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Home My WebLink AboutContracts & Agreements_61-96_CCv0001.pdf E PDate: June 5, 199G PROGRAM SUPPLEMENT NO. 018 Location: 08-SBD-0-RDL to Project Number: ER-2875 (005) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 08-955890 FOR FEDERAL-AID PROJECTS No. 08-5083 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 04/10/79 and is subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 2 of Article I! of the aforementioned Master Agreement underfauthoFity of Resolution No- approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF REDLANDS ON SAN TIMOTEO CANYON RD: BARTON TO LIVE OAK. STORM 95-1 (DAF: RDL-1) TYPE OF WORK: EMERGENCY REPAIR LENGTH: 0 . 1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary_Lminary Engineering Right-of-Way I I [X] Construction Engineering [XI Construction Estimated Cost Federal Funds Matching Funds I Local1 OTHER 01 OTHER 200001098 $ 20000 $ 0 $ 1 $ 01 $ 0 City of Redlands STATE OF CALIFORNIA Departxrntf Transp anon I I ;.By � Swen Larson, Mayor *th i e f, ' fficel f Local Programs Project Imple ntatLon Date July 2, 1996 Date Attest Title le Poi> cy Clerk I hereby Certify uPor. mjr persoria: knowledge that bid-ceted funds are available for this encumbrance: 4 D Accounting Off1c ate .�96� $ 20000 . 00 Chapterj Statutes Ye Program, Pldnd Source AMOUN- i995 2660-1 5i-890 9S-96 v u 225000 892-F 20000,00 Page 1 of 3 08-SED-0-RDL DATE: 06/05/96 ER-2875 (005) SPECIAL COVENANTS OR REMARKS 1 . The effective date of this agreement is 01/03/95 2 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements . 3 . The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract . The Local Agency must be able to identify the costs incurred at each federally approved damage site and be subject to an audit for verification . 4 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs . 5 . Emergency repair work will be reimbursed at 100. if completed within 180 days from the end of the storm period. The storm period is January 3 , 1995 through and including February 10, 1995. Local Agency records must clearly identify those costs incurred on or after January 3 , 1995 . Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency repair work completed after August 9, 1995 will be funded at the federal-aid reimbursement ratio of 88 . 53-. . Restoration work, including preliminary engineering, will be reimbursed at an 88 . 531 ratio. The Local Agency will be responsible for the matching requirement . 6 . This agreement supplements the Local Agency-State Master Agreement for Federal-Aid projects, with the understanding that L all provisions of the 199-1 Tntermodal Surface 'Transportation L - Efficiency Act (ISTEA) apply. 7 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 8 . Whenever the local agency uses a consultant on a cost -plus basis, the local agency is -required to submit a post audit report cover- ing the allowability of cost payments for each individualconsul- Cantor sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in Exhibit A Page 2 of 3 Resolution No. 5301 July 2, 1996 08-SBD-0-RDL DATE: 06/05/96 ER-2875 (005) SPECIAL COVENANTS OR REMARKS CFR 49, part 18 , Subpart C - 22 , Allowable Costs. Page 3 of 3 RESOLUTION NO. 5301 RESOLUTION OF INTENT TO ADOPT SPECIAL COVENANTS; REIMBURSEMENT OF EMERGENCY RELIEF FUNDS RELATED TO EMERGENCY MEASURES ON SAN TIMOTEO CANYON ROAD, BARTON ROAD TO LIVE OAK ROAD(ER-2875-005). WHEREAS, the City of Redlands has applied for Federal Assistance for reimbursement of costs associated with debris removal and other emergency measures on San Timoteo Canyon Road-, WHEREAS,the specific roads involved in the request for Federal Assistance are designated Federal Highways; WHEREAS, the Federal Government requires that the Local Agency stipulate that as a condition to payment of funds obligated to projects seeking reimbursement through the Emergency Relief Program of the Federal Highway Administration, the Local Agency accepts and will comply with the covenants or remarks associated with project administration; WHEREAS, the City of Redlands authorizes Swen Larson, Mayor of the City of Redlands, as the official authorized to execute the agreement; BE IT THEREFORE RESOLVED that the City of Redlands hereby agrees to the special covenants and remarks attached hereto as Exhibit "A." ADOPTED, SIGNED AND APPROVED this second day of July, 1996. Mayor of the City of Redlands ATTEST, city eirk City of Re ds ahifornia 1, Lorrie Poyzer, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 2nd day of July, 1996, by the following vote: AYES: Councilmembers Gilbreath, Gil, Banda; Mayor Larson NOES: None ABSENT: None ABSTAIN: Councilmember Cunningham cit�-C rk )�C Ci of Redlands 08-SEI -0-RDL DATE: 06/12/96 ER-3042 (005) SPECIAL COVENANTS COR REMARKS i . The effective date of this agreement is 02/13/95 I ! ply 4 -I- A"- maintenance, the cal condition and the L operation of the imiprovements, referred to -J .- Article VI VA' INTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 3 . The work eligible for Federal Reimbursement shall be performed by ,.he Local Agency either by using their own 'Forces or by contract The Local Agency must be able to identify the costs incurred at each federally approved damage site and be subject to an audit for verificat =. 4 T. '17he J-JoCal. Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement {PR-2} /Detail Estimate, or its modification (PR-2A) or the FNS-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 5 . Emergency repair work will be reimbursed at 100% if completed within 180 days from the end of the storm period- The storm period is February 13 , 1995, through and including April 19, 1995 . Local Agency records must clearly identify those costs incurred on or after February 13 , 1995 . Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency repair work completed after October 16, 1995 will be funded at the federal-aid reimbursement ratio of 88 . 53*1 . Restoration work, including preliminary engineering, will be reimbursed at an 86 . 53% ratio. The Local Agency will', be responsible for the matching requirement . 6 . This agreement supplements the Local Agency-State Master Agreement for Federal-Aid projects, with the understanding that all provisions of the 1.991 intermodal Surface Transportation Efficiency Act (ISTEA) apply. 7 . In executing this Program, Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 8 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- L tans or sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in Exhibit A Page 2 of 3 Resolution No. 5302 July 2, 1996 DATE: 06/12/96 E3042 (005 SPECIAL COVENANTS OR REMARKS CFR 49, part 18, Subpart C -- 22 , Allowable Costs. Page 3 cif, 3 RESOLUTION NO. 5301 RESOLUTION OF INTENT TO ADOPT SPECIAL COVENANTS; REIMBURSEMENT OF EMERGENCY RELIEF FUNDS RELATED TO EMERGENCY MEASURES ON SAN TIMOTEO CANYON ROAD, BARTON ROAD TO LIVE OAK ROAD(ER-2875-005). WHEREAS, the City of Redlands has applied for Federal Assistance for reimbursement of costs associated with debris removal and other emergency measures on San Timoteo Canyon Road-, VJIEREAS,the specific roads involved in the request for Federal Assistance are designated Federal Highways; WHEREAS, the Federal Government requires that the Local Agency stipulate that as a condition to payment of funds obligated to projects seeking reimbursement through the Emergency Relief Program of the Federal Highway Administration, the Local Agency accepts and will comply, uith the covenants or remarks associated with project administration; VJMREAS,the City of Redlands authorizes Swen Larson, Mayor of the City of Redlands, as the official authorized to execute the agreement; BE IT THEREFORE RESOLVED that the City of Redlands hereby agrees to the special covenants and remarks attached hereto as Exhibit "A." ADOPTED, SIGNED AND APPROVED this second day of July, 1996. 400�10� AV Mayor of the City of Redlands ATTEST: tClh-, C' rk C* of Redlands,[VAIdL