HomeMy WebLinkAboutContracts & Agreements_119-2014_CCv0001.pdf FORMALIZED AGREEMENT/MEMORANDUM OF UNDERSTANDING
Colton-Redlands-Yucaipa Regional Occupation Program(CRY-ROP)
and
City of Redlands-Community Center
Both parties mutually agree to the following provisions,conditions and covenants.
I. TERM OF AGREEMENT
• The term of the agreement shall be from 07/01/2014—07!01/2016 unless terminated pursuant to Section VI.
• Subsequent services shall be authorized by a written extension signed by authorized agents of both agencies.
11. BUSINESS PARTNER RESPONSIBILITIES
• City of Redlands - Community Center will provide occupational and employability skills training to eligible
program participants referred by a CRY-ROP employment program for employment and/or training purposes.Paid
work experience hours will be authorized and scheduled through the WIA/@LIKE/CaIWORKS Program for each
placement and will comply with Division of Labor Standards,Department of Industrial Relations youth employment
guidelines.
• City of Redlands-Community Center will provide appropriate supervision and verified time/attendance reports
to CRY-ROP on a bi-monthly basis during the training period.
• City of Redlands-Community Center understands that program placements made under this agreement MAY
NOT(1) replace or displace a paid employee at your business/agency, (2) replace an employee that is on layoff
from the same, or substantially equivalent, position at your business/agency, (3) infringe upon promotional
opportunities,which would otherwise be available to a person currently employed by your business/agency, (4)
fill any position in a promotional line until all applicable personnel procedures and collective bargaining
agreements have been complied with, (5)cause job restructuring or development of new classifications in order
to negate established procedures or to displace currently employed workers at your business/agency,or(6)be
allowed to work at your business/agency during a labor dispute resulting in lock out or strike.
• gity of Redlands-Comm unity Center agrees to cooperate with any on-site monitoring conducted by CRY-ROP,
the County of San Bernardino Department of Workforce Development,and State or Federal agencies.
• City.,of Redlands -Community Center agrees to hold the County of San Bernardino and its authorized agents
harmless as a result of partnering with CRY-ROP for the purposes outlined in this Agreement.
III. CRY-ROP RESPONSIBILITIES
• CRY-ROP may refer eligible program participants to City of Redlands-Community Center for occupational and
employability training activities after consulting with authorized agent from Business Partner.
• CRY-ROP will provide training and technical assistance to City of Redlands - Community Center regarding
implementation,program policies and practices.
• During subsidized employment periods,CRY-ROP will monitor the progress of work performed under the terms of
this Agreement. City of Redlands-Community Center monitoring is conducted on a regular basis to ensure that
participant goats and program objectives are being met. City of Redlands -Community Center will record
findings and share this information with the appropriate program staff.
• CRY-ROP is mandated to periodically report information about grant-funded activities to the Department of
Workforce Development,as well as other federal,state and local agencies.
• CRY-ROP agrees to retain grant-funded employment activity records in their original form for a period of three(3)
years after the termination of this Agreement or any other pending matters or actions concerning the records.
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IV. JOINT RESPONSIBILITIES
• CRY-ROP and City of Redlands -Community Conte gree to maintain ongoing communication about
participant progress at the work site,and will provide comprehensive support, as needed, to participants
working under this Agreement.
• CRY-ROP and City of Redlands -Community Center agree to protect and maintain confidentiality of all
participants as specified in the provisions of WIA Section 146(f)3 and Section 10850 of the Welfare and
Institutions (W&I) Code and Division 19-000 of the Department of Social Services Manual of Policies
and Procedures.
• CRY-ROP and City of Redlands - Community Cen er shall not discriminate against any program
participant on the basis of race, national origin or ancestry, religion, sex, marital status, age, political
affiliation or disability.
• CRY-ROP and City of Redlands-Community Center will comply with the Workforce Investment Act and
its regulations (reference 20 CFR Part 652, et al. Workforce Investment Act; Interim Final Rules).
V. FISCAL PROVISIONS
• City of Redlands -Community Center agrees to provide the services listed in Section II of this agreement
as in-kind services.
VI. GENERAL TERMS AND CONDITIONS
• Insurance provisions: CRY-ROP agrees to provide workers compensation insurance for
WIA/@LIKE/CaIWORKS interns(also considered employees of CRY-ROP). City of Redlands-Community
Center agrees to provide workers' compensation for their own employees that provide supervisory
services under this Formalized Agreement.
• Amendments: This Formalized Agreement may be amended by written mutual consent of both parties.
Either party may terminate this Formalized Agreement upon written notice.
Authorized Agent: CRY-ROP Authorized Agent: City of Redlands -Community
Center
Lynnae Pattison �1 POT- W LA-A_ T 9 1
Name ate Name Date
Program Coordinator, CRY-ROP HAjT,-9-
Title r e
Signature Sigriaiture
1214 Indiana Court, Redlands, CA 92374 111 West Lugonia Avenue. Redlands, CA 92373
Address Address
909-793-3115, ext 400 909-798-7572 x7
Phone Number Phone Number
City Clerk ATTEST:
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C , • ROD[ANDS
YUCAIPA COLTON-REDLANDS-YUCAIPA
Co REGIONAL OCCUPATIONAL PROGRAM
JOINT VENTURE TRAINING AGREEMENT FOR USE OF FACILITIES
(COMMUNITY CLASSROOM)
THIS AGREEMENT is made by and between City of Redlands- Community Center
hereinafter referred to as "Affiliate," and COLTON-REDLANDS-YUCAIPA REGIONAL OCCUPATIONAL PROGRAM,
hereinafter referred to as "ROP."
WITNESSETH:
WHEREAS, ROP desires to utilize facilities and services to be provided by Affiliate in order to fulfill the
Work Experience training plan for school age youth and adults enrolled
in the ROP; and
WHEREAS,Affiliate has special facilities located at 111 West Lugonia Ave. Redlands, Ca 92373
which it is willing to make available to ROP,
for its use in the instruction of ROP students, at a time mutually agreeable to Affiliate and ROP.
NOW,THEREFORE, the parties agree as follows:
THE AFFILIATE SHALL:
1. Furnish all in-kind services, such as utilities, custodial, and maintenance that may be used or needed by
ROP, in and about the premises, including emergency telephone services required by ROP; and
2. Include with the use of said facilities the use of lavatory, toilet and other facilities incidental thereto,
including but not limited to, parking areas.
3. Assure that this project will not be used to substitute for authorized vacancies existing on its staff or to
impair, in any way, employment or earning opportunities for its regular employees.
THE ROP SHALL:
1. Bear all expenses of conducting said class and the Affiliate shall have no obligation under this Agreement
except as herein provided.
2. Furnish supplies necessary and incidental to conducting the program, it being understood that Affiliate
shall not be responsible for loss, theft, or damage to such supplies.
3. In cooperation with the Affiliate, develop a competency-based instructional plan for each student enrolled
in this community classroom.
4. Assure that students will be subject to all rules and regulations of the Affiliate during the hours they are in
the facility.
5. Assure that the students are aware they are not necessarily entitled to a job at the conclusion of the
training period.
HOLD HARMLESS CLAUSES:
1. The ROP agrees to defend, indemnify and hold harmless the Affiliate, its officers, agents, and employees
from any and all suits, actions, damages, or claims of every name and description, including reasonable
attorneys' fees, to which the Affiliate, its officers, agents, and employees may be subjected or put to by
reason of damage or act of omission occasioned by the ROP, its officers, agents, students or employees
in carrying out the provisions of this Agreement.
2. The Affiliate agrees to defend, indemnify and hold harmless the ROP, its officers, agents, and.employees
from any and all suits, actions, damages, or claims of every name and description, including reasonable'
attorneys' fees, to which the ROP, its officers, agents and employees may be subjected or put to by
reason of damage or act of omission occasioned by the Affiliate, its officers, agents `or:employees in
carrying out the provisions of this Agreement.
3. The ROP agrees to see that each enrollee is supplied with insurance coverage for Worker's
Compensation, and to take out and maintain during the life of this Agreement such public liability and
property damage insurance as shall protect the ROP and the Affiliate with respect to those liabilities to
which the ROP holds the Affiliate harmless.
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GENERAL PROVISIONS:
1. The term of this Agreement shall commence 0-7 and continue without rental charge
to the ROP until cancelled by either party in accordance with paragraph 6 thereof.
2. The ROP and the Affiliate shall share the responsibility for the supervision of students during the
community classroom experience.
3. Affiliate agrees that no wages will be paid to ROP students for any period student that is scheduled for
ROP training.
4. Affiliate agrees not to displace or decrease the hours of employment of any regular employee or any high
school work experience student as the result of this ROP course of instruction.
5. Calton-Redlands-Yucaipa ROP and the Affiliate, in compliance with Civil Rights legislation, hereby asserts
that it does not discriminate on the basis of race, color, national origin, ancestry, religion, creed, sex, age,
or handicap in its employment or educational programs or activities. For inquiries contact the Personnel
Office at (909) 793-3115.
6. The Agreement may be cancelled by either Affiliate or ROP by serving 30 days written notice of such
cancellation on the other party as follows:
Affiliate located at 111 West Lugonia Ave. Redlands, Ca 92373
and this ROP at 1214 Indiana Court, Redlands, CA 92374. Either party may change the location where
said notice shall be sent by notifying the other party of such new address in writing at the above address.
EXECUTED THIS day of . 20 14 at 4:00pm
"Affiliate" "ROP"
Contact Person: David Jaffe Teacher Norma Nuno
(Please Print) (Please Print)
Phone: 909-798-7572 x7 Phone (909) 793-3115 Ext. 310
Email: D}affe@cityof redlands.org Email: Norma_nuno@cry-rop.org
P51C At QJLA2 �"�/°l�OK Program Manager:-.,L " Y
Authorized Person—Name and Title (Please Print) Signature
-t
Superintendent:
Authorized � nature Signature
City Clerk
ATTEST-
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INSTR&CTION R PROCESSING:
1 . This agreement must be signed by the Affiliate and the ROP teacher.
2. The teacher returns the agreement to his/her Program Manager at the ROP office for processing.
3. After processing, the agreement will remain on file in the ROP office, and a copy with all signatures will be hand-
carried to the Affiliate by the teacher.
This form must be signed by the authorized business representative, ROP teacher, ROP Program Manager and the
ROP Superintendent prior to student assignment.
Note: Title V regulations are available for community site sponsors upon request.
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