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HomeMy WebLinkAboutContracts & Agreements_224-2019AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of a tracer study and an operations plan update for the Horace Hinckley Water Treatment Plant ("Agreement") is made and entered in this 19th day of November, 2019 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Carollo Engineers, Inc ("Consultant") City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties " In consideration of the mutual promises contained herein, City and Consultant agree as follows ARTICLE 1 — ENGAGEMENT OF CONSULTANT 1 1 City hereby engages Consultant to provide a tracer study and an operations plan update for the Horace Hinckley Water Treatment Plant services for City (the "Services") 1 2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONSULTANT 2 1 The Services that Consultant shall perform are more particularly described in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference 2 2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, State prevailing wage laws ARTICLE 3 — RESPONSIBILITIES OF CITY 3 1 City shall make available to Consultant information in its possession that may assist Consultant in performing the Services 3 2 City designates Chris Boatman, Interim Municipal Utilities and Engineenng Department Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services ARTICLE 4 — PERFORMANCE OF SERVICES 4 1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "B," entitled "Project Schedule," which is attached hereto and incorporated herein by reference 1 L IcalddmlAgreements\Carollo Engineers Agreement.PS 1 1 docdn 4 2 Consultant shall complete the Services by July 31, 2020, unless the Services are terminated earlier as provided for herein 4 3 If Consultant's Services include deliverable electronic visual presentation matenals, such materials shall be delivered in a form, and made available to the City, consistent with City Council adopted policy for the same It shall be the obligation of Consultant to obtain a copy of such policy from City staff ARTICLE 5 PAYMENTS TO CONSULTANT 5 1 Total compensation for Consultant's performance of the Services shall not exceed the amount of One Hundred Seventy Three Thousand Six Hundred Twenty Six Dollars ($173,626) City shall pay Consultant on a time and materials based upon the hourly rates set forth In Exhibit "C," entitled "Cost Proposal," which is attached hereto and incorporated herein by reference 5 2 Consultant shall submit monthly invoices to City describing the Services performed dunng the preceding month. Consultant's invoices shall include a brief descnption of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a descnption of reimbursable expenses related to the Services City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice 5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in wnting Any such notice shall be deemed delivered (i) on the date of delivery in person, (ii) five (5) days after deposit in first class registered mail, with return receipt requested, (iii) on the actual delivery date if deposited with an overnight couner, or (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, to each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section. City City Clerk City of Redlands 35 Cajon Street P.O Box 3005 (mailing) Redlands, CA 92373 idonaldson@cityofredlands org 909-798-7531 Consultant Graham J G Juby, PH , P E, Vice President Carollo Engineers, Inc 3400 Central Avenue, Suite 205 Riverside, CA 92506 tgluby@carolio com 951-776-3955 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6 1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services Consultant shall not perform) any Services unless and until the required insurance hsted below is obtained by 2 L 1caldjmlAgreements\Carollo Engineers Agreement.PS-1 1.doc in Consultant Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance pnor to commencement of the Services Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City A Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers' compensation laws of the State of California Consultant shall execute and provide City with Exhibit " entitled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference pnor to performance of the Services B Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City C Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles City shall be named as an additional insured and such insurance shall be pnmary and non-contnbutmg to any insurance or self-insurance maintained by City D Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior wntten consent of City In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance pohcies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor 6 2 Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services ARTICLE 7 — CONFLICTS OF INTEREST 7 1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's Services Consultant further covenants and 3 L Icaldjm\Agreements\Carollo Engineers Agreement.PS 1 1 doe jn represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement 7 2 Consultant agrees it is not a designated employee -within the meaning of the Political Reform Act because Consultant A Does not make a governmental decision whether to (i) approve a rate, rule or regulation, or adopt or enforce a City law, (u) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, (iii) authorize City to enter into, modify or renew a contract, (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract, (v) grant City approval to a plan, design, report, study or similar item, (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof B Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302 7 3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk ARTICLE 8 — GENERAL CONSIDERATIONS 8 1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel by a Party. 8 2 Consultant shall not assign any of the Services, except with the prior wntten approval of City and in strict compliance with the terms and conditions of this Agreement Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement 8 3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City nor its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth Consultant shall supply all necessary tools and instrumentalities required to perform the Services Assigned personnel employed by Consultant are for its account 4 L Icaldjm\Agreements\Carollo Engineers Agreement.PS 1 1 doe in IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement CITY OF REDLANDS Paul W Foster, Mayor Attest Donaldson, City CIerk 6 L 1ca1dim\AgreementslCarollo Engineers Agreement.PS 1 1 doc )n CAROLLO E By GINEERS, AA_ PhamJG Juby,PhD,P Vincent RoeAve6ert, R e.. only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation 8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days pnor written notice to Consultant of City's intent to terminate If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services Consultant shall be compensated on a pro -rata basis for Services completed up to the date of termination 8 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement Such books shall be available at reasonable times for examination by City at the office of Consultant 8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any pnor negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant 8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement 5 Llcaldim\Agreements\Carollo Engineers Agreemcnt.PS 1 1 doe in EXHIBIT "A" SCOPE OF SERVICES The City of Redlands would like to update the Operations Plans for its two surface water treatment plants The following Scope of Work details the tasks that Carollo Engineers, Inc will complete with respect to the Water Treatment Plant Operations Plan Consulting Services to be performed at the City of Redland's Hinckley Water Treatment Plant (HWTP) and Tate Water Treatment Plant (TWTP) This scope of work will be completed within approximately 6 -months of receiving the Notice to Proceed and is more fully described by the following Tasks Task 1 - Initiate Project Task 1.1. Carollo will develop a Project Management Plan The PMP will be the road Map for the project The PMP will include information on the project team, the scope of services, the schedule, the monitoring tool (S-curve), the lines of communication with the City and within Carollo, the file management and data exchange procedures, the quality management procedures, the City provided and Carollo reference documents, and the Action Items and Decision Log forms to be used on the project Task 12 Carollo will plan and schedule the kick off meeting with the City Carollo will also plan and schedule the field visits to the HWTP and the TWTP. The field visits will allow the project team to collect information for updating the HWTP Operations Plan (OP) and the TWTP OP, and to plan for the tracer studies The field visits will include discussions of issues that may anse during the testing such as disposal of excess water production produced during high flow tests, determination of dates for testing, and plant personnel's responsibilities during testing Tracer addition location(s), effluent sampling locations, and equipment required for the tracer studies will also be discussed and defined Task 1 3. Carollo will conduct the kick off meeting and the two field visits during a two consecutive day time penod Task 2 - Perform Tracer Studies at IIWTP After Task 1 is completed, Carollo will perform up to two tracer studies at HWTP There will be no tracer testing at the TWTP Task 2.1. Carollo will prepare a draft test protocol for the HWTP If deemed feasible during Task 1 2, we will plan on using the step -feed method where the tracer is added continuously for the duration of the test instead of the pulse- feed method where the tracer is added all at once This would avoid the higher than 100 -percent tracer recovery that can sometimes occur Submit the draft test protocols to DDW for comment After receiving comments from DDW, Carollo will finalize the test protocol, and plan for the field work 7 L lcaldjm\Agreements\Carollo Engineers Agreement.PS 1 1 doc in Task 2.2. Conduct the two tracer studies at HWTP over a five-day period Two engineers will set up the equipment and conduct the test at HWTP They will be responsible for tracer chemical addition, sample collection over a period of 3 hydraulic residence times after the start of each test The City will be responsible for maintaining the flow rate constant (+/- 10 -percent) for the duration of each test It is anticipated that DDW will require that the test be conducted at no less than 90 -percent of the maximum plant flow rate We propose to use lithium chloride as the tracer chemical Lithium has the advantage of being detectable down to 5 p,g/L Thus, smaller volumes of tracer chemical could be used This would help minimize the higher than 100 -percent tracer recovery risk by minimizing the tracer dumping time whether if DDW insists that the pulse -feed method must be used It has been assumed that the City will arrange for the laboratory analysis and sample bottle preparation Task 2.3. After receiving the sample analysis results from the laboratory, Carollo will prepare the tracer study report, and submit it to DDW for approval Deliverables- Draft Test Protocol, Final Test Protocol, Test Report Task 3 - Update HWTP Operations Plan and TWTP Operations Plan After Task 1 is completed, Carollo will update the two Operations Plans through a four -step process in parallel with the work preceding under Task 2 Task 3.1. Develop and submit a draft Table of Contents (TOC) for the City's approval The TOC will be the same for the HWTP OP and the TWTP OP We are proposing to modify the organization of the OPs to make them easier to update in future Each OP will be organized in four parts Engineering, Operations, Monitoring, and Administration The last part will include all the sections that the City may need to update in the future This will facilitate future updates It is anticipated that each Operations Plans will include the following sections• 1 Introduction 2 Unit Process Description 3 Chemical Feed System Description 4 Facility Operation and Control 5 Performance Monitoring Program 6 Administration a Policies b Emergency Response Plan c Staffing d Record Keeping e Equipment Maintenance f Chemical Equipment and Suppliers g Distribution System Monitonng Plan Also, it is understood that the City would tike to have the plant operators make use of the updated Operations Plans on a day-to-day basis and also for training The format for the 8 L Ica\djm\Agreements\Carollo Engineers Agreement.PS 1 1 doc.jn Operations Plans will be similar to the attached example (Attachment A) developed for Mesa Water District, including SCADA screen captures with associated discussion Task 3.2. Once we get the TOC approved, we will proceed with developing the draft OPs Task 3.3. We will present the draft OPs to the City as part of a workshop Our objective is to facilitate the City's review At the City's discretion, the Division of Drinking Water (DDW) :District Engineer may be invited to attend the workshop so that the team can get early feedback on the draft OPs and speed up further DDW review Task 3.4. Once we receive the City's comments, we will develop the final draft OPs and submit them to the DDW District Engineer Task 3.5. We will present the final draft OPs to DDW and the City as part of a second proposed workshop Our objective is to get DDW engaged with reviewing the OPs m order to accelerate DDW's review process Task 3.6. After comments have been received from DDW, they will be incorporated into the OPs and the final versions will be produced and submitted to the City It is assumed that the City will submit the final version of the OPs to DDW Deliverables Draft OP TOC, Draft OPs, Final Draft OPs, and Final OPs Task 4 - Project Management Carry out general project management for the duration of the project, including internal kick off meeting, internal conference calls and meetings, and invoicing, monthly progress reports, bi-weekly conference calls with City's Project Manager, and project closing The scope of work includes a total of 3 in-person meetings/workshops, including - Project Kick -Off Meeting - Workshop No 1 to discuss the draft OPs Workshop No 2 to present the draft OPs to the City and DDW Deliverables: Meeting Agendas, Meeting Minutes, Invoicing, Monthly Progress Reports Assumptions The following assumptions were used in the development of this scope of work and the associated fee estimate shown in Exhibit B 1 Project duration will be approximately 6 -months following the Notice to Proceed 2 Analytical work associated with the tracer study will be earned out by the City's laboratory atno cost to Carollo 3 There will be no tracer study at the TWTP 4 The City will submit the final version of the Operations Plans to DDW 5 Operations Plans will be developed to allow them to be more useful to the Plant 9 L Icaldjm\Agreements\Carollo Engineers Agreement.PS 1 1 doc.jn Operations staff, along the lines of the example shown in Attachment A 10 L IcaldjmlAgreements\Carollo Engineers Agreement.PS 1 1 docjn PS 1 1 (1 24 19) Example Operations Plan to use as basis for preparing updates to the City of Redlands Operations Plans for HWTP and TWTP Section 2 NORMAL STARTUP AND OPERATION Normal operation of Well No 7 is done remotely through Mesa Water's supervisory control and data acquisition (SCADA) software This startup checklist assumes that the operator is not physically at the site and is using the SCADA system 2.1 OPERATOR RESPONSIBILITY The rehabilitation of the well sites represents a sizable investment for Mesa Water The operator's responsibility is to protect and monitor this investment by properly maintaining and operating the well site to the highest efficiency level practical, keeping economic and budgetary considerations in mind The operator must • Be thoroughly familiar with all equipment and their purpose, know proper operational and monitoring procedures, and use this knowledge to operate the system effectively • Be aware of safety hazards connected with well site operations • Maintain accurate and complete operation and maintenance records 2 2 NORMAL OPERATION STARTUP CHECKLIST The following start-up checklist is to be used when the well site has been set up for continuous operation and all system components are calibrated and in good working order Starting Well No 7 is done remotely through Mesa Water's SCADA system Figure 2-1 shows an example of SCADA screen for Well No 7 Pnor to every startup of the well site, the following procedures should be performed 1 Check Permissives - Click the "Check Permissives" button in the Control box (as shown in Figure 2-1) to verify each of the 33 permissives are shown as green If any of the permissives are shown in red, the option to start the well pump will not be permitted except "Distribution Valve Closed," which will be red before start- up A list of the permissives is shown in Figure 2-2 11 WELL 07 1. Check Permissives PS 1.1 (1.24 19) Maria .�, c.. Wm. At..n 1.6e nov arena. 14 WS FIN .05 Ga w.ar.wn,aon olee.r cl2 YIILA SH AD2 701.1 NH3 W_&A g11O1 MOA - Free NIU WO7 AA_M2O1 MOM OVA - [Harmine W07_ A_AI 1 myA. u..r.conha 1 Ratio WO1 AA Rolla 12 EXHIBIT "B" (Project Schedule) Nark Task Name Our/Fun Stall Farb LIMP 0 11 21 City to Issue tlotte•to-Preceed 0 days Tut 12/17/19 Toe 17/17/19 « 12/17 MIC 1r INITIATE PROJECT ]4 days Tire 12/17/19 Wed 1/15/20 3 s Task 1.2 De1Ylop Project Management Plan 5 days Tue 12/17/19 Mon 12/23/19 • s Task 12.Schedule a Ick off Meet3n6. Hint kifyWTP 2 days Tue 12/17/19 Wed 12/18/19' IHWTP) Field V.stt and Tate WTP (TWTP) Field Visit 5 Mb Task 13 Conduct kick OH Meeting and HWTP and TWTP 2 days 11101/14/20 Wed 2/15/30 Field Volts 0 t TASK 2' PERFORM TRACER STUDIES as HWTP 119 days Thu 1/16/20 Thu S/21/20 7 s Task L1. Prepare Tans PrOtx 142) 47 days Thu 1/16/20 Tum 3/2a/20 0 s Prepare Test Protocols for HWTP 15 days Thu 1116120 Thu 2/6/20 1 1441 Submit Test Preteculs t4 DOW Approval 0 days Thu 2/6/20 Thu 2/6/20 10 46 Rece.ve DDW Approval 30 MO Fr. 217120 F113/20/20 11 s Plan ant/Schedule Tracer Studies 2 days Mon 3/23/20 Tue 3/24/20 12 4 Task 2.2 Conduct Tracer Studies 42) 3 days Tue 4/14/20 Thu 4/16/20 13 K Hinckley WTP Tracer Studies (2) 3 days Tim 4/14/20 Thu 4/16/20 14 s Set Up HWTP 2.1 1 day Tue 4/14/20 The 4134/20 11, a4 Ion 140 1.1 Set Up Slte HWTP 2.2 1 day Wed 4/15/10 Wed 4/15/20 16 s Run Test 1-2 Demobilize HWTP Sites 1 day Thu 4/16/20 Thu 4/16/20 1i s Task 23. Prahara Tracer Study Report 25 days Fr/ 4/17/20 Thu5/21/20 16 '1 Raresh Sample Analysis Results from I aheretory 15 drys Fn 4/17/70 Thu 5/7/71 19 'a Prepare Raper) for HWTP 10 days Fn 518120 Thu 5121/20 20 e% Submit Report to DDW 0 days Thu 5/21/20 Thu 5/21/20 21 R TASK3 UPDATE OPS PLAN (OP) lerHWTP andTWTP 122 days Thu1/16/20 TIN 7/7/2.0 22 s Task 3.1. Establish OP Table of Content {T0C) 15 days Thu 1/16/20 Thu 2/6/20 13 s Develop OP Common TOC 5 days Thu 1/16/20 Thu 1/23/20 24 s Submit °PTO( to City 0 days Thu 1/73/70 11111 1/23/70 7} s Get Cty Approval ell OP 100 10 days Fri 1/24/20 Thu 2/6/20 26 s Task 32 Issue OP First Orap 20days RI 2/7/20 Fd 3/6/20 22 s Develop OP Hist Dealt 20 clays Fn 217120 Fri3/6/20 24 s Submit OP First Draft to City 0days Fn 3/6/20 1111/6/20 29 lit Task3.3. Present OP First Draft to City 1day Mon3/9/20 Mori 3/9/20 3e 11Z Task 3.4 153110 OP F1na1 Draft 40 days Tue 3/10/20 Mon 5/4/20 31 r4 Get City Comment on Hrst Draft OPs 20 days Toe 3/10/20 Mon 4/6/20 32 s Dmuck:m pP Final Orap 20 days Tue 4/7/20 Mon 5/4/20 33 R Submit OP Final Walt to DOW 0drys Mon 5/4/20 Mon S/4/20 34 s task 3.5 Present UP Tim1 Orah to DDW ane City 1 day Tut 5/5/20 Ica 5/5/20 35 s Task 3.6 Issue Raul Operations Plans 45 days Wed 5/6/20 Tue 7/7/20 J6 R Get DOW Comments on Final Draft Opt 30 days Wed 5/6/20 Tue 0/15/20 37 I Develop Final OPlor /MTV and TWO, 15 days Wed 6/17/20 Tut 7/7/20 18 s Submit Final OP to City and DOW 0 days Tue 7/7/20 Tue 7/7/20 11 Am�l'y 'n'MMin' MM[k 4P" 'Art 111 1) 14 Jh 1 9 15 21 1 0 13 J1 M 1 12 51 AS 1 11 ORIIMMMINO 1:2/6 "5/21 Joy /a 1 11 r illy !1` +3/22 4 3/4 r ♦' 717 PS 1 1 (1 24 19) Pmjcc MOP Operations P61n Consul mg Services Dai, 10/04/2019 lark 5pfl Millen' lnlrmrry P.oj.I summery HMO Ilak Stan aril/ C 1111on4re Inartln TaPrailOn o'y 4111=1 FV/i any J Crain Inar11rU ln1n 13000ivrmn.}7401lm 1.40-9. 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Page 1 13 Vanua, PargTIr PS 1 1 (1 24 19) EXHIBIT "C" (Cost Proposal) City of Redlands To C a L. a VI a Senior Professional Project Professional a c O a °' a s P. � m G = aep 0, CLa Sr CAD Designer sst CAD esigner upport Staff vs ns +' °M Equipment/ Chemicals Carollo Labor Excluding PECE u W a Other Direct Costs a a u r V,c a 41 Hourly Rate $282 $282 $228 $228 $166 $174 $124 $109 $ 12 Task 1 Initiate Project 1 1 Develop Project Management Plan 2 2 $ 564 $ 24 $ $ 588 1.2 Schedule & Plan for Kickoff Meetings & Field Visits 2 2 2 2 8 $ 1,694 $ 96 $ $ 1,790 1.3 Conduct Kickoff Meeting & Field Visits 2 16 16 16 16 4 70 $ 15,464 $ 840 $ 1,561 $ 17,865 Subtotal Task 1 2 20 18 18 16 0 0 6 80 $ - $ 17,722 $ 960 $ 1,561 $ 20,243 Task 2 Perform Two Tracer Studies at HWTP 2 2 1 Prepare Test Protocols (2) 2 12 40 56 $ 10,158 $ 672 $ $ 10,830 2.2 Conduct Tracer Studies (2) 0 50 58 108 $ 14 000 $ 21,028 $ 1,296 $ 2,061 $ 38,385 2 3 Prepare Tracer Study Report 2 18 40 2 62 $ 11,526 $ 744 $ $ 12,270 Subtotal Task 2 0 4 0 80 138 0 0 4 226 $ 14,000 $ 42,712 $ 2,712 $ 2,061 $ 61,485 Task 3 Update Operations Plan at WWTP & 3 1 Establish Operations Plan Table of Content 1 2 4 7 $ 1,402 $ 84 $ $ 1,486 3 2 Issue Operations Plan First Draft 3 16 128 16 163 $ 27,486 $ 1,956 $ - $ 29,442 3 3 Present Operations Plan First Draft to City 4 4 4 12 $ 3,168 $ 144 $ $ 3,312 3 4 Issue Operations Plan Final Drafts 3 16 120 12 151 $ 25 722 $ 1,812 $ $ 27,534 3 5 Present Operations Plan Final Drafts to DDW & City 4 4 4 12 $ 3,168 $ 144 $ $ 3,312 3 6 Issue Final Operations Plans 2 8 80 8 98 $ 16,540 $ 1,176 $ $ 17,716 Subtotal Task 3 8 17 50 0 332 0 0 36 443 $ $ 77,486 $ 5,316 $ $ 82,802 Task -Project Management 4 1 General and Progress Reports 6 6 $ 1,692 $ 72 $ $ 1. 764 4 2 8i Weekly Conference Calls 12 12 $ 3,384 $ 144 $ $ 3 528 4.3 Quality Control 8 12 20 $ 3,564 $ 240 $ $ 3,804 Subtotal Task 4 8 18 0 0 0 0 0 12 38 $ $ 8 640 $ 456 $ $ 9,096 18 59 . 68 98 486 i0 0 58 787" $ 14,000' $ . 146,560 _ $ 9,444 $ 3 622 $ 173,626 The above -referenced hours for the identified tasks are estimates only Consultant will conduct the above scope on an hourly time and materials basis, and will be compensated up to the not to exceed amount of One Hundred Seventy Three Thousand Six Hundred Twenty Six Dollars ($173,626) 14 PS 1 1 (1 24 19) EXHIBIT "D" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways. (a) (b) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance m this State By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees. CHECK ONE '7'1 am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be msured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement (Labor Code §1 861) I affirm that at all times, m performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance I certify under penalty of perjury under the laws of the State of California that the information and representatio made in this certificate are true and correct Carollo En , ers, Inc irrI am J G. Juby, Ph D., P E By 15 Date ‘k 2-71 lcr AC-C)R 6® �� CERTIFICATE OF LIABILITY INSURANCE DATE (MMlODlYYYY) 12/19/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Risk Strategies Company CONTACT NAME Risk Strategies Company COMMERCIAL GENERAL 2040 Main Street, Suite 450FAX Irvine CA 92614 PHONE o au. 949 242 9240 ,moi. ✓ ADDRESS. syoung@risk strategies.com 6050490317 12/31/2019 12/31/2420 INSURER(S) AFFORDING COVERAGE s$1,000,000 NAIL # www.risk strategies.com CA DOI License No 0F06675 INSURERA Continental Insurance Company 35289 INSURED INSURER ■ American Casualty Company of Reading, PA 20427 Corolla Engineers Inc 2795 Mitchell Dr WSURERC Valley Forge Insurance Company PER LOC 20508 INSURER D. Continental Casualty Company Walnut Creek CA 94598 1601 $$2,000,000 20443 OTHER INSURER E National Fire Insurance Co of Hartford 20478 E INSURER F . LIABILITY ANY AUTO OWNED E1 AUTOS ONLY COVERAGES CERTIFICATE NUMBER 53055090 REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURES) NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS /NSR LTR 'TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MMIDDIYYYYI POLICY EXP (MMIODIYYYY) LIMITS A ✓ COMMERCIAL GENERAL LIABILITY ✓ OCCUR ✓ 6050490317 12/31/2019 12/31/2420 EACH OCCURRENCE s$1,000,000 ✓ GE _.._ CLAIMS -MADE 15-AliTACS TO -RENTED PREMISES (Ea occurrence) $ $1 000,000 $ $25 000 Deductible $0 MED EXP (Any one person) PERSONAL a ADV INJURY S 51,000,000 ILAGGREGATE LIMIT APPLIES POLICY ✓ I PRO JECT PER LOC GENERAL AGGREGATE $ 82 000,000 PRODUCTS COMP/OPAGG $$2,000,000 OTHER S E AUTOMOBILE ✓ 1 LIABILITY ANY AUTO OWNED E1 AUTOS ONLY SCHEOULED AUTOS NON -OWNED AUTOS ONLY ✓ 6050490267 12/31/2019112/31/2020 _ o aBcldeLnieNGLE LIMIT $ $1,000,000 BODILY INJURY (Per person) ; $ ✓ BODILY INJURY (Per accident) $ BRED AUTOS ONLY ✓ PROPERTY DAMAGE (Per accident) S Ded Comp/Collision 5$1 000 UMBRELLA LIAB l EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED l RETENTIONS S 0 w WORKERS COMPENSATION AND EMPLOYERS LIABILITY ONYPROPRIET R EXCLUn/EEXECUTIVE (Mandatory in NH) II yes. describe under DESCRIPTION OF OPERATIONS YIN N NIA 6050490270 6050490298 12/31/2019 12/31/2019 12/31/2020 12/31/2020 ✓ 1 STATUTE ✓ ORTH Deductible $0 E L EACH ACCIDENT S S1 000 000 E L DISEASE EA EMPLOYEE $ $1. 000 000 below E.L DISEASE POLICY LIMIT 0 51 000.000 D Professional Liability Unlimited Prior Acts AEH288354410 7/4/2019 7/4/2020 Each Claim $1,000,000 Aggregate $1,000,000 Deductible $400 000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule may be attached if more space is required) Projects as on file with the insured including but not limited to Provide a tracer study and an operations plan update for the Horace Hinckley Water Treatment Plant services City of Redlands is Included as additional Insured on a primary & non contributory basis with respects to general & auto liability CERTIFICATE HOLDER CANCELLATION City of Redlands City Clerk PO Sox 3005 Redlands CA 92373 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) Michael Christian ©1988 2015 ACORD CORPORATION All rights reserved The ACORD name and logo are registered marks of ACORD ! "f' '1 (.._ ,305.,0+0 I 1A- 0 GL -AL ii.. ;.. 10 ^r3 PI 1230 221113 1 ,:ands Mown:" E 1"!11/ 019 2 30 05 PM (PIT) 1 Page 1 o1 0 CNA Blanket Additional Insured - Owners, Lessees or Contractors - with Products -Completed Operations Coverage Endorsement This endorsement modifies Insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART It is understood and agreed as follows The WHO 1S AN INSURED section is amended to add as an Insured any person or organization whom the Named Insured is required by written contract to add as an additional insured on this coverage part, including any such person or organization if any specifically set forth on the Schedule attachment to this endorsement However, such person or organization is an Insured only with respect to such person or organization's liability for A unless paragraph B below applies, 1 bodily injury property damage or personal and advertising injury caused in whole or in part by the acts or omissions by or on behalf of the Named Insured and in the performance of such Named Insured's ongoing operations as specified in such written contract, or 2 bodily injury or property damage caused in whole or in part by your work and included in the products -completed operations hazard, and only if a the written contract requires the Named Insured to provide the additional insured such coverage, and b this coverage part provides such coverage B bodily injury, property damage, or personal and advertising injury arising out of your work described in such written contract, but only if 1 this coverage part provides coverage for bodily injury or property damage included within the products completed operations hazard, and 2 the written contract specifically requires the Named Insured to provide additional insured coverage under the 11-85 or 10 01 edition of CG2010 or the 10-01 edition of CG2037 0 Subject always to the terms and conditions of this policy, including the limits of insurance the Insurer will not provide such additional insured with A coverage broader than required by the written contract, or B a higher limit of insurance than required by the written contract I11 The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out of A the rendering of, or the failure to render, any professional architectural, engineering or surveying services including 1 the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys field orders change orders or drawings and specifications, and 2, supervisory, inspection architectural or engineering activities, or B any premises or work for which the additional insured is specifically listed as an additional insured on another endorsement attached to this coverage part IV Notwithstanding anything to the contrary in the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS the Condition entitled Other Insurance this insurance is excess of all other insurance available to the additional insured whether on a primary excess contingent or any other basis However if this insurance CNA75079XX (1-15) Page 1 of 2 Policy No 6050490317 Endorsement No Effective Date 12/31/2019 Insured Name Carotin I ngincers Inc Copyright CNA All Rights Reserved Includes copyrighted material of Insurance Services Office Inc. with Its permission 5,0550911 3 19-'0 GL -A., 111 ar '0 PI. ISIMI01M3 1 Sandi. 1IPre0o 1 1'Vlqr,014 ' 36 06 F;1 (PST! I Page of 6 580951' CNA Blanket Additional Ensured - Owners, Lessees or Contractors - with Products -Completed Operations Coverage Endorsement is required by written contract to be primary and non contributory, this insurance will be primary and non- contributory relative solely to insurance on which the additional insured is a named insured V Solely with respect to the Insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of the following Any additional insured pursuant to this endorsement will as soon as practicable 1 give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim, 2 except as provided in Paragraph IV of this endorsement, agree to make available any other insurance the additional insured has for any loss covered under this coverage part 3 send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation, defense, or settlement of the claim, and 4 tender the defense and indemnity of any claim to any other insurer or self insurer whose policy or program applies to a loss that the Insurer covers under this coverage part However, if the written contract requires this insurance to be primary and non contributory, this paragraph (4) does not apply to insurance on which the additional insured is a named insured The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured VI Solely with respect to the insurance granted by this endorsement, the section entitled DEF1NITIONS is amended to add the following definition Written contract means a written contract or written agreement that requires the Named Insured to make a person or organization an additional insured on this coverage part, provided the contract or agreement A is currently in effect or becomes effective during the term of this policy, and B was executed prior to 1 the bodily injury or property damage, or 2 the offense that caused the personal and advertising injury for which the additional insured seeks coverage Any coverage granted by this endorsement shall apply solely to the extent permissible by law All other terms and conditions of the Policy remain unchanged This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy CNA75079XX (1-15) Page 2 of 2 Policy NO 60 0490317 Endorsement No Effective Date 1261/2019 Insured Name C3roilo Englnccrs Inc Copyright CNA All Rights Reserved Includes copyrighted material of Insurance Services Office Inc , with its permission 1 1, 0 G0 AL 11I, WC 1', .O 00 (3111,"1111 1 Sano1 01oin,i' I 1_I19/_019 _,30,05 F'l (PST} I 3 of P NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS It is understood and agreed that If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium then notice of cancellation will be provided to such Certlficateholders at least 30 days in advance of the date cancellation Is effective If notice is mailed then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of Record will be sufficient to prove notice Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation or impose any liability or obligation upon us or the Agent of Record City of Redlands City Clerk P Q Sox 3005 Redlands CA 92373 CNA68021 XX (2 13) Page 1 insured Name Carollo Engineers, Inc 0 CNA AN Rights Reserved 1 1a 0 GL iI 1lL W„ 14 0 1•., ["1I1/$1M1 1 :ari<?i r!ureio 1 1 /1Q/..0I4 s( OS GM! [PST' 1 Page i 6. Policy No 6050490317 Endorsement No Effective Date 12/31/2019 Named Insured C•,ronn Fluz$necrs int Policy Number 6050490267 Effective Date 12/31/2019 CNA ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows SCHEDULE Name of Additional Insured Persons Or Organizations ANY PERSON OR ORGANIZATION ON WHOSE BEHALF YOU ARE REQUIRED UNDER A WRITTEN CONTRACT OR AGREEMENT 1 In conformance with paragraph A 1 c of Who Is An Insured of Section II — LIABILITY COVERAGE the person or organization scheduled above is an insured under this policy 2 The insurance afforded to the additional insured under this policy will apply on a primary and non contributory basis if you have committed it to be so in a written contract or written agreement executed prior to the date of the "accident" for which the additional insured seeks coverage under this policy All other terms and conditions of the Policy remain unchanged CNA 71527XX (Ed 10/12) 105'05+0 G. Al. III. UC 19 .0 PL I$13.lS1l i € 5endi idoier € 1,/lgl 01q ?t 05 IM €PST} 1 Pagc of . NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS It is understood and agreed that If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium then notice of cancellation will be provided to such Certificateholders at least 30 days in advance of the date cancellation is effective If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of Record will be sufficient to prove notice Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record City of Redlands City Clerk P O Box 3005 Redlands CA 92373 CNA68021XX (2-13) Page 1 Insured Name Carollo Engineers Inc 0, 1 1 4 - "I. AL Ur. :IC 1 P1 c1,] 1 P11I3 1 `•artcSi ,luten�, © CNA All Rights Reserved 1 11,41'B1,4 '•3i 1 W; tl € Pane ( of Policy No 6050490267 Endorsement No Effective Date 12/31/2019 Carollo Engineers, Inc CNA It is understood and agreed that If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has Issued a Certificate of Insurance and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium then notice of cancellation will be provided to such Certificateholders at (east 30 days in advance of the date cancellation is effective If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of Record will be sufficient to prove notice Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation or impose any liability or obligation upon us or the Agent of Record All other terms and conditions of the policy remain unchanged This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective date of said policy at the hour stated in said policy unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below Form No CC66021A (02 2013) Endorsement Effective Date 12/31/2019 Endorsement No Underwriting Company American Casualty Company of Reading PA Valley Forge Insurance Company bUbu4Y02IU Policy No 6050490298 Policy Effective Date 12/31/2019 o CNA All Rights Reserved Workers Compensation ,n € I4 'l ri AE -,1L !E' 14-^,f PL F $1t2'51'41 I Sand + 1,t, no 1 1 J1q/241`! ':30:OS r19 tPST1 1 Pani ' of E 1 or All the Commitments you Make PROFESSIONAL LIABILITY AND POLLUTION INCIDENT LIABILITY INSURANCE POLICY INSURED Caroilo Engtncers Inc Policy AEI -I288354410 Effectve7/4/2019 NOTICE ENDORSEMENT - CANCELLATION OR NON -RENEWAL Endorsement Number We agree with you that your Policy is amended to include the following additional provisions I Your Policy will not be XX Cancelled by us until we provide at least 10 days prior written notice If we cancel your Policy for Non-payment of Premium, 30 days prior written notice if we cancel your Policy for The following reasons Any reason other than non-payment of premium Non -renewed by us until at least days prior written notice is given to the person or entity named in 2 below 2 Person or Entity City of Redllnds City Clerk P 0 Boa 3005 Redlands CA 92373 All other terms and conditions of the Policy remain unchanged This endoisemenL, which rorms a part or and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy and e:.ptres concurrently with said Policy unless another effective date is shown above By Authorized Representative James F Willging (No signature is required if issued with the Policy or if it is effective on the Policy Effective Date) James F Willging Countersigned by Authorized Representative 256423 (Ed 10/05) I r'" ,.E :3i .. '9 �t F9 It11 5'H] ,an-fr ;lover, I 1 1141 0I'? 's. 05 Hi r^,71 1 lase s of n