HomeMy WebLinkAboutContracts & Agreements_20-2009_CCv0001.pdf AGREEMENT FOR INTEGRATED VIDEO SURVEILLANCE SYSTEM
This agreement for professional services associated with the purchase and installation of
an integrated video surveillance system ("Agreement") is made and entered into as of the
seventeenth day of February, 2009 ("Effective Date") by and between the City of
Redlands ("City") and Leverage Information Systems ("Consultant"). City and
Consultant are sometimes individually referred to herein as a"Party" and, together, as the
"Parties."
1. Services. The services to be performed by Consultant under this Agreement are
specifically described in Exhibit "A,"which is attached hereto and incorporated herein by
this reference (the "Services"). Where in conflict, the terms of this Agreement supersede
and prevail over any provisions of Exhibit -A."
? Term• Termination. The term of this Agreement shall commence upon its
Effective Date and shall expire upon completion of performance of the Services by
Consultant. Notwithstanding the foregoing, either Party may terminate this Agreement
without cause by giving written notice not less than ten (10) days prior to the effective
date of termination, which date shall be included in said notice. In the event of such
termination, City shall compensate Consultant for Services rendered, and reimburse
Consultant for costs and expenses incurred, to the date of termination, calculated in
accordance with Section 3 of this Agreement. In ascertaining the Services actually
rendered to the date of termination, consideration shall be given both to completed work-
and work in process of completion. Nothing herein contained shall be deemed a
Zn
limitation upon the right of City to terminate this Agreement for cause, or otherwise to
exercise such rights or pursue such remedies as may accrue to City hereunder.
3. Compensation-, Expenses; Payment. City shall compensate Consultant for all
Services performed by Consultant in an amount based upon Consultant's hourly rates for
the Services as described in Consultant's fee schedule marked Exhibit "B," which is
attached hereto and incorporated herein by this reference. Notwithstanding the
foregoing, the combined total of compensation and reimbursement of costs payable
hereunder shall not exceed the sum six hundred twenty seven thousand, six hundred
eighty eight dollars ($627,688) unless the performance of the Services and/or
reimbursement of costs and expenses in excess of said amounts have been approved in
advance of performing such Services or incurring such costs and expenses by City.
Compensation and reimbursement of costs and expenses hereunder shall be paid pursuant
to the Fee and Payment Schedule, marked Exhibit "B," which is attached hereto and
incorporated herein by this reference.
4. Additional Services. In, the event City desires the performance of additional
services not otherwise included within the Services described in Exhibit "A," such
services shall be authorized in advance of the performance thereof by City's City
Manager. Such amendment to this Agreement shall include a description of the services
to be performed hereunder, the maximum compensation and reimbursement of costs and
expenses payable therefore, the time of performance thereof, and such other matters as
the Parties deem appropriate for the accomplishment of such senices. Except to the
extent modified by written amendment, all other terms and conditions of this Agreement
shall be deemed incorporated in each such amendment.
S. Records. Consultant shall keep and maintain accurate records of all time
expended and costs and expenses incurred relating to the Services. Such records shall be
available to City for review and copying during regular business hours at Consultant's
place of business or as otherwise agreed upon by the Parties.
6. Reliance on Professional Skill of Consultant. Consultant represents that it has the
necessary professional skills to perform the Services and City shall rely on such skills of
Consultant to do and perform such Services. In performing the Services, Consultant shall
adhere to the standards generally prevailing for the performance of expert consulting
services similar to those to be performed by Consultant hereunder.
7. Documents. All documents, plans, drawings, renderings and other papers, or
copies thereof, prepared by Consultant pursuant to this Agreement shall, upon
preparation and delivery to City, become the property of City.
8. Relationship of Parties. It is understood that the relationship of Consultant to City
is that of an independent contractor, and all persons working for or under the direction of
Consultant are its agents or employees and not agents or employees of City.
9. Schedule. Consultant shall adhere to the schedule set forth in Exhibit "A;"
provided, that City shall grant reasonable extensions of time for the performance of the
Services occasioned by governmental reviews of Consultant's work product or other
unavoidable delays; provided, further, that such unavoidable delay shall not include
strikes, lockouts, work stoppages or other labor disturbances conducted by, or on behalf
of, Consultant's officers or employees. Consultant acknowledges the importance to City
of City's schedule and shall put forth its best professional efforts to perform its Services
under this Agreement in a manner consistent with that schedule.
10. Indemnity. Consultant shall defend, indemnify and save harmless City, its elected
officials, officers, commissions, employees and agents, from and against any and all
claims, suits, actions liability, loss, damage, expense, cost (including, without limitation,
costs and fees of litigation) of every nature, kind or description, which may be brought
against, or suffered or sustained by, City, its elected officials, commissions, officers,
employees or agents caused by, or alleged to have been caused by, the negligence,
intentional tortuous act or omission, or willful misconduct of Consultant, its officers,
employees or agents in the performance of any Services pursuant to this Agreement. The
duty of Consultant to indemnify and save harmless, as set forth herein, shall include the
duty to defend as set forth in Section 2778 of the California Civil Code; provided,
however, that nothing herein contained shall be construed to require Consultant to
indemnify, its elected officials, commissions, officers, employees and agents against any
responsibility or liability in contravention of Section 2782 of the California Civil Code.
IL Insurance. Consultant shall acquire and maintain Workers' Compensation,
employer's liability, commercial general liability, owned and non-owned and hired
automobile liability, and professional liability insurance coverage relating to Consultant's
Services to be performed hereunder covering City's risks in form subject to the approval
of the City Attorney and/or City's Risk Manager. The minimum amounts of coverage
corresponding to the aforesaid categories of insurance per insurable event, shall be as
follows:
Insurance Category Minimum Limits
Workers' Compensation statutory minimum
Employer's Liability $1,000,000 per accident for bodily injury or
disease
Commercial General $1,000,000 per occurrence and
Liability $2,000,000 aggregate for bodily
injury,personal injury and property damage
Automobile Liability $1,000,000 per accident for bodily injury
and property damage (coverage required to
the extent applicable to Consultant's vehicle
usage in performing services hereunder)
Professional Liability $1,000,000 per claim and aggregate
Concurrently with the execution of this Agreement, Consultant shall furnish City with
certificates, endorsements and copies of information or declaration pages of the insurance
required hereunder and, with respect to evidence of commercial general liability and
automobile liability insurance coverage as follows,
C,
(a) Precluding cancellation or reduction in coverage before the expiration of thirty
(30) days after City shall have received written notification of cancellation or reduction in
coverage by first class mail,
(b) Providing that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability(cross liability endorsement);
(c) Naming the City of Redlands, its elected officials, officers, boards, commissions,
employees and agents, as additional insureds; and
(d) Providing that Consultant's insurance coverage shall be primary insurance with
respect to City, its elected officials, officers, boards, commissions, employees and agents,
and any insurance or self-insurance maintained by City for itself, its elected officials,
officers, boards, commissions, employees or agents shall be in excess of Consultant's
insurance and not contributory with it.
12. WORKERS' COMPENSATION. Consultant certifies that it is aware of the
provisions of the Labor Code of the State of California which require every employer to
be insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that Code, and Consultant certifies that it will comply
with such provisions before commencing the performance of the Services under this
Agreement.
13. NON-DISCRIMINATION. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, sex or national
origin. Consultant shall take affirmative action to insure that applicants are employed
and the employees are treated during employment without regard to their race, color,
religion, sex or national origin. Such action shall include, but not be limited to the
following: employment, advancement, demotion, transfer, recruitment, or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship. Consultant shall at all times be in
compliance with the requirements of the Federal Americans With Disabilities Act (Public
Law 101-336) which prohibits discrimination on the basis of disability by public entities.
Consultant shall post in conspicuous places available to employees and applicants for
employment any notices provided by City setting forth the provisions of this non-
discrimination clause.
14. Notice. All notices required by this Agreement shall be given to City and
Consultant in writing, by UPS or FedEx, postage prepaid, addressed as follows:
CITY: Russ Dalzell
30 Cajon Street
Redlands, 92373
CONSULTANT: Terry Woodruff EVP
Leverage Information Systems
18815 — 1.39`h Ave NE, Ste B
Woodinville, WA 98072
15. Non-Assignment. This Agreement is not assignable either in whole or in part.
16. Amendments. This Agreement may be amended or modified only by written
agreement signed by the Parties.
17. Validity. The invalidity in whole or in part of any provision of this Agreement
shall not void or affect the validity of any other provision of this Agreement.
18. Governing Law. This Agreement shall be governed by the laws of the State of
California and any suit or action initiated by either Party shall be brought in the County
of San Bernardino, California.
19. Attorneys' Fees. In the event any action is commenced to enforce or interpret any
of the terms or conditions of this Agreement the prevailing Party shall, in addition to any
costs and other relief, be entitled to the recovery of its reasonable attorneys' fees,
including fees for the use of in-house counsel by a Party.
20. Conflict of Interest. Consultant may serve other clients, but none who are active
within the City of Redlands or who conduct business that would place Consultant in a
"conflict of interest" as that term is defined in State law.
21. Entire Agreement. This Agreement, including Exhibits "A" and "B," comprises
the entire Agreement of the Parties with respect to the subject matter hereof
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
on the date first above written by their respective officers duly authorized in that behalf.
CITY OF REDLANDS
�
Dated: 2 1 7Z01 ' a
J Harrison, Mayor
ATTEST:
Dated: 'f' ''
Loyzer, C 1ek
17�00
CONS ANT
� Y
Dated: `
Dooag`Che er, CEO Leverage Information Systems
Exhibit "A"
0
Redlands Police Department
Statement of Work for Integrated Video Surveillance System
Prepared on January 21, 2009 By:
Leverage information Systems
Ray LeBlond, Regional Manager
Shannon Moore, Territory Manager
Brian Waltz, Account Manager
18815138"'Ave NE#B
Woodinville,WA 98072
425.482.9200 Office
800.825.6680 Toll Free
425.485.9400 Fax
www.leverageis.com
The information contained in this proposal is furnished in confidence to the party requesting this proposal with the
understanding that it will not,without the expressed written permission of Leverage information Systems,be used or
disclosed for other than evaluation purposes;provided,however,that in the event a Contract is awarded on the basis of
this proposal or quotation,the party requesting this proposal shall have the right to use or disclose this information to the
extent provided by the Contract
L�\,fk G E
TABLE OF CONTENTS
SCOPE OF WORK (SOW)-JOB#9180 ........................................................................ 3
OBJECTIVE ........................................................................................... 3
DESCRIPTIONOF WORK ........................................................................................... 3
LEVERAGE RESPONSIBILITIES .....................................................................................4
MAINTENANCE AND SUPPORT ...................................................................................... 6
PROJECTPLAN ........................................................................................... 7
STATEMENT OF WORK ACCEPTANCE .........................................................................9
Confidential--Not for Distribution 1/2912009 Page 2
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1.0 SCOPE OF WORK (SOW)—JOB Al 918Q
Objective
This scope of work will detail services by Leverage Information Systems, Inc. (Leverage)to
deliver equipment for the Integrated Video Surveillance System as outlined in Leverage's RFP
response on December 10, 2008.
Description of Work
Please refer to the RFP response by Leverage for a detailed description of the equipment to be
installed at the following locations outlined in the RFP:
1 State Street 0 Sixth Street PTZ Camera
2 State Street 0 Sixth Street Fixed Camera
00 E. State Street(Citi Sank Building) PTZ Camera
4 800 E. State Street(Citi Bank Buii ing) PTZ Camera
S Citrus AveRedlands BW PTZ Camera
Citrus AveChurch Street PTZ Camera
7 Citrus Ave 0 Sixth Street PTZ Camera
8 Citrus.Ave 0 Orange Street PTZ Camera
9 Orange Street Oriental Ave PTZ Camera
10 328 Orange Street PTZ Camera
11 30 Cajon St,-Pope Annex PTZ Camera
12 Sixth Street 0 Colton Ave PTZ Camera
12 Sixth Street 0 Redlands B O PTZ Camera
14 Redlands Blvd 0 Fera Ave PTZ Camera
16 Texas Street 0 Colton AvePTZ Canwra.
18 Texas Street 0 Rodands Blvd PTZ Camera
17 Eureka Street 0 Oriental Ave PTZ Camera
18 Smiley Library PTZ Camera
19 Smiley Library PTZ Camara
20 Smiley Ut>rary PTZ Carrera
21 Smiley Library PTZ Camera
22 Redlands Bowl PTZ Canters
23 Redlands Bowl Replace existing
wireless backhaul
24 Redlands Bowl Replace exisft
0VR system with NVR based system
25 300 E.State St. Reengineer antemus to
eliminate shadow effect
Confidential—Not for Distribution 1/2912009 Page 3
LE ER.AGE
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Leverage Responsibilities
Leverage-Provided Equipment
A list of equipment to be installed as outlined in the description above is as follows:
IN
FireTide 3000-9000-OSK-CN HotView Pro Mash Management Software,30 Nodes 1
APPS/SW Subtotal
0
Licansing Subtotal
LSN Gen-2 Mobile Video Surveillance Node,Wireless 802.11,PTZ
Leverage LSN2001 W Camera 15
Leverage LSN2001W2 LSN Gen-2 Mobile Video Surveillance Node,Dual Radio,PTZ Camera 2
Ripley 5731 Power Tap,6'Cord 12
BrIdQeWave AR80 1.25 Gbps Full-Duplex,Mod-Range Link,80GHz,12"extemai antennas 1
BridgeWave IS-PSP24 AC shunt 24 VDC,AC/DC POWER PROTECTION N/A 2
BridgeWave TP-6412-72 Universal Tripod Mount,with 4.5"OD x 72"Pipe 1
BridgeWave MT-416 Non Penetrating Roof Sled 1
Brid eWave MT-F1637 Rubber Mat,.5"x 18"x 48"'6 mats/sled 1
Bosch VG4-323-ECSOW 26x PTZ Day/Night Camera,Outdoor,24VAC,EnviroDome,Wall Mt. 1
Fixed Day/Night Camera,Mt.,Wall Arm,24VAC,2.8-1Omm Lens,1/3` 4
Bosch KBE-485V28-20U CCD
Bosch VG4323-ECSOP 26x PTZ Day/Night Camera,Outdoor,24VAC,EnviroDome,Pipe Mt. 3
Ind' Vision 769116 9000 1 Input Transmitter Box,PoE,30125 fps 4SIF recording,E-S 8
Inde Vision 980133 Network Video Recorder,2T6 Fixed Disk,NVR200 FD2000 2
Ind' Vision 980132 Network Video Recorder ITB Fixed Disk NVR200 FD1O00 1
Ind' Vision 317005 5-Stream Video Recording 5
FireTide 6201 HotPort-Single Radio,Outdoor,POE,Tri-Band 2
FireTide AP-050-N 5.1-5.8GHz Panel Patch Ant 21dBi 8
FireTide AS-050-N 5.1 to 5.8 GHz 90°Sector Antenna,16dBi gain 1
Hyperlink NB141207-1HFS 110VAC Weattierproof Enclosure,HeaterBlower,Fan 8
Hyperlink HGX-PMT13 Universal Mounting Kit for NEMA Enclosures 8
Cable LC-LC-MMDX-15M 1
Exchange 50'Muttimode Fiber Cable,LC-LC
Cable LC-LC-MMDX-6M 1
Exchange 20'Muttimode Fiber Cable,LC-LC
XMA Corp. XPDC-4.9.8.0-2N Antenna Cable Splitter 1
Comm 5
Supply FIT-PC-1.0 NVR Embedded PC Windows XP 8068 Hard Drive 512 MB RAM
Altronix TP2450 24VAC/50VA 8
Cisco IE-3000-STC Cisco IE 3000 Switch,8101100+2 T/SFP 1
Cisco SIESLBT-12244EX Cisco IE 3000 LAN BASE W/O CRYPTO WITH WEB BASED DEV MGR 1
Cisco PWR4E3000-AC= IE 3000 Power transformer 1
Cisco CON-SNT-IE38TC MARTNET 8X5XNBD Cisco IE3000 Switch,8 10/100+2 T/SFP 1
Cisco I GLC-SX-MM-RGD= 1000Mbps Muni-Mode Rugged SFP 2
Hardware Subtotal
Confidential—Not for Distribution 1/29/2009 Page 4
LE. �€�R GE
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Leve LOT-EQUIP Cables,wire,custom fabricated brackets,and installation hardware 1
Leverage LIFT RENTAL Bucket Truck Rental 1
JC Electric LOT-EQUIP C10 Electrical Supplies 1
Leverace LOT-EQUIP Antenna Poles 1
Other Subtotal
Levers FREIGHT-FIXED Freight Cost 1
Shipping Subtotal
Leverage Engineering and Installation
Leverage engineering will provide the following installation and configuration
• Antenna alignment
• Fixed camera pointing and field-of-view optimization
• Codec provisioning
• NVR provisioning
• TSU factory default configurations
• Link TSUs to wireless components
• Configure video viewing and recording parameters
• Create wireless meshes
• Configure and optimize microwave backhaul
• Configure new wireless components to existing video surveillance network
• Verify wireless connectivity
• Update central Control Center database
• Leverage will ensure video quality meets existing downtown camera quality
• Troubleshooting and testing
Confidential—Not for Distribution 1/29/2009 Page 5
Lt ERAGE
Maintenance and Support
Leverage Gold Support: On-Site Support plan
Leverage Information Engineering will remotely diagnose reported system failures, and provide
resolution. Support is predicated upon establishing VPN connectivity and appropriate access to
the Customer's network. As necessary, Leverage Information Engineering will deploy an
Engineer on-site for resolution.
• Response Time to initial call: 1 hour
• Engineer on site: Next Business Day
• Parts Coverage: All parts are covered under this plan. The only exceptions are
standard consumable items such as batteries, access cards, etc. Leverage will provide
replacement and/or depot repair for any equipment needing replacement or repair
(freight charges may apply).
• All labor, travel, and per them are covered under this plan.
• Any firmware upgrades required that resolve non-conformance is covered by this plan.
Upgrades may be done remotely or on site. Firmware and software upgrades that
provide system enhancement are not covered under this plan—but may be requested
for deployment by the covered under this plan.
• Items Not Covered: Any damage caused by misuse, abuse, accident, disaster, fire,
flood, water, wind, lightning and Acts of God. Also, any items designed to fail in order to
protect equipment, such as power and/or lightening suppressors.
Confidential—Not for Distribution 1/29/2009 Page 6
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Project Plan
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Week 1 Contract Agreement Levers /Customer 2/23/2009 2 Days 2/25/2009
Week 1 Execute Contract Leverage/Customer 2/25/2009 1 Da 2/26/2009
Week 1 Generate PO Customer 2/26/2009 1 Da 2/27/2009
Week 1 Process PO Leverage 2/26/2009 1 Da 2/27/2009
Week 2 Procure Components Leverage 3/2/2009 7 Das 3/9/2009
Week 2 Component Lead Time Leverage 3/2/2009 35 Das 4/13/2009
Week 2 Review Requirements Leverage/Customer 3/212009 7 Da 3/9/2009
Week 2 Site Survey Levers a/Customer 3/2/2009 7 Da 3/912009
Week 3 Develop SOW Leverage 3/9/2009 7 Da 3/16/2009
Week 4 SOW Agreement Levers a/Customer 3116/2009 1 Das 3/16/2009
Week 4 Leverage Fabrication Leverage 3116/2009 28 Das 4/6/2009
Week 5 Start Documentation Leverage 3/23/2009 53 Das 5/15/2009
Week 5 Staging E ui ment Leverage 3/2312009 21 Da 4/13/2009
Week 6 Power/Cable installation Leverage 3/30/2009 14 Das 4/13/2009
Week 7 Site Prep for Install Leverage 4/612009 7 Das 4113/2009
Week 8 Installation of Equipment Levers e 4/13/2009 14 Das 4127/2009
Week 9 System-Level Configuration Leverage 4120/2009 7 Das 4/27/2008
Week 10 Verify Requirements Leverage/Customer 4/27/2009 7 Das 5/4/2009
Week 11 System Acceptance Testing Leverage/Customer 5/4/2009 7 Da 5/1112009
Week 12 Training Leverage 5112/2009 2 Das 5/13/2009
Week 12 Finish Documentation Leverage 5/1512009
Week 12 Project Completed Leverage 5/15/2009
Week 12 Initiate Su rt Plan Leverage 5/15/2009
Confidential—Not for Distribution 1/29/2009 Page 7
LE
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Assumptions
Access
Access to physical locations and required network access will be organized and
arranged by the Redlands Police Department.
Delays
Leverage makes every effort to assist and overcome all unforeseen obstacles that may
occur and has been 100% successful to date. However, should a delay require us to
extend the install caused by situations outside our control: i.e. Telco circuit delays,
network non-availability, existing or reuse hardware/cable failures; delay time will be
charged at our normal time & materials rate.
Environmental
The indoor equipment locations must have optimal environmental conditions to support
equipment functionality.
Network Addressing
Addressing scheme of network devices and surveillance appliances will be provided to a
Leverage engineer at least 24-hours prior to physical installation. If none is given,
Leverage will issue a default network addressing scheme.
Power
Deployment locations will have access to continuous power provided by the client. The
power outlet will be weatherized by the client.
Confidential—Not for Distribution 1/29/2009 Page 8
EXHIBIT "B"
Fee and Payment Schedule
Payment Upon Payment upon Payment Upon Payment Upon
Total Contract Execution of Intallation of Live Production Final System
Amount Contract Hardware Use Acceptance
Taxable Hardware and Software
Software 2,995.00
Hardware 324,432.49
Misc. Cabling & Hardware 20,494.74
Sub-Total Hardware - (pre-tax) 347,922.23 86,980.56 86,980.56 86,980.56 86,980.56
Tax 26,963.97 6,740.99 6,740.99 6,740.99 6,740.99
Sub-Total Hardware Including Tax 374,886.20
Non Taxable Services
Shipping 3,479.22 869.81 869.81 869.81 869,81
Engineering I Installation/Configuration 135,017.00 33,75425 33,75425 33,754.25 33,75425
Training 2,608.00 2,608.00
Two Years Maintenance 111,697.42 111,697.42
Sub-Total Services 252,801.64
TOTALS $ 627,687.84 $ 128,345.61 $ 128,345.61 $ 128,345.61 $ 242,651.03