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U.S.Department
of Transportation
Federal Aviation
Administration
GRANT AGREEMENT
PART I--OFFER
Date of Offer 09/18/2014
Airport/Planning Area Redlands Municipal Airport
AIP Grant Number 3-06-0195-013-2014
DUNS Number 09-471-2205
TO: City of Redlands
(herein called the "Sponsor") (For Co-Sponsors, list all Co-Sponsor names. The word "Sponsor"in this
Grant Agreement also applies to a Co-Sponsor.)
FROM: The United States of America (acting through the Federal Aviation Administration, herein called the
"FAA")
WHEREAS,the Sponsor has submitted to the FAA Project Application dated 08/28/2014,for a grant of Federal
funds for a project at or associated with the Redlands Municipal Airport which is included as part of this Grant
Agreement;and
WHEREAS,the FAA has approved a project for the Redlands Municipal Airport(herein called the"Project")
consisting of the following:
Conduct Miscellaneous Plan (Airfield signage and lighting plan)
which is more fully described in the Project Application.
NOW THEREFORE,According to the applicable provisions of the former Federal Aviation Act of 1958, as
amended and recodified,49 U.S.C.40101,et seq.,and the former Airport and Airway Improvement Act of 1982
(AAIA),as amended and recodified,49 U.S.C.47101,et seq., (herein the AAIA grant statute is referred to as
"the Act"), the representations contained in the Project Application,and in consideration of(a)the Sponsor's
adoption and ratification of the Grant Assurances dated April 3, 2414,and the Sponsor's acceptance of this
Offer,and(b)the benefits to accrue to the united States and the public from the accomplishment of the
Project and compliance with the Grant Assurances and conditions as herein provided,
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS
AND AGREES to pay 90 percent of the allowable costs incurred accomplishing the Project as the United States
share of the Project.
1 ( F' a9e 3-06 - 0195-013-2014
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation.The maximum obligation of the United States payable under this Offer is$7.50,000.
For the purposes of any future grant amendments which may increase the foregoing maximum obligation
of the United States under the provisions of 49 U.S.C.§47108(b),the following amounts are being
specified for this purpose:
$0 for planning
$150,000 for airport development
$0 for land acquisition.
2. Ineligible or Unallowable Costs.The Sponsor must not include any costs in the project that the FAA has
determined to be ineligible or unallowable.
3. Determining the Final Federal Share of Costs.The United States'share of allowable project costs will be
made in accordance with the regulations, policies and procedures of the Secretary. Final determination of
the United States'share will be based upon the final audit of the total amount of allowable project costs
and settlement will be made for any upward or downward adjustments to the Federal share of costs.
4. Completing the Proiect Without Delay and in Conformance with Requirements.The Sponsor must carry
out and complete the project without undue delays and in accordance with this agreement,and the
regulations,policies and procedures of the Secretary. The Sponsor also agrees to comply with the
assurances which are part of this agreement.
S. Amendments or Withdrawals before,Grant Acceptance.The FAA reserves the right to amend or withdraw
this offer at any time prior to its acceptance by the Sponsor.
6. Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any part of
the costs of the project unless this offer has been accepted by the Sponsor on or before 09/23/2014,or
such subsequent date as may be prescribed in writing by the FAA.
7. Improper Use of Federal Funds.The Sponsor must take all steps, including litigation if necessary,to
recover Federal funds spent fraudulently,wastefully,or in violation of Federal antitrust statutes,or
misused in any other manner in any project upon which Federal funds have been expended. For the
purposes of this grant agreement,the term"Federal funds"means funds however used or dispersed by
the Sponsor that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor
must obtain the approval of the Secretary as to any determination of the amount of the Federal share of
such funds. The Sponsor must return the recovered Federal share, including funds recovered by
settlement,order,or judgment,to the Secretary. The Sponsor must furnish to the Secretary, upon
request,all documents and records pertaining to the determination of the amount of the Federal share or
to any settlement, litigation, negotiation,or other efforts taken to recover such funds. All settlements or
other final positions of the Sponsor, in court or otherwise,involving the recovery of such Federal share
require advance approval by the Secretary.
S. United_States Not Liable for Damage or Iniurv.The United States is not be responsible or liable for
damage to property or injury to persons which may arise from, or be incident to,compliance with this
grant agreement.
2Page 3-06-0195-013-2014
9. System for Award Management(SAM)Registration And Universal Identifier.
A. Requirement for System for Award Management(SAM): Unless the Sponsor is exempted from
this requirement under 2 CFR 25.110,the Sponsor must maintain the currency of its information
in the SAM until the Sponsor submits the final financial report required under this grant, or
receives the final payment,whichever is later.This requires that the Sponsor review and update
the information at least annually after the initial registration and more frequently if required by
changes in information or another award term.Additional information about registration
procedures may be found at the SAM website(currently at http://www.sam.gov).
B. Requirement for Data Universal Numbering System(DUNS)Numbers
1. The Sponsor must notify potential subrecipient that it cannot receive a contract unless it has
provided its DUNS number to the Sponsor. A subrecipient means a consultant,contractor,or
other entity that enters into an agreement with the Sponsor to provide services or other
work to further this project,and is accountable to the Sponsor for the use of the Federal
funds provided by the agreement,which may be provided through any legal agreement,
including a contract.
2. The Sponsor may not make an award to a subrecipient unless the subrecipient has provided
its DUNS number to the Sponsor.
3. Data Universal Numbering System: DUNS number means the nine-digit number established
and assigned by Dun and Bradstreet, Inc.(D& B)to uniquely identify business entities.A
DUNS number may be obtained from D& B by telephone(currently 866-492-0280)or the
Internet(currently at http://fedgov.dnb.com/webform).
10. Electronic Grant Payment(s). Unless otherwise directed by the FAA,the Sponsor must make each
payment request under this agreement electronically via the Delphi einvoicing System for Department of
Transportation(DOT) Financial Assistance Awardees.
11. Informal Letter Amendment of AIP Projects.If,during the life of the project,the FAA determines that the
maximum grant obligation of the United States exceeds the expected needs of the Sponsor by$25,000 or
five percent(5%),whichever is greater,the FAA can issue a letter to the Sponsor unilaterally reducing the
maximum obligation. The FAA can also issue a letter to the Sponsor increasing the maximum obligation if
there is an overrun in the total actual eligible and allowable project costs to cover the amount of the
overrun provided it will not exceed the statutory limitations for grant amendments. If the FAA determines
that a change in the grant description is advantageous and in the best interests of the United States,the
FAA can issue a letter to the Sponsor amending the grant description.
By issuing an Informal Letter Amendment,the FAA has changed the grant amount or grant description to
the amount or description in the letter.
12. Air and Water Quality.The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement,the FAA may
suspend,cancel,or terminate this grant.
13. Financial Reporting and Payment Requirements. The Sponsor will comply with all federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
14. Buy American. Unless otherwise approved in advance by the FAA,the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used for any project for which funds are provided under this grant. The Sponsorwill
include a provision implementing Buy American in every contract.
15. Maximum Obligation Increase For Nonprimary Airports. In accordance with 49 U.S.C.§47108(b),as
3( Page 3-06-0195-013-2014
amended,the maximum obligation of the United States,as stated in Condition No. 1 of this Grant Offer:
A. may not be increased for a planning project;
B. may be increased by not more than 15 percent for development projects;
C. may be increased by not more than 15 percent or by an amount not to exceed 25 percent of the
total increase in allowable costs attributable to the acquisition of land or interests in land,
whichever is greater, based on current credible appraisals or a court award in a condemnation
proceeding.
16.
Audits for Public Sponsors. The Sponsor must provide for a Single Audit in accordance with 2 CFR Part
200. The Sponsor must submit the Single Audit reporting package to the Federal Audit Clearinghouse on
the Federal Audit Clearinghouse's Internet Data Entry System at http://harvester.census.gov/facweb/.
The Sponsor must also provide one copy of the completed 2 CFR Part 200 audit to the Airports District
Office.
17. Suspension or Debarment. The Sponsor must inform the FAA when the Sponsor suspends or debars a
contractor, person,or entity.
18. Ban on Textine When Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging
While Driving, October 1,2009,and DOT Order 3902.10,Text Messaging While Driving,
December 30,2009,the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies to ban text messaging while driving when performing any work
for, or on behalf of,the Federal government,including work relating to a grant or
subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the
business,such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving;and
b. Education,awareness,and other outreach to employees about the safety risks
associated with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting when driving in all
subgrants,contracts and subcontracts.
19. Trafficking in Persons.
A. Prohibitions: The prohibitions against trafficking in persons(Prohlbitlons)that apply to any
entity other than a State,local government, Indian tribe,or foreign public entity. This
includes private Sponsors,public Sponsor employees,subrecipients of private or public
Sponsors (private entity)are:
1. Engaging in severe forms of trafficking in persons during the period of time that the
agreement is in effect;
2. Procuring a commercial sex act during the period of time that the agreement is in effect;
or
3. Using forced labor in the performance of the agreement,including subcontracts or
subagreements under the agreement.
B. In addition to all other remedies for noncompliance that are available to the FAA,Section
106(8)of the Trafficking Victims Protection Act of 2000(TVPA), as amended (22 U.S.C.
41Page 3-06-0195-013 -2014
7104(g)),allows the FAA to unilaterally terminate this agreement,without penalty, if a
private entity—
1. Is determined to have violated the Prohibitions;or
2. Has an employee who the FAA determines has violated the Prohibitions through
conduct that is either—
a. Associated with performance under this agreement;or
b. Imputed to the Sponsor or subrecipient using 2 CFR part 180,"OMB Guidelines to
Agencies on Governmentwide Debarment and Suspension(Nonprocurement),"as
implemented by the FAA at 49 CFR Part 29.
SPECIAL CONDITIONS
Consultant Contract and Cost Analysis: The Sponsor understands and agrees that no reimbursement
will be made on the consultant contract portion of this grant until the FAA has received the consultant
contract, the Sponsor's analysis of costs,and the independent fee estimate.
Plans&Specifications Approval Based Upon Certification: The FAA and the Sponsor agree that the FAA
approval of the Sponsor's Plans and Specification is based primarily upon the Sponsor's certification to tarry
out the project in accordance with policies,standards,and specifications approved by the FAA. The Sponsor
understands that:
A. The Sponsor's certification does not relieve the Sponsor of the requirement to obtain prior FAA approval
for modifications to any AIP standards or to notify the FAA of any limitations to competition within the
project;
B. The FAA's acceptance of a Sponsor's certification does not limit the FAA from reviewing appropriate project
documentation for the purpose of validating the certification statements;
C. If the FAA determines that the Sponsor has not complied with their certification statements,the FAA will
review the associated project costs to determine whether such costs are allowable under AIP.
61Page 3 - 06-0195-013-2014
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated
herein shall be evidenced by execution of this instrument by the Sponsor,as hereinafter provided,and this
Offer and Acceptance shall comprise a Grant Agreement,as provided by the Act,constituting the contractual
obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project
and compliance with the assurances and conditions as provided herein. Such Grant Agreement shall become
effective upon the Sponsor's acceptance of this offer.
UNITED STATES OF AMERICA
FEDERAL AVIATI NAD N1S7RATIQN
(Signature)
Patrick Lammerding
Los Angeles Airports District Office Assistant
Manager
6j Page 3-06- 0195 - 013-2014
The Sponsor does hereby ratify and adopt all assurances,statements, representations,warranties, covenants,
and agreements contained in the Project Application and incorporated materials referred to in the foregoing
Offer,and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and
conditions in this Offer and in the Project Application.
I declare under penalty of perjury that the foregoing is true and correct.'
Executed this 19 TO day of SgTCHDM , 2-0 1+
CITY OF K[-�U-7VPS
pl�J (Name of Sponsor)
(Signature of Sponsor's Designated Official Representative)
By: Pete Aguilar
(Typed Name of Sponsor's Designated Official Representative)
Title: Mayor, City of Redlands, California
ATTEST: (Title of Sponsor
Sam Irwin, City Clerk
CERTIFICATE OF SPONSOR'S ATTORNEY
I, t acting as Attorney for the Sponsor do hereby ceitify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of
the State of California. Further, I have examined the foregoing Grant Agreement and the actions taken by said
Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all
respects due and proper and in accordance with the laws of the said State and the Act. In addition,for grants
involving projects to be carried out on property not owned by the Sponsor,there are no legal impediments that
will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement
constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.
Dated at < ��Ir:«. this 220D day of �' TL �ak:]S, ,_ Z
By � D
(Sig tore of Sponsor's Attorney)
Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
Section 1001 (False Statements) and could subject you to fines, imprisonment,or both.
71Page 3 - 06 - 0196- 013-2014
U.S.DEPARTMENT OF TRANSPORTATION
FEDERAL AVIATION ADMINISTRATION
AIRPORT IMPROVEMENT PROGRAM
SPONSOR CERTIFICATION
SELECTION OF CONSULTANTS
City of Redlands Redlands Municipal Airport 3-06-0195-013-2014
(Sponsor) (Airport)-- --- (Protect Number) ---_-__--_-
Redlands Municipal Airfield Sign and Lighting Plan:The proposed Airfield Sign and Lighting Plan will
address any needed or required upgrades light upgrades to the Redlands Airport, specify the final design
of the lighting to be implmented, identify the parts that will be required, and provide for a general scope
needed to implement the Plan. (work Description)
Title 49, United States Code, section 47105(d), authorizes the Secretary to require certification from the
sponsor that it will comply with the statutory and administrative requirements in carrying out a project
under the Airport Improvement Program(AIP). General standards for selection of consultant services
within Federal grant programs are described in Title 49, Code of Federal Regulations(CFR), Part 18.36.
Sponsors may use other qualifications-based procedures provided they are equivalent to specific
standards in 49 CFR 18 and FAA Advisory Circular 150/5100-14, Architectural, Engineering,and
Planning Consultant Services for Airport Grant Projects.
Except for the certified items below marked not applicable(N/A), the list includes major requirements for
this aspect of project implementation, although it is not comprehensive, nor does it relieve the sponsor
from fully complying with all applicable statutory and administrative standard.
Yes No N/A
1. Solicitations were(will be) made to ensure fair and open competition from ® ❑ ❑
a wide area of interest.
2. Consultants were(will be)selected using competitive procedures based
on qualifications,experience, and disadvantaged enterprise requirements ® E ❑
with the fees determined through negotiations.
3. A record of negotiations has been(will be)prepared reflecting
considerations involved in the establishment of fees, which are not ® ❑ ❑
significantly above the sponsor's independent cost estimate.
4. If engineering or other services are to be performed by sponsor force ® ❑ ❑
account personnel, prior approval was(will be)obtained from the FAA.
5. The consultant services contracts clearly establish (will establish)the
scope of work and delineate the division of responsibilities between all ® ❑ ❑
parties engaged in carrying out elements of the project.
6. Costs associated with work ineligible for AIP funding are(will be) clearly
identified and separated from eligible items in solicitations, contracts, and ® ❑ ❑
related project documents.
7. Mandatory contact provisions for grant-assisted contracts have been(will ® ❑ ❑
be) included in consultant services contracts.
8. The cost-plus-percentage-of-cost methods of contracting prohibited under ® ❑ ❑
Federal standards were not(will not be)used.
Page 1 of 2
9. If the services being procured cover more than the single grant project
referenced in this certification, the scope of work was(will be)specifically E L1 0
described in the advertisement, and future work will not be initiated
beyond five years.
I certify,for the project identified herein, responses to the forgoing items are accurate as marked and
have prepared documentation attached hereto for any item marked "no"that is correct and complete.
City of Redlands
(Name of Sponsor)
(Signature of Sponsors Designated Official Representative)
Pete Aguilar, Mayor
(Typed Name of Sponsors Designated Official Representative)
---- --lyba__-.1--l-.................................._........................._._....._....................__._..
(Typed TAle of Sponsor's Designated Oficial Representative)
f'
(Date)
ATTEST:
Sam Irwin, C'ty Clerk
Page 2 of 2
U.S.DEPARTMENT OF TRANSPORTATION
FEDERAL AVIATION ADMINISTRATION
AIRPORT IMPROVEMENT PROGRAM
SPONSOR CERTIFICATION
PROJECT PLANS AND SPECIFICATIONS
City of Redlands Redlands Municipal Airport 3-06-0195-013-2014
(Sponsor) (Airport) (Project Number)
Redlands Municipal Airfield Sign and Lighting Plan:The proposed Airfield Sign and Lighting Plan will
address any needed or required upgrades light upgrades to the Redlands Airport, specify the final design
of the lighting to be impimented, identify the parts that will be required, and provide for a general scope
needed to implement the Plan. (Work Description)
Title 49, United States Code, section 47105(d), authorizes the Secretary to require certification from the
sponsor that it will comply with the statutory and administrative requirements in carrying out a project under
the Airport Improvement Program (AIP). AIP standards are generally described in FAA Advisory Circular
(AC) 150/5100-6, Labor Requirements for the Airport Improvement Program, AC 150/5100-15, Civil Rights
Requirements for the Airport Improvement Program, and AC 150/5100-16,Airport Improvement Program
Grant Assurance One--General Federal Requirements. A list of current advisory circulars with specific
standards for design or construction of airports as well as procurement/installation of equipment and
facilities is referenced in standard airport sponsor Grant Assurance 34 contained in the grant agreement.
Except for the certified items below marked not applicable(N/A),the list includes major requirements for this
aspect of project implementation, although it is not comprehensive, nor does it relieve the sponsor from fully
complying with all applicable statutory and administrative standards.
Yes No N/A
1. The plans and specifications were (will be)prepared in accordance with
applicable Federal standards and requirements,so no deviation or ® ❑ ❑
modification to standards set forth in the advisory circulars, or State
standard, is necessary other than those previously approved by the FAA.
2. Specifications for the procurement of equipment are not(will not be)
proprietary or written so as to restrict competition. At least two ❑ ❑ : Z.
manufacturers can meet the specification.
3. The development included(to be included)in the plans is depicted on the ® ❑ ❑
airport layout plan approved by the FAA.
4. Development that is ineligible for AIP funding has been (will be)omitted ® ❑ ❑
from the plans and specifications.
5. The process control and acceptance tests required for the project by
standards contained in Advisory Circular 15015370-10 are(will be) ® ❑ ❑
included in the project specifications.
6. If a value engineering clause is incorporated into the contract, ® ❑ ❑
concurrence was(will be)obtained from the FAA.
7. The plans and specifications incorporate(will incorporate)applicable
requirements and recommendations set forth in the Federally approved ® ❑ ❑
environmental finding.
Page 1 of 2
Yes No NIA
8. For construction activities within or near aircraft operational areas, the
requirements contained in Advisory Circular 15015370-2 have been (will z ❑ ❑
be) discussed with the FAA as well as incorporated into the specifications,
and a safety/phasing plan has FAA's concurrence, if required.
9. The project was (will be) physically completed without Federal
participation in costs due to errors and omissions in the plans and ( ❑
specifications that were foreseeable at the time of project design.
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and have
prepared documentation attached hereto for any item marked "no" that is correct and complete.
City of Redlands
a me of Sponsor)
/{J[1� e
(Signature of ponsor's Designated Official Representative)
Pete Aguilar, Mayor
(Typed Name of Sponsors Designated Official Representative)
(Typed Title of Sponsofs Designated Official Representative)
(Date)
ATTEST.
Sin TrwJ City Clerk
r
Page 2 of 2