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HomeMy WebLinkAbout2020_03_03 - Regular MINUTES Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on March 3,2020 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Barich, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Charles M Duggan,Jr, City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief, Danielle Garcia,Management Services/Finance Director, Chris Boatman,Facilities and Community Services Director,Brian Desatnik,Development Services Director,Richard Sessler, Interim Fire Chief, Rudy Chow,Municipal Utilities and Engineering Director,Janice McConnell,Assistant City Manager Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with real property negotiators -Government Code §54956 8 (Facilities and Community Services Director Boatman) Property APN 0170-191-39-0000 Agency Negotiators I Charles M Duggan,Jr, Chris Boatman Negotiating Party Cory Nomura,University of Redlands Under Negotiation Terms of payment and price for the University's possible purchase of City property RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 00 P M with an invocation by Mayor Foster followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Pet Adoption—Mayor Foster announced there would be no pet presentation tonight Introduction-City Manager Duggan introduced the City's new Municipal Utilities and Engineering Director,Rudolph Chow,and welcomed him to the City CC_SA_March 3,2020 Page 1 PUBLIC COMMENT City Unity-Andy Hoder was disappointed with the amount of divisiveness he witnessed during this past election cycle He urged everyone to put their differences behind them and move forward to work cooperatively with one another for the betterment of the City CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved minutes of the regular meeting of February 18,2020 Vote• 5 - 0 Passed Grant Application On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the submittal of an application to the U S Department of Homeland Security 2019 Assistance to Firefighters Grant Program for the purchase of a Type 1 Fire Engine Vote• 5 - 0 Passed Household Hazardous Waste On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a First Amendment to contract with San Bernardino County Fire Protection District to provide trained county employees for household hazardous waste collection management, allowing the City's on-duty fire personnel to attend to their normal duties and respond to emergency calls, without having to close the site to the public Vote 5 - 0 Passed Independent Contractor Agreement Karate Instruction On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of this agreement is exempt from environmental review pursuant to Section 15061(b)(3)of the State's Guidelines implementing the California Environmental Quality Act, and approved the Independent Contractor Agreement between the City of Redlands and Don Miller for conducting karate instruction classes for the Recreation Division of the Facilities and Community Services Department Vote: 5 - 0 Passed Fee Waiver Redlands Bicycle Classic Facilities and Community Services Director Boatman introduced a request for a fee waiver and a request to serve and consume alcohol at the Redlands Bicycle Classic event from April 24 through April 26, 2020 As public comment,Dennis Bell stated this waiver request of$77, 662 62 does not belong on the Consent Calendar,the attendance numbers are inflated and popularity of the event has been steadily declining He questioned traffic control fees,the City's funding priorities, especially as it relates to infrastructure, and he requested service organizations provide a financial accounting of fundraising activities after the event CC_SA_March 3,2020 Page 2 On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously determined that the sale and consumption of alcoholic beverages at the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3)of the state's guidelines implementing the California Environmental Quality Act, authorized the expenditure of City resources and a waiver of fees in the amount of$77,662 62 related to the Redlands Bicycle Classic event because the proposed event will provide an economic benefit to the City of Redlands,promote tourism as well as offer Redlands' residents an opportunity to participate in a unique community event, and authorized the sale and consumption of alcoholic beverages on April 25 and April 26,2020 during the Redlands Bicycle Classic event Vote• 5 - 0 Passed Sustainable Mobility Plan As public comment, Steve Rogers questioned why this item was part of the consent calendar and approved with no discussion or explanation He raised concerns related to the grant funding and Southern California Associated Governments,the timing of the matter, and he wondered why this was not already incorporated in the General Plan On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously agreed to receive and file the status report on the development of a Sustainable Mobility Plan, and determined that this action is not subject to environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act Vote. 5 - 0 Passed Rate Study Agreement Amendment Facilities and Community Services Director Boatman reviewed the need for an amendment to the Agreement with Raftelis Financial Consultants, Inc to extend the term of the original agreement and allow for additional time for staff,Raftelis and the Utilities Advisory Commission to continue evaluating the rate structure of the water and wastewater divisions The Amendment extends the date for one year to March 2021 As public comment,Dennis Bell stated the extension conveniently puts off rate increases for sewer and water until after the November 2020 election On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the amendment to the agreement is not subject to environmental review under Section 15061(b)(3)of the State guidelines implementing the California Environmental Quality Act, and approved Amendment No 1 to the Agreement with Raftelis Financial Consultants, Inc There is no fiscal impact associated with the amendment which extends the Agreement by one year to March 2021 Vote. 5 - 0 Passed Contract Award CDBG Civic Center ADA Parking Lot Improvements On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the contract and construction of the 18/19 CDBG Civic Center ADA Parking Lot Improvements is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act and 24 CFR Part 58, Subpart D of the Code of Federal Regulations, approved the Project plans and specifications, and awarded a construction contract to Superior Paving Company, Inc dba United Paving Co in the amount of $46,967 32 for the 18/19 Community Development Block Grant Civic Center ADA Parking Lot Improvements,Project No 43064 CC_SA_March 3,2020 Page 3 Vote 5 - 0 Passed CUP Time Extension On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved Resolution No 8061, authorizing a one-year Extension of Time to the expiration date for Conditional Use Permit No 1056 to develop a Hilton Home2 Suites hotel with 77 guest rooms and related on-site improvements on approximately 1 68 acres located at 1342 Industrial Park Avenue, and determined that no further environmental analysis or documentation is required pursuant to Section 15162 of the State's guidelines implementing the California Environmental Quality Act Vote• 5 - 0 Passed COMMUNICATIONS Annual Report Human Relations Commission Due to a conflict in scheduling,Human Relations Commission Chair Gretchen Andrews will present the Annual Report at a future City Council meeting Annual Report Municipal Utilities/Public Works Commission Chairperson Tim Landis reviewed the activities and accomplishments of the Commission during 2019, including recommendation of the consultant to perform assessment of Wastewater Treatment Plant (WWTP) for upgrades/planning,provided feedback for Pavement Accelerated Repair Implementation Strategy(PARIS)Program, and related water and sewer line replacement projects, discussed the critical need to update master plans for sewer,water, and non-potable systems,recommended an ongoing 5-year Groundwater Council agreement for the benefit of the San Bernardino Basin, and supported the Utilities Advisory Committee's anticipated recommendations for proposed rate increases Future goals included, monitoring Phase 5 of PARIS, advising staff on a revised plan for future PARIS program,provide input on WWTP upgrades,receive updates on status of master plan revisions for sewer,water and non-potable water,monitor regulatory changes having a potential impact to City, stay apprised of updates concerning the General Plan, flood control and local freeway interchange projects Council Member Barich and Mayor Foster thanked the Commissioners for their commitment and dedication in serving the City Mid-Year General Fund Budget Review FY 2019-2020 City Manager Duggan provided an overview and discussed notable items of the Mid-Year Budget review FY 2019-20 The City's General Fund budget is expected to remain balanced by year-end He pointed out the City ended FY 2018-19 with approximately$2 5 million as a surplus,due to additional revenue and savings on expenditures,mostly from better than expected revenues from property and sales tax and depai tuent savings In order to address cntical infrastructure needs, additional appropriations,both from the capital reserve and the prior year surplus, are recommended for allocation towards a specific set of one-time funding pronties in the current fiscal year,which include,upgrades to the Police Department network,Fire Engine replacement, street striping,Redlands Bowl seating renovation, additional tree trimming services and essential storm drain repairs throughout the City Management Services/Finance Director Garcia made a presentation providing more detail and explanation of the General Fund revenues and expenditures from July 1,2019 to January 31,2020,results of the audited General Fund activity for FY 2018-2019 and projections for June 30,2020 Mayor Foster thanked staff for their excellent financial reporting practices The upcoming budget planning calendar is as follows May 12, 2020 -Budget Subcommittee Meeting May 19, 2020 -Presentation of Budget to full Council dunng regular meeting CC_SA_March 3,2020 Page 4 May 27, 2020 -Presentation and discussion of Budget to full Council during special meeting June 2, 2020 -Presentation of Budget to full Council during regular meeting On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously agreed to appropriate$1,003,810 of Unassigned Fund Balance,resulting from Fiscal Year 2018-2019 surplus as presented in Schedule 1, agreed to release $372,000 from Capital Projects reserve and appropriate the same to fund essential storm drain repairs throughout the City, as presented in Schedule 1, and agreed to receive and file the report Vote 5 - 0 Passed NEW BUSINESS Field Rental Fee Waiver Facilities and Community Services Director Boatman introduced a request from The Grove School for a waiver of all field rental fees related to athletic field usage at Orangewood High School As public comment,Andrew Christopherson,Head of Grove School, indicated the school's sport programs will be using less field time than initially requested Director Boatman pointed out The Grove is a charter school in Redlands that is not covered in the current Memorandum of Understanding between the City and Redlands Unified School District He explained that if Council approved the item,they must determine the waiver of fees serves a public purpose for Redlands residents Council Members discussed the merits of granting the waiver On motion of Council Member Toni Momberger, seconded by Council Member Eddie Tejeda,the City Council unanimously approved a request for a waiver of field rental fees in the amount of$8,221 50, for the use of Orangewood High School fields by The Grove School, and determined that the waiver of fees serves a public purpose for Redlands residents because it creates an equitable extracurricular,healthy activity that benefits students and their families Vote. 5 - 0 Passed Purchase and Sale Agreement Facilities and Community Services Director Boatman provided background of the property located at 617 Texas Street that was formerly leased to the National Guard City staff advertised a Request for Proposals to seek development proposals that included detail on how the property will be improved and the benefits that the City will realize Two responsive bids were received The buyer,Donn Grenda, intends to renovate the building to bring a contemporary modern feel, enhancing the existing architectural elements and to create a lush environment On February 25, 2020,the Planning Commission evaluated the proposed sale and determined it would be in conformance with the General Plan On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously determined that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act, agreed that the sale of Assessor's Parcel Nos 0169-121-06& 10-0000 (617 Texas Street)is in conformance with the City of Redlands General Plan, and approved the Purchase and Sale Agreement with Donn Grenda Vote 5 - 0 Passed CC_SA_March 3,2020 Page 5 Purchase and Sale Agreement University of Redlands Mayor Pro Tempore Davis recused herself from this item due to her source of income relationship with the University of Redlands Facilities and Community Services Director Boatman presented details of an agreement with the University for the conveyance of City-owned property, a 2 5 acre vacant lot, south of Sylvan Park and east of the 10 Freeway A Cooperative Agreement in 1997 between the City and San Bernardino County Transportation Authority obligates the City to make public parking spaces available for use with the Redlands Passenger Rail Project The University has agreed to accept assignment of the City's responsibilities related to the construction of the parking lot and design,build, and provide one hundred spaces near the rail station located on campus On February 25,2020,the Planning Commission determined conveyance of the property would be in conformance with the General Plan On motion of Council Member Eddie Tejeda,seconded by Council Member Toni Momberger,the City Council determined approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act, and approved the Agreement with the University of Redlands for the conveyance of a City-owned property(Assessor's Parcel No 0170-191-39-0000) Vote 4- 0 Passed Other Mayor Pro Tempore Denise Davis(RECUSE) COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Due to election night activities, Mayor Foster requested Council forgo announcements and activities ADJOURNMENT There being no further action required the meeting adjourned at 6 58 P M The next regular meeting of the City of Redlands City Council will be held on March 17,2020 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order and offered anyone present the opportunity to address the Board on any subject,not already on the agenda,within the jurisdiction of the Successor Agency PUBLIC COMMENT None forthcoming Minutes On motion of Board Member Tejeda, seconded by Board Member Momberger,the minutes of the regular meeting on February 4,2020 were unanimously approved Vote 5 -0 Passed ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 6 59 P M The next regular meeting of the Agency will be held on April 7,2020 CC_SA_March 3,2020 Page 6