HomeMy WebLinkAboutContracts & Agreements_57-2015_CCv0001.pdf FIRST AMENDMENT TO THE AGREEMENT
FOR THE PROVISION OF PROFESSIONAL SERVICES
This first amendment("First Amendment") to the agreement to provide document scanning
and management services dated September 2, 2014, (the"Agreement"), by and between the City of
Redlands, a municipal corporation ("City"), and American Microimaging, Inc. ("Consultant"), is
made and entered into this 7h day of April,2015.
RECITALS
WHEREAS, it is the desire of City and Consultant to amend their existing Agreement,
specifically Section 5.1 entitled "Payment and Notice," to include fees for additional document
scanning services with no changes to the Initial Term;
NOW,THEREFORE,City and Consultant agree as follows:
AGREEMENT
Section 1. Paragraph 5.1 of the Agreement, entitled "Payment and Notice" is hereby
amended to include as follows:
5.1 In addition to the compensation for Thirty Four Thousand and Forty dollars
($34,040) for the implementation and licensing of the equivalent document
management system for the Development Service Department, compensation for
Consultant's performance of an additional amount of document scanning services,
shall be Forty Nine Thousand, Seven Hundred and Thirty Seven dollars ($49,737),
for a total compensation of Eighty Three Thousand Seven Hundred and Seventy
Seven dollars ($83,777). This shall include the scanning of approximately 560,000
documents located in the Development Services Department Offices.
Section 2. The Scope of Services of the Agreement are amended to include additional
document scanning services as described in Exhibit"A"attached hereto.
Section 3. All other provisions of the Agreement shall remain unchanged by the First
Amendment,and in effect.
IN WITNESS WHEREOF,the parties have executed this First Amendment,to be effective as of
April 7,2015.
CITY OF REDLANDS Ar, ri n Mier 'magi g,Inc.
Paul W.Foster,Mayor George a darian H,Presid nt and CEO
I:1ca\djm\Agreements\1s1 Amendment to American Micmimaging 4.7.15.doc
ATTEST:
a
Sam hwin, City Clerk
1:1ca1djmlAgreementsllst Amendment to American Microimaging 4.7.15.doc
Exhibit"A" - Additional Document Scanning Services
quantity Service Unit Price Units Extended Price
A:Documents Measuring 8.5"x11",8.5"x 14",and 11"x 17"
2 1. Setup or Start-Up Costs $ $ 500.000 Per Records Series $ 1,000.00
555528 2. Preparation Costs For Documents(per page) $ $ 0.025 Per Page $ 13,888.20
555528 3. Scanning Costs(per page) $ $ 0.030 Per Page $ 16,665.84
50600 4. Scanning Costs-Double Sided Pages(per page) $ $ 0.050 Per Page $ 2,530.00
5. Reassembly of Documents$ $ - Per Page(includes placing back in original order in box) $ -
7800 6. Index of Documents(per field) $ $ 0.020 Per Field with up to 10 characters $ 156.00
B:Plans—2'by 3'Drawings
1 1. Setup or Start-Up Costs $ $ 500.000 Per Records Series $ 500.00
9000 2. Preparation Costs For Documents(per page) $ $ 0.025 Per Page $ 225.00
9000 3. Scanning Costs(per page) $ $ 0.600 Per Page $ 5,400.00
4. Scanning Costs-Double Sided Pages(per page) $ $ 1.200 Per Page $ -
S. Reassembly of Documents$ $ - Per Page(includes placing back in original order in box) $ -
27000 6. Index of Documents(per field) $ $ 0.020 Per Field with up to 10 characters-(87000-3 fields per plan) $ 540.00
C:Miscellaneous Documents(i.e.Other Sizes,35 mm film,etc) $ _
A. Setup or Start-Up Costs $ $ 500.000 Per Records Series $
B. Preparation Costs For Documents(per page) $ $ 0.025 Per Page $
C. Scanning Costs(per page) $ $ 0.030 Per Page $
D. Scanning Costs-Double Sided Pages(per page) $ $ 0.050 Per Page $
E. Reassembly of Documents$ $ - Per Page(includes placing back in original order in box) $
F. Index of Documents(per field) $ $ 0.020 Per Field with up to 10 characters $ -
0.Additional&Optional Services $ -
4 Pickup&Delivery $ 125.000 Per Roundtrip(includes up to 50 boxes) $ 500.00
Special Handling $ 30.000 Per Hour per Imaging Staff member $ -
Boxing and Manifesting $ 30.000 Per Hour per person plus travel and expenses $
Setup/Startup,Management&Project Management $ 100.000 Per Hour(if necessary after base Records Series setup) $ -
Special Handling $ 30.000 Per Hour per Imaging Staff member $
Boxing and Manifesting $ 30.000 Per Hour per person plus travel and expenses $ -
555528 Reassembly of Documents $ 0.015 Per Page(includes placing back in folder in original order in box) $ 8,332.92
Per Page(includes rebinding and placing back in folder in original order
Reassembly of Documents $ 0.025 in box) $ -
Index of Documents $ 0.005 Per Character $ -
TOTAL
$ 49,737.96