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Home My WebLink AboutContracts & Agreements_119-2005_CCv0001.pdf Hamiiton Pacific 1_P'Nam"11ILSPH Avenue �� fi north 5ursngsiop� Pasadena,CA 91107 ci oic www.ha7386 626.ic,cor537 F ww�u.harni�tonpacific.vom 3r June 15,2006 To: REDLANDS POLICE DEPARTMENT Quote Number: N/A 30 Cajon St. Redlands, CA 92373 Phone Number: 9091798-7612 Attn: Lt. Russ Dalzell Fax Number: From: Charlie Boom Project: Closed Circuit Television/ Digital cboone@hamiltonpacific.com Video Recording System, Mariposa Cell:6261224-4227 School Direct:626/432-5808 too W� System" Overview System Description Scone of Work The HAMILTON PACIFIC Mariposa School ROAMTm Closed Circuit Television (CCN) System as described in this proposal consists of four(4)elements: • Mariposa School: Cameras, digital video recorder (DVR), servers, infrared beam detector, IR illuminators, servers • School District Building: Servers, Radio Frequency(RF)transmitting and receiving equipment • Bank Building in Downtown Redlands: RF repeater • Redlands Police Department: Receiving / transmitting, monitoring, control, digital video recording equipment; DVD/CD burner We will use Panasonic Pan / Tilt Zoom Cameras, Fixed Cameras, Digital Video Recorders, Controllers; Pelco Fixed Camera Housings, Housing Mounts;WTI Servers; Trango RF equipment; Dell LCD Color Displays. Mariposa School We will furnish and install four(4)cameras at Mariposa School. Camera 9 One (1) Panasonic Day/ Night(color/ black & white) Pan /Tilt & Zoom (P/T&Z) Dome Camera Assembly near the main pedestrian entry into the school. It will pan 360 degrees, providing views of the parking area in front of the School; looking both directions along the walkway in front of the School; and down the walkways leading toward the playground, classrooms, and School Office. When either of two (2) infrared beam detectors we will furnish and install at the School is broken, the P/T&Z camera will automatically home in on a"preset" area. We will furnish and install one (1) Infrared (IR) Illuminator to augment the lighting under the covered walkway that leads toward the playground. Camera 2 One (1) Panasonic Day/ Night(color/ black &white) Fixed Camera Assembly with 5mm -40mm Variable Focal Length Lens that will provide a view of the vehicle entry into School property and playground. We will furnish and install one(1) Infrared (IR) Illuminator to augment the lighting at the vehicle entry. Camera One (1) Panasonic Day/ Night(color/ black & white) Pan /Tilt& Zoom (P/T&Z) Dome Camera Assembly onthe end of the building that faces the playground. It will pan 180 degrees, providing good views of the playground and the north end of the building in which the School office is located, When either of two (2) infrared beam detectors we will furnish and imate|| at the School is broken. the P/T&Z camera will automatically home in on a ^preset" area, Camera One (1) Panasonic Day/ Night(color/black &white) Fixed Camera Assembly with 5mm -40mm Variable Focal Length Lens that will provide a view of the playground area directly west of the modular building on the north side ofthe School property. It will be wired to a Radio Frequency (RF) video transmitter that will transmit video images ioan RF receiver wewill locate on the Main Building. Additional Infrared Illuminator We will furnish and install one (1) additional infrared illuminator ota location that has not been determined. Please note that we have on allowance in our proposal for o reasonable amount of conduit from the Main Building to the yet to be determined I/R illuminator location. This allowance is based on us being able to run the conduit along a bui|ding...not across an open space such as the playground. Trenching asphalt or saw-cutting concrete isnot included inthis proposal. Digital Video Recorder(DVR) We will furnish and install a nine (9) input Panasonic DVR in an e|eothoo| room located in the Main Building near the School {}ffioa It will record images in the highest resolution from the four (4) cameras, at thirty (30) frames per second, 24/7. We will size The DVR hand drive to store recorded activity for minimum of fifteen (15) days before itoverwrites the earliest recorded images. Infrared Beam Detector We will furnish and install one (1) Infrared (|R) Beam Detector at the end of the building that faces the playground. When the |Rbeam isbroken, the following actions will take p|ac& * An alarm light in the Redlands Police Department Dispatch Center will be illuminated and a sounder will generate analarm sound • A P/T&Z camera will automatically home in on the area in which the beam was broken ° The 17" color LCD screen at the Redlands Police Department Dispatch Center will automatically display a full-screen live image from the P/T&Z camera viewing the area in which the beam was broken MPEG 4/RS485Servers (Conpneaooc) We will furnish and install two (2) VVT| MPEG4 / RS485 Servers (compressors) at the School. One will transmit o continuous multiplexed image of all hour (4) cameras to the School District Building at approximately four (4) frames per second. The other will transmit full-screen live or recorded images from one (1) ae|eoksd camera in the highest resolution at thirty (30) frames per second. Both servers will oornnnunioaba with two (2) similar servers (deconnpnaasorm) that we will furnish and mata|| at the School District Building over a School District full- T1 (1.544Mbo) line. School District Building VVewill furnish and install the following at the School District Building: * Two(2) MPEG 4/RS485Servers • One(1) Radio Frequency(F7F)45K8bEthernet Link ° One(1) Data Transceiver MPEG 4/RS4B5 Sen/ensI']econpnns000d The two (2) WTI MPEG 4 / RG485 servers (denrnpneenonx) vviU be connected tothe full T1 line from KHoripose School- One will receive a continuous live multiplexed image of all four(4) Mariposa School cameras. The other will receive live orrecorded full-screen images from one (1) selected Mariposa School camera, We will connect the server outputs 8oanRF45KAbEthernet Transmitter, �a.``/uunrac^m.�. � � ° yamom�.,m``mopeAvenvo " Pa�auena �ao�mug��or m0p-$�4'7366 Fax, rm*se�r Radio Frequency(RF) Ethernet Transmitter The TrangoRF45MbEthernet transmitter will transmit live multiplexed video images from all four (4) Mariposa School cameras and afu|l-screen live orrecorded image from one (1) selected Mariposa School camera b} the Bank Building to an RF Ethernet repeater at the Bank Building in Downtown Redlands. We will furnish and install a Data Transceiver that will receive OVR and pan / tilt & zoom commands directly from the Redlands Police Department and pass them on to one of the servers that will be connected to the T1 line, Bank Building, Downtown Redlands We will furnish and install one (1) RF 45Mb Ethernet Receiver and one (1) RF 45Mb Ethernet Transmitter on the roof of the Bank Building in Downtown Redlands. They will act as a bridAe, receiving signals from the School District Building and transmitting them to the Redlands Police Department. Please note that the data transceivers have longer range capability than the Ethernet transmitters and receivers and do not require line of sight for proper operation. Therefore vvedonot need Uofurnish and install data repeaters onthe Bank Building. Redlands Police Department Wmwill furnish and install the following sdthe Redlands Police Department: • One (1)TnangoRF45K8bEthernet Receiver(on the existing antenna tower) * One (1) RFData Transceiver(on the existing antenna tower) * One(1) Dell 21^ LCD Color Screen (in the Dispatch Center) * One(1) Dell 17^ LCD Color Screen (in the Dispatch Center) • Two(2) Panasonic Control Keypads (one in the Dispatch Center, one in the basement) ° One(1) Panasonic Digital Video^Evidenoa^ Recorder(in the basement) ° One(1) Panasonic DVD/CDBurner(in the basement) * One(1) 17^ Color Monitor(in the basement) RF45Mb Ethernet Receiver; RFData Transceiver We will mount the RF Ethernet receiver and the data transceiver on the existing antenna tower. They will receive video from the Bank Building and transmit DVR and pan /tilt & zoom control commands directly bzthe School District Building. 2f^LCD Color Screen, Y7"LCD Color Screen, Control Keypad:Dispatch Conb*r We will furnish and install one (1) Dell 21" color LCD screen, one (1) Dell 17^ color LCD screen and one (1) Panasonic control keypad in the Redlands Police Department Dispatch Center, The 21" LCD screen will continuously display a live multiplexed image of all four (4) Mariposa School cameras, The 17^ LC[] screen will d|op|eyfu|i'aoreen live orrecorded images from selected Mariposa School cameras and will automatically display a full-screen image from o P/T&Z camera when either ofthe |R beams at the School iabroken. Redlands Police Department Staff will use the control keypad to: * Select the camera to be viewed, live or recorded, full-screen on the 17" LCD screen ° Control the Mariposa School OVRplayback functions ° Control the movements ofthe two (2) pan/tilt&zoom cameras Digital Video Recorder, Control Keypad, 17^CCTV Color Monitor, DVD/CDBurner Basement \Newill furnish and install anine (9) input Panasonic Digital VideoRocondar(DVR). amacondPanaaoni000ntro| keypad, a 17"color CCTV monitor, and a Panasonic DVD/CD burner in a secured room in the Redlands Police Department basement. The Police Department DVRwill record whatever ia being viewed (Uvm, orrecorded mn the Mariposa School DVR)onthe 17^ LCD screen \nthe Dispatch Center. Redlands Police Department Staff will use the second Panasonic control keypad, the 17^ CCTV rnonitor, and the Panasonic DVD/C[Jburner inthe secured basement room toburn DVDs,orvideo CDs. Conduits, Cable,Antenna Support Structures This proposal includes conduits and conduit installation labor at Mariposa School, The School District Building, and the Bank Building. It also includes antenna support structures at the School District Building and the Bank Building. This proposal includes cable and cable installation labor at the School, School District Building, and the Bank Building. We will furnish and install new cable to connect the antennas that we will install on the Police Department antenna tower to the Dispatch Center. We plan to use the existing cable path from the tower to the Dispatch Center, If the existing path does not provide sufficient capacity for our cables, finding or creating another path may result in additional cost. T1 Line, Mariposa School to the School District Building The Redlands School District will furnish and install a full 1.544 Mbs TI line. We understand the CCTV system will have priority over all other applications that may be carried on the TI line. Although it is unlikely the CCTV system will ever prevent other applications from being carried on the T1 line, HAMILTON PACIFIC will not be responsible for degraded system performance related to bandwidth. The T1 line is to be provided by the Redlands School District and is not included in our proposal. HAMILTON PACIFIC ROAMTm Warranty The HAMILTON PACIFIC ROAMIm CCTV System described in this proposal will be covered, parts and labor, for a period of three(3)years. Important General Information Please see our letter dated May 26, 2005 for detailed information related to: • Three (3)year ROAMTm (Parts and Labor) System warranty • Service hours • Response time • Loaner equipment • Warranty on added equipment • Service after the end of the three (3)year warranty period • Special equipment, HAMILTON PACIFIC Service Department, HAMILTON PACIFIC capabilities • After sale"support Please see Attachment A for a complete Equipment Bill of Material including unit prices, extended prices, and total equipment price, Investment The total price for the ROAM TM Closed Circuit Television I Digital Video Recording System as described in this proposal is as follows: Mariposa School Equipment(See Attachment A for detailed breakdown) $20,705.29 Sales Tax $1,604.66 Freight&Miscellaneous $1,365.92 Installation Labor, Engineering, Project Management, Programming, On-Site User Training $9,351.80 Subtotal.:Mariposa School $33,027.67 School District Building, Bank Building, Redlands Police Department Equipment(See Attachment A for detailed breakdown) $24,582.73 Sales Tax $1,905.16 Freight&Miscellaneous $2,027.68 Installation Labor, Engineering, Project Management, Programming, On-Site User Training X11.902.28 Subtotal School District Building, Bank Building, Redlands Police Department $40,417,85 Total System Price $73,445.52 'Q W, n We are pleased to provide this proposal for your consideration. All equipment and labor is guaranteed for THREE(3)years, parts and labor, unless otherwise specified, against all defects in material and workmanship. This quotation is firm for THIRTY (30) days and price is based upon delivery of equipment within SIXTY (60) days. Hamilton Pacific terms are net 30 based on monthly progress billings. This proposal is based upon the information provided to Hamilton Pacific. Please carefully review this "Bid Qualification" section and verify that you have included any additional services and/or equipment required to furnish a corn fete and operating system. ,r^ra 4 w ,.,;a `1 �,. d 4,.,, v ,s:r,:*^' A ...,;cry, . ,,,.:,. a )rrr""�✓" ,«r,2 '�' � ., t✓ fr' .Y��7��".r�i �r�✓'�, ,;t,��.r„m., ., „rr�y`,'.`�r.�' ��a trr�"� ,�r'�.'�°e•:�. Specifications: Design/Build Section: n/a Drawings: n/a Sheets: n/a RFP Bid Form: n/a Addenda: n/a Mo rFinad End Terminations,System Programming and Initialization/Power Up Field Technical Services for New System Check Out,Testing, and Commissioning. On-Site Operational Instruction to System Users. All work shall be performed during normal business hours(M-F, 8am-5pm). Equipment Manufacturers'Operation&Instruction Manuals .. �r � ,. 120VAC power at the equipment locations or rooftops Yes No Performance Item 1. —Applicable taxes 2. Systern drawings 3. Equipment Manufacturers'Operation Manuals 4. Permit and plan review fees nonerequired) s. Provision of special backboxes norms uired ® 6. Installation of al backboxes none wired 7. Mounting of all devices listed on proposal S.Installation of conduit,boxes and fittings 9.Termination of control equipment 10.Termination of field devices listed on Proposal 11.Testing of all devices listed on proposal 12.Correction of wiring fautts existing or caused by others 13. Warranty on ali new parts for three ears 14. Warranty on Hamilton Padfr'c labor for three Years is.On-Site System operating Instructions for the Redlands Police Department 16.Terminal boxes 17.120VAC power and fused disconnect switch 18.Prepaid shipping costs 19.All on-site service ed within 6 am-5 prn Monday-Friday Thank you for considering our proposal. If you have any questions or would like additional information, please contact me at 626/224-4227 (cell) or 626/432-5808 (direct). If you wish us to proceed with the scope of work as indicated in this proposal and the attached terms and conditions, please sign below and fax this proposal in its entirety to my attention at(626) 356-3009. CITY OF REDLANDS Sincere Proposal Approved By(Signature+) usan Pep r Proposal Approved By(Pl intpd} al= C ri DateJune 21. 2005 Acco t anager, Systems Integration Attest: — Lo ie Poyze C' y Clerk Terms and Conditions SECTION 1.THE WORK The Seller agrees to perform the Work provided in this Proposal and all exhibits and attachments in a good and workmanlike manner in compliance with the terms of this Proposal and,if applicable, in compliance with the Prime Contract Documents(collectively"Contract Documents"),Seller shall provide and pay for all labor, materials, equipment, tools. supervision, permits, programming, testing, startup and documentation required to perform the Work. SECTION 2.PAYMENT Payment schedule as defined by proposed Payment Terms in pricing section of proposal- If alternative payment terms are required by owner, additional costs may be incurred. SECTION 3.PERFORMANCE OF THE WORK The Seller shall promptly submit Shop Drawings, Product Data, Samples and similar submittals if required for performance of the Work and Buyer shall promptly approve such submittals. The Seller shall secure and pay for permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work. Seller shall have the right to hire subcontractors and material suppliers to perform part of the Work but Seller remains responsible for the completion of the Work in a good and workmanlike manner. SECTION 4.WARRANTY The Seller warrants to the Owner, Prime Party and Buyer that Work performed under this Proposal will be of good quality,that all equipment will be new unless otherwise required or permitted by the Contract Documents,that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents, and the Seller shall remove, replace and/or repair at its own expense any defective or improper Work, discovered within one (1) year from the earlier of substantial completion or first beneficial use, provided Seller is notified in writing of any defect within such one (1)year period.All products and equipment not manufactured by Seller carries only such warranty as is given by the manufacturer thereof, which Seller hereby assigns to Buyer without recourse to Seller. Upon request of Buyer, Seller will use all reasonable efforts to assist Buyer in enforcing any such third party warranties.The Seller's warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the Seller, improper or insufficient maintenance, improper operation, or normal wear and tear under normal usage. NO FURTHER WARRANTIES OR GUARANTIES, EXPRESS OR IMPLIED,ARE MADE WITH RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY DISCLAIMED. SECTION 5.CHANGES Without invalidating this Proposal or any bond given hereunder. Buyer or Seller may request changes in the Work. Any changes to the Work and any adjustment to the Proposal Price or the time for completion of the Work shall be in writing signed by both Buyer and Seller. If Buyer orders any additional work or causes any material interference with Seller's performance of the Work, Seller shall be entitled to an equitable adjustment in the time for performance and the Proposal Price, including a reasonable allowance for overhead and profit. Seller shall not be liable for delays, loss or damage caused by acts of God. war, riots, acts of government,fire, floods, theft. strikes or other labor problems,material shortages or other circumstances beyond Seller's control. SECTION 6.INSURANCE Seller shall have at a minimum. the following insurance coverage during the duration of the Work. Seller shall provide insurance certificates to Buyer prior to beginning any Work, Workers'Compensation Statutory Limits Employers Liability $1,000,000 per accident/aggregate Commercial General Liability $1,000,000 per occurrence/aggregate Automobile Liability $1,000,000 per occurrence/aggregate Employer's Liability, Commercial General Liability and Automobile Liability insurance may be arranged under single policies for full minimum limits required.or by a combination of underlying policies with the balance provided by an Umbrella policy. SECTION 7.INDEMNIFICATION Seller shall indemnify and hold harmless the Buyer from and against claims,damages, losses and expenses, including but not limited to attorney's fees,arising out of or resulting from performance of the Seller's Work under this Proposal, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property(other than the Work Aself), but only to the extent caused by the negligent acts or omissions of the Seller or the Seller's subcontractors. IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE, OR LOST PROFITS EVEN IF SELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, SECTION 8.COMPUANCE WITH LAW,EEO&SAFETY Seller agrees to comply with all laws and regulations relating to or governing the Work. Seller agrees to comply with all reporting requirements imposed by law or the Contract Documents. Seiler shall comply with all safety related laws and regulations and with the safety program of the Buyer and any program required by the Contract Documents, Seller shall not be required to work in areas where asbestos or other hazardous materials are located. If suspected hazardous materials are found Seiler may stop work in that area until Buyer removes the hazardous material or provides Seller with evidence that the area is safe, 62i� '194 55-37 Hamilton NAM, I acifI"C June 8, 2005 ATTACHMENT A: MARIPOSA SCHOOL ROAM TM CCTV SYSTEM Equipment Bill of Material Qty Mfr Model Description Unit Price Ext Price Cameras 2 Panasonic WJCS954 P/T&Z Dome Camera Ass'y $1,981.89 $3,963.96 1 Panasonic WVQ118 Wall Mount $213.07 $213.07 1 Panasonic WVQ116 Ceiling Mount $211.64 $211.64 2 Panasonic WVCP484 Fixed Camera $486.20 $972.40 2 Panasonic WVLZ62/8S 5mm-40mm Auto-Iris Lens $214.50 $429.00 2 Pelco EH3512 Environmental Housing $79.28 $158.56 2 Pelco EM3512 Housing Mount $71.57 $143.14 2 Pelco SS3512 Housing Sun Shield $26.43 $52.86 1 Altronix ALTV248 Eight-Camera Power Supply $112.97 $112.97 3 Extreme 24VAC/LED LED I/R Illuminator $1,573.00 $4,719.00 1 Pulnix I/R Detector I/R Beam Detector $286.00 $286.00 Signal Transmission 2 Trango ATLAS45Mbs Ethernet Link $4,139.85 $8,279.70 2 Ham Pac Data Data Radio(Control) $715.00 $1,430.00 2 WTI MPEG 4/485 Server $1,763.19 $3,526.38 3 Ham Pac Pwr Sply Radio Power Supply $214.50 $643.50 Digital 1'ideo Recorders 1 Panasonic WJHD316A 1,400GB 16-Input DVR $8,687.25 $8,687.25 1 Panasonic WJHD309A 500GB 9-Input DVR $5,419.70 $5,419.70 Headend Equipment, Redlands Police Department(Dispatch Center and Basement) 2 Panasonic WVCU-650 Control Keypad $1,142.57 $2,285.14 1 Panasonic EX-DVD CD-R/DVD-R Burner $429.00 $429.00 2 Dell LCD 17"Color LCD Screen $357.50 $715.00 1 Dell LCD 21"Color LCD Screen $858.00 $858.00 1 Ham Pac Alarm Red Alarm Light /Sounder $35.75 $35.75 Conduit& Conduit Hardware 500' Ham Pac 3/4"EMT %"Conduit $71.5.00 $715.00 Lot Ham Pac Hardware Conduit Hardware, Fittings $357.50 $357.50 Cable 2,000' Ham Pac Video&RF RG-59/U& RF Cable $429.00 $429.00 1,500' Ham Pac Power #18AWG 2/C Power Cable $214.50 $214.50 Total Equipment Price $45,288.02 800.634.7366 96 Borth Sunnys ope Avenue. Pasadena. CFS 91107 Fax 626.795.5537 Fixed Fixed P*n/Tgt & Zoom Camera vwqq_ Pon/Tilt 6 Zoon Digital video recorder o Videw Boom Detector DVR Dote video Server Server SCioswo Compressor Compressor witch For connection District see page 2 of 2 Mariposq. School Page 1 of 2 IC ROAM*- CCTV System Di(��g�tCh t�x�CA keypad 43�fx 43�' t 7kCon0''es3a"J For co— tio. see Page i of i Y Schoot District Building Bank Building ` ' keypad School District Building / Bank Building Police Dgggrtment aRM Page 2 bF 2 RCIAMt^ CCTV System