HomeMy WebLinkAboutContracts & Agreements_185-2014_CCv0001.pdf r
fp�l KRONOS'
LEASE SCHEDULE
tut ; 443753- l Order Type:: Standard LAS
Expires: 30-SEP-2014 Date: 13-AUG-2014
Prepared By. Lyle,Brenda Green Page. 115
l To< ITS"OF P t NDS Ship T . ttn'DAt I LLP GARCIA
35 CAJON STREET CITY OF REDLANDS
RPD< NDS 35 CAJONSTREET"
CA 92373 REDLANDS
United States92373
United States
Solution lCh 6119874 Contact: Danielle Garcia
Emall- idg rci > chyiafredtdn sor
Payment Terms: N30 EOR. Shipping Point
Currency: USD ShipMethod:
Customer PO Number Freight Term: Prepay&Add
Order totes: w�
Kronos Leasing
Lease Te 36 Months Purchase Option:$1,00 Lease Schedule ff 907001
#of Payments, Jd' Leese Silling Period Monthly
Total Periodic Lease Charges; $1,805,89
Advance Payment:$1,805 K to be applied to the forst payment.
SecurityDeposit- Et'
Lease Commenterrient rfaW December 1,2014
Fixed Fee Services
Kronos agrees to complete the services described in the SSS for the fixed fee set forth herein,unless additional hours are required to complete such
services due to a material change in the scope of the project,Customers delay aro fulfilling its obligations,or as a result of a change in the complexity of the
original scope of services based on information unknown at the time the parties entered into the SSS Any such additional hours shall be agreed upon by
the parties pursuant to the Change Order process ess de: ribed in the SSS and the fixed fee amount described herein shall be amended as provided in such
Clian e Order. It Kronos has not invoiced for the entire fixed fee amount as set forth in this SSS(and any Change Orders,if applicable)upon'completion of
the services,Kronos will invoice Customer for any remaining fees up Era the fixed fee amount and Customer shall pay such fees upon the payment terms
agreed upon by the parties.,
Your Kronos solution includes:
SOFTWARE
WORKFORCE TELESTAFF ENTERPRISE V4 149
WORKFORCE TELESTAFF GLOBAL ACCESSV4 140
WORKFORCE TELESTAFF CONTACT' NAGER V4 - 116
WORKFORCE TEL ST FF GATEWAY MANAGER V4 1 �.�� .. ..._
TEL STiAFF ENTERPRISE V2 140
TSE FSTAFF ALJTIS 1ti
Total Price 18,975.0
*Includes applicable software media
SUPPORT SERVICES
11111:1 r
FPMTtN UP O T lit! t Pfd 5 ,7 t.75
Totat Prlge t,7 .75
Kronos Time&Attendance - Scheduling Absence Management - HR &Payroll A Hiring L. tr n l tics
Kronos Incorporated: 297 Sallenca Road C hetrmsf rd. Mit 0 1824 (800)225-1551 (978)250}9565 www xronos cowl
Xll
f4 KRONOS'
torte . 443753-I Page: l
*Support values listed`above are total for all applicable products in each section of this Order f"dtr
PROFESSIONAL SERVICES EDUCATIONAL SERVICE
KNOWLEDGE PASS
0 00
D SERVICES SUBSCRJPTl tar $5251 $525,0
, $34000
,tt Price 0d
at
00
00
PROFESSIONAL SERVICES-AUCTIONS N iS e'
TSSSTA"P
QUOTE ARS
TotaFAmvantRnance
Customer agrees that Leasing Agreement 9070 is deemed part of and incorporated by reference into this Lease Schedule
CITY OF RED A DS Kronos Incorporated
Signature: Signature.,
„') " IfUcfr
Title: Title- f
Effective tate: Effective Efate.
The JBossS Enterprisetiddlew components embedded in the Software are suplect to the, rad User License Agreement found of
h1tp,'11www r r hat.carryAioenses b s_ ael .lrrmt
Kronos I Time&Attendancek Scheduling Absence Management - HR & Payroll « Hiring - lM bor i r i tic
Kranras Incorporated 297 Billerica Pond Chelrn ford. MA01824 l d r i 225.1561 (978 1250-9800 www kronds carr,
.M.
1.1.1 KRONOS'
QuoteM 443753- p Page: f
Lf,'ASING AGREEMENT-' 9070
CUSTOMER:
MER C:IT Y OF PhEdd_aCsws'DS
CONTACT:f P ICStaS',DANIELLE LE F;,A CCtA
TELEPHONE Nyy:
35
I RINC'IP;A PLACEyF BUSINESS: fd
ffi92373
C uslorrier's Ttax dl) m_m E
This I casing Agreement$the"Agrecoteaaay')is entered into by t`useinte r and t";,ronos Incorporated l° ronos"t for the,financing cif the Products or sera ices lesson lsy
tx,4'rur4ns to C ustor'ser and referenced on any t..ease:SLhodulc("Schedele>")accented by the t arta rs,This grtement is:a finunCial aCCOMMAIdatrial CKleaded to
f"ustonte r The PrxrduciN,ate licensed or provided by Krz mrs frunatant to a sep areae agrectnent tenween}sronos`and Cus tururr(such a reconcto is hereinafter ret reed
to as the 'Contract"), In consideration ocular s inp Customer to use the Products and pay elle:Total Periodic Lease Charpes o er turr,e,this Agreement arrnends the
C oratrrara with respect to the products attar serxieasr°efe:renc:ed cm the Schedule by adding the tants contained herein, Except its otherivow provided herein,C*ustors ees
rights and remedies under the C"ontracst shall sant be:af"[ cted,
1,PtCCyftllt"'C fat T1404;l IGHTTO USE:
1.I The Product-,consist of daft Equipment and Software listed tin the..Schedule:annexed hereto and incorporated by reference hereto and onany additional Schedules
for other Products,each of wa hi h e ill Its doemed as part hereof and incorporate the ter nts hercrof. Delivery Icons areas stated on the applicable Schedule(`°Deli ery').
fl an Delivery,title to all hicl(arprnenf listed on the Schedule shall pass to Customer,subject to the retention of a security interest and€Cronc-ts"right urreloissession as:
aat forth in this Agreement. Upton Delivery,C'us-fien er shall bear all risk of loss,damage of destruction of trite products,%kht Cher or not covered by intrurance,tit the
event of h ss or darnel re,Customer Shall spMsre uldly,nofcfw°ta`rcuum and shall at FCrbnos caption,Cit place the Product in poet condifi n and repair"or(it)replace the
Product,No loss,:dteCt or daxaat e aft shipment of the Prcolucts to Customer shall relieve t~usteaaner f ani its obligations bndet this Agreement, C`ustorne r shall
praaw icdo at its expaensc.Or insurance against the loris,theft or darnage of phi Products for the full replacement value of ilia Produces,and(it)iatsunance against general
liability and property daunaatte T tpuco li;rw nos'request,C°usnerier shall provide ICronos with as certifacari cif insurance indicating that such cctwcmappr:is in offect,treating
trams or its assignee as loss,Payee anchor addifirtn al iansuretl,us may he requested,
1.2 11ee un tea of any Schedule shall conattrence on the date se(forth on the Schedule("Lease Schedine Commencement mencement Date')and will contineie from the first day of
the following amonm frit the nairnlwa r saf ctaatrppeta calendar mora:hs strecifaed in such Schalutc No Schedule shall be cancelable or se conable by Customer belbre the
end of irs stated aernn, At the tenribiation of the applicable Schedule,and Provided Customer is not in defaault under this Agicernent:or the Contract,Cuslrnraer nrray(
pUrchaars the leased kyurpnact and a license to use the teased Sollware for pile Purchase Option amount set forth on the cone tionding Schedu1c, l lson payment in
bull of the Purchase(T wren price and all tither aaraaaants due to teninkrs sander this Agreement,Krcanos,shall release its we urity inueresr in and to the Equipment and ga
perpetual license to use the Scritno°e which is subject to the Purchase Option shall pass to Customer subject u,the ratans and conditions of the C"on ruat. At ICrta cos,
request,Customer shalt furnish Kontos with a conlenrration statement in a fiaem acceptable to Kronos;for the products supplied under each Schedule herour.
acknowledging(a)receipt of the Products in gond condition,and(h)the lease commencement mencemernt elate:
1.5 Any rights grantevi under the Contract are hereby ince if cd to a license tws use the System for a non-pa,rpaetuad prariect oft nic as spaecifile d in she Lease Term,and
firthiae to pay aauy stuns due hereunder will lit:a default under the C"e mina.costorrares right to use the Proa'Icrctx is conditiatstc d upon its compliance olth the dorms of
this Agreement inciuehng the payment of all Total Periodio Lease Charges in accordance with the Scheituft. Softwe tee shall ha accepted pursuant To the terms of the
Contract.
T,PAYMENT:ENT:This Agreement shall replace C'ustorner s payment olnligaations udder the Contract,act,ter the extent of the amounts pasted on the'schedule Ifany
Schedule provides for Advance Lease Fee,,such Advance lease Fees shall be adrplard tate the tromths space diad in such Schedule,If tiny"Schedule provides for a
Security Deposit,them Custorher hcrcbm ag*recs tri der%out%nh Kronos the Sccurny Deposit to more fully taa°ure its leave payments and all other obligations to
ronos hercundia Such Seventy Deposit shall beau u,a inters[,and euay leo ctarrani tilled wwah other funds of Krorroe Upon urns nation ofthe applicable,Schedule,
anal satisftcho n est"alb ofi C"uateirtrer s obligations,any remaining Security Coltsvirt Shall be retursaod to Customer
C"`umv nrer'understarjds and agrees,that the lease fees elate hereunder are dire and playable to tarorso;for each period of the leap tenn sp ocif led in each Schedule,in
advance,c+n the first day ofeach peri,.twi(:"Toun PerkAw Lease Charges'),Such fees shall be absolute and aanctstihiranal and shall not be entlect tsar any abatement,
reduction,set off,counterclaim,interruption or recoupria nal for any reason whatsoever,C uiti ara r shall pity the'fotaal Pe" odic Lease Chwarppss,and any applicable sales
and u,se tax reffacted on an invoice.in ICronos at the addrast sp ctidreal in such in voice or to such other palace as Kronirs may dircc t. If Customer fails to dray arty
aarrc unt when dote under This Agre'a trtent;C'usteaaner shall par as an adapt ristratiw.0 and tate charge,a fere equal to tive percent(yst+)cif tlaad aaaraount. In addition,
Customer shall pray interest at the lata:ofiie and(Inc hall'percent(l vm%)fea risoro t(hut not to exceed The maximum aline nal by law,"on such delintf salla aantavou
until the date o paayment
Except liras shales and use taas raltions and returns cwhfrh shall he filed by Krones,Customer shalt p onraplly file certain duc any necessary reports and returns required bwa
law to be liliA and to pay when,clue,duccih,to the approfniatc taxing authority,arty applicable taxes requited by lase to be plaid by Customer based can this
Agreement and the C.onEract.
y INS l`,aCLLATlid`3 USE,E,,C." I•;RATl4`„)lww)a AND LOCATIONCustomer agree-,den the Producii fkaald be in ttciteti used and¢rtatfteainc;d in ccampliaavet w ith
:roncrs"specifications and with all lawns,rulers and reguhi ions of the jurisdiction(where the Product,,are located,Cusicirner shall not inakc any alterations or add
attachments to the Prsadu rs not shall C usunner remove the:Products f"t tarn the place cafe>rap nay installation without ICronos"prair e rhien co wsant,forms shall have
the right hew enter Customer's promises to inspeol the Products during nortnal busucei's hours All Equispme au is,and at all banes shall renctin,"scriarate courts Of
Kronpis I Time&Attendance - Scheduling . Absence fl d n - HR&Payroll - Hlri t ; Labor Analyfics
Kfonos Incorporated 297 EdIfenca Road Chelmsford, MAO 1824 (800)225-1561 (978) 50-9800 istroser krdnos hart;
1@4 KRONOS'
uraf l 443753-I Page: /5
personal Property,rionvithstanding their attachment to other equipment or teal property. Customer shaft not sell or otherwvise,encumber the Products,
4. SOPPLEMENTAL DOCUMENTS AND SE w rryal"�TERES r
rl.N Financial Statements and Suppleareraid Documents. Upon request,Customer agrees to provide to K tonoS eopiet of its annual and,ifavailable.interim finsincial
Statements. Customer agrees that any runs,and from tftna ttw(isms,141011 request CfKtOA05,after The:execution anti delivery of this Agreement,it shall execute and
deliver such farditr documents and der such further sets and things as Krauss may reasonably request in order to fully effect the purposis of this Agreement.
Pursuant to the rewquira is of(he CASA Patriot Act(Title ISN of Pub.L..1117.56)(the"Am"),),Kronos andlet its assigns is required to obtain,verify and word
information that identifies Customer as lessot which infortnation includes the name,address and taxpayer identification number of Cusiornter and wher information
that wilt allow Kninos andice its assigns to identify Customer as lessee in accordance with time Act,
Kronos may execute and File Uniform Commercial Code financing,aaruorumor,continuation or termination statements E°or and on behalf o(Custemer for these
oaf indi ting Kronats'dit in the Collateral,as deli below,
p
4.2 Security Interest: Customer herby loaras to ICrorms,its succestrors,and its assigns a security interest in the Equipincru,the license to use the Software and
Advance Cease,Foes(,vinhueral").Such Security interest shall include replacement F ui rn i,upgrades and Updates,
5RIGHTS AND REMEDIES:
d.C When by Customer
Custruner shall be deemed in default if Cusumicr a3 delaults,fort t 10 clays in the payorted ofany amount date Judembiler,ph defaults for t (10)dart after notice
in the pert scree of any other of its obligations under this Aght,(e)files or Inas finodi against it ashy proceeding in bankruptcy or sitmail r hors for time re ief'o
dob[ s,(d}becomes insolvent or unable to pay its debts when they mature,tel has any substantial part of Custonstoo property become subject to any levy,selzure,
'assignment,application or sale for or by any creditor or governmental agency,( admits in writing its inability to pays its debts as they mnaturs,181 permits the
Products to become subject to ata),Bert or other encumxibranc ,(h)exert as expressly permitted by this Agreement,amt ams to assign its rights and obligglur ors under
this Agreement,which assignment Shall be void,or lit Customer se11s or disposes orall or substantially all of its astem
5.2 ltemetifi`es Upon Default
If CastorCustorner is in ciefaull,Kronos may,at its option and upon written notice to Customer,(a)terminate this Agreement,wbercu any interests of'Customer in the
Products shall cease,but Customer shall remain Wife as hereinafter provided,(b)declare all amounts dace and to become due,intawmately due and payables tcl
hurninale or suspeed support ice,and(it)wwbether°or not this Agreement is ruminated,take immediate Possession OtanY Or all ofthe Products wherever situated,
In order to protect the interects and reasonably expected profits and bargains of Kronos,in the vven(ofatry such termination,Krems has the option to(i)retain all
Total periodic Leme Churgim and other turns herelitfore paid by Customer,including Advance Lease:Fees and Security Deposits,ifany.(ti)recover from Customer
any addomnal Total Periodic Lease Charges which would have accused and e due Par the balance of the term of this A ttreennent,and(iii)recoverfrom
Customer any and all damages which Krumet shall suslain by reason riflimach by the Customer csfany cif the trrart of this Agreement.In addition,Ka is shall be
entitled at recover a reasonable sum for mtomcy"s fees and such expenses as shall be expended or ineurred in aha seizure,vental or sale ofthe Products,including a
tale payment chatty:of one and one half percent(1 1/7.fi l per arronth but not in exacss of elle lawfid maximum on the tualtaid balance,These r overlies are cumulative
and its addition to all other rights and remedies available to Knows under this Afriunctent,by operation oflawv or otbcror e, in the event Ofterraination,at Krusent,
option,(f)Customer shalt deliver the Products,including all copies ofthe Software to Such location as Kromrs shad designate,fru ght prepaid,or(ill me local Kmaws
service office or its rlesignec stall disconn ,aunts,and return the Products,including all copies of the Sollovarc to Krorsto at Custornees expertise,Products will be
retureed to Ks`rtinos in the same condition as when received,reasonable wear tar accepted.
ITCustooter rites for hankruptcy,C usunnwer shall timely mulbrat all its obligations under thisgr tri t,uid telt Agreement is relecteil in bankruptcy court within
six (otl(days of riling the barro mtpccy pointer (fC ustomer is subject to insolvency eedan ,Customer er will prionfely provideurritten notice at 297 Billerita
Road,Chchnsfind,MA 0 4 824 arm,,Ltasing Department,
fi. ASSIGNMENT, Custorner may not sublease any ofthe Products or assigir this Agreement without os"priorwritten consent, ICroncs or any of its aeutinees
may,at any thrie,assign its rights trader this Agnicrocut to tate Products aruper to the Total Periodic Lease Charges and other stimits at any time due and to become
dot by Customer,under any of the provisions of this A greement or may grant a security interest in any or all of the products,Customer and of agree that no
assignee of Kronos that is a financial ima hernia shell be obligated to perform any duty,covenant or condition required to be performed by K resins under any of the
terms hereof,and the rights of any such assignee of Krovets in and to the sums payable by the Customer under any provisions of this Agreement mrient shall not be subject two
any abalmnerd whatsoever,nod shall not be subject to any defense,setoff,coarct lamas o recoullaron whatsoever by reason of any damage to or lass or destructive
of me Products,or any pars the coof or by reason,of any other indebtedriess or liability of Krunes to the Customem Any such assignment or security muriest by ICronos
shidlatit diminish the idiliptions ti ICro os otherwise Created by this Agreement
I r 1Cronos assigns this Lease to a firrantiat institution,in accordance mwith the provisions above,Cutooarmer waives all right to make any claim against such mahmet;for
any kiss or damage ofthe produce;or breach of any warranty,express or implie ,as to rimy msmaiter whatsoever,including but not limited to the Products'and service
Performance,Iimabclienality,featunc merchantability rat flureatt for a pasrlacailar, firs se,or any indirect,incidental or consequential dao es or fuss of business.
7. GENERAL
7.1 Goveraing Law;This Agrocatem shall bc,governed by the laws of the C'manomontaldr of Massachusetts,without regard to any conflict of aww provisions.
KRONOS AND CUSTOMER EXPRESSLY WAIVE VE t RIGHTTO A TRIAL L 1lY IC3RY IN CONNECTION WITH ANY MATTER EE Gyp,CONTROVERSY
MING PliM T TO THIS C FMENT.TO THE EXT PERMITTED E8 APPLICABLE E CAW,CUSTOMER WAaI FS ANYAND ALL RIG14TS
N3 REAVEDIES CONFERRED UPON A CUSTOMER Ey°ARTICLE:XA OF THE UNIFORM COMMERCIAL A,L CGDE.
7.2 Notictcv All notices shall be givers by fax,rivernight courier or by regular U.S.mail or;certified or registered onol,postage prepaid tord,if hassled,shalt be
deemed given dirse(3)business days after voildnit,or if by Scharr pe itted maps,upon receipt,For C ustovcme ;such orrice shall be seat to she Cusranrees contact,at
the address indicated on the face the applicable Schedule„unless otherwise specified in writing by Customer to Kinairs.rot Kromisr such notice shall be wra to its
corporate headquarters,(attention,leasing Departinterph as specified on the applicable Schedule.The parties agree to accept delivery of any notice,
7.3111uph y or Invalodaty� 11'any provision often;magr mint(or any partner thtreaf)shall be held to be invalid,illegal or uneaforcrattle,the validity°,legality or
enforceability ofthe remainder of this Agreement shall not be in any gray affected or impaired thereby,
7.4 No War No finture to exercise,or no delay:in exercising.on the part ofe$thcr party.any right power or privilege thcoutmer will micrute as a avaiver thereof,
not will any single or Partiawl ea ase of any right,power or privilege hereunder preclude fotrther exercise of the same right or the exercise ofator lather right
hereunder,
7„5 t"Ieadingo, The headings and captions in this Agreement are for convemence isfrefarence only and do not define or limit in any away time scope or intent ofthe
provisions ofibis Agmentent,
fdf1 5 I Timett ndan - SCheduling - Absence Management - HR& Payroll - Hiring Labol-Aribilyfics
Krontas Incorporated 297 Billerica Road Cheirissford, MA01824 (800)225®1581 (978)250-9800 weptolworlos,cona
ter,
04 KRONOS'
Qu t : 443753-1 Page: / ;
7.6 Fa,,Entail Execution' A fax say transrnttted signed wtsion vflhis Agreement whan rete iv d by Kronos shall be ginning on Customer 'ter
all purpaa %.as if ctr ginaH :xipnr"~d fiaasi evs ,the Agmement shall only become eflcctive and binding wisest[art nts; vhcn originally signed b .r¢nos-. Customer
mer
irgte s that the onlyr Version of this z pectri ni that is site original for all ptwprrses is the version containing cu tornees taxor c-rr oii ss rsaturc and Inas been atce pled
by Krr turas to this manner.
1.7 1 ratire,M1 reenient: This Agreement,including the SchLdule and any addiri nal Schedules entered intri aftar`tltc(late hkTe of,contains the attire a rrment c the
paries va tin tc5pect a)its subject rnuarter and seult(series all existing agreements anti all rather oral,aarit¢en or other communications Niween there roncerninp its
subject matter,This Agreement shall not be trtr ether i to any way eNc pt by as wTitirajl signed by hath panies<
ley
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Kronos Time &Attendance Scheduling Absence Management - HR&Payroll . Hiring to r Analytics;,
Kronos Vncorpe aat ri 297 Billenca Road Chehrislord, MA 01 FJE4lel ) 5.1561 (978)250-9800 www kronos iota
NON APPROPRIATIONIDE
This Eton-Appropriation Rider to the Leasing Agreement No. 22ZQ_dated I (the'Lease'),is by and
between Ifronos Incorporated(Lessor)and:City of fte 1 n (Lessee), Capitalized terms used herein without definition
shalt be defined as provided in the Lease
Notysthstanding anything contained in the Lease to the contrary;
1. Lessee presently intends to continue the Lease for Its enthe terra and to pay all rentals or other payments relating thereto and shall do
:all things;lawfully willun Its power to obtain and intain funds from ich the rentals and all Cather payments owing thereunder may be
made. To the extent permitted by law,the person or entity in charge of preparing Less °s budget will include in the budget request for
each fiscal d year during the term of the Lease the rentals to become duo in such fiscal year,and will use all reasonable and lawful means
available to secure appropriation of money for such fiscal year sufficient to pay all rentals coming due therein: The parties
acknrawledge that appropriation for rentals is a governmental function which Lessee cannot contractually oronnut itself in advance to
perform and the Lease does not constitute such a commitment, However, Lessee reasonably believes that moneys in an amount
sufficient to make all rentals can and will lawfully be appropriated and made available to permit Lessees continued utilization of the
Equipment in the performance at its essential functions during the term of the Lease,
. If Lessee's governing body faits to appropriate sufficient moneys in any fiscal year for rentals or other'payments due under the Lease
and if rather funds are not available for such payments,then a "Non- afiropidatiom shall be deemed to have occurred, If a Non-
Appropriation occurs, n (i)Lessee shall gave Lessor immediate notice of such lon-Appropriation and provide written evidence of
such failure by Lessees governing body at least sixty tdgt days prior to the end of the thea current fiscal year or if l - priophation has
not erred by haat date, iminediately upon suach hio Apprcf nation (it) no biter than Me last day of the fiscal year for which
appropriations were made for the rentals due under the Lea (the"Return Date'),Lessee shall return to Lessor all,but not less than all,,
of the Equipment covered by the Lease, at Lessees e expense, in accordance with the to hereof, and (sit) the Lease small
terminate can this Return Date without penalty or expense to Lessee and Lessee shalt not be obligated to pay the rentals beyond such
fiscal year,provided,that Lessee shall pay all rentals and rather payments due under the Lease for which moneys shall have been
appropriated or are otheswise available,provided further,that Lessee shall pay nointh-ki-morsh rent at the rate set forth in the Lease for
each month or part thereof that Lessee falls to return the Equipment as required herein:
. The Lease shall be deemed executory only to the extent of monies appropriated and available for the purpose at the Lease,and
no liability on account thereof shall be incurred by the Lessee beyond the amount of such monies, The Lease is not a general
obligation of the Lessee, Neither the full faith and credit nor tate taxing power of the Lessee are pledged to the payment of any
amount due or to become dune under the Lease. It is understood that neither the Lease nor any representation by any public:
employee of officer creates any legal or moral obligation to appropriate or make monies available for the purpose of the Lea
f.you agree that the use of the Equipment is essential for your proper,efficient,and economic operation you will be keep possession of
the Equipment during the term of the Lease,and you will use the Equipment only for your governmental purposes, Upon our request,
you will provide us win an essential use letter in a toon satisfactoryto urs.
1 ,74
It *ITNESS WHEREOF,,each of the parties Hereto has caused this Rider to be executed as of the day of
" 92014,
City of Red a a
sy
NarnefTitlfr i 4t,,u i
Kronos Incorporated
Narnerrifie: ..cl'
INCUMBENCY CERTIFICATE
LeasingI
Incorporated
certify that I am the duly elected or appointed
and acting Clerk of City of_Redlands , a political subdivision or agency
duly organized and existingunder the laws of the tt ; f ifrrrl
that I have custody of the records of such entity, and that, of the date hereof
for six oaths prior rt , the individuals below are duly
laded or appointed officers of such dtl holding the offices set forth opposite
their respective names. I further rfi that: i the signatures set opposite their`
respective names and titles are their true and authentic signatures 0 such
officers have the authority behalf df such entity to eater into the Leasing
Agreement by and between such entity and Kromos Incorporated until such
authority is cancelledby gjLqLRgj4ads- in writingto KronosIncorporated.
Such cancellation of authority shall not affect any Leasing Agreementsalready
entered Into,
NAME TITLE � I
Signed and sealed by the undersigned dry t
FCity of
04
REDLANDS
Citv NI,, Incorporated 1888
909-798-7510
nk,ntgins,/O'ci1'�ot€"¢.'Y,i €nd-,.fkS"-....
Date: October 9, 2014
Kronor, Incorporated- Leasing Division
297 Billerica Road'
Chelmsford, MA 01824
: Leasing Agreement No. 9070(the "Lease")
To Whom It May Concern:
I ant legal counsel for City of Redlands (Lessee), and I am familiar with the above-referenced
Lease by and between the Lessee and your company.
1. The Lessee is a gate or a political subdivision thereof", as those terms are used in Section 10:
of the Code, and is authorized by tire applicable Constitution and laws to enter into the
transaction(s) contemplated by the Lease and to carry out its obligations thetreunder.
The Lease and rather related documents is have been duly authorized,ed, e; ecuted and delivered by
Lessee and constitute valid, legal and binding agreements enforceable against; Lessee in
accordance with its term'..
3. No further approval, consent or withholding ofobjections, is required from any Federal, state
or laical governmental authority with respect to the entering into or the performance by the.
Lessee of the Lease and the transaction(s) contemplated hereby,
. The enterincr into and performance of the Lease and other related documents will sant violate
any judgment, order, lay ' car regulation applicable to the Lessee or result in any breach of, or
constitute a default under, any instrutiaent or agreement )shading upon Lessee or result its the
creation of any lien, char<ae, security interest or father encumbrance upon any assets of the
Lessee or the Equipment (as defined in the Lease), rather than those created by the. Lease.
5. There are no actions, suits or proceedings pending or threatened a aainst or affecting the
Lessee in any court or before any governmental commission, board or authority that, if
adversely determined., would have a material adverse effect on the ability of the Lessee to
perform its obligation(s) Lander the Agreement:
fa: The Equipment is tangible personal property and, when subject to use by the Lessee, will not
be or become a future or real property unser the laws of the state where the equipment is
bein used by the Lessee,
42191y_
7. All required publicbidding procedurc
es regarding an award to Your ompany of the
4-
transaction(s) contemplated under the Lease have been properly and completely followed by
the Lessee.
The Lessee shall be the only entity to own, operate and use the Equipment during the Term
(as defined in the Lease),
Counsel
By- Daniel J. Mfflugh
Titley Cit", Attorney for the Ciov,of Redlands
.Date: October9 1014
Services Scope Statement
City of Redlands
New Workforce Sff Implementation
Sails Executive Celeste Patzold Presales Consultant
Expiration Date 10/812014 ry i Portfolio Consultant Howard- tohirn rt
Customer Name City of Redlands; Filo tame Control ID 2014-8710
SSS Create Date 711012014 Revision
Project Type Net New Status Approved
)x`014,Fro os Incorporated, All rights resented. Information within is subjectlo change without notice.
CONFIDENTIAL-riot to be disclosed to third parties without specific written consent from Kronos,
*"',4 KRONOS"'
a
I . JT SCOPE
This Services Scope Statement(also known as the"SSS")documents the agreement between l ronos Incorporated and City of
Redlands concerning the services to be performed by Kronos, including the deliverables,the costs of the project,the responsibility of
each party and how the project will be managed.
1,1. PROJECT OVERVIEW
Successfully implement and utilize the following products and modulss
1,Workforce TeleStaff Enterprise
.Workforce TeleStaff Global Access
.Workforce TeleStaff Contact Manager
4,Workforce srce "eleStaff Gateway Manager
.TeleStaff Auctions
1 m2. PRODUCT SUMMARY
The following products are considered in scrape for the services and fees defined within this document, unless otherwise noted
below, Additional products and/or licenses may incur additional fees._
Product Implementation Type Version
Workforce TeleStaff Enterprise New 4.
Workforce TeleStaff Global Access New 4,
Workforce TeleStaff Gateway Manager New 4w '
Workforce TeleStaff Contact Manager New 4,
TeleStaff Auctions< New
.3. PROJECT DURATION
Depending upon City of Redlands resource availability and project task capability,the duration of the project may need to be extended.
This will increase the number of hours required for tasks that are performed on a weekly basis such as managing project
communications, managing/updating project plans,facilitating project meetings and updating project status reports.
Duration of Project®TeleStaff dry weeks
}
,W
2. PROJECT GUIDELINES
2.1. CHANGE CONTROL
It the Scope of Services defined in this document changes at any time during the course of this project, Krones and City of Redlands will
review and adjust the scope and budget of services through standard Kronos change control procedures.
Please review the Kronor Change Control policy:
lai`ro."' w .leara � ,c ? ct scriir ° r rlllr .Ispx
2, . CUSTOMER:APPROVAL OF SERVICE DELIVERABLES+
As part of the project,service deliverables may be provided to City of Redlands for approval and/or acceptance. Delays ays in customer
approval/acceptance of deliverables will result in an extension of the project timeline and may result in additional services being
required, To avoid project delays and increased costs,City of Redlands should expect to approve/accept deliverables or provide written
notification of errors to Kronos within five f aj business days after receipt of the deliverable. Following the receipt of a revised
deliverable,City of Redlands will then have an additional five t j business days to report that all errors have been resolved and provide
deliverable acceptance.
2.3. ENGAGEMENT RECOMMENDATIONS
City of Redlands is responsible for developing their workforce management policies and for documenting and disseminating business
procedures and policy changes to support the Kronos system prior to Kronos implementing the policies=The City of Redlands Project
Team will attend appropriate Krones training prier to and while participating in the implementation,Chir of Redlands understands that
Kronos recommends setup of both d DEVELOPMENT dT and PRODUCTION environment,
Commitment from City of Redlands upper management ent is crucial to the success of the project Kronos nos assumes City of Redlands will
assign a Project Executive Sponsor.The Executive Sponsor is responsible for implementing the necessary change management for
City of Redlands to embrace using an automated Workforce Management system and for ensuring the Project Team is appropriately
staffed, made available and is executing their tasks according to the project Plan
r'
3, PROJ Cry MANAGEMENT
, . PROJECT PLANNING AND MANAGEMENT
Krone s will deliver a customer implementation guide,a project workbook or checklist and facilitate periodic status meetings,
Project Management Description
Remotely Delivered .project Support Services I Tele ttta f Included
Oar IMPLEMENTATION METHODOLOGY
w . SOLUTION ASSESSMENT AND DESIGN
During this phase of the project, l ronos assists City of Redlands with ensuring all applicable requirements and Solution Design
documents for the implementation of the p uct($)aro understood and completed.
Cush ener Commitment
Prior to this phase of the project,City of Redlands shall arrange for acquisition and setup of necessary system hardware and establish
Internet connectivity at the server(s). City of Redlands shall also arrange for installation and network testing of the Timekeeper
terminals,If purchased. In addition to completing the requisite Kron training, the City of Redlands''Project Manager shah ensure that
all internal resources are coordinated and scheduled to participate in each assessment per their domain expertise or role as a decision'
weaker,Also during this phase,the City of Redlands'Project Manager,shall begin to develop testing and education plans,
. . SOLUTION BUILD
During this phase of the project, l ronos and City of Redlands jointly build the solution per the in-scope application building blocks. In
addition,t ronos guides City of Redlands to perform configuration a nit testi g to validate the rules against the solution design.
Custoiwer's Commitment
During this phase of the project City of Redlands will provide access and security to the applicable network and servers and dedicate or
make available,appropriate resources with the necessary domain experience. It may be necessary for the City of Redlands'Project;
Manager to provide communication cation and access to a Third Partys Software vendor during the build and testing of integration components
or custom attributes.
, lw maw
R KRON05
. . SOLUTION TESTING AND DEPLOYMENT
During this phase of the project Kronos supports the City ofRedlands'protect team with testing to the Design document,resolving all
critical open issues as well as deployment planning and support,
custome"I's commitment
During this phase of the project City of Redlands will finalize the test plan to support unit,integration n and operational testing,complete
test case scenarios in the testing checklist,dedicate or make available on an as-needed Iasis,appropriate resources to test the
product(s),ensuring representatives from all affected user communities participate in the test cycle. City of Redlands lands will also coordinate
testing with other vendors,and if applicable„test and validate the data transfer from Kronos to other vendors. City of Redlands'testing
team will utilize the testing checklist for unit and parallel testing and maintain the workbook'as needed until testing is complete. City of
Redlands will also Mite operational procedures and train user as needed for a successful deployment,
5. PROJECTSCOPE DETAIL
5.1. APPLICATION BUILDINGLOCKS
Technology Factors
Total number of environments 2
The database platform will be SOL Serve
Integrations In Scope
1 Gateway Manager:distinct message types(non-1 ronosl Spillman I SI (drily 1 feed since they are the same)
Workforce TeleStaff Enterprise
This product will be implemented in phase 1
Humber of Employees within Scope 140
Workforce TeleSt ff Enterprise Standard Deployment
The database platform will be SQL Serve
Total'number of environments
Number of Sites(facilities,locations,etc.) 1
Distinct Implementations Size #of Divisions Division i Names
Police 140' 4 tperations,Investigations,,and
i+
At'
�
4 KRON05
t
Support Services(includes
Dispatch)
Distinct Implementations: t 140
Workforce TeleStaff Enterprise Standard Deployment Professional Services Scope
g Lead Application Configuration Assessment for organizational structure review, Lead up to 5 deployment sessions for:Authorities,
Ranks, Shifts,, Specialties,Work codes,Work cede business rules, RosterViews; Remote Project Support
Divisions
1 Communication Groups
Lead Technical Assessment Readiness cess Call« application Install
Global Access Standard Deployment
Contact Manager Standard Deployment
Standard Payroll Export
.Education Strategy Guidance
Standard Testing Guidance
.Trains-the-TrainerWorkshop
*Deployment Planning andGo-Live Support
Workforce TeleStaff Enterprise Advanced Deployment
Number of Sites(facilities,locations,etc.) 1
Distinct Implementations Size #of Divisions Division Names
s
Police 140 2 Operations and Dispatch
Distinct Implementations: t 140
Workforce TeleStaff Enterprise Advanced Deployment Professional Services Scope
*Lead Application Configuration Assessment;Configure-Minimum counts,staffing;alarms,vacancy rules&strategies
* t Communication Group ;
. 1 Divisions
TeleStaff Auctions Professional Services
1 AuctionsConfiguration.:PositionlShifts
• 1 Arrctictns%canfiguratir�n.v'dcatirn
ll,
6. EDUCAnONAL SERVICES
6,1. INTRODUCTION
As part of your overall solution,l ronos Educational Services are included to help secure maximum user adoption: Kronos Educational
Services has included an education strategy to train the implementation,functional and technical project team members and end
users. The curriculum is structured by employee job role to ensure that each member of your teams who interacts with the application
has a`clear learning path designed to develop knowledge in logical sequence;
.2, EDUCATIONAL SERVICES IN SCOPE:
Educational Service Description
# no ledgeP Subscription KnowledgePassT is an inline educational portal that provides Jr anytime-anywhere access to in-
depth training content to Help your employees maximize productivity and achieve their coals from
implementation to optimization,Gain instant access to helpful tutorials,Juts aids,in-depth,hands on
tools,web€mars,and educational documents to Delp your team succeed>-
N
#1 :4 KRONOSY
7. PROJECT COSHS - INCLUDED IN LEASE
All costs are in UM
, . PROFESSIONAL SERVICES
Standard Deployment
Advanced Deployment $14,210,00
Auctions Ccar r- ion $3,480M
Investment for this Implementation $34,580M
F . EDUCATIONAL SERVICES
Description Total
ti
Knod eP Subscription $525.00
ss"
EstimatedEducational
Services
4
,V 4
r
. SIGNATURES AND APPROVALS
SUBMITTED AND APPROVED BY KRONOS REPRESENTATIVE
By: .... _.M ...._ �mm tate:
This Services Scope Statement is subject to City of Redlands7 agreement with 1 ronos governing Professional, Education and Claud
Services, By signing below,City ofRedlands' uth ri d representative agrees to purchase the services described herein.
ACCEPTEDt AGREED;
City ofdl ds it"?
Ills. ----------- ------
City
it r of Redlands m y make necessary copies of this document for the scale purpose of facilitating internal evaluation and/or execution of
proposed d proj ct, Otherwise,the document or any part thereof may not be reproduced in any form without the written permission of
l ron is Incorporated,All rights reserved.Copyright 2014
APPENDIX
a 1. ENGAGEMENT GUIDELINES
Please review the Kronos engagement t sd lin s