HomeMy WebLinkAboutContracts & Agreements_189-2009_CCv0001.pdf AGREEMENT FOR
INFORMATION TECHNOLOGY WORK
AT THE CITY CORPORATION YARD
This agreement for information technology work in support of the temporary fire station and
Police Department lockup modular units at the City of Redlands' corporation yard ("Agreement") is
made and entered into this I O'h day of December, 2009 ("Effective Date"), by and between the City
of Redlands, a municipal corporation ("City"), and Southern Cal Telecom ("Contractor"). City and
Contractor are sometimes individually referred to herein as a "Party" and, together, as the "Parties."
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
Article I
ENGAGEMENT OF CONTRACTOR
1.1 City hereby retains Contractor to perform certain information technology work, at City's
corporation yard, which is more particularly described in the "Scope of Work" attached hereto as Exhibit
"A" and incorporated herein by reference ("Services"). The Services shall be performed in accordance
with the plans and specifications issued by City and on file in City's Municipal Utilities and Engineering
Department and identified as "City of Redlands Safety Hall Relocation Interim Facilities Information
Technology Contract, Project No. JL-41102."
1.2 Contractor and its subcontractors shall possess all appropriate State contractors' licenses
required for the work to be performed in connection with the information technology work, and shall not
be debarred pursuant to Labor Code sections 1777.1 and 1777.7.
Article 2
RESPONSIBILITIES OF CONTRACTOR
2.1 Contractor shall comply with all applicable federal, state and local laws and regulations
in the performance of the Services including, but not limited, to all applicable Labor Code and non-
discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section
1773.2, copies of the prevailing rates of per them wages as determined by the Director of the California
Department of Industrial Relations for each craft, classification or type of worker needed to perforin the
Services are on file at City's Municipal Utilities and Engineering Department, located at the Civic
Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.
2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to
prevailing wages that City may enforce such provisions by withholding payments to Contractor or its
subcontractors pursuant to Labor Code section 1771.6.
2.3 If Contractor executes an agreement with a subcontractor to perform a portion of the
Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the
subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813) and
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1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply
with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor
Code sections 1775 and 1813.
2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section
1776 regarding payroll records maintenance, certifications, retention and inspection.
2.5 Contractor acknowledges that eight (8) hours constitutes a legal day's work pursuant to
Labor Code section 18 10.
2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to
apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1.813 and 1815.
2.7 Pursuant to Public Contract Code section 7104, if the Services involve digging trenches
or other excavations that extend deeper than four feet below the surface, Contractor shall promptly, and
before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor
believes may be material that is hazardous waste, as defined in Health and Safety Code section 25117,
that is required to be removed to a Class 1, Class 11 or Class III disposal site in accordance with
provisions of existing law; (2) subsurface or latent physical conditions at the work site differing from
those indicated by information about the site made available to Contractor prior to entering into this
Agreement; or (3) unknown physical conditions at the site of any unusual nature, different materially
from those ordinarily encountered and generally recognized as inherent in work of the character
provided for in this Agreement. City shall promptly investigate the conditions and, if it finds that the
conditions do materially so differ or do involve hazardous waste and cause a decrease or increase
Contractor's cost of, or the time required for, performance of any part of the Services, and shall issue a
change order under the procedures described in this Agreement. If a dispute arises between City and
Contractor as to whether the conditions materially differ, involve hazardous waste, or cause a decrease
or increase in Contractor's cost of, or time required for, performance of any part of the Services,
Contractor shall not be excused from any scheduled completion date provided for by this Agreement,
but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and
all rights provided either by this Agreement or by law which pertain to the resolution of disputes
between the Parties.
2.8 Pursuant to Labor Code section 6705, if the Services require any trench five feet or more
in depth, Contractor shall submit, subject to City's approval, in advance of excavation, a detailed plan
showing the design of shoring, bracing, sloping or other provisions to be made for worker protection
from the hazard of caving ground during the excavation of such trench or trenches. If the plan varies
from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer.
2.9 Prior to and during any excavation, Contractor shall comply with Government Code
section 4216 et seq.
2.10 Because this Agreement was exempt from competitive bidding, prior to commencement
of any Services, Contractor shall provide City with the information required by Public Contract Code
section 4104.
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111 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to
assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the
Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section
16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods,
services or materials pursuant to this Agreement
Article 3
PERIOD OF SERVICE
3.1 Contractor shall commence the Services upon City's delivery to Contractor of a written
"Notice to Proceed."
3.2 Contractor shall complete the Services within Sixty (60) calendar days from and after the
date of the City's issuance to Contractor of the Notice to Proceed.
Article 4
PAYMENT AND NOTICE
4.1 City shall pay Contractor the sum of Eighteen Thousand One Hundred Seventy-Two
Dollars and Sixty-Seven Cents($18,172.67)as compensation for the Servicestt
4.2 Payments by City to Contractor shall be made within thirty (30) days after City's receipt
and approval of Contractor's invoice, by warrant payable to Contractor.
4.3 All notices shall be made in writing and shall be given by personal delivery or by mail.
Notices sent by mail shall be addressed as follows:
City:
Timothy R. Wilson, Associate Engineer
Municipal Utilities and Engineering Department
City of Redlands
P.O. Box 3005
Redlands, CA 92373
Contractor:
Skip Kiefer
President
Southern Cal Telecom Inc.
12090 Woodside Avenue
Lakeside, Ca 92040-2916
When so addressed, such notices shall be deemed given upon deposit in the United States mail-,
in all other instances, notices, bills and payments shall be deemed given at the time of actual
delivery. Changes may be made in the names and addresses of the person to whom notices are to
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be given by giving notice pursuant to this section 4.3.
4.4 Pursuant to Government Code section 4215, City assumes the responsibility for the
timely removal, relocation or protection of existing main or trunkline utility facilities located on the
work site, if such utilities are not identified by City in the plans and specifications attached as part of
Exhibit "A." City shall compensate Contractor for the costs of locating, repairing damage not due to the
failure of Contractor to exercise reasonable care, and removing or relocating such utility facilities not
indicated in the plans and specifications with reasonable accuracy and for equipment necessarily idled
during such work. Contractor shall not be assessed liquidated damages for delay in completion of the
Services, when such delay was caused by the failure of City or the owner of the utility to provide for
removal or relocation of such utility facilities. However, City is not required to indicate the presence of
existing service laterals or appurtenances whenever presence of such utilities on the Project site can be
inferred from the presence of other visible facilities, such as buildings,, meter and junction boxes, on or
adjacent to the work site, provided that City must identify main or trunklines in the plans and
specifications attached as part of Exhibit "A."
Article 5
INSURANCE AND INDEMNIFICATION
5.1 Contractor's Insurance to be Primary. All insurance required by this Agreement shall be
maintained by Contractor throughout Contractor's performance of the Services, and shall be primary
with respect to City and non-contributing to any insurance or self-insurance maintained by City.
5.2 Workers' Compensation and Employer's Liability. Contractor shall secure and maintain
Workers' Compensation and Employer's Liability insurance for its employees throughout the
performance of the Services pursuant to Labor Code sections 3700 and 1860, in an amount which meets
statutory requirements, with an insurance carrier acceptable to City. The insurance policy shall include
a provision prohibiting the policy's cancellation except upon thirty(30) days prior written notice to City.
Contractor shall execute and deliver to City a Worker's Compensation Insurance Certification in the
form attached hereto as Exhibit "B"prior to commencement of any services.
5.3 Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and
defend City and its elected officials, employees and agents from and against any and all claims, losses
and liability, including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent or intentionally wrongful act or omission of Contractor, and its officers,
employees and agents, in performing the services.
5.4 Assignment. Contractor is expressly prohibited from assigning any of the work Services
without the express prior written consent of City. In the event of agreement by the Parties to assign a
portion of the Services, Contractor shall add the assignee as an additional insured to its insurance
policies and provide City with the insurance endorsements prior to any work being performed by the
assignee. Assignment does not include printing or other customary reimbursable expenses that may be
provided for in this Agreement.
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5.5 Comprehensive General Liability Insurance. Contractor shall secure and maintain in
force throughout its performance of the Services comprehensive general liability insurance, with carriers
acceptable to City, with minimum coverage of One Million Dollars ($1,000,000) per occurrence and
Two Million Dollars ($2,000,000) aggregate for public liability. I
, property damage and personal injury.
City shall be named as an additional insured and the insurance policy shall include a provision
prohibiting modification of coverage limits or cancellation of the policy except upon thirty (30) days
prior written notice to City. A certificate of insurance and endorsements shall be delivered to City prior
to commencement of the Services.
5.6 Business Auto Liability Insurance. Contractor shall secure and maintain in force
throughout its performance of the Services business automobile liability coverage, with minimum limits
of One Million Dollars ($1,000,000) per occurrence, combined single limit for bodily injury liability and
property damage liability. This coverage shall include all Contractor owned vehicles used on the
Project, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as
an additional insured and the insurance policy shall include a provision prohibiting modification of
coverage limits or cancellation of the policy except upon thirty (30) days prior written notice to City. A
certificate of insurance and endorsements shall be delivered to City prior to commencement of the
Services.
5.7 Liquidated Damages. The failure of Contractor to complete the Services within the time
allowed will result in damages being sustained by City. Such damages are, and will continue to be,
impracticable and extremely difficult to determine. Contractor shall pay to City, or have withheld from
monies due it, the sum of Two Hundred Fifty Dollars ($250.00) for each consecutive calendar day in
excess of the specified time for completion of the Services. Execution of this Agreement shall constitute
agreement by City and Contractor that Two Hundred Fifty Dollars ($250.00) per day is the estimated
damage to City caused by the failure of Contractor to complete the Services within the allowed time.
Such sum represents liquidated damages and shall not be construed as a penalty, and may be deducted
from payments due the Contractor if such delay occurs.
Article 6
GENERAL SERVICES
6.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to recover its reasonable attorneys' fees, including fees for the use of in-house counsel by a
Party.
6.2 All documents, records, drawings, electronic data files and data base, photographic prints
and negatives, designs and specifications, cost estimates, and other Project documents developed by
Contractor in connection with the Services shall become the property of City and shall be delivered to
City upon completion of the Services.
6.3 Contractor is, for all purposes under this Agreement, an independent contractor with
respect to its performance of the Services and not an employee of City. All personnel employed by
Contractor to perform the Services are for its account only, and in no event shall Contractor or any
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personnel retained by it be deemed to have been employed by City or engaged by City for the account
of, or on behalf of, City. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the Parties.
6.4 Unless earlier terminated as provided for below, this Agreement shall tenninate upon
completion and acceptance of the Services by City.
6.5 City may terminate this Agreement for any reason, at any time at its sole discretion, upon
five (5) calendar days prior written notice to Contractor.
6.6 Upon receipt of a termination notice, Contractor shall (1) promptly discontinue all work
associated with the Services and (2) deliver or otherwise make available to City, copies of any data,
design calculations, drawings, specifications, reports, estimates, summaries, and such other information
and materials as may have been accumulated by Contractor in performing the Services. Contractor shall
be compensated on a pro-rata basis for any work completed up until notice of termination.
6.7 This Agreement, including the exhibits incorporated by reference, represents the entire
agreement and understanding between the Parties as to the matters contained herein and any prior
negotiations, proposals and agreements relating to the subject matter hereof are superseded by this
Agreement. Any amendment to this Agreement shall be in writing and approved by City and
Contractor.
6.8 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
6.9 Claims by Contractor in the amount of Three Hundred Seventy-Five Thousand Dollars
(5375,000) or less shall be made by Contractor and processed by City pursuant to the provisions of Part
3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with section 20104). All claims
shall be in writing and include the documents necessary to substantiate the claim.
6.10 If any provision or of this Agreement is held to be void or unenforceable under any law
or regulation, it shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon City and Contractor.
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IN WITNESS WHEREOF, duly authorized representatives of the Parties have signed in
confirmation of this Agreement.
CITY OF REDLANDS ATTEST:
By t, st
Z'A
Tina Kundig, City Clerk
Finance Director JC:Ar�`T r e—s•ter e.r
Southern Cal Telecom, Inc
By Dated _—
Skip Ki er,President
7
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EXHIBIT 44A")
Southern Cal Telecom, Inc. Estimate
12090 Woodside Avenue
Lakeside, CA 92040-2916 DATE ESTIMATE#
619-390-9942/800-338-1966
101132009 2594
Fax 888-990-9651
NAME/ADDRESS
City of Redlands
1270 W.Park Ave.
Atm.Tim Wilson
Phase 2 Project
P.O. NO. REP PROJECT DIVISION
Skip Service
DESCRIPTION CITY COST TOTAL
Material:6 Strand MM 62.5 125 indoor/outdoor Fiber cable 290.00 290.00
approx.250 feet to run from EOC to Temp Fire Station Trailers
Material:25 Pair Gel Filled copper feed cable from EOC to Fire 270.00 270.00
Station Trailers
Installation labor only to run Fiber and 25 pair from EOC to 690,00 690.00
Cabinet in Trailers.Terminate,Test and Label
Material:ST Fiber connectors 200.00 200.00
Material:Fiber Wall Mount Patch Panel Box loaded with ST 2 115,00 230.00
couplers
Material:66 Blocks to Terminate 25 pair feed cable on both ends 2 15.00 30.00
Furnish&install:Cat.5e Non Plenum cable for Phones. 17 50.00 850.00
Terminate,Test and Label
Furnish&install:Cat. 5e Non Plenum cable for Data.terminate, 18 50.00 900.00
test and Label
Material:Cat.5e Inserts/Jacks includes Face Plates and or Surface 35 5.00 175.00
Mount boxes
Material:Cat.5e 24 Port Patch Panel 2 90.00 180.00
Furnish&install:Cat.5e Non Plenum Cable for Speakers 14 35.00 490.00
Material:Ceiling Speakers 14 35.00 490.00
Installation labor only to install the Speakers 14 35.00 490.00
Furnish&install:Cable from Speaker to Wall Mount Volume 5 35.00 175.00
Control
Material:Wall Mount Volume Control 5 32.50 16150
Installation labor only to install and connect Volume controls 5 35.00 175.00
Equipment/Part:Bogen TPUIOOB Amplifier 1 458.54 458,54T
Installation labor only to install and test Amplifier,Speakers and 150.00 150.00
Volume controls
Phase 2
If you accept this Estimate please sign and return to Southern Cal Telecom along with a
P.O.No, TOTAL
SIGNATURE
Pagel
EXHIBIT "A"
Southern Cal Telecom, Inc. Estimate
12090 Woodside Avenue
Lakeside, CA 92040-2916 DATE ESTIMATE#]
619-390-9942/800-338-1966 10/1312449 2594
Fax 888-990-9651
NAME/ADDRESS
City of Redlands
1270 W,Park Ave,
Arm.Tim Wilson
Phase 2 Project
P.O. NO. REP PROJECT DIVISION
Skip Service
DESCRIPTION QTY COST TOTAL
Material:Material:6 Strand MM 62.5 125 Indoor/Outdoor Fiber 485.00 485.00
Cable approx.400 to 500 feet to run from EOC to New PD Lockup
Facility
Material:25 Pair Gel Filled copper feed cable from EOC to New 450.00 450.00
PD Lockup Facility
Installation labor only to run Fiber and Copper from EOC to PD 850.00 850.00
Lockup.Terminate,Test and Label
Material:Coming ST Fiber connectors 200.00 200.00
Material:Fiber Wall Mount Patch Panel Box Loaded with ST 115.00 115.00
coupler plate
Material:6 Port ST Fiber coupler Plate for Fiber Box in EOC 30.00 30.00
Material:66 Blocks for Feed cable 2 15.00 30.00
Furnish&install:Cat. 5e Non Plenum Cable for Phones. 49 50.00 2,450.00
Terminate,Test and Label
Furnish&install:Cat.5e Non Plenum Cable for Data.Terminate, 50 50.00 2,500.00
Test and Label
Material:Cat.5e Inserts/Jacks includes Face Plates and or Surface 99 5.00 495.00
Mount Boxes
Material:Cat.5e or Higher Grade 24 Port Patch Panel 1 90.00 90.00
Material:Cat.5e or Higher Grade 48 Port Patch Panel 1 115.00 115.00
Furnish&install: Nema 3 Enclosure for a Phone(Push or Latch) 350,00 350,00
100%Performance and Payment Bond and Payroll Certification 393.84 393.84
cost
NOTE...This Estimate was based on the info I received on Plan
Sheet I of I....I.T./Communications Plan
NOTE.....My Insurance exceeds your insurance requirements
NOTE...I can provide you with a Certificate of Workers
Compensation Insurance if awarded Job
NOTE...this Estimate covers Prevailing wages to my Employees
If you accept this Estimate please sign and return to Southern Cal Telecom along with a
P.O.No. I TOTAL
SIGNATURE
Page 2
EXHIBIT "A"
Southern Cal Telecom, Inc. Estimate
12090 Woodside Avenue
Lakeside, CA 92040-2916 DATE ESTIMATE#
619-390-%-9942/800-338-1966 10/13/2009 2594
Fax 888-990-9651
NAME/ADDRESS
City of Redlands
1270 W.Park Ave.
Arm.Tim Wilson
Phase 2 Project
P.O. NO. REP PROJECT DIVISION
Skip Service
DESCRIPTION CITY COST TOTAL
This Estimate is good for 30 Days from this Date of 10/02/09 0.00
*NOTE*This estimate is based on the assumption that the above 0.00
stated work will be performed during regular business hours
(8:30AM to 5:OOPM Monday through Friday)*If work needs to be
done after hours or over the weekend there will be an additional
cost.
Sales Tax/General 8.75% 40.12
If you accept this Estimate please sip and return to Southern Cal Telecom along with a
P,O.No. TOTAL $15,()KOO
SIGNATURE
Page 3
EXHIBIT 44A"
Southern Cal Telecom, Inc. Estimate
121090 Woodside Avenue
Lakeside, CA 92040-2916 DATE ESTIMATE
619-390-9942/800-338-1966
Fax 888-990-9651 1 U24/2009 2654
NAME/ADDRESS
City of Redlands
1270 W.Park Ave.
Arm,Tim Wilson
Phase 2 Project
P.O. NO. REP PROJECT DIVISION
Skip
DESCRIPTION QTY COST TOTAL
Equipment/part:GAI-Tronics Model ITR 1000-00 1 Basic Tone 3 418.33667 1,255.01T
Remote Desk set
Equipment/Part:GAI-Tronics Model ITA2000A associated tone 1 59".65 597,65T
remote adapter
Equipment/Part:GAI-Tronics Model XLDOOO I A common Junction 1 334.68 334.68-1'
Box
Equipment/Part:Generic Antenna 1 45.00 45.00T
Shipping and Handling charges for above stated equipment 65.00 65.00
Installation labor only to install above stated equipment and also
690.00 680.00
relocate existing Motorola Spectra unit from EOC to Modular Fire
Station equipment closet or office 2 and establish operation
This Estimate is good for 30 Days from this Date of 11124/09 0.00
*NOTE*This estimate is based on the assumption that the above 0,00
stated work will be performed during regular business hours
(830AM to 5:OOPM Monday through Friday).If work needs to be
done after hours or over the weekend there will be an additional
cost.
Sales Tax/General 8.75% 195.33
If this Estimate is acceptable please sign and Fax back to Southern Cal Telecom,Inc, TOTAL $3,172.67
PG r1� -W
A
EXHIBIT "B"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Project: Information Technology Contract Work in support of the Temporary Fire
Station and PD Lockup Modular Units,(Provided by others)complete, as required by the Contract
Documents and Specifications for: City Of Redlands Safety Hall Relocation Interim Facilities
Information Technology Contract, Project No.JL-41102 at the City of Redlands' 1270 W. Park Ave.
Every employer except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation in one or more insurer duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to self-
insure, either as an individual employer or as one employer in a group of employers,
which may be given upon furnishing proof satisfactory to the Director of Industrial
Relations of ability to self-insure and to pay any compensation that may become due to
his or her employees.
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be
insured against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that Code, and I will comply with such provisions before commencing the performance
of the work of this Agreement. (Labor Code §1861).
0
Southern Cal Telecom, Inc Date: Za�116;
By: 673350
Skip 4Kiefer, Pr ident Contractor's License No.
B-4