HomeMy WebLinkAboutContracts & Agreements_52-2000_CCv0001.pdf State of California
Business,Transportation&Housing Agency
PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY
RS0028
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
TRAFFIC DATA COLLECTION AND ANALYSIS PROGRAM
2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
CITY OF REDLANDS Month-Day-Year
From: 3-01-2000
3. AGENCY UNIT TO HANDLE PROJECT
To: 2-28-2001
PUBLIC WORKS DEPARTMENT
5. PROJECT DESCRIPTION (Sununarize the project plan covering the objectives, method of procedures, evaluation,and end product
in approximately 100 words. Space is limited to 11 lines.)
The City of Redlands in San Bernardino County will enhance public safety involving engineers and
administrators in conjunction with new state-of-the-art computer technologies for developing a continual data
collection and analysis program. This program integrates comprehensive traffic data into a geographic
information system (GIS). It involves purchasing comprehensive data gathering, storage and analysis systems,
and conducting counts of traffic volumes, and counting and classification of instruments to develop and maintain
a database of information related to traffic safety issues. It involves procedures for evaluating on a monthly
basis data collection points and effectiveness of related software to traffic engineering studies. Through
community traffic safety outreach, the progress of the grant will be publicized in the media as well as at public
venues through the use of a portable modular exhibit. The intended outcomes are maximizing public safety, and
increasing staff productivity for developing and maintaining more effective traffic safety measures.
6. FEDERAL FUNDS ALLOCATED CINDER THIS AGREEMENT SHALL NOT EXCEED: S 64,173.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
N,kw: Ronald C. Mutter PHONE 909-798-7655 NAME: Pat Gilbreath PHONE 909-798-7510
TITLE: Public Works Director FAx: 909-798-7697 TITLE: Mayor FAx: 909-798-7503
ADDRESS: Post Office Box 3005 ADDRESS: Post Office Box 3005
Redlands, CA 92373 Redlands, CA 923.733
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E-MAIL: rmutter@.eee.org E-MAIL: NoneMay r
L ao une 6, 2000
T t nature X C ate
(Signature) (Date)
Signature)� �
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED To RECEIVE PAYMENTS
N,v%iE: Bonnie Johnson PHONE 909-798-7543 NAMF: Public Works Department
TITLE: Finance Director FAx: 909-3354735
ADDRESS: Post Office Box 3005 SDs` Post Office Box 3005
Redlands, CA 92373 Redlands, CA 923?
E-MAIL: None
ATTES
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S gnat reJ (Date)
Page 2 (Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT: 3/1/00 GRANTEE CITY OFREDLANDS PROJECT NO. RS0028
8. Action No. 1 Date: 7/24/00 10. TYPE OF AGREEMENT 1 Initial X I Revision Cont.
FUND PROGRAM TASK NO. F.Y.
Revision No. Date: 402 00-RS 1 2 — 2000
19. Action Taken 1. FUNDING DISPOSITION&STATUS
Initial approval, 2000 HSP funds obligated. Fiscal Year Amount
1999-00 $63,173,00
2000-01 $ 1,000.00
Total $ 64,17100
Obligated This Action $ 63,173.00
Previously Obligated $ -
Total Amount Obligated $ 63,173,00
Amount Suspended $ 1,000.00
State FY 1999-00
2700-101-0890(50/1999) TOTAL FUNDS PROGRAMMED $ 64,17100
Federal Catalog No. 20.600
12. BUDGET SUMMARY(From Schedule B Detail)-FISCAL YEAR GRANT PERIOD ENDING: 9/30/00
2000 2000 TOTAL PROJECT
COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE
Personnel Costs
B. Travel Expenses 2,000-00 2,000-00 $3,000-00
C. Contractual Services
D. Nonexpendable Property 17,444.00 17,444.00 $17,444.00
43,729.00 43,729.00 $43,729.00
C
D
E. Other Direct Costs
F. Indirect Costs
TOTAL FEDERAL FUNDS . $ 63,173,00 $ 63,173.00 $ 64,173,00$ — I
13. PROJECT APPROVAL&-AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY —77TB. AGREEMENT&FUNDING AUTHORIZED BY
NAME; DENNIS HALL NAME: TERESA BECHER TITLE:
TITLE: Regional Coordinator Interim Director
PHONE: (916)262-0999
E-MAIL: dhall@ots.ca.gov Office of Traffic Safety
Office of Traffic Safety 7000 Franklin Blvd., Suite 440
7000 Franklin Blvd., Suite 440
Sacramento, CA 95823 Sacramento, CA 95823
Signature
ignature
OTS-38a* (Rev 5/98)
BACKGROUND
A.GENERAL CHARACTERISTICS
The City of Redlands is located at the eastern end of the San Bernardino Valley along the
Interstate 10 Freeway approximately 70 miles east of Los Angeles. Features include the Santa
Ana Wash to the north,the Crafton Hills to the east, the San Timoteo Canyon to the south and
the City of Loma Linda to the west define and delimit the existing community of Redlands.
Currently the population is 68,000. Adjoinin't,g Jurisdictions and communities include the
jurisdictions
counties of San Bernardino and Riverside and the cities of Yucaipa, Highland, Loma Linda, and
San Bernardino.
B. STREETS AND HIGHWAYS
Redlands is situated along two major freeway systems, including connections to the employment
centers of Los Angeles County via the San Bernardino Freeway (Interstate 10). To the north,
State Highway 30 connects with Interstate 10, to Highland, San Bernardino, Las Vegas, Salt
Lake City and beyond. Interstate 10 runs east and west and is an important link through San
Bernardino County, into Palm Springs, Arizona and beyond. The Interstate 10 effectively bisects
the City, east to west, dividing the population base in half.
The roadway system in Redlands has a total of(282.6) miles of paved roadway. There are a total
of(94.2),miles of arterial roadway conforming to the grid plan that connects to roadways of a
similar nature in those cities and areas bordering Redlands. The remaining (223.14)miles of
paved roadways are made of collector and residential streets.
The Public Works Department consists of 59 total personnel, as follows:
Engineering Administration 12
Street Division 15
Electrical Division 4
Building Maintenance Division 2
Parks Division 13
Street Tree Division 6
Cemetery Division 7
The Engineering/Administration portion of the Public Works Department is responsible for all
aspects of traffic safety demand and management. Currently, the Assistant Public Works
Director and Computer Graphics Engineer assume all administrative responsibilities associated
with that function. Therefore, the demand on available personnel must be augmented in order to
maximize traffic safety efficiency.
The roadway system in Redlands has a total of(282.6) miles of paved roadway. There are a total
of(94.1) miles of arterial roadway conforming to the grid plan that connects to roadways of a
similar nature in those cities and areas bordering Redlands. The remaining (223.14)miles of
paved roadways are made of collector and residential streets.
C. EXISTING SYSTEMS
Currently, studies of problem traffic locations are usually initiated by complaints from the
public. The City has a Traffic and Parking Commission which meets monthly to hear requests
from the public. The requests usually have to do with excessive speed, perceived high accident
locations, pedestrian safety, and school zone safety.
At times, staff also generates items as locations of concern come to their attention. In addition,
45 streets must have engineering, traffic and speed surveys completed every five years in order
to support existing speed limits. Each request or area of concern is handled individually. Traffic
studies are prepared by the Assistant Public Works Director and presented along with
recommendations for action to the Traffic and Parkitip"Commission. The Traffic and Parking
Commission is advisory to the City Council. All traffic control of a regulatory nature must be
adopted by the City Council by resolution.
Because of unreliable and inefficient equipment, it is often not possible to obtain complete
information upon which to base the traffic studies. When the data is gathered and the studies
completed, there is currently no unified system with which to store the data in a readily usable
way.
A two-person Street Division crew is responsible for all sign and street marking maintenance.
As studies are completed and additional traffic control devices are approved,the Street Division
im
receives work orders for their installation. Additional responsibilities for these personnel include
paving and grading
One person in the Street Division is responsible for traffic signal maintenance. The City
currently has 48 traffic signals under Its responsibility, and 3 installations pending.
PROBLEM STATEMENT
The proceeding summarizes the current practice regarding traffic issues. Following is a list of
problems with the current practice that we hope to effectively address if the OTS grant is
obtained:
• Lack of comprehensive database to develop comparative accident rate studies Citywide.
• Lack of integrated method to store traffic related data including accidents, speeds,
volumes, and existing traffic controls.
0 Lack of comprehensive traffic counting program.
0 Lack of accurate sign and pavement marking inventory.
A. Traffic Management Issues
As previously stated,the current population of the City of Redlands is 68,000. The 20-year
General Plan build-out is projected for 90,000 citizens. Therefore, it is incumbent upon the
current administration to identify improved technology to assist in meeting the safety needs of
the citizens for many years to come. A Copy of the Circulation Element is consistent in its focus
throughout the circulation network, in these respects.
The City of Redlands has experienced a population growth rate of 34.7% over the past ten years,
Public Works Department staffing decreased by six Street and Electrical Division personnel over
the past ten years. During the same period, departmental demands have risen significantly
because of citywide reorganization and reassignment of responsibilities to the Public Works
Department. Therefore, the current Public Works Department staff is operating at a minimum.
As an example, since 1988 the City has annexed 9,579.28 acres of land. This includes 28 miles
of paved roadway,including 5.6 miles of thoroughfare in high traffic collision areas, such as San
Timoteo Canyon,portions of Live Oak Canyon Road and Alessandro Road. These roads were
previously in the County of San Bernardino. In that period alone, there have been 5,160 traffic
collisions in the City of Redlands. Of that, five percent, or 233 collisions and 252 injuries have
occurred in the general annexation areas. Three quarters of those collisions have occurred on
San Timoteo Canyon Road. Most collisions have not involved drugs or alcohol,but have been
attributed to unsafe speed, inattention and unfamiliarity with the road.
The General Plan states that, "Additionally, the major potential source of new traffic in the City
will be the East Valley Corridor, where an anticipated 90,000 jobs are expected to be created.
Redlands is projected to be a significant 'importer' of commuters and retail customers whereas
today it is a net 'exporter.' The regional growth projections also assume substantial residential
and job grow-th by 2010 from development in communities on each side of Redlands in San
Bernardino and Riverside Counties. Consequently, demands for traffic safety have and will
continue to increase, significantly.
B. State Rankings
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Eighty-one cities compose our Population Group. According to the 1998 "Collision Rankings
developed by OTS and the State Department of Finance, Redlands ranking for total fatal and
injury collisions is high. For example:
Ranking by
Ranking by
Totals Vehicle Miles Population
STATEWIDE POP,
GRP. STATEWIDE POP.GRP-
FATAL AND NJURY
COLI ASION TYPE 310 215 39184 124
Total Fatal and Injury 32/84
3
Alcohol Involved 263 19 57/84 303 59,184
Speed Related 49 54/84
293 64184
237
Nighttime 23 270 54/84
211 54/84
Ranking by
Ranking by PMLatio
Totals— Vehicle Miles STATEWIDE POP.
GRP. STATEWIDE POP,GRP.
FATAL AND INJURY
COLLISION TYPE.contd.
Hit and Run 366 7 82/84 370 80/84
HBD Driver<21 270 1 76/84 271 77/84
HBD Driver 21-34 7 274 59/94 252
53/84
Composite 287 66/84 352 71/84
KILLED AND INJURED VICTIM TYPE 22 268 53/84
Pedestrians 224 45/84
Pedestrians 65-' 217 1 59/84 222 64/84
Pedestrians<15 150 10 20,184 183 35/84
Bicyclists 17 319 66/84
278 60/84
Bicyclists<15 164 8 3184 209 38i84
DUI ARRESTS 329 (0.82%)
These rankings suggest that improvements could be made in all but one category if the Public
Works Department were to revolutionize the Department's ability to gather data efficiently and
to use the data in an effective manner to determine appropriate measures to improve traffic safety
in the City. In fact,the only area where the City is above the fiftieth percentile is"Hit and Run."
This category is indistinct where related to the problem statement.
C. Current EguiDment and Data Manap-ement
Presently,there is not a comprehensive method for unifying the functions of Traffic Safety used
by the Public Works Department. Each function is performed independently from others and the
resulting Output from the functions, such as data from a traffic count, are stored individually. To
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address the data for a Traffic Study often requires searching many locations for data. In addition,
the methods used for storing the data are outdated. The data is cataloged using index cards or
filed in file cabinets.
The traffic counters that the Department uses are over eight years old and have recently become
non-operable from use. When the counters were in use it was difficult to obtain reliable data
because of problems with their power systems, as the batteries in the units were consistently
losing their charge, and subsequently, the data from the traffic counts. The average daily traffic
(ADT) from the traffic counts is stored in a card file and the tabular data is stored in a filing
cabinet. The Public Works Department currently does not have a traffic counting system to
regularly determine traffic volumes on streets within the City. Additionally,the City is using a
"manual" method to quantify traffic collisions, in the form of a"pin map." A photograph of the
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map is attached. Therefore, the City cannot perform such vital functions as four-way stop
warrant analysis, traffic signal analysis, full traffic studies of high accident locations, Citywide
correlation between traffic volume and accident occurrence frequency, nor meet many of the
Guiding or Implementing Policies identified in its current General Plan, adopted October 19,
1995.
Traffic Collision data is supplied from the Redlands Police Department in the form of
photocopied police reports. The data from the police reports are manually entered into a
database for reports and queries. The database (Berkeley Traffic System) is over 10 years old
and is not very efficient by todayos standards.
Redlands PD performs Engineering Speed Surveys with its radar equipment. The report for the
survey is completed utilizing the data obtained from observing traffic in the field and relevant
traffic collision and traffic count data. The current program is inefficient because of lack of
coordinated data.
Mapping for the functions described above is produced from AutoCAD drawings. Plotting large
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data sets using this method is time consuming, as the operator must replicate the original data a set
onto a base map.
ATTEMPTS TO SOLVE THE PROBLEM
The City is applying for this Grant in order to purchase a comprehensive data gathering, storage
and analysis system, and traffic volume collection, counting and classification instruments that
will function at optimum levels, for a period of many years, to develop and maintain a database
of information related to traffic safety. In order to accomplish this goal, an investigation was
launched into a variety of products. Research and analysis included evaluation of scope of
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serviceability, adaptability to local government and cost of purchase and administration,ation. We
based our cost estimates with special focus on durability, reliability, and compatibility with our
local environment.
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A new system is proposed to enable staff in the Public Works Department to maximize public
safety while increasing productivity of existing staff members. The core of a new system is to be
composed of a GIS database and mapping program. The GIS program will enable staff to
assemble, collate, analyze, and query data obtained from the field, and other sources, and
produce maps that represent the data. Use of this system will reduce the amount of time
necessary to perform the current functions of the Department and further enhance the
Department's ability to make timely and sound engineering decisions.
The City of Redlands rated lower than average in the Office of Traffic Safety rankings in t996 In
the areas of total fatal injury accidents and nighttime accidents. There is a need to enhance the
Department's ability to gather data efficiently and to use the data in an effective manner to
determine appropriate measures to improve traffic safety in the City.
A. BACKGROUND
D.GENERAL CHARACTERISTICS
The City of Redlands is located at the eastern end of the San Bernardino Valley along the
Interstate 10 Freeway approximately 70 miles east of Los Angeles. Features include the Santa
Ana Wash to the north,the Crafton Hills to the east, the San Timoteo Canyon to the south and
the City of Loma Linda to the west define and delimit the existing community of Redlands.
Currently the population is 68,000. Adjoining jurisdictions and communities include the
11 IP I
counties of San Bernardino and Riverside and the cities of Yucaipa, Highland, Loma Linda, and
San Bernardino.
Proposed Equipment and Functions
ArcView Software is a Geographic Information System (GIS) produced by Environmental
Systems Research Institute (SSRI) located in Redlands, California. ESRI is the world leader in
GIS technology. The City of Redlands currently has a favorable association with the company.
The ArcView software will enable the Public Works Department to assemble, collate, query and
analyze vast amounts of data and spatially represent them onto maps. ArcView will replace
existing data storage systems, as data will be stored in a single database that will include all
relevant data features for easy and efficient access.
An upgraded computer is necessary to run ArcView and database software. Increased operating
speed I and storage capacity is necessary to ensure optimum performance of the new system.
A color plotter will enable the production of large-scale maps for analysis and presentation of
traffic safety functions.
New traffic counters and ancillary equipment will enable the Department to develop and
implement a traffic counting system for streets Citywide. The data from the counters is used for
many traffic safety functions. Traffic count data will be entered into the GIS database for
retrieval and query.
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PROJECT GOALS
The goal of this engineering project is to identify, develop and support a program that will
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enhance the systems and the staff expertise to enable the City to improve the efficiency and
accuracy of its identification, analysis and subsequent mitigation of critical collision locations.
The goal of this project is to also ensure that the City of Redlands Public Works Department, as
the agency charged with the responsibility of traffic safety, has timely access to current and
complete traffic-related data. Further, the data captured should identify and isolate critical traffic
safety issues.
PROJECT OBJECTIVES
1. To identify fifty(50) critical intersections and locations where collisions exceed
established definitions of a high collision location within two months of procuring
necessary hardware/software.
Traffic Control Device Inventory
2. To identify, assess and inventory all traffic control devices for 3)00 miles of streets or
highways by March 31, 2001. Data will be updated.
3. To assess the condition of existing traffic signs and striping and develop a schedule of
maintenance and repair by March 31, 2001.
4. To complete a Citywide TCD1 that will include the location, type, installation date, and
condition of all signs by March 31, 2001.
5. Cross-reference any changes/modifications to the existing traffic control, sign, striping,
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etc. to the master database by March 31, 2001.
6. To perform traffic counts at 26 locations at least once each year and to maintain traffic
volume data in a traffic volume database within one year of procuring necessary
hardware;software.
Geographic Information Systems (GIS) or Other Automated Collision Analysis System
7. To develop a street centerline map of 300 miles of streets including the geographical
coordinates of each identifiable node and the ability to provide data to Arclnfo or some
I procuring similar automated mapping application within two months of procu ing necessary
hardware/software by March 31, 2001.
8. To provide a comprehensive electronic traffic records network including hardware,
software and network cabling or other linking media for the Public Works Department by
March 31, 2001.
9. To establish regular meetings between the Police Department and the Public Works
Department to share the collected traffic-related data by March 31, 2001.
10. To provide the ability to generate daily, weekly, monthly or annual activity reports within
six months of procuring necessary hardware./software. Reports must be customizable and
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traffic engineering activities by March
contain data relevant to traffic enforcement, and/or traff
31, 2001.IL To provide application g, i
ide a sof on with the means of producing current reports ranking
collision locations by number and primary collision factor(PCF)by March 31, 2001.
12. To train four staff members in the usage and maintenance of the finalized version of the
system software within one year of procuring necessary hardware/software by March 31,
2001. 1 with components such as
13. To implement software with the ability to correlate collisions w
roadway design, signal timing, visibility, traffic volumes, and other relevant factors not
within the control of the drivers by March 31, 2001.
14. To establish regular meetings between the Police Department and Public Works
Department to share the collected traffic-related data by March 31, 2001.
15. To ensure that the network system includes a relational database management system
(RDMS) for storing and processing data for the following by March 31, 2001:
Z-
•
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Collisions-Files containing all fields included in the current collision report (CHP Form 555)
Arrests and Citations-Files containing records of all traffic law violations for which citations
were issued or violators were arrested. The data in these files should include case
dispositions and BAC levels when appropriate.
Roadway Location File—Using a Geographical Information System, a computer-based
application that references relevant geographic reference points such as latitude and
longitude or points on a grid. The developed system must also provide for data output in the
form of drawing or plotting software such as AutoCAD.
• Highway Inventories-File which typically include a Traffic Control Device Inventory(signs,
signals, pavement markings), and an inventory of roads, including pavement type, alignment,curvature, capacity and structure with specific location identifiers.
Operational characteristics—a computer application providing the ability to track average
daily traffic volumes, peak hour volumes, turning movements, speed limits and actual speeds.
It may include descriptors of adjacent land use and environmental conditions affecting
traffic.
16. To identify 15 high collision locations to be improved, scheduled for improvement or
recommended for improvement by June 1, 2000.
17. To increase the number of collision locations analyzed by 100 percent from the calendar
base year total from 15 to 30 by September 1, 2000. and
18. To reduce the time that it takes to identify high collision locations,produce special
statistical analyses, and collision research by 50 percent from the 2000 base year of 20
hours and zero minutes to 5 hours and zero minutes by March 1, 2001. The
corresponding salary savings are to be tracked and reported.
METHOD OF PROCEDURE
Phase 1 Pro ram Preparation - '3/01/00 - 7130/40)
During this phase,we will evaluate, select and purchase all computer equipment and Traffic
Classifier Systems. We will also select,purchase, catalog and inventory all supplies to establish
the Program for Year 1.
Evaluate by March 1, 2000.
a. Computer Hardware
b. Traffic volume Collection, Counting and
Classification Instruments Software
C. ArcView/GIS
Supportive Traffic Data Software
2. Initiate a Purchase Order by May 1, 2000.
a. Computer Hardware
b. Traffic Volume Collection, Counting and
Classification instruments Software
C. ArcView/GIS
Supportive Traffic Data Software
d. Traffic Classifier Supplies,Plotter Paper and Ink
Accept Delivery by May 15, 2000. Computer Hardware
a.
bTraffic Volume Collection, Counting and
.
Classification Instruments Software
C. ArcView/GIS
Supportive Traffic Data Software
d. Traffic Classifier Supplies, Plotter Paper and Ink
4. Install and configure computer hardware by May
22, 2000.
5. Install and configure computer software by May 30,
2000. i. ArcView/GIS
Supportive Traffic Data Software
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4
6. Catalog and inventory Traffic Classifier Equipment, Supplies, Plotter Paper and Ink by
May 1, 2000.
Phase Personnel and TraininLL'8/1/00—9/30/001
We will develop expertise in using the new Traffic Classifier Equipment using manuals,on-line
tutorials, and vendor instructional support services.
1. Self-train existing staff by September 30, 2000.
Phase -Rviad nataBase 10/1/00—2/28/014
During this phase,we will identify and select all available internal database information, import
the data and direct and monitor data entry.
I Direct and monitor staff on method of data collection of information by May 15, 2000.
2. Identify ready resources within existinolg City databases, inc2
luding Traffic Counts, Speed
Surveys, Sign Surveys and Traffic Clision Data by May hiding
3. Import existing computerized information from SWITRS or Redlands Police Department
into database by May 31, 2000.
Phase —Operational Phase
During this phase,we will establish the traffic counting program by first identifying significant
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links on the arterial system and choosingreidentify suspected trouble spots and include those inithefilrst phaseoof the cotingWe program.
Secondarily,we will count representative locations on collector streets. As the program
progresses,various counts will have to be inserted into the program in order to prepare staff
reports for items on the Traffic and Parking Commission agenda as well as for the San
Bernardino County's Congestion Management Program updates. The program will have to be
flexible enough to fulfill those needs.
1. Establish traffic counting program by June 1, 2000.
2. Establish signalized information program by July 1, 2000.
3. Develop mapping of primary target traffic counting program by August 1, 2000.
4. Develop mapping of recognized problem intersections by July 1, 2000.
pu. 4 Data GatheriU,& Analysis
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Statistical data relating to the project goals and objectives will be collected, analyzed and
Z:I I
rt ending September 30 will
incorporated in quarterly reports. The quarterly report for the quarter e
include the year-to-date comparison of goals and objectives.
These reports will compare actual project accomplishments with planned accomplishments and
will include information concerning changes made by the project director in planning and
guiding the project efforts.
The following are some of the methods to be used in constant monitoring and evaluation of the
project:
Computerized reports.
Statistical information concerning the data listed in the project goals and objectives will be
available on a timely basis throughout the project. This information will provide an ongoing
evaluation to measure project goals and objectives and aid in the proper deployment of
resources.
Supervision. Director who will deploy
Supervision be assigned to a Assistant Public Works Di
Supervi of the project will
the project personnel and maintain the maximum project effectiveness.
Phase 6 Final Report and Executive Summary
Complete the final report, Executive Summary and final plan and submit to the Office of Traffic
Safety by April 30, 2001.
METHOD OF EVALUATION
Using the data compiled,
the project manager
will evaluate: (1)how well the stated project
goals(s) and objectives were accomplished; all the agreement
lidecot cstprocedures were performed in accordancewith therant ; and(3)was the proj
effective?
11
s
SCHEDULE A
PROJECT No: RS0028
PAGE 12
PROJECT DESCRIPTION —
STATEMENT OF INTENT
The
The City intends to contribute the personnel costs and associated benefits to establish this program. Four
individuals are involved.
le for the operation and
Computer Graphics Engineer. He will be responsib '11 also supervise
The primary staff member is a Comp collection equipment, and related reports. He wi
maintenance of the hardware, software, data c 'bil*t*es related to this project.
the proposed intern. He will spend at least four hours per week on responsi i I
The Assistant Public Works Director will be responsible for supervision of the overall program.
The Public Works Director will review and approve all activities related to this program for conformance with
local budget,personnel rules, and regulations.
The Cost Recovery Administrator will be responsible for preparation of Quarterly Reports and other activity
associated with monitoring the Grant for conformance with state and federal laws, rules and regulations.
The annual contribution value is $62,322•
The City has considered the continuing operational costs of this Traffic Data Collection and Analysis Program,
and it is the intent of the City of Redlands to absorb the entire cost of this project after the expiration date.
AGENCY CONTRIBUTION
Percentage of Time FY I FY 2
85% $25,818 $25,818
Com uter En ineer 5% 1,531 1,531
Associate Engineer 2.295 2,295
Assistant Director 5% - 1,517
Administrator 5% 1,517 $31,161
Total $31,161
OTS-38A(Rev 5/98)
im-me
sctwmu A-1
PROJECT No.:
ADMINISTRATIVE SUPPORT STATEMENT—Explain what type of priority this project has in your jurisdiction.
The City intends to contribute the direct salaries and associated benefits to establish this pro-gram. Four
individuals are involved:
The primary staff member is a Computer Graphics Engineer. He will be responsible for the operation and
maintenance of the hardware, software, data collection equipment and related reports. He will also supervise
the proposed intern. He will spend at least four hours per week on responsibilities related to this project.
The Assistant Public Works Director will be responsible for supervision of the overall program.
The Public Works Director will review and approve all activities related to this program for conformance with
local budget, personnel rules and regulations.
I
The Cost Recovery Administrator will be responsible for preparation of Quarterly Reports and other activity
associated with monitoring the Grant for conformance with state and federal laws, rules and regulations.
SCHEDULE B
PAGE I
DETAILED BUDGET ESTIMATE
PROJECT NO. RS0028
FISCAL YEAR ESTIMATES
COST CATEGORY FY-1 FY-2 FY-3 TOTAL COST
03-01-00 10-01-00 To PROJECT
ESTIMATES
A. PERSONNEL COSTS 09-30-00 02-28-01
Positions and—Salaries $0.00
0.001
0,00)
0.00
0.00,
0.001
0.00
Employee Benefits @—0/o
Category Sub-Total $0.00 $0.001 $0.001 $0.00
FBTRAVEL EXPENSE
�000.0000
$1
$1 i000 $1,000.00
OTS Summit
In-State or out-of-State Traffic Engineers 2,000-00 2,000,00
Conference 0.00
Category Sub-Total $2,000-001 $1,000.00 $0.00 $3,000-00
C. CONTRACTUAL SERVICES $0.00
0,00
0.00
Category Sub-Total $0.00 $0.00 $0.00
L=
Budget Revised: 5/17/00
OTS-38d(Rev-10199)
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO. RS0028
FISCAL YEAR ESTIMATES
COST CATEGORY FY-1 FY-2 FY-3 TOTAL COST
03-01-00 10-01-00 TO PROJECT
D. NON-EXPENDABLE PROPERTY 09-30-00 02-28-01
$7,159-00 $7,159-00
1 Color Plotter
I Scanner 10,285.00 10,285,00
0.00
0,001
0.00
1
Category Sub-Total $17,444.04 $0.00 $0.00 $17,444-00
1 '".
E. OTHER DIRECT COSTS 1,512.00 $1,512.00
Plotter Paper, Ink Supplies
Supportive Traffic Data Software 30,000.00 30,000-00
800 MHz Computer with 384 mb ram 3,527.00 3,527.00
8 Traffic Classification Instruments, Software 5,490-00 5,490.00
and Equipment 1,500-00 1,500-00
1 Color Printer
Promotional Printing Costs 200-00 200-00
Portable Modular Exhibit 1,500-00 1,500,00
0.00
0.00
0,00
00 $0.00
. j $43,729.00
PF. INDIRECT (COSTS Categ ry Sub-Total $43,729.001 $0 $0.00
Category Sub-Total $0.00 $0.00 $0.00 $0.00
00
PROJECT TOT)11,11 31i,11 73.00 $64,173.00
Budget Revised:5117100
OTS-38d(Rev.10/99)
SCHEDULE B-1
PROJECT NO. RS0028
BUDGET NARRATIVE Page I
The City of Redlands needs $64,173.00 to complete the project. These funds will be used for the following:
PERSONNEL COSTS
None
TRAVEL EXPENSE--LIFESAVERS CONFERENCE
LIFESAVERS 2000 CONFERENCE IN ATLANTA, GA
Airfare, round trip (estimated) $ 600
Lodging, Hyatt-Regency $ 476
Transportation(shuttle service) $ 17
Per Diem, March 11-15, 2000 ($28/day) $ 140
Tips, Fees, Misc. $ 50
TOTAL $1283
Funds for travel to OTS Summits 2000 and 2001.
CONTRACTUAL SERVICES–NONE
NON V-DU-InAttl V PROPERTY
Non-expendable property includes one color plotter and one scanner for use in outputting the GIS plot maps.
OTHER DIRECT COSTS
Other direct costs include the Supportive Traffic Data Software, one 800 MgHertz Computer with _3)84 mb ram,
eight traffic classification instruments, one color printer, one portable modular exhibit, and promotional printing
costs.
PROGRAM INC—ONE�– NONE
OTS-381'(Rev 10/99)
State of California
DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (New 11-90)
COMPANY/ORGANIZATION NAME
CITY OF REDLANDS
The contractor or grant named above hereby certifies compliance with Government Code Section 8355 in
matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by government Code Section 8355(b), to
inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) Any available counseling, rehabilitation and employee assistance programs, and
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355 (c), that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) will agree to abide by the terms of the company's statement as a condition of employment on the
contract or grant.
CERTMCATION
I. the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware that this certification, executed on the date and
in the county below, is made under penalty of perjury under the laws of the State of California.
OFFICIAL'S NAME
Pat Gilbreath EXECUTED UT
DATE EXECUTED EXECUTED IN TifE COUNTY OF
June 6, 2000 SAN BERNARDINO
CONTOR OR GfNTY�CIPIENT SI NATURE ATTEST:
�2
'TiTLE Cay Clerk V
Mayor
FEDERAL I.D. NUMBER
95-6000766
STATF,,OF CALIFORNIA 0 OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS Page I of 2
OTS-33 (Rev 4/98)
ACCEPTANCE OF CONDITIONS
COMPANY ORGANIZATION NAME
CITY OF REDLANDS
The following are included herein and constitute a part of this Agreement:
OTS-38 Page I Schedule B-I Budget Narrative
Schedule A Project Description Schedule C Quarterly Evaluation Data
Administrative Support&Contribution OTS-33 Acceptance of Conditions and Certifications
Schedule A-I
Schedule B Detailed Budget Estimate STD. 21 Drug-Free Workplace Certification
I. TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject
to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
(a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety
by January 31, April 30,July 31,and October 31, during each year of project operation;
or deny future grant funding anytime a grantee
(b) OTS will withhold or disallow grant payments, reduce or terminate grant funds,and/or
(Volume 11,Chapter 3.9). This may include,
fails to comply with any term or condition of the grant contract or program guideline
but is not limited to,the following:
• Failure to submit acceptable and timely reimbursement claims;
• Failure to submit acceptable and timely quarterly performance reports;and
• Failure to submit an acceptable and timely Schedule C(Quarterly Evaluation Data(OTS-38g)
(c) If,during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the
grant award upon written notice to the project director.
(d) By October 31, "continuing"projects must submit a September 30 claim and a written justification to support carrying forward prior
year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended
funds, submitted after November 30, will not he processed. The prior claim(i.e.,June 30)will he considered the year-end claim in
order to close out the federal fiscal year ending September 30. In addition,prior year unexpended funds will be deobligated and
allocated to new projects.
(e) All documentation required to request a project revision(i.e., time extensions,budget category changes,and etc.)must be submitted to
OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions
(Volume 11, Chapter 3.8).
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto,and no oral
understanding or agreement not incorporated herein shall be binding on any of the parties hereto.
GENERAL CERTIFICATIONS
11. EQUAL OPPORTUNITY ASSURANCE
Pursuant to the requirements of Title VI provisions of the Civil Rights Act of 1964, the certifying applicant acting through its chief
administrative officer,desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code,and as a condition to obtaining the
approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United
States Code, Section 105(a),hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway
Safety Program will be complied with fully.
111, MINORITY AND WOMEN BUSINESS ENTERPRISE
(a) It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as
defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in
part with Federal funds under this agreement. Consequently, the MWBE requirements of 49 CFR Part 23 apply to this agreement."
(b) "MWBE Obligation. The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as
defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in
whole or in part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take
all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the
maximum opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the
basis of race, color,national origin, or sex in the award and performance of DOT assisted contracts."
IV. SECTION 504, REHABILITATION ACT OF 1973
Pursuant to Section 504 of the Rehabilitation Act of 1973, no qualified handicapped person shall,because of a certifying applicant's
facilities are inaccessible to or unusable by, handicapped persons, be denied the benefits of, be excluded from participation in,or
otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966(U.S. Code, Title
Section 23, Section 402 et. seq.).
V. HATCH ACT Page 2 of 2
All employees of this certifying applicant whose principal employment is in connection with any Highway Safety Project financed in whole or
in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section'12(a)of the Hatch Act
[5.U.S.C. 118k(a)].
VI. NON-DUPLICATION OF GRANT FUND EXPENDITURE
The certifying applicant has no ongoing or completed projects under agreement with TOPICS, CCCJ{LEGA), HEW,or other Federal fund
sources, which duplicate or overlap any work contemplated or described in this Traffic Safety Project.
It is further agreed that any pending or proposed request for other Federal grant foods which would duplicate or overlap work under this
Traffic Safety Project, will be revised to exclude any such duplication of grant fund expenditures.
It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the
Office of Traffic Safetv.
VII. LOBBYING RESTRICTIONS
The undersigned certifies,to the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency.a Member of Congress,an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation,renewal,amendment, or
modification of any Federal contract, grant, loan,or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this Federal contract,grant, loan, or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(e) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers
(including subcontracts,sub-grants,and contracts under grants, loans,and cooperative agreements)and that all sub-recipients shall certify
and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S, Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for
each such failure.
VIII. RECYCLING
At intervals designated by the State, contractor shall certify in writing,under penalty of perjury, the minimum,if not exact,percentage of
recycled content of materials,goods or supplies offered or products used in the performance of the contract,pursuant to the requirements of
Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled content
are contained in Public Contract Code Sections 12161 and 12200.
CERTIFICATION
We, the officials named below,hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described
conditions and certifications. Executed on the date and in the county below,and is made under penalty of perjury under the laws of the State of
California.
PROJE'C'T DIRECTOR'S NAME
Ronald C. Mutter
DA,iii ExFctmu) EXECUTED IN TuE CouN7Y or
2-0 San Bernardino
PR� � RE,CTOR'S SIGNATURE
— - T
Public Works Director
All 1110RIZING OFFIcim-'s NA.mE-
Pat Gilbreath
I)Xrii EuCITIT
EXECUTED INTIIE COUNVFY OF
June 6, 2000 San Bernardino