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HomeMy WebLinkAbout2019_12_03 - Regular MINUTES Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the CouncilChambers, Civic Center, 35 Cajon Street, on December 3,2019 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Barich, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Janice McConnell,Assistant City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief,Danielle Garcia,Management Services/Finance Director, Chris Boatman,Facilities and Community Services/Interim Municipal Utilities and Engineering Director, Brian Desatnik, Development Services Director,Nathan Cooke,Fire Chief Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with legal counsel Existing Litigation-Government Code §54956 9(d)(1) (City Attorney McHugh) One Case a Vincent Gonzales v City of Redlands, et al, San Bernardino Superior Court Case No CIVDS 1715202 Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(2) (Assistant City Manager McConnell) One Case a Facts and circumstances Consideration of claim by Intermsurance Exchange of the Automobile Club as David Westerfield Conference with real property negotiators -Government Code §54956 8 (Facilities and Community Services Director Boatman) [Property 617 Texas Street(APNs 0169-121-06-0000 and 0169-121-10-0000) [Agency Negotiators Chris Boatman Negotiating Parties Donn and Janet Grenda [Under Negotiation Terms of payment and pnce for proposed purchase of City property CC_SA_December 3,2019 Page 1 Conference with labor negotiator-Government Code §54957 6 (Assistant City Manager McConnell) Agency Negotiator Janice McConnell,Assistant City Manager Employee Organizations Redlands Association of Department Directors Redlands Association of Mid-Management Employees Redlands Association of Fire Management Employees Redlands Police Officers Association Redlands Professional Firefighters Association I Redlands Civilian Safety Employees RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 07 P M with an invocation by Mayor Pro Tempore Davis followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT There was no reportable action taken during the closed session PRESENTATIONS Redlands Pet Adoption—Animal Control Officer Karissa Pena introduced"Lobo", a two-year-old male Husky, who is available for adoption,with thirty-three other dogs, fifty-two cats, and two guinea pigs Ms Pena informed the Council sixteen dogs,ten cats and one guinea pig have been adopted since the last regular City Council meeting She announced that all cat adoptions for the next two Wednesday will be $25 00, and she thanked Redfosa for sponsoring this event Holiday Video-Mayor Foster presented the City's 2019 Holiday Video wishing the community a wonderful holiday season It included greetings from the Council Members, as well as staff from all departments The Mayor and Public Information Officer Carl Baker acknowledged and thanked Cheryl Williams,Multimedia Production Coordinator, for all her time,patience and creativity towards making the video PUBLIC COMMENT Redlands AYSO Presentation-Dave Mlynarski,of the RHS Soccer Booster Club and Ernie Lemos and Christine Kudzal, of Redlands AYSO Cultural Exchange Program,presented a picture collage to Mayor Foster and to Stephen Reeder for their ongoing support and dedication to the youth programs Campaign Finances-Randall Morris complained that the recent rains caused drainage issues in a number of street locations on the north side of town,he recommended local elections be funded by the public, and he suggested the City consider establishing election campaign contribution limits to eliminate any influence that might be wielded by large donors Third District Supervisor Rowe- Scott Ward,Field Representative for Third Distnct Supervisor Dawn Rowe, was available to assist any audience member who had County business, and he said Supervisor Rowe is looking forward to the Redlands Christmas Parade on December 7,2019 CONSENT CALENDAR CC_SA_December 3,2019 Page 2 Minutes On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved minutes of the regular meeting of November 19,2019 Vote. 5 - 0 Passed Commissioner Appointment On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously appointed Anna Alhssi to serve the remainder of a four-year term on the Street Tree Committee ending February 16,2021 Vote. 5 - 0 Passed Student Commissioner Appointments On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously appointed Diya Theodore to serve as the student commissioner on the Human Relations Commission for calendar year 2020, appointed Devin Studdard to serve as the student commissioner on the Traffic and Parking Commission for calendar year 2020, and appointed Anagha Satish to serve as the student commissioner on the Parks and Recreation Advisory Commission for calendar year 2020 Vote• 5 - 0 Passed Local Appointments List On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the Local Appointments List for 2020 as required by Government Code Section 54972 Vote• 5 - 0 Passed Settlement Agreement On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and Global Conductor Construction Corporation Under the terms of the agreement,the City agrees to pay Global Conductor Construction Corporation$5,000 to settle and dispose of disputes and controversies associated with a civil action pending in the San Bernardino Superior Court and entitled Global Conductor Construction Corporation v City of Redlands, et al, Case No CIVDS 1825344 Vote: 5 - 0 Passed Ordinance No 2902 On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously adopted Ordinance No 2902, amending Chapter 3 09 of the Redlands Municipal Code relating to settlement authority for Government Claims, City initiated claims and threatened or pending litigation Vote• 5 - 0 Passed CC_SA_December 3,2019 Page 3 Grant Application On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the submittal of an application to Department of Homeland Security Federal Emergency Management Agency for the 2019 Emergency Management Performance Grant to continue partial funding for the Emergency Operations Specialist position Vote. 5 - 0 Passed Software Technical Support On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved payment of an invoice to Systems & Software,Inc ,providers of the City's utility billing software, in an amount not-to-exceed$137,879 for annual maintenance and support of the Enquesta Utility Database for Customer Management Vote: 5 - 0 Passed Surface Mining Inspections On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda the City Council unanimously approved an agreement with EnviroMlNE,Inc in an amount not to exceed$122,500 over five years for the provision of professional services for sand and gravel annual site inspections and related services associated with the Surface Mining and Reclamation Act of 1975 Compliance on an as-needed basis Vote 5 - 0 Passed Recreation Division Independent Contractor Agreements On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that approval of the Independent Contractor Agreements are exempt from environmental review pursuant to Section 15301 of the State's Guidelines implementing the California Environmental Quality Act, and approved Independent Contractor Agreements with Jamila Coulson,Linda Hamilton,Dons Wells, and Tessa Zertuche to develop and conduct classes for the City's Facilities and Community Services Department Recreation Division Vote. 5 - 0 Passed Fee Waiver New Year's Eve Orange Drop On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved a request for the use of City resources and a waiver of fees in the amount of $12,929 70 related to the New Year's Eve Orange Drop event hosted by the Redlands Chamber of Commerce on December 31, 2019 Vote: 5 - 0 Passed Water Distribution System Agreement Amendment On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that the First Amendment to the Professional Services Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act, and approved the First Amendment to the Professional Services Agreement with Tesco Controls,Inc for an additional$112,655 for required supervisory control and data acquisition (SCADA)design and integration services CC_SA_December 3,2019 Page 4 Vote 5 - 0 Passed Grant of Easement On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that granting of an easement is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act, and approved a grant of easement to Southern California Edison over Lots "A" and"B" of Tract 19956 Vote. 5 - 0 Passed NEW BUSINESS Residential Development Allocation Due to ownership of property within 500 feet of the proposed development,Mayor Pro Tempore Davis recused herself from this item Sean Reilly,of Development Services,provided background on the Residential Development Allocation(RDA)program and a request made by 1600 Orange,LLC for development allocations for Luxview Apartments for a total of 328 apartment units The project site is located on the north and south sides of Orange Avenue,between Alabama Street and Iowa Street On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council accepted the recommendations of the points to be awarded and approved Residential Development Allocation(RDA)No 2019-IV-01,thereby allocating 328 units for the Luxview Apartments project, approved by Tentative Tract Map No 20244 and Commission Review&Approval No 914 to construct 328 apai tiuents on a 21 8-acre site, located on the north and south sides of Orange Avenue,between Alabama Street and Iowa Street,within the Multiple Family Residential(EV/2500RM)District Vote 4- 0 Passed Other Mayor Pro Tempore Denise Davis(RECUSE) Ordinance No 2901 Building Code Update Chief Building Official Jeff Baughman reviewed the need to amend the building code to be in alignment with state building codes Several local amendments are also proposed, some of which include amendments relating to fencing,permit processing,utility coordination,code administration board of appeals, sewer and plumbing, electrical,mechanical and Safety Assessment Placards He stated that placards have been used in past earthquakes and fires to denote the condition of buildings and structures and are placed on buildings to protect the owner,tenant and the public By adopting the placards by ordinance,it will allow the enforcement of the posting by the police department if necessary On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the introduction of Ordinance No 2901, amending Chapters 15 04, 15 06, 15 08, 15 10, 15 12, 15 16, 15 18, and 15 22 of the Redlands Municipal Code,relating to the adoption of the 2019 California Building Code(California Code of Regulations,Title 24,Part 2 including Appendices J,G,H,I),2019 California Residential Code(California Code of Regulations, Title 24,Part 2 5 including Appendices H,J,S and V),2019 California Plumbing Code(California Code of Regulations, Title 24,Part 5 including Appendix H), 2019 California Electrical Code(California Code of Regulations, Title 24,Part 3), 2019 California Mechanical Code(California Code of Regulations Title 24,Part 4),2019 California Green Building Standards Code (California Code of Regulations,Title 24,Part 11),2019 California Energy Code (California Code of Regulations, Title 24,Part 6), and the 2019 California Histoncal Building Code (California Code of Regulations, Title 24,Part 8),by reference and making amendments thereto, and adding Chapter 15 60 to the Redlands Municipal Code relating to Safety Assessment Placards CC_SA_December 3,2019 Page 5 Vote• 5 - 0 Passed Protect-Based Network Support Services Network Engineer Eric Owens explained the Division of Innovation and Technology issued a request for proposals for both comprehensive support and project-based IT support services and as a result, staff was recommending a multiple award process in order to receive the highest quality service and provide for the most cost effective solution The scope of work for ConvergeOne includes project management and implementation services related to network equipment replacement, firewall configuration and associated projects on an as-needed basis On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved an agreement with ConvergeOne to provide project-based network support services for an annual amount not-to-exceed$87,500,with two optional one-year renewal terms for a total amount not-to-exceed$262,500 for a penod of three years Vote. 5 - 0 Passed Comprehensive Network Systems Support Services Network Engineer Eric Owens presented an Agreement with IntelesysOne to provide comprehensive network systems support This item was a part of the multiple award process, allowing the City to receive the highest quality service and provide for the most cost effective solution and is related to the previous item just approved by Council On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved an Agreement with IntelesysOne to provide comprehensive network systems support services for an annual amount not-to-exceed$87,500,with two optional one-year renewal terms for a total amount not-to-exceed$262,500 for three years Vote. 5 - 0 Passed Resolution No 8051 Defining Development Protects Development Services Director Desatnik detailed Resolution No 8051,providing an interpretation of the definition for the phrase "new development projects" regarding non-profit organizations for the purposes of the City's voter-approved initiative measure known as Measure "U" (the City's General Plan) Non-profit organizations and institutions are generally exempt from property and sales taxes and do not generate substantial revenue Based on the inherent benefit of non-profit uses to the City,and the intent set forth in Measure U,recognizing the importance of institutional and non-profit organizations, staff was recommending that development projects by non-profit organizations be exempt from the requirement of a Socio-Economic Study On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that the adoption of this resolution is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's Guidelines implementing the California Environmental Quality Act, and approved Resolution No 8051, an interpretation of the City's General Plan providing clarification on the definition of"Development Projects"regarding non-profit organizations for the purposes of the City's voter-approved initiative measure known as Measure "U", exempting those development projects by non-profit organizations from the requirement of a Socio-Economic Study Vote. 5 - 0 Passed CC_SA_December 3,2019 Page 6 MUED Jet/Vac Truck Purchase Intenm Municipal Utilities and Engineering Director Boatman reviewed the purchase of a combination jet/vac truck for the Wastewater Treatment division, describing how current models will not meet the standards established by the CA Air Resources Control Board taking effect Jan 1,2020 The combination jet/vac truck will properly clean and maintain the City's sanitary sewer system,reducing the frequencies of sanitary sewer overflows and mitigating the threat to public health and the environment On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a purchase of a GapVax 2020 MC1510-3S4S Combination Jet/Vac truck for the Municipal Utilities and Engineering Department from Plumbers Depot, Inc in the amount of $549,577 61 to ensure continuity of staffs proactive maintenance of the City's sanitary sewer lines that collect the wastewater from homes and businesses and convey it to the wastewater treatment plant for processing Vote. 5 - 0 Passed Consulting Agreement Recycled Water Compliance Interim Municipal Utilities and Engineering Director Boatman presented a professional services agreement with Aegis Engineering Management to provide recycled water compliance consulting and added the anticipated services in the scope of work include, annual inspections, cross-connection testing, preparation of supplemental engineering reports,plan review,construction support and other as-need recycled water services On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the agreement is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, approved the agreement with Aegis Engineering Management in an amount not to exceed$356,202 for FY 2019-20,with three additional one-year renewal options in an amount of$356,202 annually for a total not to exceed amount of$1,424,808 to provide recycled water compliance consulting, and approved an additional appropriation of$256,202 from the non-potable water fund Vote• 5 - 0 Passed Ordinance No. 2904 Non-Resident Emergency Medical Services Fee Fire Chief Cooke explained the Emergency Medical Service (EMS)budget is subsidized by the Paramedic Tax, assessed annually to Redlands residents, such that residents pay a portion of costs associated with providing EMS services during emergency responses Currently,there is no fee or mechanism to recover the cost with providing this type of service to non-residents The proposed ordinance would allow the City to remain fair and equitable for both non-residents and residents,pertaining to costs associated with providing EMS services Council Member Barich voiced his support and was pleased to finally see this fee incorporated into the code On motion of Council Member Toni Momberger, seconded by Council Member Paul Barich,the City Council unanimously introduced Ordinance No 2904 amending Chapter 3 54 of the Redlands Municipal Code relating to the establishment of a Non-Resident Emergency Medical Service First Responder Fee Vote• 5 - 0 Passed CC_SA_December 3,2019 Page 7 Side Letter Agreements RADD, RPFA, RAMME and RAFME Assistant City Manager McConnell explained the need to revise specific provisions of the City's Memorandums of Understanding relating to benefits and vacation, sick leave, and Executive leave "Buy-Back with each of the bargaining units in order to be legally compliant Agreements were reached with Redlands Association of Department Directors,Redlands Professional Firefighters Association, Redlands Association of Mid-Management Employees,and the Redlands Association of Fire Management Employees On motion of Council Member Eddie Tejeda,seconded by Council Member Toni Momberger,the City Council unanimously approved four side letter agreements between the City of Redlands and the Redlands Association of Department Directors,the City of Redlands and the Redlands Professional Firefighters Association,the City of Redlands and the Redlands Association of Mid-Management Employees, and the City of Redlands and the Redlands Association of Fire Management Employees Vote 5 - 0 Passed PUBLIC HEARINGS Resolution No. 8049 Street Vacation No. 172 Due to ownership of property within 500 feet of the proposed development,Mayor Pro Tempore Davis recused herself from this item Mayor Foster opened the public hearing and called upon Development Services Director Desatnik for an overview of Resolution No 8049 to vacate a 1,236-foot long strip of excess public right-of-way, along the north side of Orange Avenue between Alabama Street and Iowa Street and to vacate a 618-foot long strip of excess right-of-way along the south side of Orange Avenue west of Alabama Street No written comments were received and with no further comment,Mayor Foster closed the public hearing On motion of Council Member Eddie Tejeda,seconded by Council Member Toni Momberger,the City Council approved Resolution No 8049 to vacate a 1,236-foot long strip of excess public right-of-way, along the north side of Orange Avenue between Alabama Street and Iowa Street(adjacent to APNs 0292-167-12-0000, 0292-167-25-0000 and 0292-167-18-0000), and to vacate a 618-foot long strip of excess right-of-way the south side of Orange Avenue west of Alabama Street(adjacent to APNs 0292-168-22-0000, 0292-168-16-0000 and 0292-168-03-0000)by 1600 Orange, LLC(Applicant) Vote 4- 0 Passed Other Mayor Pro Tempore Denise Davis(RECUSE) Resolution No 8045 Fee and Service Charge Revenue/Cost Comparison System Mayor Foster declared the meeting open as a public hearing and called upon Management Services/Finance Director Garcia for a report of proposed fee schedule changes that run across several departments She pointed out the Resolution adjusts the majority of fees by a Consumer Price Index increase of 2 8%except for those fees subject to statutory limits, or as recommended by staff, or where the CPI calculation resulted in no change to the fee Mayor Foster requested the Council pull Line Item 387 for further review, as found on page 10 of Exhibit A,related to Hood and Duct Permits No written comments were received and with no further comment,Mayor Foster closed the public hearing CC_SA_December 3,2019 Page 8 On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously determined that this resolution is exempt from environmental review pursuant to Section 15273 of the state's Guidelines implementing the California Environmental Quality Act, and adopted Resolution No 8045, approving a Fee and Service Charge Revenue/Cost Comparison System, establishing the amounts of fees and charges levied in connection with the City's provision of services Council agreed to pull Line Item 387,related to Hood and Duct Permits, as found on page 10 of Exhibit A Vote 5 - 0 Passed Ordinance No 2903 and Resolution No 8048 Water, Sewer and Solid Waste Charges Mayor Foster announced this agenda item did not fall under the requirements of a public hearing Management Services/Finance Director Garcia summarized Ordinance No 2903 to codify changes to due date and automatic payment plans in lieu of late fees,to add a provision for Alternative Payment Plans, amend the provisions for refunds and adjustments to apply uniformly to water, sewer and solid waste services, and amend provisions for Prepayment to establish a procedure to waive prepayment requirements She also introduced Resolution No 8048, establishing a policy on the discontinuation of residential water service for non-payment If approved,the proposed changes will bring the City into compliance with state law On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously introduced Ordinance No 2903 to amend Title 13 (Public Services)relating to water, sewer and solid waste charges and payments, and adopted Resolution No 8048 establishing a policy on residential water service discontinuation Vote 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Holiday Lighting Celebration-Mayor Foster,Mayor Pro Tempore Davis and Council Members Barich, Tejeda and Momberger all participated and enjoyed the Holiday Lighting Ceremony held on November 23 at Ed Hales Park Council Member Barich participated in Shop Small Saturday event on November 30 in downtown Redlands Council Member Teieda met with a few individuals to discuss their concerns Mayor Pro Tem Davis enjoyed the Benevolent Bowl on November 23 with all proceeds benefiting the Fire&Burn Foundation, a 501 (c) 3 California nonprofit health agency and participated in Shop Small Saturday event on November 30 in downtown Redlands Council Member Momberger attended the Most Wonderful Crime of The Year Murder Mystery Dinner, benefiting the scholarship program for the Rotary Club, enjoyed the Town and Gown Beaujolais Nouveau Release Party and was honored to provide a presentation to a discussion group in town related to college student homelessness ADJOURNMENT There being no further action required the meeting adjourned at 7 12 P M in memory of Larry Wormser, an active member of the community and John Holmes, former Redlands City Manager Mr Wormser was a local photographer and business owner Some of his many accomplishments include, serving as president of the Downtown Redlands Association, serving as a member of the Salvation Army board,the Redlands Business Improvement District,the Redlands Community Scholarship Foundation and the Redlands Chamber of Commerce He contributed to many civic organizations, such as Inland Harvest,with his wife, CC_SA_December 3,2019 Page 9 former City Council member and Mayor Pro Tern Barbara Wormser Mr Holmes was active in the community and hired as City Manager in 1983 and served until 1990 when he left to become the City Manager of the City of Riverside The next regular meeting of the City Council will be held on December 17,2019 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order and offered anyone present the opportunity to address the Board on any subject,not already on the agenda,within the jurisdiction of the Successor Agency PUBLIC COMMENT None forthcoming Minutes On motion of Board Member Tejeda, seconded by Vice Chair Davis,the minutes of the regular meeting on November 5,2019 were unanimously approved ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 7 13 PM CC_SA_December 3,2019 Page 10