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HomeMy WebLinkAboutContracts & Agreements_84-2006AGREEMENT FOR THE PROVISION OF PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES This agreement for the provision of environmental consulting services (this "Agreement") is made and entered into this 2nd day of May, 2006, by and between the City of Redlands, a municipal corporation (hereafter "City") and Ultrasystems Environmental, Inc , a California corporation (hereafter "Consultant"), who are sometimes referred to herein individually as a "Party" and together as the "Parties " In consideration of the mutual promises contained herein, City and Consultant hereby agree as follows ARTICLE 1 - ENGAGEMENT OF CONSULTANT 1 1 Engagement of Consultant City hereby retains Consultant to perform professional environmental consulting services (the "Services") associated with City's environmental review of the proposed "Redlands Commons" project (the "Project") in accordance with in the Scope of Work which is attached hereto as Exhibit "A" and incorporated herein by this reference, and upon the terms and conditions described herein. Consultant's Services shall include, but not be limited to, if necessary, Project Management and Coordination, the preparation of a Project Description, Initial Study, Notice of Preparation, Screencheck and Draft Environmental Impact Report, Responses to Comments, Notice of Completion, Mitigation Monitoring and Reporting Program, Statement of Facts and Findings, Statement of Overriding Considerations, associated supporting technical documents and a Notice of Determination all in accordance with Exhibit "A " Consultant shall determine the method, details and means of performing the Services, and Consultant shall perform the Services to the best of its ability and with the skill, expertise and level of competency presently maintained by other practicing professionals providing similar services in the industry Consultant shall prepare all environmental documents required for the Project by this Agreement in conformance with the California Environmental Quality Act ("CEQA") and the State and City's CEQA guidelines ARTICLE 2 - COMPENSATION 2 1 Compensation As compensation for its performance of the Services, City shall pay to Consultant an amount not to exceed One Hundred Eighty Thousand Four Hundred Fifteen Dollars ($150,415) in accordance with the estimates of expenses and hourly rates as contained in Exhibit "B" and "C " Payment to Consultant shall be made monthly, upon City's receipt of an itemized invoice describing the Services for which payment is requested Invoices shall document the status of the Services associated with the fees billed, and such invoices are due and payable within thirty (30) days of the date they are received by City DJ M1Agree m en t slU [ tra syst a ms 1 ARTICLE 3 - INSURANCE AND INDEMNIFICATION 3 1 Consultant's Insurance - General Requirements All insurance required by this Agreement shall be maintained by Consultant for the term of this Agreement Except for Workers' Compensation and Employer's Liability insurance, City shall be named as an additional insured for policies and such insurance shall be primary with respect to City and non-contributing to any insurance or self-insurance maintained by City The insurance policies shall include provisions prohibiting cancellation of the policies except upon thirty (30) days prior written notice to City Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services 3 2 Workers' Compensation and Employer's Liability A. Consultant shall secure and maintain Workers' Compensation and Employer's Liability insurance throughout the term of this Agreement in an amount which meets statutory requirements with an insurance carrier acceptable to City B Consultant expressly waives (as mutually negotiated by the Parties) all rights to subrogation against City, its officials, officers and employees, for any losses arising from the Services performed by Consultant for City by expressly waiving Consultant's immunity for injuries to Consultant's employees, and Consultant agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extends to any claim brought by or on behalf of any employee of Consultant This subsection shall not apply to any losses resulting from the sole negligence of City, its officials, employees or agents To the extent any of the losses referenced herein were caused by, or resulted from, the concurrent negligence of City, its officials, employees or agents, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of Consultant, its officers, employees or agents 3 3 Comprehensive General Liability Insurance Consultant shall secure and maintain in force throughout the term of this Agreement comprehensive general liability insurance with carriers acceptable to City Mimmum coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required 3 4 Business Auto Liability Insurance Consultant shall have business auto liability coverage, with minimum limits of One Million ($1,000,000) per occurrence, combined single limit for bodily injury liability and property damage liability This coverage shall include all Consultant owned vehicles used to perforin the Services, hired and non -owned vehicles, and employee non- ownership vehicles DIMIAgrecmcntslUltrasystems 2 3 5 Assignment and Insurance Requirements Except for those subcontractors identified in Exhibit "A," Consultant is expressly prohibited from assigning or subcontracting any of the Services to be performed under this Agreement without the prior written consent of City In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required by the Agreement and provide City with the insurance endorsements prior to any Services being performed by an assignee or subcontractor Assignment does not include printing or other customary reimbursable expenses that may be provided for in this Agreement ARTICLE 4 - SCHEDULE, TERMINATION AND MISCELLANEOUS PROVISIONS 4 I Schedule for Completion The schedule for completion contained in Exhibit "D" illustrates a time frame for document preparation that has been established by Consultant City and Consultant recognize that delays could occur for reasons outside the control of Consultant If this situation occurs, an extension of the due date for completion may be permitted by City 4 2 Suspension. Consultant acknowledges that the developer of the Project is obligated to fund the costs incurred by City for the Services under this Agreement and to cooperate with City by providing information relating to the Project, and that the developer is required to make periodic advance payments to City in connection with this Agreement If the developer of the Project fails to make any required payment to City, or if the developer fails to cooperate with City by failing to provide City with infowiation or data relating to the Project, Consultant acknowledges that City shall have the right to require Consultant to suspend or cease work under this Agreement without liability to Consultant 4 3 Termination. City may terminate this Agreement at any time, without cause, by prior written notice to Consultant Upon such termination, Consultant shall deliver to City all documents, reports, materials and work of any nature pertaining to the Services to be performed under this Agreement that are in the possession of Consultant or under its control In such event, Consultant shall be paid for the Services performed to the date of termination based on time and reimbursable billings The total sum paid to Consultant in the event of termination of this Agreement shall not exceed the sum set forth in Section 2 1 hereof 4 4 Hold Harmless and Indemnification A Consultant shall indemnify, hold harmless and defend City and its elected officials, employees and agents from and against any and all claims causes of action, losses and liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent or intentional wrongful act or omission of Consultant, its officers, employees and agents in performing the Services required by this Agreement B. City shall indemnify, hold harmless and defend Consultant and its officers, employees and agents from and against any and all claims causes of action, losses and liability, Di M\Agreem ent s\Ultrasystem s 3 including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any act or omission of City, its officers, employees and agents in performing the Services required by this Agreement 4 5 Independent Contractor This Agreement is for the performance of professional services to City and does not make the employees of Consultant employees of City for the purpose of payroll deductions, unemployment insurance or any other benefits. Consultant shall at all times during the term of this Agreement retain the status of an independent contractor 4 6 Notices. All notices, mcludmg bills and payments, shall be in writing and may be given by personal delivery or by mail Notices sent by mail shall be addressed as follows City Consultant. Jeff Shaw Betsy A Lindsay Community Development Director President/CEO City of Redlands Ultrasystems Environmental, Inc PO Box 3005 100 Pacifica, Suite 250 Redlands, CA 92373 Irvine, CA 92618-7443 When so addressed, notices shall be deemed served upon deposit in the United States Mail, postage prepaid, in all other instances, notices shall be deemed given at the time of actual delivery Changes may be made to the addresses of the persons to whom notices are to be given by giving notice pursuant to this section 4 7 Nondiscrimination. During the performance ofthis Agreement, Consultant shall not discriminate on the grounds of race, color, national origin, sex, sexual orientation or disability, or any condition related thereto in the selection and retention of employees and sub -consultants and the procurement of materials and equipment 4 8 Ownership of Documents The reports, drawing, maps and othei contract documents prepared under this Agreement by Consultant shall be and remain the property of City upon compensation of Consultant for its Services 4.9 Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing party shall, m addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by the Parties at rates prevailing in San Bernardino County 4 10 Entire Agreement. This Agreement supersedes any and all other agreements, either verbal or in writing, between the Parties hereto with respect to the matters contained herein Each Party to this Agreement acknowledges and agrees that no representation, inducement, promise or agreement, verbal or otherwise, has been made by any Party, or anyone acting on behalf of any Party, DJM\AgreementslUitrasystems 4 which is not embodied herein, and that no other agreement, stipulation or promise not contained in this Agreement shall be vand or binding on either Party 4 11 Books and Records. Consultant shall maintain books and accounts of all project related costs and all expenses. Books shall be available at all reasonable times for examination by City at the office of Consultant 4 12 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California 4 13 No Third Parties Beneficiaries This Agreement shall not be deemed to confer any rights upon any third parties as beneficiaries of this Agreement (including, but not limited to, the developer of the Project), nor obligate either of the Parties to this Agreement to any person or entity not a Party to this Agreement. CITY OF REDLANDS Attest Lome .' oyzer, City ULTRASYSTEMS ENVIRONMENTAL, INC. Betsy A mdsay, President/CEO D]M1AgreementslUltrasystems 5 Dated May 2, 2006 Dated 412) /0 0 EXHIBIT "A" Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 SECTION 1 PROPOSED SCOPE OF WORK UltraSystems has developed a scope of work specifically designed to successfully meet the City of Redlands's environmental review objectives in a manner, which is both technically comprehensive as well as fully compliant with all applicable provisions of the California Environmental Quality Act of 1970 (CEQA), its attended State CEQA Guidelines, and CEQA Implementation Guidelines Based on the information presented within the City's RFP, the environmental impact report (EIR) will focus on the development of a proposed 85,500 square foot retail center, 20,000 square foot of office, and 205 single- family residential units on 37 24 acres. Additionally, another 32+ acres located to the west of the property, extending to the 210 Freeway will also be addressed within the EIR This property is identified as "Trojan Grove" and it is owned by John Thomas The project site is located on the north side of San Bernardino Avenue, east of the 210 Freeway, west of Texas Street, and south of Pioneer Avenue Our scope of work covers the preparation of an EIR, which addresses the impacts and provides mitigation for the proposed mixed use development — retail center, office and single-family residential The scope of work also encompasses our attendance at kick-off and progress meetings with the City, scoping meeting with the public and other agencies, as may be warranted, and public hearings In addition, this scope of work will cover all pre -hearing conferences with the City staff It also encompasses our preparation of other CEQA documents as warranted throughout the environmental review process These include 1) a Mitigation Monitoring and Reporting Program, 2) Findings of Fact (Section 15091), 3) and if necessary, a Statement of Overriding Considerations (Section 15093) Our Scope also includes all document production and other direct expenses required to successfully execute the work program UltraSystems will also be responsible for preparing, posting and filing all requisite CEQA notices associated with this project. MAJOR TASK 1 OE PROJECT MANAGEMENT AND COORDINATION Task 1 1• Project Management Approach UltraSystems' Senior Project Manager, with input from Katz, Okitsu & Associates, CRM Tech, and Leighton & Associates will prepare the Project Management Plan (PMP) There are three components that make up the overall work effort traffic impact analysis, identification of any potential cultural resources, and evaluation of the potential to encounter hazardous materials at the project site. The PMP will specifically identify and describe each task for each of these three components The PMP will provide the details for completing each task required to successfully complete the EIR The PMP will describe the management, coordination, and controls that will be implemented to ensure the timely completion of the DEIR and FEIR The PMP will include for each phase Page 52 Proposal for Preparation of an Environmental Impact Report (EJR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 • An overall work flow chart identifying critical path work items for each component, • A detailed description of each task, • A detailed schedule for each work task, • A detailed breakdown of the costs for each task, and • A detailed staffing plan for each task The PMP will be the bask against which project status and progress will be measured and reported UltraSystems is committed to developing and maintaining effective communication with City staff throughout the term of this work assignment These efforts are intended to finalize any outstanding issues concerning this work effort, facilitate ongoing support of City staff concerning various aspects of this project, and provide opportunities for the consultant's participation at public meetings and associated activities The following work tasks have been included. Task 1 2 Tracking System / Project Status Report UltraSystems' Senior Project Manager will set up a weekly tracking/ reporting system for the project The tracking system will provide an on-going status report that details the progress of the project and provides the means to keep the project on schedule The main component of the tracking / reporting system will be an overall project status report The project status report will identify any potential cost overruns and provide the best means to maintain the project's budget The project status report will include • A discussion of the progress of the work completed and the work remaining by task, • A discussion of unforeseen issues, • An updated project schedule, • An action plan to put the project back on schedule, should it slip, • An accounting of costs for each task, • An action plan to get the project back on budget, and • Staffing revisions Task 1.3: Project Kick-off Meeting UltraSystems' project manager and each subconsultant team leader will attend one (1) kick-off meeting. UltraSystems will be responsible for the minutes of the meeting. The purpose of the meeting is to • Introduce the key project team members and City staff; • Review and verify the project schedule, • Prepare the list of public individuals and groups and responsible agencies who are to receive announcement of the NOP, • Discuss the scoping meeting, • Discuss related reports for relevant information; • Discuss the Initial Study; Page 53 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 • Discuss project alternatives, and ■ Take a short tour of the project site and area Task 1 4. Status/Update Meetings In an effort to maximize interactions between UltraSystems and City personnel, enhance opportunities for the conveyance of information, and to provide a mechanism to address and resolve outstanding issues as they arise throughout this work effort, three (3) additional meetings (4 hours per meeting) have been budgeted involving UltraSystems' Project Manager and City staff. To the extent feasible, meeting schedules shall correspond with draft deliverables or related milestone events and shall be preceded by the delivery of draft documents to the City for their review prior to the meeting date. Additional meetings beyond the number indicated would be compensated in accordance with the terms and conditions contained in UltraSystems' Standard Rate Schedule Task 1.5: Scoping Meeting UltraSystems will participate in one (1) Scoping Meeting UltraSystems' Senior Project Manager and Associate Planner (to assist with presentation materials) will participate in informational discussions concerning the pending project, provide assistance to the public in furtherance of both issue identification and problem resolution activities, and work cooperatively with City staff and the public to convey information about the proposed project and the CEQA process. Comments and/or concerns derived at during this meeting will be formally documented as part of the environmental record and will be responded to within the Program EIR, under specific topical areas Task 1 6 Public Hearings UltraSystems has included in our scope of work attendance and participation at up to five (5) hearings before the Environmental Review Committee, Planning Commission and City Council. Our assigned Senior Project Manager, Mr Gene Anderson will be the designated spokesperson for the presentation and "defense" of the EIR In addition, Ms. Betsy Lindsay, UltraSystems Principal, will also be at attendance at several of these hearings. Ms. Lindsay is a seasoned urban planner with extensive experience in similar projects, and can provide additional insights into the advantages and disadvantages of such a major mixed use development within the City. Additional meetings beyond the number indicated would be compensated in accordance with the terms and conditions contained in our Standard Rate Schedule UltraSystems, in cooperation with City staff, shall prepare and present any materials that would be required and will participate at such meetings to the extent determined appropriate by the City If environmental questions arise at those meetings requiring additional investigation(s) beyond the scope of this proposal, UltraSystems will provide the Page 54 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 City with specific recommendations concerning an appropriate response(s) and, following the City's authorization to proceed, will undertake additional studies that may be required Task 1 7 Ongoing Consultation UltraSystems shall be available throughout the term of this work effort (which is expected to last a period of nine to ten months) to respond to City staff requests for input concerning various aspects of the CEQA process. At all stages, UltraSystems will advise the City regarding relevant environmental issues, oversee all environmental compliance activities related to the DEIR, and ensure that all work is performed in accordance with applicable CEQA requirements. MAJOR TASK 2 0 PREPARE PROJECT DESCRIPTION / INITIAL STUDY / NOTICE OF PREPARATION Task 2 1 Project Description and Alternatives UltraSystems will prepare the project description and the description of the alternatives based on the information provided by the City and other information provided at the kick- off meeting UltraSystems will submit a draft copy of the project description and the description of the alternatives for City review, and we will make any changes to it requested by City staff Regional and vicinity maps (produced using Thomas Bros Geofinder mapping system) of the project area will be included Project and alternatives exhibits will be included. It is assumed the project applicant or its planning consultant will provide base maps, including the Conceptual Site Plan Task 2.2. Prepare Initial Study UltraSystems will prepare the Initial Study for the proposed project The Initial Study will include all requisite information as required by State CEQA Guidelines Section 15063(d) UltraSystems will submit the draft Initial Study to City staff via email for review and comment UltraSystems will revise the Initial Study per the City's comments. Task 2.3: Prepare Notice of Preparation (NOP) UltraSystems will be responsible for preparing and filing all requisite CEQA notices, including the Notice of Preparation UltraSystems will assist the City in preparing the list of persons and agencies to be notified of the EIR documents and related public hearings The City will be responsible for mailing of public notices as well as newspaper publishing of all required hearings The City will also be responsible for mailing all draft and final documents to persons on the mailing list. Page 55 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project U ItraSystems Reference No 060227 Task 2 4. Publish Initial Study and NOP UltraSystems will provide the City with• seventy (70) hard copies, and an electronic version (PDF) for posting on the City's website Task 2.5. Review Comments Received on Initial Study and NOP UltraSystems will review the comments received on the Initial Study and NOP and ensure that all pertinent areas of concerns are considered in the Draft EIR Copies of all correspondence received by the City throughout the NOP process will be incorporated in a technical appendix to the DEIR MAJOR TASK 3.0: PREPARE SCREENCHECK DRAFT EIR This major task encompasses all efforts required to prepare the screencheck DEIR The DEIR will be developed for the purpose of satisfying City environmental disclosure obligations and shall include those mandatory elements identified in CEQA and its implementing guidelines The tasks described below comprise the activities of the scientific and management professionals assigned to the project For convenience, this task structure closely corresponds to what UltraSystems currently envisions to be the presentation format for the project's environmental documentation Task 3 Introduction An introductory section shall be provided which contains the following (1) discussion of the purpose for producing the DEIR, (2) an identification of the statutory authority for this DEIR, (3) a listing of the documents incorporated by reference, including a discussion of their relevancy to the proposed action (pursuant to §15150 of the CCR), and (4) a matrix of project approvals, identifying those actions which will be involved in the approval of the project The introduction will further describe scoping activities (t e , consultation and coordination) undertaken by the City and the environmental consultant to identify environmental issues and mitigation measures included in the environmental review record Task 3 2 Summary of Significant Impacts and Mitigation Measures A summary will be prepared pursuant to Section 15123 of the CCR The summary will include a matrix outlining all identified impacts, mitigation measures, and conditions of approval recommended to reduce or avoid those effects, and shall present a conclusion indicating the post -project level of significance after implementation of those measures The summary shall identify (1) each significant effect with proposed mitigation measures and alternatives that would reduce or avoid the effect, (2) areas of controversy known to the City, including issues raised by the public and commenting agencies, and (3) issues to be Page 56 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 resolved, including the choice among alternatives and whether or how to mitigate the project's significant environmental effects Task 3.3: Project Description The project description shall include both a graphic and narrative description of the proposed mixed use project In addition, the project description shall include (1) the name or title of the proposed project and the name and address of the project proponent, (2) the precise location and boundaries of the project, shown on a detailed topographic map, (3) a listing of the project's objectives, (4) a general description of the project's environmental characteristics, and (5) a brief description of the existing and proposed land use, zoning classification, and general plan designation Task 3 4 Related Projects When evaluating the potential environmental effects of a proposed activity, Section 15130 of the CCR requires that the City also examine potential cumulative impacts when they are significant As further indicated, the discussion of cumulative impacts should be guided by the standards of practicality and reasonableness. When assessing cumulative effects, CEQA affords agencies the opportunity to conduct the analyses in accordance with either of the following methodologies. (1) a list of past, present, and reasonably anticipated future projects producing related or cumulative impacts, or (2) a summary of projections contained in an adopted planning document designed to evaluate regional or area -wide conditions UltraSystems will work cooperatively with City staff to formulate an appropriate strategy in response to this CEQA obligation Task 3.5: Environmental Setting As defined under Section 15358(b) of the CCR, effects analyzed under CEQA must be related to a physical change in the environment As a result, the effects, which are to be examined in the DEIR, relate to the change between the existing conditions and the future conditions resulting from project implementation This section shall contain a description of the natural and built environment on and in the vicinity of the project, as it exists prior to project implementation from both a local and regional perspective Special emphasis will be placed on any environmental resources, which are considered rare or unique Task 3.6: Discussion of Environmental Impacts and Mitigation Measures Each of the topical issues identified in the RFP will be individually addressed under separate chapter headings in the DEIR. Presented in the following subtasks are the potentially significant environmental issues identified by City staff or additional issues that may require further analysis in the DEIR Each environmental issue discussed will comprise the same Page 57 Proposal for Preparation of an Environmental Impact Report (EJR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 format Environmental Setting, Thresholds of Significance, Environmental Impacts, Mitigation Measures, and Level of Impact Significance After Mitigation Subtask 3 6 1 Air Quality An air quality study will be prepared to characterize of the local and regional environmental setting, provide established South Coast Air Quality Management District (SCAQMD) threshold standards, quantify air pollutant emissions, present resulting project impacts, and identify appropriate mitigation measures for the planned mixed use project, under SCAQMD Under this work effort a geographic description will be presented to summarize the topographic and geomorphic features of the region In addition, prevailing wind conditions within the South Coast Air Basin (SCAB), and local temperatures, wind speeds, wind directions, humidity, and inversions will be described As a result of potential project development (due to additional height and density, if granted), the potential for alteration of air movement, moisture, temperature, or any other regional or local climate change will be analyzed. City, State, regional, and federal ambient air quality standards and air quality goals and project conformance with these goals and standards will be discussed Tables will be generated which will compare local air quality levels to the appropriate California Ambient Air Quality Standards (CAAQS) and National Ambient Air Quality Standards (NAAQS) Project emissions resulting from construction (i e , construction traffic & PMio emissions) and project buildout within SCAQMD (i e , the generation of criteria air pollutants as defined by the SCAQMD) will be evaluated Both mobile source and stationary source emissions that will be generated by the project (e.g., mobile source emissions from project - generated traffic, stationary source emissions from the off-site generation of electricity and onsite consumption of natural gas or electricity). Emission factors will be obtained from the SCAQMD, from the United States Environmental Protection Agency's (USEPA) AP -42 and from other sources and will be compared with the threshold criteria to determine project significance Subtask 3 6 2 Biological Resources UltraSystems personnel will conduct a general biological survey including plants and animals of the project site area UltraSystems will undertake a biological resources literature review that includes, the most recent version of the California Natural Diversity Database (CNDDB), the California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants, previously prepared environmental documents available from the City of Redlands, review of listing packages for all species listed as endangered and threatened in the region and all available recovery plans, and interviews with the resource agencies (e g U 5 Fish and Wildlife Service, California Department of Fish and Game) Page 58 Proposal for Preparation of an Environmental impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 UltraSystems will perform a field reconnaissance survey of the project site to determine the existence of suitable habitat for the endangered, threatened, and sensitive species determined to have the potential for occupy the proposed project site. Prior to undertaking field surveys previous biological reports will be reviewed (see task above). All field work will be undertaken by a qualified experienced field biologist who is familiar with the resources in this area Prior to the start of the field surveys maps will be developed from USGS topographic maps Each field map will be at a scale of 1 inch = 400 feet These maps will incorporate the results of previous biological studies The locations of potential habitat for endangered, threatened, or sensitive species located on the previously existing maps will be verified in the field In addition to verification, areas of potentially suitable habitat for endangered, threatened, or sensitive species and sensitive habitats will be mapped onto the field topographic maps in the field and located using a hand held GPS technology. UltraSystems will prepare a Habitat Evaluation Technical Report that would document the results of the literature review and field survey The report will provide an evaluation of the presence of potentially suitable habitat for endangered, threatened species, sensitive species, and sensitive habitats and plant communities. The report will provide maps detailing the locations and approximate acres of the habitat areas The report will also include photographs for site determined to provide potentially suitable habitat for sensitive biological resources Subtask 3.6.3: Cultural Resources CRM Tech will prepare the cultural resources study for the DEIR In order to comply with the requirements of the study, CRM Tech proposes to accomplish the following tasks • Conduct a historical/archaeological resources records search at the Archaeological Information Center located at the San Bernardino County Museum, • Conduct historical background research on the basis of early maps depicting the project area, • Conduct a field survey of the project area following standard professional archaeological procedures, ■ Field record any artifacts, features, sites or structures greater than 50 years of age, ■ Complete site record(s) and submit them to the Archaeological Information Center, ■ Prepare a final report to document the findings that identify all potential cultural resources within the project area, discussing their integrity and historical significance, and recommending subsequent courses of action regarding such resources, if necessary A stand-alone cultural resources study will be prepared for inclusion on the appendices of the Draft EIR Page 59 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Subtask 3.6.4• Soils and Geology UltraSystems will conduct a peer -review of geotechnical data that is available from the City from existing technical reports on prior projects within the immediate area. These reports would be associated with preliminary engineering geologic or soil investigations conducted within this immediate area Findings and conclusions of all relevant geologic/soil studies and data will be incorporated into the DEIR The EIR will identify unstable earth and soil conditions, changes in topography/grading impacts, potential exposure of people or property to geologic hazards (including seismic), and corresponding mitigation measures All technical information relevant to the project will be included in the DEIR. UltraSystems is assuming that the Project Applicant's consultant will be preparing a site- specific geotechnical report for this project UltraSystems will then review the Project Applicant's geotechnical investigation for this project and incorporate relevant information pertaining to this topical area of impact within the DEIR At a minimum, UltraSystems staff will provide the following. O Review of readily available geologic maps, published literature, stereoscopic aerial photographs, in-house information, soil reports, and reports and/or plans provided by the Project Applicant • Geotechnical site reconnaissance to map and document the existing surficial conditions in the project study area ■ Assessment of the general geologic conditions and seismic hazards affecting the area, and evaluation of their potential impacts on the project ■ Compilation and analysis of existing geotechnical data pertaining to the subsurface conditions Our scope of services will not include subsurface exploration and laboratory testing Subtask 3 6 5• Hazards and Hazardous Materials Leighton & Associates will evaluate the likelihood of encountering hazards and hazardous materials if the proposed project were to be implemented [t will consist of both geotechnical and environmental consulting services Geotechnical Leighton & Associates will conduct a preliminary geotechnical evaluation in order to provide preliminary information to be utilized in the DEIR This will include the following To conduct our study we propose the following scope of work • Review relevant reports, literature, maps and historic aerial photographs available from our in-house library and other sources including the websites for the California Page 60 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Geological Survey, the City of Redlands and the County of San Bernardino. We will also review regional soil survey reports covering the site area, if available ■ Conduct a site reconnaissance to assess site access and mark the proposed boring locations for coordination with Underground Service Alert We would also ask that you provide any information available regarding the location of underground services, utilities and easements onsite • Excavate, log and sample 4 hollow -stem auger borings in representative areas at the site The borings will be drilled by a subcontracted operator to a maximum depth of about 50 feet or practical refusal The borings will be logged by a member from our staff, and representative bulk samples and relatively undisturbed samples of the onsite soil types will be collected ■ Laboratory testing to determine maximum dry density and optimum moisture content, in situ moisture and density, sieve analysis, consolidation, hydrocollapse, Expansion Index, sulfate and chloride concentrations, resistivity, and pH. ■ Geologic and geotechnical engineering evaluation of the site will be conducted by a licensed Professional Engineer and Certified Engineering Geologist based upon the field investigation and document review We will review the various geotechnical issues that are present onsite and evaluate various measures to reduce the impact to the site • Attendance at one meeting by our Project Geologist (if requested) Preparation of a written report providcng a summary of the geologic and geotechnical engineering conditions onsite and addressing potentially significant geologic and geotechnical constraints to the project We will discuss typical mitigation measures used to reduce the impact of potential, adverse geotechnical conditions • The subsurface geotechnical investigation proposed for this study is intended to identify any major constraint for the proposed development, a detailed geotechnical investigation will be required as the project proceeds Identification, handling and treatment of hazards materials are beyond the scope of our geotechnical engineering service If such materials are encountered, we will notify you immediately and a proposal for handling of such materials will be submitted if requested Environmental The following specific tasks will be performed to identify sites with known or suspected releases of hazardous materials or petroleum products in and near the project site that may affect the project Page 61 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 • A site and vicinity reconnaissance to evaluate characteristics of properties within and adjacent to the project area for possible hazardous materials influences on the project • A review of a computerized database search of readily available government and regulatory agency environmental lists for properties located within project area and within search radii up to 1 mile The objective of the database search will be to evaluate locations where possibly hazardous materials may have been used or stored and their possible effects on the site Properties of possible concern will be further evaluated by acquiring readily -available information directly from the involved regulatory agencies Locations of properties of concern will be shown on maps of the site vicinities • Review of historical land use in the project area to evaluate past uses that may have contributed to the presence of hazardous material concerns Information that will be used to review the site land use history may include readily available historical aerial photographs, Sanborn Insurance Maps, reverse city directories, and historic USGS Topographic Maps • A Hazardous Material Assessment report will be prepared for inclusion in the Draft EIR. The report will document work scope findings and provide a discussion of findings and conclusions regarding the presence of hazardous materials in the project area, possible impacts to the project, and mitigation measures Please note that this proposed scope of services for environmental evaluation does not include subsurface exploration, soil or water sampling, chemical analysis, or evaluation of lead, radon or asbestos Properties adjoining the project site will be observed from public rights-of-way Subtask 3.6.6: Hydrology and Water Quality A discussion with respect to on- and off-site runoff will be included within the DEIR Since stormwater runoff containing urban pollutants has the potential to degrade groundwater quality The proposed project will increase the overall amount of impermeable surfaces, or result in a net increase in the amount of surface runoff To minimize impacts on water quality, the Regional Water Quality Control Board (RWQCB) will require that pollution prevention measures be implemented during construction to ensure that no sediment, pollutants, or other undesirable materials are inadvertently deposited into affected watercourses via roadways or paved surfaces. This will include the preparation of a Storm Water Pollution Prevention Plan (SWPPP) by the Project Applicant Subtask 3 6 7. Public Services/Utilities and Service Systems This section of the EIR will analyze the following utilities water, sewer, storm water drainage, solid waste and disposal This section will also identify project -related impacts on Page 62 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 those utilities and, in concert with those agencies, formulate appropriate project -level mitigation measures to alleviate any significant impacts on existing public facilities and service delivery systems The DEIR will describe the nearest local facilities and purveyors, projected electrical and natural gas demand, and the service extensions and additional structures that will be required to meet additional project demand. The DER will identify existing telephone lines and proposed extensions and if proposed lines will be above or below ground. The DEIR will analyze existing and projected water demand (including peak day demands plus fire flow), the ability of the local water district to meet projected demand. The DE1R will identify existing and proposed wastewater collection, conveyance, and treatment facilities, the adequacy of the conceptual wastewater plans to meet projected demand, and conformance with applicable City General Plan goals and policies. The DEIR will identify projected amount of solid waste that would be generated, the effect of additional waste generation on remaining landfill capacity This section of the DEIR will also analyze the following public services fire protection, police protection, schools and other government services. This section will also identify project -related impacts on those services, and formulate appropriate project -level mitigation measures for significant impacts developed in coordination with the affected service providers Increased demand for fire protection services will be examined in conjunction with the City's Fire Service Additional staffing, equipment, fire prevention, fire flow and funding measures will be addressed. Increased demand on police protection resulting from additional population and traffic will be examined in conjunction with the City's Police Department Subtask 3 6 8• Transportation and Traffic Katz, Okitsu and Associates will prepare the traffic impact study for the proposed regional commercial project, to evaluate the traffic -related impacts of the proposed development The study will be prepared according to the guidelines and requirements of the San Bernardino's Congestion Management Program This mixed use project has the potential to generate substantial traffic volumes, associated with the uses therein A portion of the total project trip generation will remain internal to the project, however, the remaining project trips will be external to the site, and will depend on the external roadway system The impacts of these trips will be analyzed, and appropriate mitigation measures will be identified to mitigate any significant and adverse impacts. The study will include morning and evening peak hour analysis of study area intersections and arterials, and will identify measures needed to mitigate the significant impacts of the project, if any For budgeting purposes, it is assumed that up to 8 intersections will be analyzed The list of intersections to be analyzed will be finalized through discussion with City staff Page 63 i Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 The study will include an analysis of existing conditions, cumulative base conditions, cumulative conditions with project, and build -out conditions Forecast data will be obtained from the Southern California Association of Governments, Inland Empire, traffic model It is assumed that current traffic counts are available, and that new traffic counts will not need to be conducted As necessary, Katz's staff will attend and participate in project team meetings and public meetings and hearings for the project For budgeting purposes, it is assumed that our staff will attend up to four project team meetings, one public scoping sessions, and three meetings each of the Environmental Review Committee, Planning Commission and Council Presentations dealing with traffic issues will address not only the technical issues, but also the issues that are of day-to-day concern to the general public, such as neighborhood intrusion, commuter delay and convenience, and safety. All presentations will be prepared in a format and using language that can be easily grasped by the layperson, avoiding the highly technical jargon typically associated with traffic analysis A CMP analysis will be provided. The study area will include all freeway links with 100 or more peak hour project trips (two-way) and other CMP roadways with 80 or more peak hour project trips (two-way) Katz would work with the City of Redlands, the County of San Bernardino, and the project team to quantify the potential project trip generation, trip distribution, and traffic assignment and evaluate these impacts in the context of the project study area The following Scope of Work represents our attempt to give you a full picture of potential services needed for completion of a traffic study for the project Access Evaluation and Site Plan Inputs • Site Plan Review ■ Assessment of Adjacent Roadway General Plan Classifications and Spacing Criteria • Interface with Project Applicant/Team (teleconference) ■ Preparation of Recommendations Regarding Access and Internal Features Scoping Process Intersection Circulation ■ Project Trip Generation • Project Trip Distribution ■ Study Area Definition • Identification of Cumulative Projects and Ambient Growth Patterns ■ Preparation of Draft Traffic Study Assumptions • Interaction with SANBAG and City Staff to finalize Traffic Study Scoping Process Page 64 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Traffic Counts and Existing Roadway Conditions Inventory • Peak hour intersection turning movement counts will ultimately be based on the project's trip generation and trip distribution. However, up to 8 intersections has been assumed for budgeting purposes • 24 -Hour Roadway Segment Counts (up to 5 segments) and Compile/Estimate Additional Daily Traffic Volumes as Necessary • Field Inventory of Analysis Intersections Traffic Control Measures, Approach Lanes at Analysis Intersections, and Through Travel Lanes along Segments Cumulative Future Traffic Projections • Generation and Distribution of Project Plus Cumulative Project Traffic ■ Calculation of Cumulative Without and With Project Future Peak Hour Turning Movement Volumes at Study Intersections for Near and Long Term Conditions • Calculation of Cumulative Without and With Project Future Daily Traffic Flows on Study Area Roadway Segments for Near and Long Term Conditions Traffic impact Analysis ■ Analyze Existing Intersection Performance Based Upon F -ICM Delay Methodologies • Analyze Existing Plus Near Term Cumulative Growth Without Project Intersection Performance ■ Determine Improvements Needed To Serve Existing Plus Cumulative Growth Without Project Conditions • Analyze Existing Plus Cumulative Growth With Project Conditions Intersection Performance • Determine improvements Needed To Serve Existing Plus Cumulative Growth With Project Conditions • Analyze Horizon Year (2025) Cumulative Growth Without Project Intersection Performance • Determine Improvements Needed To Serve Horizon Year (2025) Cumulative Growth Without Project Conditions • Analyze Horizon Year (2025) Cumulative Growth With Project Conditions Intersection Performance • Determine Improvements Needed To Serve Horizon Year (2025) Cumulative Growth With Project Conditions • Review of Funding Sources for Study Area Circulation Improvements ▪ Preparation of a Draft Traffic Study Report Which Incorporates Findings and All Supporting Calculations for Work Phases 1 through 5 • Develop Rough Order of Magnitude (ROM) Costs for Required Improvements Page 65 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Responses to Comments Review Jurisdiction Comments and Revise the Draft Traffic Study Report (if necessary) Attendance at Hearings/Planning Commission Meetings Subtask 3.6 9• Noise UltraSystems will prepare the noise study for the DEIR The setting will be characterized based both on measurements in the field as well as via predictive noise modeling. The study will include a discussion of existing State and City noise guidelines and policies. An emphasis will be placed on identifying noise impacts to sensitive receptors identified during the field study The implementation of the proposed mixed use project will increase existing noise levels within the immediate area of project location However, development is expected to occur in accordance with the City's land use designations as part of this project Construction activities associated with such development, primarily associated with the use of mechanical equipment, would produce a short-term increase in existing noise levels That increase would cease upon completion of project related construction activities, and would, therefore, not constitute a significant impact Noise impacts due to increases in traffic flows will be identified Noise levels will be projected based on future build -out traffic projections. Noise modeling will be conducted using the Caltrans version of the FHWA Highway Noise Prediction Model or one of its derivatives (e g , Sound32 or LegV2) Impacts associated with project implementation shall then be compared with the goals of the updated Noise Element, which specifies that the maximum acceptable exterior noise level for residential and commercial uses Mitigation will be proposed for all significant noise impacts and will be based on the noise reduction recommendations provided in the City's Noise Element Potential mitigation for short-term construction includes construction staging through project phasing, limitations on construction hours, placement of stationary sources as far from sensitive receptors as feasible, and use of proper mufflers and temporary noise barriers Long-term operational noise impacts could be mitigated by the use of sound walls and berms where not currently proposed and augmented walls and berms where proposed, increased setbacks from major noise sources, and enclosure of noisy types of equipment (e g , air conditioners) Subtask 3 6.10. Land Use and Planning UltraSystems will prepare this section of the EIR As noted within the City's RFP, the project site is designated "Commercial" within the City's General Plan and zoned "SD" Special District in the East Valley Corridor Specific Plan A General Plan Amendment to the City's Land Use Element will be required to clarify that a mixed-use project including both Page 66 Proposal for Preparation of an Environmental impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 commercial and residential aspect in the East Valley Corridor Specific Plan is permitted in the "Commercial" land use designation and to further specify what the maximum density will be for the residential component Moreover, a Specific Pian Amendment will also address this same issue with respect to the mixed-use project within the SD District The focus of the Land Use Section will be to first evaluate the consistency of the proposed project with the overall land use development goals and policies, and second to evaluate the consistency of the attributes of this project with the development parameters and standards set forth in the City's General Plan A technical analysis will then be provided to address both onsite and the surrounding land use patterns, including an examination of existing uses in accordance with the policies of the City's General Plan and zoning adherence requirements. The proposed project will be evaluated to identify all potential conflicts and inconsistencies with existing or future land uses and adopted plans, policies, and regulations Subtask 3 6 11: Aesthetics/Light and Glare/Shade and Shadow A visual analysis will be conducted to examine the potential direct and indirect environmental consequences associated with the mixed-use development. The methods used to analyze visual changes associated with the proposed development will consist of a detailed field and photographic inventory of the portions of the project site and the areas affected by the proposed improvements, along with documentation of proposed project components using existing available land use and topographic data, and conceptual plans for the proposed improvements The field and photographic inventory will focus both on the existing visual character of the affected portions of the campus and the presence or absence of sensitive receptors, and on existing lighting conditions in the project area. An inventory of existing conditions will be conducted in the context of two factors important in characterizing the visual resources of an area (1) scenic features (both natural and man-made); and (2) sensitivity of views (value of the view to those who experience it) Sensitive views are generally defined as those views of scenic features from vantage points such as roadways, public lookouts or trails. Sensitive views also are characterized as backyard vistas from private residences or public spaces However, due to the difficulty in accessing private backyards, views from undeveloped space (including hillsides, trails or vacant lots) next to backyards serve as an adequate vantage point from which to analyze anticipated changes Changes in views may be analyzed in the context of the distance of the view (foreground, mid -view, distance view or panorama), duration of the view and level of obstruction created by a particular project feature Visual changes also may be softened or screened by a variety of design features Page 67 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSysterns Reference No 060227 such as landscaping, barriers or architectural treatments A variety of techniques are used in this section to analyze anticipated visual changes associated with the proposed project These include use of aerial and site photographs to map existing viewshed areas, and preparation of visual simulations to provide the reader with anticipated visual changes from sensitive viewpoints. For Visual simulations (up to 2), UltraSystems will create digital models using 3D Studio Max, AutoCAD 14 or Photoshop Subtask 3.6.12• Agricultural Resources Historic and current use of the site will be reviewed and evaluated in the DEIR for potential effects to agricultural resources Preliminary reconnaissance has concluded that the project site is not currently under a Williamson Act contract. However, the project site will be investigated further with respect to this specific issue. Subtask 3 6 13 Mineral Resources Historic and current use of the site will be reviewed and evaluated for potential effects The project site is not located within an area known to have construction aggregrates, as a mineral resource However, this issue will be addressed in terms of an identified mineral resources. Subtask 3 6 14. Population and Housing UltraSystems will prepare the Population and Housing Section of the DEIR Our analysis presented in this section will be based on data obtained from multiple governmental and private sources, including existing and projected population and housing data generated by the U.S Census Bureau, the California Department of Finance, and the Southern California Association of Governments ("SCAG). The U S Census Bureau maintains national and local databases on population, ethnicity, housing, employment and income The California Department of Finance prepares statewide growth forecasts Information specific to the Southern California region, including local population and housing forecasts and other projected forecasts, will be obtained from SCAG SCAG growth forecasts are used to plan for public infrastructure, housing and job creation throughout the region Subtask 3.6.15• Recreation UltraSystems will examine the issue of recreation/open space within the DEIR This specific issue shall address the proposed mixed-use development in relation to the several types of open space or areas identified for conservation within the City's General Plan These include parks, golf courses, agriculture, flood control, construction aggregates lands, and conservation lands Page 68 Proposal for Preparation of an Environmental impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Task 3.7• Growth -Inducing Impacts of the Project The assessment of growth -inducing impacts shall consider whether the overall East Valley Corridor Specific Plan once amended and the projects ability to• (1) produce a potential for in - migration to fill employment opportunities associated with the project's construction and operation, (2) result in an increased localized demand for goods and services; (3) result in the removal of economic, physical or political constraints, and (4) facilitate peripheral development through the expansion of services and/or utilities. Issues of population, demographics, job formation, housing, infrastructure improvements, and economic growth will be considered with the DEIR for the Redlands Commons project Task 3 8 Alternatives Analysis The DEIR shall include a discussion of a reasonable range of alternatives to the proposed action The DEIR will include the evaluation of up to three (3) feasible alternatives, including the No Project Alternative, as being one of those Alternatives UltraSystems, working in cooperation with City staff, will identify additional alternatives, which could attain the stated objectives of the project, evaluate the environmental impacts associated with each alternative, and provide a summary analysis of anticipated impacts under each of the topical issues examined in the DEIR. A matrix shall be developed presenting a comparative analysis of the corresponding impacts associated with the project and each of the alternatives identified in the DEIR Task 3.9: References/Lust of Preparers This task will include the preparation of the above -referenced section in accordance with the provisions of CEQA and its implementing guidelines Page 69 Proposal for Preparation of an Environmental Impact Report (El R) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 MAJOR TASK 4.0 - REVISE SCREENCHECK DEIRIPREPARE DEIR This major task encompasses all activities required to finalize and disseminate the DEIR Task 4 1 - Revise Screencheck DER Upon receipt of the City's screencheck comments on the DEIR, UltraSystems shall (1) undertake all necessary actions and allocate all appropriate resources that will be required to adequately address technical revisions to the DEIR raised by those comments, and (2) submit a revised DEIR (incorporating subsequent revisions) to City staff for their final review The City will provide for a two-week turn around time on their review of the Screencheck DEIR Should new technical issues arise from that review that have not been previously identified nor considered in this proposal or should further investigative analysis be required beyond the specific limits of this scope of work, UltraSystems reserves the right to enter into further negotiations with the City concerning an amended scope of services as may be required to complete those additional tasks and responsibilities Following acceptance of the revised DEIR by the City, that document shall be disseminated in that manner as described herein. Task 4.2: Distribute DEIR Upon concurrence of a document distribution list with City staff, UltraSystems will print the DEIRs to be disseminated to those agencies, organizations, and individuals required to receive notice All mailing will be the sole responsibility of the City, and UltraSystems is recommending that this task be completed via certified mail (return receipt requested) The proof of deliveries should be assembled by the City to document compliance with this specific task MAJOR TASK 5 0• PREPARE FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) This major task includes those activities associated with the preparation of the FEIR The content and format of the FEIR shall follow the procedures set forth in CEQA and its implementing guidelines Page 70 Proposal for Preparation of an Environmental impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 Task 5.1: Prepare Screencheck Response to Comments This task encompasses the preparation of administrative draft responses to comments received on the DE1R, either in written form (during the public review period) or orally during EIR meetings All substantive and relevant comments shall be addressed and organized in a manner to facilitate easy reference and included in the screencheck Response to Comments volume, prepared either as a stand-alone document separate from the DE1R or integrated therein as an annotated FEIR The screencheck Response to Comments volume will include a written response to all comments, as well as a copy of each written comment in its original form The screencheck Response to Comment volume will include an introduction describing the document's contents, statutory authority, and relationship to the DER Each comment will be identified and classified by topic (e g , federal, State, City, and local agencies, private organizations, and interested individuals) The number and substance of comments may vary greatly As a result, UltraSystems has allocated a specific number of labor hours to this task assignment Should the number or substance of comments exceed this budget allocation, a revised not -to -exceed budget shall be developed and submitted to the City. All subsequent efforts in this regard will be compensated on a time -and -materials basis, in an amount to be negotiated with the City upon receipt of all public and government agency comments. Task 5 2. Prepare Revisions to the Screencheck Response to Comments Upon receipt of comments from the City, UltraSystems shall revise the screencheck Response to Comments and resubmit a Final Response to Comments document to the City for its review and consideration Task 5.3: Prepare Mitigation Monitoring Program UltraSystems will prepare a Draft Mitigation Reporting and Monitoring Program, pursuant to Section 21081 6 of the Public Resources Code The monitoring program shall specify (1) the responsibility for implementation, (2) the timing for implementation, (3) the mechanisms of monitoring activities, including the frequency, contact, and format for reporting requirements, and (4) the content, requirements, and ultimate disposition of a Final Mitigation Reporting and Monitoring Report UltraSystems shall assist the City in soliciting and incorporating the views of Responsible Agencies regarding the scope and the appropriate aspects of the monitoring and reporting program Task 5 4. Prepare Findings of Fact/Statement of Overriding Considerations (if warranted) UltraSystems will prepare a Draft Findings of Fact (Section 15091, CCR) in coordination with the City Attorney, assigned to this project Based on the City Attorney's comments, a Final set of Findings shall be provided for adoption concurrently with the certification of the Page 71 Proposal for Preparation of an Environmental Impact Report (EIR) For the Proposed Redlands Commons Project UltraSystems Reference No 060227 FEIR. In the event the FOR identifies the continuing existence of significant adverse impacts after mitigation, UltraSystems will prepare a Draft Statement of Overriding Considerations for review by the City staff MAJOR TASK 6.0: OTHER DIRECT COSTS Task 6.1 Document Reproduction UltraSystems shall print the following copies of the deliverables identified in the Scope of Work ■ 1' Screencheck Draft EIR 3 copies (3 -ring binder format) ■ Draft EIR for Circulation 50 copies (one camera ready copy, one electronic copy in Adobe Acrobat format for posting on the City's website, 20 CDs, and one electronic copy in PDF) • 1S1 Screencheck Final £IR• 3 copies • Final EIR for Certification- 50 copies (one camera ready copy, one electronic copy in Adobe Acrobat format for posting on the City's website, 20 CDs, and one electronic copy in PDF) Task 6.2. Other Direct Expenses This task facilitates the Project Team's expenditures for incidental expenses related to the execution of the foregoing scope of work. Included are such items as film, mileage, document procurement, subsistence, computer usage for modeling runs, etc SECTION 2 REDLANDS COMMONS -- PROJECT SCHEDULE UltraSystems is committed to the expeditious completion of the Initial Study, DEIR and FE1R process and will allocate all necessary manpower and associated resources to complete technical documents within the shortest possible time frame UltraSystems anticipates that the entire environmental process will take approximately 10 months UltraSystems will effectively manage all work elements within its area of control Most of the CEQA process is defined by statutory review periods (e g , 45 -day review period following publication of Notice of Completion) or internal City review This latter project component, which is critical to ensure the document's responsiveness to the needs of the City, is beyond the control of UltraSystems. For the purpose of this schedule, all internal City review periods have been assumed to require not more than fourteen (14) calendar days from receipt of draft documentation from UltraSystems Page 72 REDLANDS COMMONS - ACCELERATED PROJECT SCHEDULE MAY 2006 - EARLY JANUARY 2007 ACTIVITY START DATE DURATION OF ACTIVITY Assumptions That the Contract is Awarded on 5/2/06 Contract Award with City 5/2/06 1 Prepare Initial Study/NOP (2 weeks) 5/3/06 - 5/17/06 14 30 -Day Circulation of the Initial Study and NOP 5/19/06- 6/19/06 30 Scoping Meeting (TBD by City Staff) 5/7/06 1 Data Collection for EIR 5/3/06 - 7/7/06 66 Technical Impact Assessments (W/O Traffic, Air Quality, Noise not fully completed) 5/3/06 - 7/7/06 66 Complete 1st Screencheck DEIR/Submit to City for Review 7/7/06 1 City Comments on 2nd Screencheck DEIR (10 working days) 7/7/06 - 7/24/06 10 Project Team Meeting (to discuss first draft and distribute Technical Studies, including (Traffic, AQ, noise) 7/24/06 1 Conference Call to discuss Technical Studies with Lead Agency 8/1/06 1 Complete 2nd Screencheck DEIR/Submit to City for Review 8/8/06 1 City Comments on 2nd Screencheck DEIR (10 working days) 8/8/06 - 8/22/06 10 Project Team Meeting 8/23/06 1 City Comments on 3nd Screencheck DEIR (10 working days) 8/28/06 - 9/12/06 10 Project Team Meeting 9/13/06 1 Print & Distribute DEIR 9118/06 - 9120/06 2 45 -Day Comment Period on DEIR 9/21/06 - 1116106 45 Prepare 1st Screencheck FEIR (3 weeks) 11/6/06 - 11/27/06 15 City Comments on 1st Screencheck FEIR (10 working days) 11/29/06 - 12/13/06 10 Preparation of Findings and Statement of Overriding 12/13/06 - 12/20/06 7 Public Hearings on the FEIR Early Jan 07 NA Certification of FEIR and Posting of the Notice of Determination r,jnn1 Mid Jan 07 NA Assumptions That the Contract is Awarded on 5/2/06 Traffic Issues that we included within this Schedule Katz will request modeling from SANBAG upon authorization to proceed from UltraSystems It normally takes about 2-3 weeks to arrive depending upon their FIFO workload Katz can make an estimate of the number of intersections affected and commission traffic counts while we wait, but if we miss one, they will lose a week Per Rock Miller - Katz, Okitsu We normally finish the traffic study to first draft about 4 weeks following receipt of modeling We normally quote 6-7 weeks total for modeling and a study to first submittal We probably have adequate counts from a recent project near Nevada and Lugonia for anything west of SR 30 but we might need a few intersections closer to the site and down to 1-10 We will also need the City to agree if the data not yet too old Redlands will review the screencheck traffic study and perhaps make comments These require about 2 weeks of their time and about one week of our time. So you are looking at about 10-11 weeks from authorization to a draft that has been reviewed by the City We will need a site plan to kick it off and the site plan cannot change after about 3 weeks go by 1 expect to see no detail for the westerly parcel We would like to have somebody make a square footage estimate. We will make a reasonable access assumption Katz will advise UltraSystems if there are going to be any schedule complications that I have not indicated above. The biggest item we cannot control is SANBAG's schedule, Fee Schedule - Proposal to Prepare an Environmental Impact Report for the Redlands Commons Project- City of Redlands U1traS,stems MEM PrincipaU QAIQC $160 OMB vitiMMEMTVEarMeMSW Senior Project Manager Senior Scientist 1 1 1 Pro'cctKick-off Mectin° (1) Status/U... ate Meebn : s (3 Seo .in • Mectin (1) Public Hearin • s (5) 50 4.0 5540 EN S0 24.0 53,240 SO 8.0 51,080 18.0 52,880 40,0 55.400 5130 Ira Senior Planner Associate Planner Graphics Word Processor el 5105II 590 11111111111 - SO so 1111 I= ME M - M S0 4.0 5360 50 - Maginink?az,a,l. �a as, �. y. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIMMMIMIIIIIIIIIIIIIIIMIMIIIIIIIIIIIIIIMMMIIIMMIIIIIIIIs. .. -_----74-7 -- ©=111111111111111111111111111111310-� 1 Prc..:, iiiRvrrr a 1.• ••• . .a" i.i ��0 5540 NMI MN m�0 rr © 5150 43 54,170-� roll litirr7F VTR 3 14 ' _..w. -___-_-__-- - --------- Total Hours S0 50 SO So SO 4.0 2.0 5150 2.0 5150 Total Labor Costs Other Direct Costs Total Cost 8.0 5360 S0 SO 28.0 6.0 5540 SO 2.0 SO 5150 6,0 50 62.0 990 5840 53.600 51,770 54.640 5907 MIEEMEINEMI MEM S1 912 Pro al Desai. ion and Alternatives 0.5 580 - 51,080 1_1111111111_1111132._ 50 SO 16 Introduction Pra'cct Descri.lion, etc A• 'cultural Resources • Biola• teal RESauree5 Cultural Resources Gcolo y' and Soils Hazards and Hazardous Materials H'drolo; and Water •ualit Land Use and Plannin Mineral Resources Noise Po.ulation and Housin Public Services Recreation Utilities and Service S stems Traffic Stud • Documentation Si • nificant Environmental Effects rf!!!MIRITITIMMINVI 0.5 0.5 0.5 580 580 580 4.0 4.0 1.0 5540 5540 0.5 580 4.0 5540 40.0 50 50 SO 8.0 4.0 55 200 03 580 4.0 5540 10.0 S1.300 0.5 580 4.0 5540 8.0 S1 040 ME 0.5 580 4.0 5540 SO 8.0 5840 5420 SO 50 SO 40.0 24.0 4.0 53.600 52160 5360 2.0 2.0 5150 5150 50 2.0 2.0 1.0 5150 5150 575 56.5 36.5 6.5 NEI S0 1.0 575 2.0 5150 47.5 50 0.5 580 4.0 5540 8.0 51.040 0.5 580 4.0 5540 0,0 51.300 NNE 0.5 580 4.0 5540 50 40.0 St nificant Irreversible Environmental Chan es Gro+sth•Inducin• Alternatives Analysis 3 Or. i + . ,i. w., . It . 0.5 580 IA 5135 SO 0.5 580 4,0 8540 40.0 55 200 0.5 580 4.0 5540 50 0.5 580 4.0 5540 SO 4.0 0.5 580 4.0 5540 50 0.5 580 4.0 5540 EN so 0.5 50 4.0 5540 8.0 51.040 ME ME ME 5840 SO S0 54,200 S0 S0 50 30.0 52.700 1.0 575 46.5 NE NEI NMI 50 2.0 5150 2.0 5150 16.5 SO 2.0 5150 2,0 5150 16.5 55,360 S3 500 5650 56,045 50 2.0 3150 2,0 5150 16.5 50 2.0 5150 2,0 5150 MEE SO 2.0 5150 2,0 5150 48.5 4.0 5360 S0 1.0 6.5 5420 50 50 0.5 580 2.0 5270 50 4.0 0.5 0.5 580 580 2.0 2.0 5270 5270 50 50 4.0 4.0 0.5 S80 2.0 5270 So 4.0 0.5 580 16.0 52.160 SO 24.0 S0 1.11 11.11 So MIM 0.5 0.5 580 580 2.0 2.0 5270 5270 50 5420 5420 5420 5420 52.520 SO 50 EN S0 2.0 5150 46.5 8.0 5720 20.0 51.800 1.0 50 MIME 2.0 5150 5150 EDE 8.0 5720 50 2.0 5150 8.0 5720 SO 2.0 5150 SO 4.0 50 2.0 50 0,0 SO 2.0 5180 50 2.0 5150 10.5 2.0 2.0 5100 5180 INE So SO 2.0 2.0 3150 5150 10.5 10.5 2.0 51ao 5o 2.0 5150 10.5 16.0 81.440 2.0 5150 2.0 5150 2.0 8.0 5180 5720 SO SO 1.0 8.0 575 5600 60.5 EOM Emu S4 770 • S429 5280 SI 960 S1 760 S1 960 S2,220 55 120 5650 55.970 SI 490 S3 065 51.490 51 490 51 580 51.100 51,100 9 55 789 53.780 5702 56.529 INNENNINESIM MEE 5157 IMEFEI 51 901 52.117 5410 MEM 5478 5119 5245 5119 52.398 55 530 5702 56.448 51.609 53.310 5119 5126 51.100 S1 100 56.500 51670 588 588 S88 5520 IMMO 51.609 SI 609 51.705 51.188 51.188 51.188 57.020 5653 51.804 Fee Schedule - Proposal to Prepare an Environmental Impact Report for the Redlands Commons Project- City of Redlands UltraSystems =El Princ pall QA/QC S160 Senior Project Manager 5135 Senior Scientist ■ 5130 Senior Planner ■ 5105 Associate Planner 590 Graphics 575 Word Processor Total Hours Total Labor Costs Other Direct Costs Total Cost 0 9 Second Screcnchcck Draft E1R Printm. the Draft E1R NOC NOA _ Disseminate Drafl EIR 5.�::. b 4 }o m ... 0.5 00 580 4.0 5540 8.0 SI 040 12.0 0.5 0.5 0.5 0.5 580 580 580 580 0.5 0.5 2.0 50 568 568 5270 50 50 SO 50 _ 51,260 50 50 So SO 8.0 5720 2.0 3150 4.0 2.0 2.0 4.0 5360 5180 5180 5360 11111 111111 50 50 50 SO 3.0 - 1.0 1.0 8.0 0 50 575 5600 ifrmnr 4.5 4.0 4.0 14.5 54,015 5440 5403 5403 51,310 IMATI 535 532 532 5105 54,336 MEM MOM 5435 51 415 77.779, i0 Cover cic Prc. arc Res.. nse to Comments 0.5 580 S 1.0 5135 SO 0.5 Mani 4.0 5540 0.5 580 4.0 5540 I ttl:tts,tt 1110. , . _ Screcnchcck Ftna) EIR Rcnse Smooched. Final E1R Fmdm • s of Fact/Statement of Overridin • Consideration NOD Postai.: with the Coun Clerk ' 00 Printin• Costs (ScrcenchecL. Draft & Final EIR) 0.5 0.5 380 580 4.0 4.0 5540 5540 8.0 NEI _ 51,040 12.0 so 50 50 8.0 4.0 0.5 580 4.0 5540 2.0 5260 4.0 LEI 0.5 - 0.5 580 580 580 580 0.5 0.5 566 568 50 ;i _ 30 5O SO 50 e�a 00 50 11,260 So 5840 5420 5420 0 50 4.0 20.0 51,800 1.0 5300 0.0 NEMM- IIMI- 8.0 5720 12.0 8.0 51.080 5720 4.0 5360 50 5150 So 2.0 5150 5.5 MEN ECM SO 50 ®i 16.0 51,440 - - 50 50 50 1.0 4.0 4.0 590 5360 5360 50 2.0 1.0 - 5150 26.5 5150 S0 50 SO 2.0 5150 16.5 54,945 51,490 32,690 51,810 541 5396 71133 11111112311 5119 51,609 5145 52,905 51,982 51,955 II= M112111311111111321:13 MOM= ®® IN MN SO 4.0 3300 WM 54.730 50 3.0 5.0 5506 5740 559 512,000 5338 5548 S799 0 0 Katz Oknsu & Associates Traffic Im.acl Anal Its CRM Tech Cultural Resources Study UltraS stems Mann anent of Subconsultant_s 00 ___-___-___ ------- ----_ MIME= lilli 1=_---1111111111-1111 _-_--__- �_----__ 533,000 53,250 510,500 54.675 512,000 533,000 53.250 510 500 P.675 .' fib` 3; . . 8 j7.7.771vmi Fr7.77.7r 77077r re -7M lilt' IS.ti EXHIBIT "C" UltraSystems Environmental Standard Rate Schedule - Environmental Services Effective January 2006 Professional Staff Principal Project Director Senior Environmental Scientist/Engineer Senior Project Manager Project Manager Scientist/Engineer Senior Planner Senior Biologist Assistant Planner/Environmental Analyst Associate Planner Staff Biologist Support Staff Hourly Rates $195 00 $160 00 $150 00 $135 00 $120 00 $105 00 $105 00 $ 97 00 $ 80 00 $ 80 00 $ 65 00 Computer lilustratorNideo Imaging $ 85 p0 Graphic Illustrator/GIS Conformance $ 75 00 Word Processor $ 75 00 Technician $ 70 00 Intern $ 45 00 Computer for CAD/G1S Application $ 15 00 Computer for Engineering/Environmental/Word Processing/Spreadsheets $ 10 00 Photo Copier — B/W $ 10 per sheet Photo Copier — Color $ 1 00 per sheet General Consultant support (printing, reproduction and other direct expenses) will be billed at a rate of cost plus twenty (20) percent Automobile mileage will be charged at a rate of $0 50 per mile Travel time will be billed as indicated in the hourly rate schedule above Authorized overtime for support staff will be billed at one and one- half (11/2) times the standard billing rate Statements are payable upon receipt, and will be submitted monthly for work in progress and at completion of contract obligations Fees not paid within sixty (60) days of invoice date will be assessed an interest charge of one and one-half (11/2) percent per month from the date due (net 30) Attorney fees and court costs incurred with collection of delinquent accounts will be borne by the client