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HomeMy WebLinkAboutContracts & Agreements_218B-2019PS 1 1 (1 24 19) AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of Air Quality Management Division Professional Consulting Services ("Agreement") is made and entered in this 8th day of November, 2019 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Montrose Environmental Solutions, LLC ("Consultant") City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties " In consideration of the mutual promises contained herein, City and Consultant agree as follows ARTICLE 1 — ENGAGEMENT OF CONSULTANT 1 1 City hereby engages Consultant to provide Air Quality Management Division Professional Consulting Services services for City (the "Services") 1 2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONSULTANT 2 1 The Services that Consultant shall perform are more particularly described in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference 2 2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, State prevailing wage laws ARTICLE 3 — RESPONSIBILITIES OF CITY 3 1 City shall make available to Consultant information in its possession that may assist Consultant in performing the Services 3 2 City designates Christopher Boatman, Interim Municipal Utilities and Engineering Department Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services ARTICLE 4 -- PERFORMANCE OF SERVICES 4 1 Consultant shall perform and complete the Services in a prompt and diligent manner 4 2 If Consultant's Services include deliverable electronic visual presentation materials, such matenals shall be delivered in a form, and made available to the City, consistent with 1 L IealdjmlAgreements'Montrose Environmental Solutions, LLC Professional Services.PS 1 1 doc,ln PS 1 1 (1 24 19) City Council adopted policy for the same It shall be the obligation of Consultant to obtain a copy of such policy from City staff ARTICLE 5 — PAYMENTS TO CONSULTANT 5 1 Total compensation for Consultant's performance of the Services shall not exceed the amount of six thousand five hundred dollars ($6,500) City shall pay Consultant on a time and materials basis up to the not to exceed amount 1n accordance with Exhibit "B" entitled ("FEE SCHEDULE AND RATE SHEET") attached hereto and incorporated herein by reference 5 2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant's invoices shall include a bnef descnption of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice 5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing Any such notice shall be deemed delivered (i) on the date of delivery in person, (u) five (5) days after deposit in first class registered mail, with return receipt requested, (iii) on the actual delivery date if deposited with an overnight couner, 01 (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section City City Clerk City of Redlands 35 Cajon Street P 0 Box 3005 (mailing) Redlands, CA 92373 Consultant Karl Lany, District Manager Montrose Environmental Solutions, LLC 1631 East St Andrew Place Santa Ana, CA 92705 klany@montrose-env com 714-282-8240 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6 1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance pnor to commencement of the Services Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days pnor written notice to City A Workers' Compensation and Employer's Liability insurance in the amount that meets 2 L Icaldjm\Agreements\Montrose Environmental Solutions LLC Professional Services.PS 1 1 doc.jn PS 1 1 (1 24 19) statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers' compensation laws of the State of California Consultant shall execute and provide City with Exhibit "C" entitled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference prior to performance of the Services B Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City C Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury hability and property damage liability This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles City shall be,,named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City D Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor 6 2 Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services ARTICLE 7 — CONFLICTS OF INTEREST 7 1 Consultant covenants and represents that it does not have any investment or Interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the perfoiuiance of Consultant's Services Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement 7 2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant 3 L Icaldjm\Agreementslis+lontrose Environmental Solutions LLC Professional Services.PS 1 1 doc.jn PS 1 1 (1 24 19) A Does not make a governmental decision whether to (i) approve a rate, rule or regulation, or adopt or enforce a City law, (n) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, (m) authorize City to enter into, modify or renew a contract, (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract, (v) grant City approval to a plan, design, report, study of similar item, (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof B Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision 01 otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302 7 3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk ARTICLE 8 — GENERAL CONSIDERATIONS 8 1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel by a Party 8 2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement 8 3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City nor its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth Consultant shall supply all necessary tools and mstrumentahties required to perform the Services Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation 4 L 1caldjm\AgreementslMontrose Environmental Solutions LLC Professional Services.PS 1 1 doc.jn PS 11(12419) 8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City's intent to terminate If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (l) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services Consultant shall be compensated on a pro -rata basis for Services completed up to the date of termination 8 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement Such books shall be available at reasonable times for examination by City at the office of Consultant 8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement Except as otherwise provided for herein, any amendment to this Agreement shall be in wnting, approved by City and signed by City and Consultant 8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement 5 L 1caldimlAgreements\Montrose Environmental Solutions LLC Professional Services.PS 1 1 doc.jn PS 1 1 (1.24 19) IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement CITY OF REDLANDS MONTROSE ENVIRO . NTAL SOLUTIONS, LLC By C Jan McConnell, Assistant City Manager Attest e Donaldson, City Clerk By Karl !a et ► anager 6 L lea 1djm\Agreements\Montrose Environmental Solutions, LLC Professional Services.PS 1 1 doc.jn PS 1 1 (1 24 19) EXHIBIT "A" SCOPE OF SERVICES Provide professional consulting services to update the City's Wastewater Treatment Plant (WWTP) South Coast Air Quality Management Division (AQMD) Permit for Facility ID #5756 which is to include the following • Provide a summary of permit modifications to the City These modifications reflect Montrose's recent facility inspection, as well as summanes of construction activities and upgrades to the treatment plant since 2002 • Review Membrane Bio -Reactor (MBR) and centrifuge specifications and coordinate with vendors and City as warranted • Prepare application forms in accordance with SCAQMD specifications within 6 weeks of project start date • Review WWTP processes to determine which processes apply to SCAQMD emission rules and compile an emission inventories of all applicable processes This shall include currently permitted, new and modified equipment • Conduct regulatory applicability and compliance analysis for all processes that apply to SCAQMD emission rules • Prepare an application report to include required forms, equipment descriptions, emissions profiles and compliance assessments • Coordinate with SCAQMD and the City during the application review process • Review draft permit language, suggest changes as needed and advise the City of permit implications for plant operations 7 L lcaldlmlAgreements\Montrose Environmental Solutions, LLC Professional Services.PS 1 1 doc jn PS 11(12419) EXHIBIT "B" FEE SCHEDULE AND RATE SHEET Montrose agrees to complete the consulting and permitting services required for this project on a time and expense basis for a fee not to exceed $6,500 based on the rate sheet below PERSONNEL HOURLY RATE ($) District Manager 190 Sr Project Manager 170 Project Manager 160 Senior Project Scientist 130 Project Scientist 120 Senior Office Administration 100 Other ODC's (i e hotels, supplies, analytical costs, permit fees) Cost Plus 12% 8 L Ica1d3nt\Agreements\Montrose Environmental Solutions LLC Professional Services.PS 1 1 docjn PS 1 1 (1.24 19) EXHIBIT "C" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways (a) (b) CHE ONE By being insured against liability to pay compensation by one or more insurers duly authorized to wnte compensation insurance in this State By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self- msurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement (Labor Code § 1861) I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person m any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct Montrose Environmental Solutions, LLC By Date 9 L•1ca\djm\Agreements\Montrose Environmental Solutions, LLC Professional Services.PS 1 1.doo.in ieiummai Sia flaw lainihkin11•11,0• _Yo,ie��. yam 1.111 uue Taw XIII MI romilifilima Insurance 0 W-9 Montrose BUSINESS TAX CERTIFICATE CITY OF REDLANDS Finance Department- Revenue Division 35 Cajon Street Suite 15B P 0 Box 3005 Redlands CA 92373-1505 Phone (909) 798-7557 This rece$pt does not purport to be evidence of qualifications nor does it authorize or prohibit anything in connection with the conduct of a lawful business or occupation in a lawful manner, nor does it regulate the activities in a field regulated by the State of California Business Name Business Location 1st Owner Name 2nd Owner Name Es Engineering Services LLC JOB SITE REDLANDS, CA 92373 Montrose Environmental Group Inc ES ENGINEERING SERVICES LLC 1 PARK PLZ STE 1000 IRVINE, CA 92614-5903 BUSINESS TAX NUMBER 1011802 Business Type 028 Description' Gen Engineering Const/Consulting Effective Date Expiration Date July 01 2019 June 30 2020 THIS BOX IS FOR THE BUSINESS TYPE MESSAGE Restricted to license holder only THIS MUST BE DISPLAYED 1N PLACE OF BUSINESS NOT TRANSFERABLE