HomeMy WebLinkAbout8056RESOLUTION NO 8056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Finance
Department has submitted an application for the destruction of certam public records which are
described m Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described m
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 21st day of January, 2020
Attest
e Donaldson, City Clerk
1
1 1Resolutions\Res 8000 8099\8056 Finance Records Destruction Reso.docx
W Foster, Mayor
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 21s1 day of
January, 2020 by the following vote
AYES Councilmembers Barich, Tejeda, Momberger, Davis, Mayor Foster
NOES None
ABSTAIN None
ABSENT None
I 1Resolutions\Res 8000 8099/8056 Finance Records Destruction Reso.docx
Donaldson, City Clerk
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division
Management Services/ Finance
Request Date
1/21/2020
Requesters Name and Job Title
Farrah Jenner, Assistant Finance Director
Requesters Signature
Department Head Si re
L Approved, b
Description of Records
Check Registers
Location of Records
Finance Department Suite 30
Number or Quantity of Records to be destroyed
various
This request is to destroy the
&
►/ ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals
Duplicates)
Dates of each record or inclusive dates of each record series
From 02/5/1997 to 06/17/14, 07/01/04-11/20/07
This request is approved by City Council on January 21, 2020 by
620).1),(1)
Paul W Foster
Mayor of the City of Redlands
ATTEST
gbh
0'4, t
e Donaldson, City Clerk
and approved by the City Attorney on
City AttorneW
NOTE Attach the department head Certification to this request when submitting for approval
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request fonn are true and accurate,
3 That the minimum retention time periods required by the regulations contained m
Resolution No 6576 have been satisfied for all records included in the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That is a recommendation by the head of the applicable city department that the record(s)
should be destroyed
(Depart Ent head or authorized designee)
If21%zozc,
Date