental changes to the existing physical conditions that may occur if the proposed protect is implemented and evaluates these changes with respect to the thresholds 11 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 of significance In addition, this section would include any Project Design Features proposed to reduce potentially significant impacts ■ Cumulative Impacts describes the potential changes in the environmental conditions that result from the incremental impact of the proposed protect added to closely related past, present, and probable future protects • Mitigation Measures are those specific measures that may be required of the project by the Lead Agency in order to 1) avoid an impact, 2) minimize an impact, 3) rectify an impact by restoration, 4) reduce or eliminate an impact over time by preservation and maintenance operations, or 5) compensate for the impact by replacing or providing substitute resources ■ Level of Significance after Mitigation describes the level of impact significance remaining after mitigation measures have been implemented Less Than Significant Issues Based on the Initial Study and the 2035 General Plan EIR, the the following topic areas will likely not be evaluated in the Program EIR Agriculture and Forest Resources, Biological Resources, Geology and Soils, Hazards, and Mineral Resources Potentially Significant Issues- The Administrative Draft EIR will be comprehensive, accurate, objective, and will fully comply with CEQA and all applicable guidance and procedures established by the City of Redlands. The EIR will include an analysis section for each Environmental Checklist impact resource topic that was determined by the Initial Study to be potentially impacted by implementation of the proposed Specific Plan, which includes • Aesthetics • Greenhouse Gas Emissions • Noise • Recreation • Utilities and Service Systems • Air Quality • Hydrology and Water Quality • Population and Housing • Transportation and Traffic • Energy • Cultural Resources • Land Use and Planning • Public Services • Tribal Cultural Resources • Mandatory CEQA Sections Of these topic areas, the Initial Study has also narrowed the required EIR analysis by describing how specific topic area criteria listed on the CEQA Appendix G Checklist would not be impacted by implementation of the Specific Plan; thus, eliminating some issues related to the topics above, from discussion in the body of the EIR Each topic section that may be potentially impacted by the proposed Specific Plan would be evaluated in the Administrative Draft EIR, which would include a description of the existing conditions, evaluation of potential environmental impacts including temporary (construction -related) and long-term (operational) impacts, and identification of mitigation measures, as necessary The scope of analysis for each environmental issue area that would be included in the EIR, as scoped in the Initial Study, is described below. Aesthetics There are up to 5 train stops planned within Redlands Of those, 3 are are included in the Redlands Transit Villages Specific Plan- the new station at University Street, the existing Downtown Redlands station (at the historic Santa Fe Depot), and the new New York Street/Esri station 12 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 Section 3 1, Aesthetics of the 2035 General Plan EIR was considered less than significant One primary goal of the 2035 General Plan is to encourage future development within the core areas of the city, and preserve the agricultural and open space land around the periphery of the city The Specific Plan will provide policies, detailed land use and building standards, architectural and landscape guidelines, and a circulation plan for the areas located within approximately one-half mile of the three proposed stations Each of these Transit Villages will have its own unique character, reflecting the setting, character, history, architecture, and land uses within it This section of the EIR will look at the aesthetic impacts, and the relationship to the historic features in the urban core Air Quality. As described Task 3.2, new air quality analysis will be conducted pursuant requirements of CEQA, and based on the TIA and the intensity of development ultimately identified in the Specific Plan Air quality was previously -identified as a significant and unavoidable impact in Section 3 3, Air Quality of 2035 General Plan EIR As stated in the RFP, areas within the future transit villages are proposed within 500 feet of Interstate 10 and the rail line This section of EIR will stablish performance standards for future residential and mixed use developments, including thresholds for future analysis and structural mitigations such as setbacks and air filtration systems These performance standards, project design features and mitigation measures have been proven to adequately mitigate impacts to sensitive uses within close proximity freeways and railway; a health risk assessment will not be required and is not proposed as part of this scope of work The air quality analysis will be summarized in the EIR Cultural Resources A Cultural and Paleontological analysis will be prepared in support of the EIR (Task 3 4) to identify any existing known and potential unknown resources that are located within the project boundaries. In addition, the evaluation of this EIR section would be based on a review of historical aerials, USGS topographic maps, and General Plan information The Program EIR section will summarize the significance of resources in the Transit Villages Specific Plan area, as well as the proposed Specific Plan policies that would protect these resources The EIR will include project -level mitigation measures to enable staff to quickly and consistently evaluate future protect proposals, to ensure resources are preserved, where necessary, and to streamline CEQA compliance Energy. The pending CEQA Guidelines will include a standalone Energy typical section, that largely mirrors the analysis already required by Appendix F of the CEQA Guidelines The EIR section will be supported by the energy analysis prepared as part of Task 3 5 The new questions regarding potential energy impacts will be analysis in this section of the EIR Impacts are expected to be less than significant Greenhouse Gas Emissions. As described above, new greenhouse gas analysis will be conducted pursuant to the TIA and will be evaluated against the City's CAP. A summary of the GHG analysis will be included in the EIR to evaluate the potential impacts associated with the project's generation of GHG emissions during construction and operational activities, including construction, area sources, mobile sources, energy consumption (electricity and natural gas), water consumption, and solid waste generation Mitigation measures will be identified, if necessary, beyond those in Section 3 5 of the 2035 General Plan EIR, to reduce GHG emissions to a less than significant level Hydrology & Water Quality According to the RFP, although the 2035 General Plan Update EIR found all future overall impacts to be less than significant, all three of the proposed Mixed Use Cores will overlap with the 100 year flood hazard area, the Mill Creek Zanja Multi -family residential uses could be permitted in these areas per the 2035 General Plan with a special permit for development in areas of special flood hazards (RMC Chapter 15 32) The 2035 General Plan and EIR include policies that further reduce potential impacts This scope of work assumes upon implementation of regulatory requirements and General Plan goals and policies, and performance standards, buildout of the Specific Plan would not result in significant impacts related to flood hazards This scope of work includes budget of 20 hours for Fuscue Engineering to 13 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 perform a peer review of the Crabtree Group's hydrology and water quality technical report to support the Program EIR Fuscoe will review the existing and proposed conditions, review the impact assessments, and assist with the appropriate language for any future and Tong -term flood control commitments Where necessary, Fuscoe will provide technical input or add detailed comments and redlines to the report to improve the integrity of the document and ensure the project meets CEQA criteria Land Use and Planning- The proposed Specific Plan would include goals and development standards for development of the Specific Plan area Potential impacts related to conflicts with policies that avoid environmental effects will be evaluated in the EIR A list of relevant policies would be developed along with a corresponding description of the project's consistency or inconsistency with the policy, and if the project would conflict with a plan or policy that was adopted to avoid or reduce an environmental effect Noise Ambient noise in the Specific Plan area vicinity is largely associated with transportation noise generated by roadways, freeways, rails lines and existing land uses Implementation of the proposed project could result in an increase in noise levels in and surrounding the Specific Plan area during construction as well as during protect operations. Additionally, potential vibration impacts on the immediate surrounding land uses may occur during project construction from the operation of heavy duty construction equipment As described above, noise analysis, consistent with the TIA will be prepared to ensure complete CEQA compliance Upon approval by the City, the EIR will summarize the noise analysis to describe existing noise conditions It will also identify typical noise and vibration levels that would be generated from construction activities based on the types of construction equipment that would be used and its closest distance a structure or sensitive receptor that could be impacted The level of anticipated vibration would be compared to specific numeric criteria to determine if a potential impact would occur from construction activities Mitigation measures, if necessary, would be provided to reduce any potential significant impacts In regard to operational noise, the analysis will identify the noise from vehicular traffic, onsite activities, equipment, and mitigation and performance standards will be included, as necessary, to reduce potential noise impacts to a less than significant levet. The Program EIR will include appropriate performance standards and mitigation measures to streamline future environmental review. Population and Housing. This section of the EIR will compare the Transit Village Specific Plan to the 2035 General Plan projections and will evaluate whether the project's potential population growth is unplanned. Population and housing growth that is planned, would not be considered significant, based on the pending CEQA Guidelines revisions Therefore, if the Specific Plan's projections are within those assumed in the General Plan, this topic will be written off the Initial Study and will not be discussed in the Program EIR Transportation. This EIR section will summarize the TIA (Task 3 1) and provide a description of existing traffic and circulation conditions within the project area, describe the number of operational vehicular trips that are anticipated to be generated by the proposed Specific Plan In addition, the EIR will include identification and analysis of transit services and pedestrian and bicycle facilities in the project vicinity Section 3.15, Transportation, was considered a significant and unavoidable impact in the 2035 General Plan EIR, including sections of freeways and the intersection of Orange St./Lugonia Ave (under Caltrans jurisdiction) in the downtown village area Appropriate project -level performance standards and mitigation measures will be included As mentioned in the RFP, a potential monitoring plan may be considered, including a build -out tracking system, and threshold triggers for off site improvements based on amount of gross square footage being built (commercial or retail) and number of dwelling units per Village area This section of the EIR would include the changed questions related to VMT in the pending CEQA Guidelines, but will also address City General Plan policies for level of service and requirements of Measure U. Tribal Cultural Resources. The City of Redlands, as the Lead Agency, has initiated the SS 18 notification process, and will initiate any subsequent AB 52 consultation process EPD and MCC will assist the City 14 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 by providing exhibits, maps, or graphics where pertinent to assist in the evaluation process and provide the EIR reader a dearer understanding or explanation of the analysis EPD will help staff with identifying and/or refining any necessary performance standards or mitigation measures that would need to be incorporated into subsequent construction phases of individual projects. Utilities The 2035 General Plan EIR concluded that upon implementation of regulatory requirements and General Plan goals and policies, buildout of the General Plan would not result in significant impacts related to public services and facilities If intensification of development within the Specific Plan area is proposed compared to the 2035 General Plan EIR and addition of residential, commercial or mixed use uses would incrementally increase demand for utilities and service systems, including water supply, wastewater disposal, and solid waste disposal The EIR would evaluate the capacity of existing utilities serving the Specific Plan area to serve build -out of the proposed Specific Plan growth, with an emphasis upon water and sewer service This scope assumes the Specific Plan's background report will inform this EIR section The EIR will describe any needed improvements, capacity restrictions, and the development fee mechanisms that fund improvements or capacity enhancements to accommodate growth In addition, the analysis would determine if the project would necessitate the need for new or physically altered facilities, the construction of which could cause significant environmental impacts The EIR section will incorporate the findings of the water supply assessment prepared by Fuscoe Engineering This scope of work includes 20 hours for Fuscoe Engineering principal staff to perform a peer review of the Crabtree Group s sewer and water technical report to support the project EIR. Review the existing and proposed conditions including demand factors, potential impacts to the existing sewer system, identification of appropriate infrastructure commitments including triggers for when specific studies are required and review the impact assessments to ensure consistency with CEQA compliance Where necessary, provide technical input or add detailed comments and redlines to the report to improve the integrity of the document Chapter 5 Other CEQA Considerations. This chapter summarizes those environmental effects that are found to be less than significant and those which are deemed significant and unavoidable This section also includes other EIR sections mandated by CEQA, including a discussion of irreversible impacts, significant cumulative impacts, and growth inducement resulting from the protect Chapter 6 Alternatives The protect alternatives section includes a range of alternatives to be analyzed that meet project objectives, are feasible on an economic, legal, and regulatory basis, and would avoid or substantially lessen at least one significant impact of the protect The EPD team has estimated analysis of up to three (3) alternatives in addition to the "No Protect" alternative in the Administrative Draft EIR. These alternatives would be developed as part of the preparation of the Administrative Draft EIR The Administrative Draft EIR will include a discussion of the environmental impacts associated with each alternative and compare the impacts with those identified for the proposed protect In addition, a summary matrix that presents and contrasts the environmental effects of each alternative as compared to the proposed protect will be prepared Chapter 7 Organizations and Persons Consulted and List of Preparers This section lists the organizations and persons consulted during the preparation of the EIR, and lists the individuals who contributed to the preparation of the EIR. Chapter 8. Bibliography. This chapter will include a list of the references cited in the body of the EIR, organized by chapter Chapter 9. Acronyms and Abbreviations. This chapter will include a list of the acronyms and abbreviations used throughout the EIR 15 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 Technical Appendix The technical appendix will include the IS/NOP and the technical studies used in the preparation of the EIR This may be included as one or more separate volumes. 5 2 Revised Administrative Draft EBR Subsequent to the City's review of the Administrative Draft EIR, the EPD team will prepare a Revised Administrative Draft EER for submittal All changes will be underline/strike-through format to allow for easy tracking of updates We assume that changes will be minimal due to early consultation with the City, and prior review and approval of technical reports by City staff Subsequent to review by City staff of the Revised Administrative Draft EIR, the EPD team will prepare a Public Review Draft EIR which incorporates the final comments Deliverables. • Administrative Draft EIR (2 print copies with appendices in electronic format; electronic copies of the EIR in Word and PDF, graphics in industry standard format) • Revised Administrative Draft EIR (2 print copies, electronic copies in Word and PDF, graphics in industry standard format) TASK 6 PUBIC REVIEW DRAFT EIR, NOTICE OF AVAILABILITY, AND NOTICE OF COMPLETION EPD will incorporate modifications to the Revised Administrative Draft EIR based on the specific comments received from the City and prepare a Public Draft EIR for public review Exhibits and graphics will be used to describe, evaluate, and analyze information within the document Prior to release of the Public Draft EIR, EPD will submit to the City a PDF of the Public Draft EIR for final review and comment Minimal comments are expected at this stage With release of the Draft EIR, EPD will prepare and submit a Notice of Completion (NOC) and a Notice of Availability (NOA), and send copies of the Draft EIR to the State Clearinghouse (SCH) and all applicable agencies for review and comment Deliverables • Public Review Draft EIR (20 print copies with appendices in electronic format; 2 printed copied of the appendices, 25 CDs, electronic copies of the EIR in Word and PDF and Website ready PDF) ▪ Notice of Completion (1 electronic copy) • Notice of Availability and Distribution List (1 electronic copy) • Copies of the certified mail receipts TASK 7. FINAL EIR, RESPONSE TO COMMENTS, MITIGATION MONITORING & REPORTING PROGRAM, STATEMENT OF OVERRIDING CONSIDERATIONS, AND NOTICE OF DETERMINATION A Final EIR will be prepared in accordance with CEQA and will contain the City's required elements, as follows. 7 1 Response to Comments & Final E1R Following receipt of all comments on the Draft E1R, written responses will be prepared for each comment A Response to Comments section will be created for the Final EIR and will contain an introduction describing the public review process concerning the Draft EIR, copies of all comment letters received and minutes from public meetings where oral comments were taken, plus written responses to all comments. Responses will focus on comments that address the adequacy of the Draft EIR Other comments that do not address EIR adequacy 16 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 will be noted as such and no further response will be provided, unless deemed necessary by the City of Tustin Responses will be prepared by EPD with input by the City and technical subconsultants, as needed A not -to exceed budget based on a maximum of 70 hours for responses to comments has been established to cover efforts by EPD and subconsultants, including review meetings and revisions If an unexpectedly large volume of comments is received, or if certain comments result in the need for substantial additional responses or new research or analysis, the initial budget may not be sufficient Should this situation become apparent, we will discuss this concern with the City before the responses budget is consumed and determine an appropriate course of action Responses to Comments by responsible agencies will be provided to those agencies, as well as any other commenters identified by the City, and will be prepared for consideration by the Planning Commission, if desired or as requested by the City, but at a minimum of 10 days prior to consideration of the Final EIR by the City Council 7 2 Mitigation Monitoring & Reporting Program A Mitigation Monitoring and Reporting Program (MMRP) will be prepared pursuant to Section 21 081 6 of the Public Resources Code It will be presented in standard City format and will identify the significant impacts that would result from the project, proposed mitigation measures for each impact, the time at which each measure will need to be conducted, the entity responsible for implementing the mitigation measure, and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success A draft MMRP will be prepared for consideration by the Planning Commission so that any comments they may have concerning the MMRP can be incorporated into the Final EIR that is prepared for City Council certification 7 3 Statement of Overriding Considerations A Statement of Overriding Considerations will be prepared if the Final EIR identifies significant, unavoidable impacts for the selected protect that the City determines would be acceptable in light of the overall benefits of the protect The EPD team will use a Findings and Overrides format approved by the City and will submit the draft prior to the Planning Commission hearing One round of review for revisions is anticipated 7 4 Notice of Determination Following certification of the EIR, EPD will prepare a Notice of Determination for the City to submit to the State Clearinghouse and San Bernardino County Clerk A check for the filing fees, including the CDFW filing fee of $3,271 (or current fee in effect) for an EIR will be provided by the City of Redlands Deliverables • Administrative Draft Response to Comments (2 print copies, electronic copies, with appendices, in Word and PDF formats) • Final Response to Comments and Final EIR (20 print copies; 25 CDs; electronic copy in Word and PDF, with appendices, Website ready PDF) ■ Statement of Overriding Considerations (1 print copy, electronic copy in Word and PDF) ■ MMRP (3 print copies, electronic copy in Word and PDF) ■ Notice of Determination (electronic copy) and copies of the certified mail receipts TASK 8. PROJECT MANAGEMENT AND MEETINGS 8 1 Project Management To effectively manage the costs of the project, EPD will attend bi-weekly conference calls (briefings) to update the City on upcoming deliverables and discuss any potential issues that may impact the scope of work EPD will draft agendas in advance of these meetings and deliver minutes via email to the entire project 17 EPD Solutions, Inc CEQA Services Scope of Work December 10, 2019 team. The minutes will identify action items and the responsible party to implement said action item. In addition to standing meetings, EPD will be available to City staff to answer questions, address concerns, or to clarify issues cis they arise This scope of work assumes ongoing project management (an estimated 2 hour/week for the Project Manager and 1 hour for the Project Director for the duration of the project was estimated in this proposal) 8 2 Meetings In an effort to achieve this level of communication, Konnie Dobreva, the Project Manager and Jeremy Krout, Project Director, will attend up to 10 in-person meetings during the course of the Specific Plan preparation and environmental review process (inclusive the kick-off meeting in Task 2). These meetings are interchangeable at the City's discretion and could be with City staff, or as part of inter- agency consultation meetings (e g , San Bernardino County Transportation Authority, Caltrans, Water Quality Control Board, etc.). Additional meetings or attendance by other members of the Consultant team will be billed on a time -and -materials basis Costs for meeting attendance will be billed in accordance with the hourly rates for the personnel involved Deliverables. ■ Bi weekly meetings conference calls ■ Regular communication via telephone and email • Advance agendas and timely meeting minutes with identified action items • Monthly progress reports of the prior month's work • Attend up to 10 in-person meetings with City staff o 1 kick-off meeting; o up to 5 internal meetings with staff prior to public meetings and public hearings; and o up to 4 consultation meetings with City staff and other agencies. TASK 9 HEARINGS The project team will attend up to 2 Planning Commission hearings and 3 City Council hearings The project team will assist City staff in developing a PowerPoint presentation with supporting exhibits for use at the public hearings It is anticipated that the City will lead the hearings, with protect team providing support as needed. Deliverables • Up to 2 Planning Commission hearings • Up to 3 City Council hearings • Optional task: for 2 additional Planning Commission hearings, if necessary 18 PS 1 1 (1 24 19) EXHIBIT "B" PROJECT SCHEDULE [ Attached I 8 L IcaldimlAgreementslEPD Solutions Agreement for Transit Villages Specific P1an.PS 1 1 12 17 19 doe .in ENVIRONMENT 1 PLANNING 1 DEVELOPMENT SOLUTIONS INC Redland Transit Villages Specific Plan EIR Schedule Thu 11/21/19 ID Task Name Duration Start Finish 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Contracting 263 days Thu 12113/18 Tue 12/17/19 Proposal Submitted 0 days Thu 12/13/18 Thu 12/13/18 Contract Awarded 0 days Wed 2/20/19 Wed 2/20/19 Council Approval of Contract 0 days Tue 12/17/19 Tue 12/17/19 Project Initiation, Background Research, Prepare CEQA 39 days Wed 7/31/19 Mon 9123/19 Outreach and CEQA Tech Study (Task 1) Notice to Proceed 0 days Mon 1/13/20 Mon 1/13/20 Project Team Initiation Meeting 0 days Mon 1/20/20 Mon 1/20/20 Admin Draft Specific Plan Provided by City 0 days Fri 2/28/20 Fri 2/28/20 Background Research & Review of Completed Project Docs 15 days Tue 1/14/20 Mon 2/3/20 Preparation of CEQA Project Description (Task 2) 15 days Fri 2128120 Thu 3/19120 Prepare Draft Description 10 days Fri 2/28/20 Thu 3/12/20 City Review and Approve Project Descnption 5 days Fri 3/13/20 Thu 3/19/20 Technical Studies (Task 3) 91 days Fri 3/20/20 Fri 7/24/20 Technical Studies Preparation 9 wks Fri 3/20/20 Thu 5/21/20 City Review of Technical Studies 30 edays Thu 5/21/20 Sat 6/20/20 Revisions to Technical Studies 3 wks Mon 6/22/20 Fri 7/10/20 Technical Studies Completed and Approved by City 2 wks Mon 7/13/20 Fri 7/24/20 Initial Study/Notice of Preparation (Task 4) 51 days Fri 3/13/20 Sun 5/24/20 Preparation of IS/NOP & Refinement w/City approved Project 3 wks Fri 3/13/20 Thu 4/2/20 Description City Review of IS/NOP 10 days Fri 4/3/20 Thu 4/16/20 Revisions to IS/NOP 5 days Fri 4/17/20 Thu 4/23/20 Release of IS/NOP, Notice of Completion 0 days Thu 4/23/20 Thu 4/23/20 30 -day Public Review Period 30 edays Fri 4/24/20 Sun 5/24/20 Scoping Meeting 0 days Tue 5/12/20 Tue 5/12/20 Administrative Draft EIR and MMRP (Task 5 1) 50 days Mon 7/27/20 Fri 10/2/20 lst ADEIR 3 wks Mon 7/27/20 Fri 8/14/20 City Review of 1st ADEIR 3 wks Mon 8/17/20 Fri 9/4/20 2nd ADEIR 2 wks Mon 9/7/20 Fri 9/18/20 City Review of 2nd ADEIR 2 wks Mon 9/21/20 Fri 10/2/20 Public Draft EIR, MMRP, NOA, and NOC (Task 5.2) 39 days Mon 10/5/20 Thu 11/26/20 Preparation of DEIR 5 days Mon 10/5/20 Fri 10/9/20 DEIR, Notice of Availability, and NOC Submittal to SCH 0 days Fri 10/9/20 Fri 10/9/20 45 -day Public Review 45 edays Mon 10/12/20 Thu 11/26/20 Response to Comments, Final EIR, Statement of Overriding 136 days Fri 11/27/20 Fri 6/4/21 Considerations, NOD (Task 7) Preparation of Admin Draft RTCs & DEIR Revisions 15 days Fri 11/27/20 Thu 12/17/20 1st City Review of RTCs & DEIR Revisions 11 days Fri 12/18/20 Fri 1/1/21 Updates to RTCs & DEIR Revisions 2 wks Mon 1/4/21 Fri 1/15/21 2nd City Review of RTCs & DEIR Revisions 1 wk Mon 1/18/21 Fri 1/22/21 Public Review of RTC (10 days prior to CC hearing) 10 edays Thu 1/28/21 Sun 2/7/21 151 Planning Commission Hearing (2nd and 4th Tue. of the 0 days Tue 2/23/21 Tue 2/23/21 month) 2nd Planning Commission Hearing (if needed) (2nd and 4th 0 days Tue 3/9/21 Tue 3/9/21 I Tue of the month) lst City Council Hearing (lst and 3rd Tue. of the month) 0 days Tue 4/6/21 Tue 4/6/21 2nd City Council Heanng (1st and 3rd Tue. of the month) 0 days Tue 4/20/21 Tue 4/20/21 NOP Filing 0 days Wed 4/21/21 Wed 4/21/21 Statute of Limitations 30 edays Wed 4/21/21 Fri 5/21/21 3rd City Council Hearing (2nd reading, as needed) 0 days Tue 5/4/21 Tue 5/4/21 NOP Filing (2nd) 0 days Wed 5/5/21 Wed 5/5/21 Statute of Limitations 30 edays Wed 5/5/21 Fri 6/4/21 1 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec v1/13 L . 1/20 . 2/28 t„ Jas Feb Mar Apr May Jun -2/23 s 3/9 v. 5/4 5/5 PS 1 1 (1 24 19) EXHIBIT "C" COMPENSATION [ Attached ] 9 L lcaldpnlAgrecmenLs\EPD Solutions Agreennent fon Transit Villages Specific Plan PS 1 1 12 17 19 doc jn Redlands Transit Villages SP EIR Fees EPD Solutions Inc reorwry 4 I , t �, 7 Staff Member Jeremy Kraut Ronnie Dobreva RaFik Albeit Brandon Whalen Renee Escario Meghon Macias Steve Baine Project Planner Project Coord EPD Labor Total Sabconsuftanis TOTAL LABOR Estimated Direct Coils Hourly Rale $185 $150 $150 $125 $150 $185 $150 $115 $105 Proposed Work Scope Tasks Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours $ $ $ $ Task 1: Project initiation, Review of Existing Studies and Documents 8 15 3 2 3 12 1 2 50 $ 8,005 $ 8,005 $ 400 Task 2: Project Description 2 8 8 3 2 1 2 30 $ 4,295 $ 4,295 $ 400 Task 3- Technical Studies 3 1 Traffic Impact Assessment 4 10 2 6 10 240 5 7 284 $ 50,500 $ 65,230 $ 115,730 $ 12 100 3.2 Air quality impact & Greenhouse Gas Analysis 1 3 1 4 9 $ 1 360 $ 14,784 $ 16,144 3.3 Noire impact Analysrs 1 4 1 4 1 1 12 $ 1 730 $ 12 980 $ 14,710 5 750 3.4 Cultural & Paleontological Analysis 1 2 3 1 1 1 9 $ 1 230 5 9 200 $ 10,430 $ 2,100 3.5 Energy Analysis 1 2 3 $ 450 5 5,500 $ 5,950 $ 3.6 Water Supply Assessment 1 6 2 9 $ 1,385 $ 21 450 $ 22,835 $ Task 4: initial Study, Notice of Preparation and Scoping Meeting 4 16 2 8 32 2 2 4 70 $ 10,260 $ 10,260 $ 2,000 Task 5, Admin Draft EIR and Mitigation Monitoring & Reporting Program 5 ? Admin. Draft 15 80 35 120 90 25 2 2 2 37i $ 53,890 5 10 120 $ 64,010 5 5.2 Revised Admin Draft 10 24 10 20 30 5 99 $ 14,875 $ 14,875 5 Task 6 Pubtic Draft EIR MMRP Notice of Availability and Notice of Completion 5 1 Public Review Draft, NOA, NOC 3 16 4 8 4 20 55 $ 7,255 $ 7 255 $ 5,575 5.2 MMRP 1 2 1 14 18 $ 2,105 $ 2 105 5 Task 7: Response to Comments, Final EIR, Statement of Overriding Considerations, Notice of Determination 7 1 Response to Comments Si Final Ell? 4 30 5 12 30 6 87 $ 13,100 $ 5,000 $ 18,100 5 500 7 2 SOC Resolutions, and Findings of Fact 2 12 16 30 $ 4,570 $ 4,570 5 50 7 3 Public Hearings and NOD 12 12 10 8 42 $ 6,750 $ 4,000 $ 10,750 $ 300 Task 8 Meetings and Project Management 0 $ - $ 1 200 $ 1,200 $ 300 8 1 Project Management 20 70 5 4 8 20 127 $ 20,350 $ 20,350 8.2 Meetings 20 38 12 70 $ 11,620 $ t 1620 5 300 Task 9, Hearings 15 25 8 25 73 $ 12 150 $ 12 150 SUBTOTAL 124 241 61 203 240 300 2 13 53 1178 $ 225,880 $ 149,464 $ 375,344 $ 24,475 Notes 1 This budget Is based on an anticipated timeline of up to 16 months The project scope and budget would be subject to review if the protea extends beyond that lirnefrome 2 EPD may transfer fees between tasks as the project progresses, provided she overall budget limit Is not exceeded 3 Optional planning commission or community meetings are not Included in the budget end would be billed on a time-and•materials basis 4 Urban Crossroads budget for the Task 7 includes approxlmately 20 hours to respond to E1R comments for Alr Quality, GHQ, Energy, and Noise 5 Direct expenses will be billed pursuant to the Provisions of Agreement Total EIR w/o Optional Tasks $ 399,819