HomeMy WebLinkAboutContracts & Agreements_60-2020AGREEMENT FOR TRANSITIONAL HOUSING SUPPORT SERVICES
This agreement foi the provision of transitional housing support services ("Agreement") is
made and entered into this the 15th day of April, 2020 ("Effective Date"), by and between the City
of Redlands, a municipal corporation ("City") and Steps 4 Life Community Services, a nonprofit
organization ( Contractor") City and Contractor are sometimes individually referred to herem as
a "Party" and, together, as the "Parties "
RECITALS
WHEREAS, Contractoi provides transitional housing support services to assist persons
struggling with substance use disorders and mental illness to stay connected to the recovery
connnuiuty, thus improving then outcomes, and
WHEREAS, such transitional housing support services have been found to be critical to
reducing recidivism, mcarceration, and hospitalizations, and in successfully transitiomng persons
in recovery to become productive members of society,
NOW, THEREFORE, in consideration of the mutual promises contained herein, the City
of Redlands and Steps 4 Life Cornrnumty Services, agree as follows
AGREEMENT
Section 1 Term The operative tern of this Agreement shall be foi period of time
commencing on July 1, 2020, and ending on June 30, 2023, unless ternmated eailiei as provided
herein
Section 2 Non-Discrnnination. Contractoi shall not discriminate on the basis of race, creed,
color, ethmcity, national origm, religion, sex, sexual orientation, gender expression, age, height,
weight, physical oi mental ability, veteran status, military obligations and oi marital status, with
respect to Contractor's peiforrnanee of its obligations under this Agreement
Section 3. Contractor's Services. Contiactoi shall provide a bed and housing, life skills,
budgeting, and goals to each individual client of Contractor to help such client's transition into the
community to be a success, as more particularly described in this Section 3 (the "Services")
A Contractoi shall screen all clients before the client may enter Conti actor's program
to ensure the client fits and help maintain the safety to all other residents Contractoi reserves the
right to reasonably deny any client participation in Contractor's program, subject to Section 2,
above
B Housing may be temmmated at any time by Contractoi if the client is (Contractoi will
prorate the monthly program fees)
1 not completely abstaining from drugs oi alcohol,
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2 does not agree to random drug testing,
3 threatens violence,
4 fails to comply with any applicable federal, state or city law, 01
5 fails to comply with any contract agreement that the client agi ees and signs
C Contractoi shall maintain and retain all appropriate service and financial iecoids foi
a period of at least three (3) years from the expiration o1 eailiei termination of this Agreement
D Contractor shall comply with all applicable State and Federal regulations pertaining
to pnvacy and security of client information
E City's Police Department's Community Assistance Program ( CAP ') arms to address
the problems associated with homelessness by providing clients with the resources needed to
overcome homelessness The CAP is structured with the recognition that individuals need to first
obtain housing in order to mei case the likelihood that the program will be successful The people
that are referred to Contractoi by the Redlands Police Department have various backgrounds
Contractoi hereby relieves, releases, and absolves City, and its elected and appointed officials,
officers, employees, and agents of and against any and all liability which may arise, should any
injury or damage be caused by any mdividual that was referred to Steps 4 Life Conunuiuty Services
by an agent of City
F CAP will at the very minimum pay the contractor foi three beds (two male, one
female) on a monthly basis In turn, the contractoi agrees to provide housing foi any individual
referred to the contractor by the police department so long as that individual is not a sex registrant
per PC 290 If one of these beds is filled, the contractor will give first right of refusal foi then
next open bed to the Redlands Police Department Under this model, the Redlands Police
Department would consistently be paying foi three beds on a monthly basis that may not be filled
This will enable the Redlands Police Department to be able to refei people to the contractoi on a
continuous basis
Section 4 Compensation and Payment The total compensation foi Contractor's
performance of the Services shall not exceed the amount of twenty thousand dollars ($20,000)
during each City fiscal year (July 1 through June 30) of the terns of this Agreement Contractoi
shall submit monthly, invoices to City describing the Services performed during the billing period
Contractor's invoices shall include a brief description of the Services performed, foi whom, and
the dates the Services were performed City shall pay Contractoi no later than thirty (30) days after
receipt and approval by City of Contractor's invoice
Section 5 Business License Contractoi shall obtain a City of Redlands business license
as a pre -condition of performing the Services
Section 6. Termination City shall have the right to terminate this Agreement, with or
without cause, upon ten (10) days prior written notice to Contractoi City shall have no liability
foi any claims or damages resulting to Contractoi as a result of any exercise by City of its right to
ternunate this Agreement City's termination notice may be issued by City's City Manager of his
authorized designee
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Section 7 Notices Any notice 01 othei communication required, 01 which may be given,
pursuant to this Agreement, shall be in writing Any such notice shall be deemed delivered (i) on
the date of delivery m person, (11) five (5) days aftei deposit in first class iegisteied mail, with
return receipt requested, (iii) on the actual delivery date if deposited with an overnight courier, 01
(iv) on the date sent by facsunrle, if confirmed with a copy sent contemporaneously by first class,
certified, registered or express marl, in each case properly posted and fully prepaid to the
appropriate address set forth below, 01 such othei address as a Party may provide notice in
accordance with this Section 7
Citv
Jeanne Donaldson, City Cleik
City of Redlands
35 Cajon Street, Suite 4
Redlands, CA 92373
)donaldson@cityofredlands org
(909) 798-7531
Contractoi
Cynthia McGuigan
Steps 4 Life Community Services
550 Orange Street
Redlands, CA, 92374
info c@Steps4LifeCoinmunityServices org
(909) 335-1488
Section 8 Indemnity Contiactoi shall defend, indemnify and hold City, and its elected
officials, officers, employees and agents, harmless from and against any and all actions, damages,
losses, causes of action, and liability imposed or claimed relating to the injury 01 death of any
person 01 damage to any property, including attorneys' fees and othei legal expenses, arising
directly 01 indirectly from any negligent act 01 omission of, or willful misconduct by, Contractoi
or its officers, employees, and agents in performing the Services
Section 9 Entire Aareement/Amendment This Agreement represents the entire Agreement
of the Parties as to the matters contained herein Any amendment of this Agreement shall be
effective only if it is in writing and signed by the Parties
Section 10 Assianrnent This Agreement shall not be assigned without the prioi written
consent of City Any assigmnent, or attempted assignment, without such prior consent, shall be
null and void and, at the option of City, iesult in the immediate termination of this Agieement
Section 11. Insurance. Contractoi shall obtain and maintain during the term of this
Agreement all insurance required by this Section and shall submit to City certificates of insurance
and appropriate endorsements evidencing that the insurance is in force and effect Evidence of
such insurance shall be provided to City prioi to commencing the Services Acceptance of the
certificates by City shall not relieve Contractoi of any of the insurance requirements contained
herein, noi decrease the liability of Contractoi
A Workers' Compensation and Employee's Liability insurance in the amount that meets
statutory requirements with an insurance can-iei acceptable to City, of certification to
City that Consultant is self-insured 01 exempt from the workers' compensation laws of
the State of California Consultant shall execute and provide City with Exhibit "A,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services
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B Comprehensive and general liability insurance with a carrier acceptable to City in an
amount not less than One Million Dollars ($1,000,000) pei occurrence and Two Million
Dollars ($2,000,000) aggregate for public liability, property damage and personal
injury Such insurance shall not be cancelled unless thirty (30) days prior written notice
is provided to City
C Except for workers' compensation and employer's liability insurance, City shall be
named as an additional insured on all policies and such insurance shall be primary and
non-contributing to any insurance or self-msurance maintained by City
Section 12. Attorneys' Fees. In the event any action is commenced to enforce or interpret
the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs 01
other relief, be entitled to recover its reasonable attorneys' fees, including fees for use of in-house
counsel by a Party
CITY OF REDLANDS
Paul W Fostei, Mayor
ATTEST
e Donaldson, City Clerk
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STEPS 4 LIFE COMMUNITY SERVICES
By;
�6uE azo
ynthia McGuigan, E ;�!tive Director
EXHIBIT "A"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement (Labor Code §1861)
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately 1 shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct
STEPS 4 LIFE COMMUNITY SERVICES
By
i
thia McGuigan, Executi.' Director
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Date V' ,2 -dam