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HomeMy WebLinkAboutContracts & Agreements_118-2005_CCv0001.pdf Hamilton __ iltoo Pacific LP, Pa U ��_ 96 N'OrVi Sunnyslope Akerioc 401ki C , ray-td 3,.C V 141107 $GC Ef?r� "3Gh F315 795.��3" ?" 1 % ide 0 Aso June 14, 2005 To: REDLANDS POLICE DEPARTMENT Quote Number: N/A 30 Cajon St. Redlands, CA 92373 Phone Number: 909/798-7612 Attn: Lt. Russ Dalzell Fax Number: From: Charlie Boone Project: Closed Circuit Television/ Digital cboone@hamiftonpaciflc.com Video Recording System,Cell:626/224-4227 g ys em, Redlands Direct:626/432-5808 Bowl Overview, System DescniptioI'1, Scope of Work, Investment Overview. System Description Scope of Work The HAMILTON PACIFIC Redlands Bowl ROAMTM Closed Circuit Television (CCTV) System as described in this proposal consists of: • One(1) Pan/Tilt&Zoom Day/Night Color CCTV Dome Camera Assembly • Two (2) Fixed Day/Night Color CCTV Camera Assemblies • Two(2) Infrared (I/R) Illuminators • One(1) On-Site Digital Video Recorder(DVR) • One (1) Radio Frequency(RF)Wireless Video Link from the pan/tilt&zoom camera to the DVR • Two (2) Radio Frequency (RF) Wireless Video Links connecting the Redlands Police Station to the Redlands Bawl • One (1) Radio Frequency(RF)Wireless Data (Pan/Tilt&Zoom; DVR Control) Receiver connecting the Redlands Bowl to the Police Station We will use a Panasonic Pan / Tilt Zoom Camera, Fixed Cameras, Digital Video Recorder; Pelco Fixed Camera Housings, Housing Mounts; Trango RF equipment. Redlands Bowl We will furnish and install three(3) cameras at the Redlands Bowl. Camera 1 One (1) Panasonic Day / Night (color / black & white) Pan / Tilt & Zoom (P/T&Z) Dome Camera Assembly mounted on a pole behind the audience seating area. It will pan 360 degrees, providing views of the stage and areas adjacent to the stage; audience seating area; and the sidewalk and street behind the audience seating area. Camera 2 One (1) Panasonic Day/ Night(color/black&white) Fixed Camera Assembly with 5mm -40mm Variable Focal Length Lens that will provide a view of the area to the left of the stage. We will furnish and install one(1) Infrared (IR) Illuminator to augment the lighting in this area. , . Camera One (1) Panasonic Day/Night(color/black &white) Fixed Camera Assembly with 5mm -40mm Variable Focal Length Lens that will provide eview ofthe area hothe right ufthe stage. We will furnish and install one (1) Infrared (IR) Illuminator to augment the lighting in this area. Digital Video Recorder(]VR) We will furnish and install a nine (&) input Panasonic DVR in the Bowl Office located behind the stage. It will reoord images in the highest resolution from the three (3) mamemym, atthirty (3O) frames per second, 24/7. We will size The DVFl herd drive to store recorded activity for a minimum of ten (YO) days bahzna it overwrites the earliest recorded images. RF Video Links We will furnish and install one (1) pole-mounted RF video link to transmit video from the pole-mounted pan / tilt 8' zoom camera located behind the audience seating area tothe OVR located in the Bowl Office behind the stage. VVewill furnish and install two(2)Wireless Video Links that will connect the Police Station to the Redlands Bowl. One (1> video link will transmit / multiplexed image of all three (3) Redlands Bowl cameras that will be viewed nn a 2'^ LCD screen at the Police Station. The second link will transmit a single camera image that will be viewed full-screen on o 17^ LCD screen at the Po/ice Station. Please note that each RFvideo link consists of: ° One(1) RFVideo Transmitter utthe Redlands Bowl ~ One (1) FlFAntenna otthe Redlands Bowl w One /1\ Power Supply otthe Redlands Bowl * One (1) RFVideo Receiver otthe Police Station ^ One (1) RFAntenna atthe Police Station m One <1\ Power Supply atthe Police Station Redlands Police Department Staff will use a control keypad at the Station to select the individual camera that he orshe wishes toview full-screen onthe 17^ LCD screen. RFData Receiver We will furnish and install one (1)Wireless RF Data Receiver that will receive pan/tilt&zoom and DVR oonbn| moonnnanda from the Redlands Police Station via an RF data transmitter (located at the Pn|iuu Station) that is included in the Mariposa 5ohon| project. Redlands Police Department Staff will use m control keypad at the Station bocontrol the pan/tilt&zoom camera movements and tocontrol the Redlands Bowl [)VG. The Redlands Bowl RFdata receiver consists ofthe following equipment: * One(1) RFData Receiver otthe Redlands Bowl ° One (1) RFAntenna atthe Redlands Bowl ° One (1) Power Supply atthe Redlands Bowl Redlands Police Department We will furnish and install one (1) Tnan8o RF Video Receiver on the existing Redlands Police Department antenna tower. Using Equipment at the Redlands Police Department that Na being installed as part of the Mariposa School ROAM"m Project The 21^ color LCD screen may be used to display live multiplexed image of all three (3) Redlands 8ovv cameras. The 17^ color LCD screen may be used todisplay full-screen Uwm or recorded images from selected Redlands Bowl cameras. now �o�'r��s ° ro� annrros��� Redlands Police Department Staff will use the control keypad to: • Select the camera to be viewed, live or recorded, full-screen on the 17" LCD screen • Control the Redlands Bowl DVR playback functions • Control the movements of the pan/tilt& zoom camera The Police Department RF data transmitter will transmit commands from the control keypad to the Redlands pan/tilt &zoom camera and the Redlands DVR via the Redlands Bowl RF data receiver. The Police Department DVR will record whatever is being viewed (live, or recorded on the Redlands Bowl DVR) on the 17" LCD screen in the Dispatch Center. Redlands Police Department Staff will use the second Panasonic control keypad, a second LCD screen, and the Panasonic DVD/CD burner in a secured basement room to bum DVDs or video CDs. Conduits, Cable This proposal includes conduits and conduit installation labor at the Redlands Bowl; and cable and cable installation labor at the Redlands Bowl. We will furnish and install new cable to connect the RF video receivers and antennas that we will install on the Police Department antenna tower to the Dispatch Center. We plan to use the existing cable path from the tower to the Dispatch Center. If the existing path does not provide sufficient capacity for our cable, finding or creating another path may result in additional cost. HAMILTON PACIFIC ROAMTIA Warranty The HAMILTON PACIFIC ROAM7m CCTV System described in this proposal will be covered, parts and labor, for a period of three (3) years. Important General Information Please see our letter dated May 26, 2005 for detailed information related to: • Three (3)year ROAMTm (Parts and Labor) System warranty • Service hours • Response time • Loaner equipment • Warranty on added equipment • Service after the end of the three (3)year warranty period • Special equipment, HAMILTON PACIFIC Service Department, HAMILTON PACIFIC capabilities • After sale"support Please see Attachment A for a complete Equipment Bill of Material including unit prices, extended prices, and total equipment price. Investment The total price for the Redlands Bowl ROAMTm Closed Circuit Television/Digital Video Recording System as described in this proposal is as follows: Equipment(See Attachment A for detailed breakdown) $24,052.93 Sales Tax $1,864.10 Freight& Miscellaneous $2,103.56 Installation Labor, Engineering, Project Management, Programming, On-Site User Training $7,709.79 Total System Price $35,730.38 We are pleased to provide this proposal for your consideration. All equipment and labor is guaranteed for THREE(3)years, parts and labor, unless otherwise specified, against all defects in material and workmanship. This quotation is firm for THIRTY (30) days and price is based upon delivery of equipment within SIXTY (60) days. Hamilton Pacific terms are net 30 based on monthly progress billings. This proposal is based upon the information provided to Hamilton Pacific. Please carefully review this "Bid Qualification" section and verify that you have included any additional services and/or equipment required to furnish a complete and operating system. Speciflcations: Design/Build Section: n/a Drawings: n/a Sheets: n/a RFP Bid Form: n/a Addenda: n/a • Final Head End Terminations, System Programming and Initialization/Power Up • Field Technical Services for New System Check Out,Testing, and Commissioning. • On-Site Operational Instruction to System Users. • All worts shall be performed during normal business hours(M-F,8am-5pm). • Equipment Manufacturers'Operation& Instruction Manuals • 120VAC power at the equipment locations or pole on which we will mount the pan I tilt&zoom camera Nt-_i,, Yes No Performance Item 1. Applicable taxes 2. System drawings 3. Equipment Manufacturers'Operation Manuals 4. Permit and plan review fees nonerequired) S. Provision of special backboxes nonerequired) 6. Installation of special backboxes nonerequired) 7. Mounting of all devices listed on proposal 8.Installation of conduik boxes and fittings 9.Termination of control equipment 10.Termination of field devices listed on proposal 11.Testing of all devices listed on proposal 12.Correction of wiring faults existing or caused by others 13. Warranty on all new pqr&far three years 14. Warranty on Hamilton Pacific labor for tfinee Yeats 15.on-Site System Operating Instructions for the Redlands Police Department 16.Terminal boxes 17.120VAC power and fused disconnect switch 18.Prepaid shipping costs 19.All on-site service performed within 6 am-5 pm Monday-Friday Thank you for considering our proposal. If you have any questions or would like additional information, please contact me at 626/224-4227 (cell) or 626/432-5808 (direct). if you wish us to proceed with the scope of work as indicated in this proposal and the attached terms and conditions, please sign below and fax this proposal in its entirety to my attention at(626) 356-3009. Since Proposal Approved B Si nature p PP Y( g ) Proposal Approved By(Printed) S an Peppler, Mayor ieooneA er, Systems Integration r4sex Redlands, California Date June 21, 2005 Attest: S Lar ie PoyzWai ity Clerk R dlands, rnia Terms and Conditions SECTION 1.THE WORK The Seller agrees to perform the Work provided in this Proposal and all exhibits and attachments in a good and workmanlike manner in compliance with the terms of this Proposal and,if applicable,in compliance with the Prime Contract Documents(collectively"Contract Documents').Seller shall provide and pay for all labor, materials, equipment, tools, supervision, permits, programming, testing, startup and documentation required to perform the Work. SECTION 2.PAYMENT Payment schedule as defined by proposed Payment Terms in pricing section of proposal. If alternative payment terms are required by owner, additional costs may be incurred. SECTION 3.PERFORMANCE OF THE WORK The Seller shall promptly submit Shop Drawings, Product Data,Samples and similar submittals if required for performance of the Work and Buyer shall promptly approve such submittals. The Seller shall secure and pay for permits and governmental fees,licenses and inspections necessary for proper execution and completion of the Work. Seller shall have the right to hire subcontractors and material suppliers to perforin part of the Work but Seller remains responsible for the completion of the Work in a good and workmanlike manner. SECTION 4.WARRANTY The Seller warrants to the Owner,Prime Party and Buyer that Work performed under this Proposal will be of good quality,that all equipment will be new unless otherwise required or permitted by the Contract Documents,that the Work will be free from defects not inherent in the quality required or permitted,and that the Work will conform to the requirements of the Contract Documents,and the Seller shall remove, replace and/or repair at its own expense any defective or improper Work, discovered within one (1)year from the earlier of substantial completion or first beneficial use, provided Seller is notified in writing of any defect within such one(1)year period.All products and equipment not manufactured by Seller carries only such warranty as is given by the manufacturer thereof, which Seller hereby assigns to Buyer without recourse to Seller. Upon request of Buyer, Seller will use all reasonable efforts to assist Buyer in enforcing any such third party warranties.The Seller's warranty excludes remedy for damage or defect caused by abuse,modifications not executed by the Seller,improper or insufficient maintenance,improper operation,or normal wear and tear under normal usage. NO FURTHER WARRANTIES OR GUARANTIES, EXPRESS OR IMPLIED,ARE MADE WITH RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY DISCLAIMED. SECTION 5.CHANGES Without invalidating this Proposal or any bond given hereunder, Buyer or Seller may request changes in the Work. Any changes to the Work and any adjustment to the Proposal Price or the time for completion of the Work shall be in writing signed by both Buyer and Seller.If Buyer orders any additional work or causes any material interference with Seller's performance of the Work,Seller shall be entitled to an equitable adjustment in the time for performance and the Proposal Price,including a reasonable allowance for overhead and profit. Seller shall not be liable for delays, loss or damage caused by acts of God,war,riots,acts of government,fire,floods,theft,strikes or other labor problems,material shortages or other circumstances beyond Seller's control. SECTION 6.INSURANCE Seller shall have at a minimum, the following insurance coverage during the duration of the Work. Seller shall provide insurance certificates to Buyer prior to beginning any Work. Workers'Compensation Statutory Limits Employer's Liability $1,000,000 per accident/aggregate Commercial General Liability $1,000,000 per occurrence/aggregate Automobile Liability $1,000,000 per occurrence/aggregate Employer's Liability, Commercial General Liability and Automobile Liability insurance may be arranged under single policies for full minimum limits required,or by a combination of underlying policies with the balance provided by an Umbrella policy. SECTION 7.INDEMNIFICATION Seller shall indemnify and hold harmless the Buyer from and against claims,damages,losses and expenses,including but not limited to attorney's fees,arising out of or resulting from performance of the Seller's Work under this Proposal,provided that any such claim,damage,loss or expense is attributable to bodily injury, sickness, disease or death,or to injury to or destruction of tangible property(other than the Work itself), but only to the extent caused by the negligent acts or omissions of the Seller or the Setter's subcontractors. IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS,LOSS OF USE,OR LOST PROFITS EVEN IF SELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SECTION 8.COMPLIANCE WITH LAW,EEO&SAFETY Seller agrees to comply with all laws and regulations relating to or governing the Work. Seller agrees to comply with all reporting requirements imposed by law or the Contract Documents. Seller shall comply with all safety related laws and regulations and with the safety program of the Buyer and any program required by the Contract Documents. Seller shall not be required to work in areas where asbestos or other hazardous materials are located. If suspected hazardous materials are found, Seller may stop work in that area until Buyer removes the hazardous material or provides Seller with evidence that the area is safe.