HomeMy WebLinkAbout8068RESOLUTION NO 8068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, m accordance with the requirements of Resolution No 6576, the Municipal
Utilities and Engmeermg Department has submitted an application for the destruction of certain
engmeermg records which are described in Exhibit "A" to this Resolution
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REDLANDS AS FOLLOWS
Section 1 That the application for the destruction ofpublic records as described in Exhibit
"A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 15th day of April, 2020
ATTEST
Donaldson, City Clerk
1
11Resolutions\Res 8000 8099\8068 MUED Destruction of Certain Records 4 15.20.docx
Paul W Foster, Mayor
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was duly adopted by the City Council at a special meeting thereof held on the 15th day
of April, 2020, by the following vote
AYES Councilmembers Barich, Tesieda, Momberger, Davis, Mayor Foster
NOES None
ABSENT None
ABSTAIN None
2
1 \Resolutions \Res 8000-8099\8068 MUED Destruction of Certain Records 4 15.20.docx
Donaldson, City Clerk
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division
Municipal Utilities and Engineering Department
Request Date.
05/19/2020
Requester's Name and Job Title
Patty Baker, Management Analyst
Requesters Signature
Department Head Signature
Approved, by Rudolph Chow
Description of Records
Encroachment permits FY 11/12 and FY 12/13, permit numbers 5704-6054
Location of Records
35 Cajon Street, Suite 15A (MUED office)
Redlands, CA 92373
Number or Quantity of Records to be destroyed
This request is to destroy the
&
/1 ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals
Duplicates)
Dates of each record or inclusive dates of each record series
From 12/01/2012 to 05/20/2013
This request is approved by City Council on
au W Foster, Mayor
ATTEST
e Donaldson, City Clerk
And approved by the City Attorney on
Daniel J McH gh, City Attorney
NOTE Attach the department head Certification to this request when submitting for approval
J•IForms\Destroy Public Records'Form - Request to Destroy Public Record
2
L 1caaReso18068 MUED Destruction of Certain Records.docx
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Da ision
Municisal Utilities and Engineering Department
Request Date
05119/2020
Requester's Name and lob Title
Patt 'Baker, Managemeru Anal st
BrirjjrMprjAIMIIIIIIIIIIIIIIIIIIIIIIII_
_ If
Department Head Siartature
Eg Approved, hr • Rudolph Chow
Description of Records
Encroachmentermits FY 11112 and FY 12113,permit numbers 5704-6054
Location of Records'
15 Cajon Street. Suite ISA (MUED office)
Redlands. CA 92373
Number or Quantity of Records to be destroyed
This request is to destroy the
&
ORIGINALS D DUPLICATES 0 BOTH (Prigtnals
D i es)
Dates ofeach record or inclusive dates of ,nch re,.ord series
From 12/01/2012 to 05/20/2013
This request ts approved by it ncil en
#111P
...
'au! W Foster, Mayor
ATTEST
---,
40-0 Donaldson, Ctty Clerk
And approved by the City Attorney on
Daniel .1 McHugh. City Attorney
NOTE. Attach the department head Certification to this request when submitting for approval
1 TorinsMegroy Public RecordsTorm Request to Destroy Pulling Record
'iic,atReso40613. MUD Destruction or Certata Records 4 15 20 docx
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the department
head,
? That to the best of his/her knowledge, the descriptive titles, information and classifications
contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satisfied for all records included in the attached request
form;
4 That retention of the record is no longer required for the operation of the department, or to
satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That it is a recommendation by the head of the applicable city department that the record(s)
should be destroyed
L \calRcseia0& NILE=[ Destruction o`Certar Retards 4 15 20 ,€xx
how, Municipal Utilities and
eineering Director
Id/S/2 ve
Date