HomeMy WebLinkAboutContracts & Agreements_4-1985_CCv0001.pdf A. I — POLICE MANAGEMENT iNFORMATION SYSTEM
2 — 180 DAY WARRANTY
3 — ON SITE INSTALLATION
4 — EXPENSES
5 — COST OF FUTURE SUPPORT AFTEI-,'',
1NITIAL PERIOD (ON CALL) 1ST YEA11F.-
(TO SIX HOURS/M0 — PLUS EXPENSES)
6 — OR HOURLY CHARGE PAST iNSTALLATIOr-J,
FOR M0DIFICATl=,,'3
(PLUS EXPENSES)
B. TERMS AND CONDITIONS: .........PEE—MiMl--------------
C. REMARKS, ................................................
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D. NAME: TITLEz QWNEtom:
__
SIGNATURE j4*00174,Qms—
FIRM NAME:
ADDRESS; ............
CITY: ------------ zip :
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TELEPHONEDATE ;
POLICE MANAGEMENT iNFORMATION SYSTEM
THIS DOCUMENT CONSTITUTES AN AGREEMENT BETWEEN RAY "ORD R SANDER.E)'
AND THE CITY OF REDLANDS, CA FOR THE iNSTALLATION OF THE POLIO.11-H-E
MANAGEMENT INFORMATION SYSTEM (PMIS) AS DESCRIBED IN THE
DOCUMENTATION AND FOR OTHER 13ERVICES AS NECESSARY TO MAKE THA-11''
SYSTEM OPERATIONALLY FUNCTIONAL l THE REDLANDS POma. ICJ`,:-
DEPARTMENT. THESE SPECIFICATIONS ARE A MINIMUM AND Tll''e
OPERTATING SYSTEM MAY, WITH APPROVAL OF' THE REDLANDS POLICI'�:
DEPARTMENT, INCLUDE MORE OPTIONS.
RAYFORD R AND AGREES TO DELIVER AND INSTALL THE SYSTEM,
PERFORM REQUIRED MODIFICATIONS AND PROVIDE iNSTRUCTIONAL SERVICE.3
FOR THE PRICE AND SCHEDULE AS DESCRIBED lN APPENDIX "A" AND A!3
DETAILED lN APPENDIX "B" . THE CITY OF REDLANDS, CA AGREES fr,�,l
SUPPLY THE SUPPORT FOR iNSTALLATION AS DESCRIBED lN APPENDIX "C"
AND TO PAY THE CONTRACT PRICE OF $3e,000 AS SET FORTH IN APPENDIX
THE CITY AGREES THAT THEY ARE BEING GRANTED HEREIN A
NON—EXCLUSIVE LICENSEE TO USE Ri,)YF(__!Rl) lf' SANDERS' PMIS WHICH WIL11,11—
REMAIN THE PROPERTY OF RAYFORD R SANDERS, AND THAT THE CITY
COVENANTS AND AGREES THAT 1T AND 1TS AGENTS AND EMPLOYEES SHALL
NOT SELL , LOAN, TRANSFER OR OTHERWISE MAKE AVAILABLE TO ANY OTHEI:-,',
PARTY THE PMIS SOFTWARE OR 1TS PRINCIPLES OF OPERATION WITHOUT,'
THE EXPRESSED PRIOR WRITTEN CONSENT OF RAYFORD R SANDERS.
THE CITY AGREES THAT PAYMENTS ARE NOT BEING MADE WITH GRANT FUND'i-3
THAT REQUIRE THE SOFTWARE TO BE MADE AVAILABLE TO OTHER AGENCIES,
OR BE lN THE REALM OF PUBLIC DOMAIN .
RAYFORD R SANDERS WARRANTS THAT THE PMIS WILL FUNCTION ON AN
ULTIMATE COMPUTER SYSTEM UTILIZING WYSE TERMINALS AND A 1200 BAUD
MODEM, AND THAT THE SYSTEM WILL PERFORM THE SERVICES sNi)
OPERATIONAL FUNCTIONS REQUESTED BY THE REDLANDS POLICE
DEPARTMENT.
THIS AGREEMENT SHALL BE CONSTRUED ACCORDING TO THE LAWS OF TH�11',��
STATE OF CALIFORNIA. lF ANY DISPUTE ARISES BETWEEN THE PARTIES,
THE DISPUTE SHALL BE ARBITRATED lN ORANGE COUNTY UNDER THE RULES
AND REGULATIONS OF THE AMERICAN ARBITRATION ASSOCIATION AND YH!.'-,'
PREVAILING PARTY SHALL BE PAID BY THE OTHER THEIR ATTORNEY'S FEEE5
AND EXPENSES iNCURFRED lN CONNECTION WITH THAT ARBITRAT10-4.
PROCEEDINGAND ANY LITIGATION lN CONNECTION THEREWITH.
SCHEDULED PERFORMANCE IS AGREED UPON AS FOLLOWS;
DELIVERY AND INSTALLATION DATE Ipjal
M. -----------------
COMMENCEMENT OF INSTRUCTION
------------------
COMPLETION OF iNSTRUCTION DATE _f_
x�-------------
COMPLETION DATE
INC
t7et
F IREDLANDS, CA
R A i r,u RD SAWN b n! f U. ,E
REDLANDS, CA PAGE I
SYSTEM iNSTALLATION PRICE
THE CITY OF RED AND:; CA SHALL PAY TO RAYFORD R SANDERS, 1963
BALEARIC DR, COSTA MESA, CA 92626, 714-642-6595, THE SUM OF
138,000 AS FOLLOWS;
1 . THE SUM OF $10,000 UPON SIBNING AGREEMENT AND SCHEDULING.
2. THE 13UM OF $10,000 UPON DELIVER OF THE SOFTWARE,
INSTALLATION, AND CHECKING OF OPERATION WITH TEST DATA.
3 . THE SUM OF $10,000 UPON COMPLETION OF INSTRUCTION OR WITHIN
60 DAYS OF THE INSTALLATION DATE ( ITEM 2) , WHICHEVER 0CCUR-''-',i
FIRST .
4. THE SUM OF SE3,000 UPON Cf,:,"iMPLETION OF THE SYSTEM OR WITHIN 120
DAYS OF THE INSTALLATION ( ITEM 2) , WHICHEVER OCCURS FIRST.
TIME IS OF THE ESSENCE !N MAKING THE FOREGOING PAYMENTS. FAILURJ`.:
TO PAY TIMELY SHALL EXCUSE RAYFORD R SANDERS OF ANY FURTHEI-,'.',
OBLIGATIONS UNDER THIS CONTRACT , BUT SHALL NOT EXCUSE
OBLIGATION OF THE CITY OF REDLANDS TO PAY THE UNPAID BALANCE OF'
THE S30,000 CONTRACT PRICE AND OTHERWISE COMPLY WITH ALL TERMS 011'-
THE CONTRACT.
REDLANDS, CA PAGE 2
T-
ITEMS INCLUDED lN THE iNSTALLATION OF PMIG.
1 . ALL SOURCE CODE, PROCS AND DOCUMENTATION OF THE iNFORMATION
SYSTEM (ACTIUITY, ARREST , EVENT ) , F! SYSTEM, TRAFFIC SYSTEM
(CITATION, COLLISION) , WARRANT, REGISTRATION, SYSTEM MAINTENANC-li-E-
UTILITIES AND GENERAL UTILITIES FOR OPERATION.
2. THE CITY SHALL HAVE THE R1614T TO USE, EXPAND AND/OR MODIFY
THE SYSTEM FOR ITS FUTURE REQUIREMENTS 61T 1TS OWN EXPENSE.
(RAYFORD R SANDERS WILL PROVIDE A CROSS-REFERENCE OF PROGRAMS ,
PROCS AND FILES WITH THE SYSTEM, AS WELL AS THE METHOD OF'
PRODUCING THE CROSS-REFERENCE) ,
3. ON SITE INSTALLATION, MODIFICATION , CHECKING AND TESTING OF
THE SYSTEM TO INSURE PERFORMANCE AS SPECIFIED !N THE PROPOSAL
DATED MAY 31 , 1984 AND TO MEET LOCAL REOUIREMENTS,
HREE
. ON SITE INSTRUCTION lN THE T
4CATEGORIES LISTED BELOW,,
SCHEDULED WITHIN A TIME PERIOD AGREEABLE TO THE CITY AND WITHIN
THE PERIOD OF iNSTALLATION AS SET FORTH ON PAGE 1 .
4. 1 GENERAL iNSTRUCTION, ALL PERSONNEL AS REUUIRED, ON THE USE
AND OPERATION OF THE SYSTEM, TOTALING 0 TO 12 HOURS, lN 1 OR 2
PERIODS.
4.2 SPECIFIC INSTRUCTION, POLICE AND DATA PROCESSING PERSONNEL,
(IN lNPUT/0UTPUT iNSTUCTIONS, REPORT GENERATION, CODES ANID
STANDARDS AND GENERAL REQUIREMENTS, TOTALING 16 TO 32 HOUR&
4.3 SPECIFIC iNSTRUCTIONS, POLICE AND DATA PROCESSING PERSONNEI,-
AS ASSIGNED, ON MAINTENANCE AND SUPPORT OF THE SYSTEM, 30 TO 50
HOURS.
5. MONITORING OPERATION OF SYSTEM FOR A PERIOD OF SIX MONTH'55
FROM THE !NSTALLATIOM DATE, iNCLUDING CHECKING OF OF DATA,
PsOCEDURES, ADDITIONAL iNSTRUCTION, CLARIFICATION AND MINOR
MODIFICATIONS AS REQUESTED .
6. ANY ADDITIONAL OPTIONS AND/OR .4 s. WITHIN THE PRESEN7f
SCOPE OF THE SYSTEM WILL BE AVAILABLE TO CITY AT A MINIMUM CHARGE
PLUS TIME AND EXPENSES lF THEY ARE DESIRED . ...MPROVEMENTS WILL BE:
FURNISHED IN THE FORM OF TAPES AND/OR HARD COPIES FOR,
iNCORPORATIgni N BY LOCAL DATA PROCESSING STAFF . (ALL CHAN6ES,
OPTIONS AND IMPROVEMENTS ARE GENERALLY COMPAIABLE WITH EXISTIN'(3i
DATA. THIS DOES NOT iNCLUDE ANY CHANGES THAT MAY BE MADE LOCALLY
THAT WOULD MAKE NEW MODIFICATIONS INCOMPATABLE . )
ANY DESIRED CHANGES lN THE SYSTEM MAY BE MADE BY LOCAL PERSONNEi
AFTER !NSTALLATION 1S COMPLETE, HOWEVER RAYFORD R SANDERS SHALi..
NOT BE RESPONSIBLE FOR ANY FAILURE TO FUNCTION OR THE PERFORMANCE
OF THE SYSTEM.
ADDITIONAL UTILITIES WILL BE SUPPLIED WITH THE SYSTEM FOR GENERAII
MAINTENANCE AND USE WIET14 OTHER ACCOUNTS . (GENERAL !NPUT, SEARM,
SPEED, SORTS, XREF FILES, ETC. )
REDLANDS, CA PAGE 3
EXAMPLES OF FORMS WILL BE FURNISHED TO USE AS MODELS FOR LOCAi
FAS lF DESIRED. CITATION AND COLLISION INPUT ARE TAKEN FROM
THE REPORT FORMS AND DO NOT USE CODING FORMS. THERE ARE NO FORM''';
FOR WARRANT OR REGISTRATION.
THE ABOVE 1TEMS ARE A MINIMUM AND SPECIFIC REQUESTS WILL Bf'','
CONSIDERED WHENEVER POSSIBLE.
REDLANDS, CA PAGE 4
A
PIPPENDIX B CONTINUE[)
iTEMS NOT iNCLUDED lN THE iNSTALLATION OF PMIS.
THIS AGREEMENT DOES NOT iNCLUDE SEPARATE MODULES SUCH AS CAD,
OTHER iMPROVEMENTS WHICH ARET ADDITIONS TO THE SYSTEM. W H E,Ni
AVAILABLE THEY WILL BE OFFERED TO THE CITY AT A REASONABLE COST .
THE SYSTEM FILE STRUCTURE CANNOT BE CHANGED. SINCE ALL FILES AR[.:
!NTERWOVEN TO SOME DEGREE, THE FILE STRUCTURES MUST
MAINTAINED, OR SIGNIFICANT CHANGES WOOL[) BE: REUUIRED IN MANY
PROGRAMS AND PROCEDURES. AFTER CONSIDERATION, FIELDS MAY
ADDED TO THE END OF A RECORD lF THE ADDITION OF SUCH FIELDS DO
NOT REQUIRE MAjOR REORGANIZATION.
CATEGORY ANM CLASS CANNOT BE CHANGED it! NUMERIC REPRESENTATION,
BUT SOME DESCRIPTIONS MAY BE MODIFIED. PART 1 CRIMES MUST REMAIN
THE SAME, BUT SOME OF THE PART 11 CRIMES MAY BE MODIFIED. EXCEPIr
FOR RECOVERED VEHICLES AND RECOVERED PROPERTY OTHER NUMBERED
EVENTS (CATEGORY 8) MAY BE MODIFIED TO SOME EXTENT . CALLED FO!-'k.'
SERVICES (CATEGORY 9) CAN BE MODIFIED. TITLES HEADERS AND
DESCRIPTIONS MAY BE CHANGED IN MANY CASE'z3, Q ONLY AFTER
EXAMINATION OF HOW THEY FIT CURRENT REPORTS AND DISPLAYS. ALL
CHANGES NECESSARY FOR DIFFERENCES lN LOCALITY HAVE BEEN ALLOWED
FOR.
THE GENERAL PRESENTATION OF THE INPUT PROGRAMS MUST REMAIN THIK'�:
SAME EXCEPT FOR THE FOLLOWING EXCEPTIONS.
ACTIVITY INPUT DISPLAYS FOR 1TEMS 1 TO 13, iN THE OFFICER,,--,
ACTIVITY INPUT PROGRAM, MAY BE CHANGED ALONG WITH A FEW GTHEF,
SPECIFIED FIELDS, BUT BASIC CONSTRUCTION MUST BE MAINTAINED.
ARREST MADE-BY CODES MAY BE CHANGED WITHIN LIMITS (DESCRIPTIONS) ,
AND SEVERAL NEW CODES ADDED ;.€.,. REQUIRED, UP TO A MAXIMUM OF 19
1FEMS.
EVENT CODE/PRIORITY MAY BE CHANGED AS DESIRED.
Fl iNFORMATION IS FIXED IN CERTAIN POSITIONS (SUCH AS LOCATION
AND NAME) , BUT MANY FIELDS MAY BE VARIED IN DESCRIPTION AND
CONTENT .
CITATION AND COLLISION FORMATS MUST REMAIN THE SAME WITHIN THE
SCOPE OF THIS AGREEMENT . CERTAIN FIELDS WITHIN THE CITATION AND
COLLISION INPUT MAY BE VARIED, BUT MKOR CHANGES CANNOT BE MADC�,,:
WITHIN THE TIME FRAME ALLOWED.
REDL,fit NDS, CA PAGE
APPENDIX C,
CITY SUPPORf'
THE CITY AGREES TO PROVIDE TO RAYFORD R SANDERS AS AND WHEN
REQUESTED THE FOLLOWING--
1 . ONE OR MORE DP/ANALYSIS PERSONNEL T A LEARN THE ROUTINES 01-:-
!NPUT, OUTPUT, SUPPORT AND MAINTENANCE OF THE SYSTEM AS REOUIREI)
BY THE POLICE DEPARTMENT. THIS PERSON SHOLD BE THE ONE
RESPONSIBLE TO THE POLICE DEPARTMENT FOR DAILY OPERATION. FULL
TIME AVAILABILITY IS NOT REQUIRED.
2. ONE POLICE SUPERVISOR RESPONSIBLE FOR THE SCHEDULING AND
COORDINATION WITHIN THE POLICE DEPARTMENT .
3. THE FOLLOWING FILES FOR THE OPERATION OF THE SYSTEM!
STREET FILE (STC)
STREET REFERENCE FILE (STN) ECREATED FROM STC BY SUPPORT ROUTINEJ
iNTERSECTION FILE ( ISN)
iNTERSECTION REFERENCE FILE (STI ) ECREATE FROM ISN BY SUPPORT ROUTINED
OFFICER SERIAL NUMBER FILE (06N)
OFFICER NAME FILE (ONE) ECREATED FROM 0SN BY SUPPORT ROUTINE];
POLICE UNIT FILE (UNITS)
PRIMARY COLLISION FACTOR FILE (PDPCF) (VEHICLE CODE ) EINCLUDED 'i
lNF!jT PROGRAMS ARE SUPPLIED FOR THE FILES STC, STN, ISN, OSN ANt)
UNITS. THE FILES ONS, STN AND STI ARE GENERATED FROM THE FILEF,',.-.
OSN, STC AND ISN, BUT 001'117�111,'CRNIS MAY BE MADE TO THESE FILES FOK
CONVENIENCE OF ENTRY. THE PRIMARY COLLISION FACTOR FILE:
(PDPCF-VEHICLE CODE) !S ENTERED BY EDITOR SINCE 1T SELDOM CHANGE.3
ONCE CONSTRUCTED. ASSOCIATED FILES PDPCF'T AND PDT ARE STANDARD
AND REFER TO PDPCF. PDCPCF, PDCPCFT AND PDT ARE AVAILABLE FO!'-,.
CALIFORNIA INSTALLATIONS. FILE DESCRIPTIONS WILL BE FURNISHED
PRIOR TO iNSTALLATION. THE CITY OF REDLANDS WILL BE RESPONSIBLiii-
OF !NPUT OF THE ABOVE FILES.
4 . A WORKING, FULLY SYSTEM FOR THE PER!01111-�
OF iNSTALLATION. THE COMPUTER SHOULD BE AVAILABLE
iNSTALLATION OF THE SYSTEM ON A 24 HOUR BASIS. ANY DOWN TIME FOi'-',,
OVER A 24 HOUR RE R 1 C.)D WILL BE CONSIDERED A BASIS FOR RAYFORD
SANDERS CHARGING AND BEING PAID 00/140UR PLUS EXPENSES FOR ALL
TIME SPENT BY RAYFORD R SANDERS AFTER THE iNSTALLATION PERIOD !FE-
1T SHOULD BE REQUIRED,,
5. A 1200 BAUD MODEM TO BE AVAILABLE DURING THE INSTALLATION
PERIOD. THIS MODEM 13HALL BE COMPATABLE WITH A VADIC VA3451 01'--�
VA3455.
REDLANDS, CA PAGE 6
A
MPPENDIX
DOCUMENTAT10N
DOCUMENTATION OF THE SYSTEM WILL BE SUPPLIED ON OR BEFORE THE',
iNSTALLATION DATE OR WHEN REQUESTED, THIS DOCUMENTATION WILL BE:
CURRENT PA OF THE iNSTALLATION ,
REDLANDS, CA PAGE 7