Loading...
HomeMy WebLinkAbout2020_04_15 - Special MINUTES Special meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street,on April 15,2020 at 5 00 PM Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Barich, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Charles M Duggan, Jr, City Manager, Dan McHugh, City Attorney, Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Brian Desatnik,Development Services Director Via Teleconference, Rudy Chow,Municipal Utilities and Engineering Director-Via Teleconference This was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California Mayor Pro Tempore Davis,Council Member Tejeda and Council Member Momberger were present via teleconferencing All votes during the meetings were conducted by roll call In compliance with public health recommendations to limit public gatherings during the Covid-19 pandemic and acting as the City of Redlands Emergency Services Director, City Manager Charles M Duggan Jr, directed meetings of the City Council/Successor Agency of the former Redevelopment Agency of the City of Redlands be closed to the public until further notice or until the current local State of Emergency has been lifted The City Council will continue to meet to conduct essential business Public comments,up to 250 words and received by 6 00 P M the day of the meeting,were read aloud by the City Clerk Mayor Foster called the special meeting to order at 5 00 P M and a quorum was established PUBLIC COMMENT No public comments related to Closed Session agenda items were received prior to the start of the Closed Session Conference with real property negotiators- Government Code §54956 8 (Facilities and Community Services Director Boatman) Property (APN 0174-014-02-0000 Agency Negotiators Charles M Duggan,Jr and Chris Boatman Negotiating Party Redlands Theatre Festival, Shannon Cabamlla Galuszka Under Negotiation Terms of payment and price of possible lease of City property Conference with labor negotiator- Government Code §54957 6 (Assistant City Manager McConnell) Agency Negotiator Assistant City Manager McConnell Employee Organizations Redlands Police Officers Association Special CC_Special SA_April 15,2020 Page 1 Conference with legal counsel Existing Litigation-Government Code §54956 9(d)(1) (City Attorney McHugh) One Case a Natural Resources Defense Council Inc v City of Redlands, et al, San Bernardino Superior Court Case No CIVDS 1937969 RECONVENE SPECIAL CITY COUNCIL MEETING The meeting reconvened at 6 00 P M with an invocation by Council Member Barich followed by the pledge of allegiance to the Amencan flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken dunng the closed session PUBLIC COMMENT Comments received by 6 00 P M were read into the public record at the meeting Comments related to specific agenda items are incorporated into the item discussion Protecting Grocery&Pharmacy Retail Workers -Ana Cabral,with the UFCW Local 1167,raised concerns that not enough was being done to protect the grocery and pharmacy retail workers She urged for action to protect them by adding measures such as, allowing employees to wash their hands every 30 minutes, ensuring employers provide the proper personal protective equipment to all employees and limiting the number of customers inside a store at any given time She urged everyone to work together so that essential workers can continue to provide access to food,medicine and other essential supplies Commercial Eviction Moratonum-Monika De La Paz,owner of Fleur de Lis Gift and Home,urged the Council to revisit the moratorium voted unanimously on March 26,2020 and consider approving an ordinance placing a moratorium on commercial evictions for failure to pay rent due to financial impacts related to COVID-19 Public Meetings -Amanda Frye voiced concern that several agenda items for the City Council and last night's Planning Commission were not what she considered to be essential matters before the City She recommended meetings be postponed to the time when the public can participate more fully She also listed a number of questions for Council to consider related to COVID-19 impacts the City is facing, including, effects on finances,businesses,health, safety and welfare Homelessness Health Concerns -Ed Torres,Board Member of the Center for Spiritual Living(CSL), warned the Council to not forget the 185 Redlands residents who are without homes They can't follow stay-at-home or shelter-in-place orders issued by Governor Newsom They don't have the ability to properly protect themselves from acquiring the COVID-19 virus He stated the City is not acting quickly enough to this health emergency, and he requested Council support the Loma Linda University and the University of Redlands projects, establishing a location for the homeless to go, if they are feeling ill or demonstrating any symptoms, so they can be examined by a health professional He urged for Council to take immediate action CONSENT CALENDAR Special CC_Special SA_April 15,2020 Page 2 Minutes On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,minutes of the regular meeting of March 17,2020, and special meeting minutes of March 26, 2020 Vote 5 - 0 Passed Proclamation April, 2020 as DMV/Donate Life California On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, a Proclamation declaring the month of April,2020 as DMV/Donate Life California Vote 5 - 0 Passed Proclamation National Day of Prayer On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, a Proclamation declaring May 7,2020, as the National Day of Prayer Vote 5 - 0 Passed Employee Discounted Degree Programs On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, a Learning Partner Agreement between the City of Redlands and Columbia Southern University Offering Discounted Degree Programs to City employees and their qualified dependents Vote 5 - 0 Passed Work-Study Program On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,Memorandum of Understanding between the City of Redlands and San Bernardino Community College District to provide college student interns the opportunity to learn about municipal government careers while providing supplemental staffing to multiple City departments Vote. 5 - 0 Passed Enhancing Law Enforcement Research On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, an agreement with Research Triangle Institute to accept the OVC Burglary Sub-Award in the amount of$29,947 00 to be appropriated over the course of three years to the Redlands Police Department, and approved an additional appropriation in the amount of$29,947 Vote: 5 - 0 Passed CAL-ID Agreement On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, an Agreement between the City of Redlands and the County of San Bernardino for Implementation and Operation of Identification Systems (CAL-ID) from July 1, 2020,through June 30, 2030 Special CC_Special SA_April 15,2020 Page 3 Vote• 5 - 0 Passed Transitional Housing Services Council Member Momberger highlighted the work being done with Steps 4 Life Community Services Their mission is to provide housing for people referred by the police department and assist the homeless transition towards self-sufficiency and employment This benefits everyone and utilizes effective methods to empower and motivate people, so they can take control of their own future The program has helped more than 1,071 people since the program began in 2001 On motion of Council Member Toni Momberger, seconded by Council Member Paul Banch,the City Council unanimously approved,by roll call vote, an Agreement between the City of Redlands and Steps 4 Life Community Services for the provision of transitional housing services in an effort to address issues associated with homelessness Vote: 5 - 0 Passed Hazard Mitigation Plan On motion of Council Member Paul Banch, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, a Professional Services Agreement with APetrow Consulting to update the City's Hazard Mitigation Plan The consulting services are fully funded under CalOES grant award Vote: 5 - 0 Passed Professional Auditing Services On motion of Council Member Paul Banch, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote, an Agreement for Professional Auditing Services with Eide Badly,LLP to provide auditing services for fiscal year ending June 30,2019, at a cost of$48,960,with the option to extend to 2020 and 2021, at a cost of$49,939 and$50,938 respectively Vote• 5 - 0 Passed Resolution No. 8069 Donation Acceptance Policy On motion of Council Member Paul Banch, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,Resolution No 8069, amending the Donation Acceptance Policy to allow for any City depai lucent to accept unrestricted donations under$30,000 Vote• 5 - 0 Passed Resolution No. 8070 Extension of Time On motion of Council Member Paul Banch, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,Resolution No 8070 to approve a one-year Extension of Time for Commission Review and Approval No 895 and Conditional Use Permit No 1100, for the adaptive reuse of the historic Mutual Orange Company Packing Plant to construct a multi-tenant restaurant facility known as Redlands Food Hall located at 330 North Third Street, and determined that the project remains exempt from environmental review pursuant to Sections 15331 and 15332 of the State's guidelines implementing the California Environmental Quality Act Vote. 5 - 0 Passed Special CC_Special SA_April 15,2020 Page 4 Ford Park Upper Pond Improvements On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously determined,by roll call vote,that the project is exempt from environmental review pursuant to Section 15301(h)of the State's Guidelines implementing the California Environmental Quality Act, approved a Contract with Three Peaks Corp in the amount of$68,427 50 for the installation of improvements at the upper pond in Ford Park, and approved an additional appropriation of the same Vote 5 - 0 Passed Landscape Improvements Agreement On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously determined,by roll call vote,that approval of the contract for landscape improvements is exempt from environmental review pursuant to Section 15304 of the State's Guidelines implementing the California Environmental Quality Act, and approved an Agreement with Bill and Dave's Landscape Maintenance, Inc in the amount of$68,823 25 for landscape improvements at the South West corner of Redlands Boulevard and Ford Street Vote. 5 - 0 Passed Resolution No 8068 Public Records Destruction As public comment,Amanda Frye was opposed to destroying the encroachment permits,representing the engineering records from Municipal Utilities and Engineering Department She added the documents contain a great deal of historical information Council Member Barich suggested the engineering records be turned over to Nathan Gonzales, archivist for the A K Smiley Public Library, for historical purposes Council Member Tejeda pointed out that the staff report indicated the department will maintain an electronic record of these documents On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously approved,by roll call vote,Resolution No 8068, authorizing the destruction of certain engineering public records from Municipal Utilities and Engineering Department Vote 5 - 0 Passed Resolution No 8063 Certified Election Results On motion of Council Member Paul Banch, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,Resolution No 8063 of the City Council of the City of Redlands reciting the fact of the Special Municipal Election held on Tuesday,March 3,2020, and declaring that the voters defeated Measure G It did not carry and shall not be deemed adopted and ratified Vote. 5 - 0 Passed Joint Defense and Confidentiality Agreement On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,the Joint Defense and Confidentiality Agreement with San Bernardino County and the cities of Chino Hills and Rancho Cucamonga, and authorized the City Attorney and City Manager to make any substantive changes that might later be agreed upon by the other parties to this agreement Vote• 5 - 0 Passed Special CC_Special SA_April 15,2020 Page 5 Resolution No. 8046 Pre-Annexation Agreement Utility Connection On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously determined,by roll call vote,that the Pre-Annexation Agreement is exempt from environmental review pursuant to Sections 15303(a)and 15319(b)of the State's Guidelines implementing the California Environmental Quality Act, and approved Resolution No 8046, approving Pre-Annexation Agreement No 19-03 for the provision of water service for the development of a single-family dwelling on a 1 2 acre parcel located at 30765 Eastbern Lane in the unincorporated community of Mentone Vote 5 - 0 Passed Proclamation Sunday at 7 00 P M Community Support Activities On motion of Council Member Paul Barich, seconded by Mayor Paul Foster,the City Council unanimously approved,by roll call vote,the issuance of a Proclamation encouraging all citizens of the City of Redlands to participate at 7 00 pm on Sunday evening,to Joyously sound a bell, chime, cymbal,pots and pans,anger, or similar device as a symbol of the community of our citizens and a reminder to all that although the community may be physically separated, our citizens remain united in their support for health care workers, first responders, grocery store employees and other helpers who are caring for the people of our community and throughout the world during the Coronavirus pandemic and honoring the victims of COVID-19 Vote 5 - 0 Passed COMMUNICATIONS Cancellation of April 21, 2020, City Council Meeting Mayor Foster recommended the Council cancel the Apnl 21, 2020,regular meeting of the City Council, in light of the current State of Emergency related to COVID-19 Council Member Tejeda stated that some of the publics'concerns about open meetings would be alleviated by canceling the second April meeting and moving towards holding one meeting per month On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously approved,by roll call vote,the cancellation of the April 21,2020,regular meeting of the City Council The next regular meeting will be held on May 5, 2020 Vote 5 - 0 Passed Ratification City Council Meetings Closed to the Public City Manager Duggan,Jr explained that as the City of Redlands Emergency Services Director,he directed City Council and Successor Agency meetings be closed to the public until further notice or until the local State of Emergency is lifted, and he requested Council's ratification The action was taken in compliance with public health recommendations to limit public gatherings during the Covid-19 pandemic,while also still encouraging the public to participate Public comments,up to 250 words and received by 6 00 P M the day of the meeting,were read aloud As public comment, John Berry expressed his opposition to exclude the public from attending City Council meetings, and he questioned whether the City violated the Brown Act when it chose to announce the closure on a Monday night, only one day before the regularly scheduled meeting of April 7, 2020 and not the requisite 72 hours advance notice to the public City Attorney McHugh clarified there was no Brown Act violation and by establishing guidelines and encouraging the public to participate in meetings,the City is in compliance with the law and Governor Newsom's Executive Order N-29-20 for this special meeting Special CC_Special SA_April 15,2020 Page 6 On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously ratified,by roll call vote,the direction by the City of Redlands Emergency Services Director that City Council/Successor Agency of the former Redevelopment Agency meetings be closed to the public until further notice or until the local State of Emergency is lifted Vote 5 - 0 Passed NEW BUSINESS Pavement Management Program Report Municipal Utilities and Engineenng Director Chow presented the updated Pavement Management Program report, as recommended by the Municipal Utilities and Public Works Commission,to utilize the report as a guideline to prioritize and schedule maintenance and rehabilitation of City's roadway system On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously approved,by roll call vote,the updated Pavement Management Program report(PMP 2020), and authorized staff to utilize the report as a guideline to prioritize and schedule maintenance and rehabilitation of City's roadway system, as recommended by the Municipal Utilities and Public Works Commission Vote 5 - 0 Passed Ordinance No 2907 Development Project Improvement Requirements Municipal Utilities and Engmeenng Director Chow provided background of Ordinance No 2907, amending the Municipal Code relating to dedication and improvement requirements for non-subdivision development projects Staff is recommending it be modified so the threshold is measured by the size of the building expansion Seven hundred fifty square feet is a reasonable threshold as it will typically allow for the addition of a bed and a bath or enclosure of a covered patio for residential structures and other limited modifications to an existing residential and commercial structure On motion of Mayor Paul Foster, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,the introduction of Ordinance No 2907, amending Chapter 12 22 of the Redlands Municipal Code relating to dedication and improvement requirements for non-subdivision development projects Vote 5 - 0 Passed Wastewater Treatment Plant Equipment Installation Municipal Utilities and Engineering Director Chow reviewed the request to award a contract to B R Frost Company for the Redlands Wastewater Treatment Plant Membrane Bioreactor System Equipment Installation Project,Phase 1A He thanked Council for their support of this critical rehabilitation work On motion of Mayor Paul Foster, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined,by roll call vote,that the Project is categorically exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act, approved the Redlands Wastewater Treatment Plant Membrane Bioreactor System Equipment Installation,Phase 1A,Project No 73348 and the associated plans and specifications, and awarded a contract to B R Frost Company in the amount of$196,820 to perform the work Vote 5 - 0 Passed Special CC_Special SA_April 15,2020 Page 7 Sewer Collection System Maintenance Support Municipal Utilities and Engineenng Director Chow presented the need for on-call sewer collection system maintenance support as a supplement to staffs efforts On motion of Mayor Paul Foster, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined,by roll call vote,that approval of the agreement is exempt from environmental review pursuant to section 15301(b)of the State's Guidelines implementing the California Environmental Quality Act, approved the Agreement with Houston&Hams PCS,Inc for the provision of providing on-call sewer collection system maintenance support in an amount not to exceed$300,000, and approved an additional appropriation of$300,000 from the Wastewater Fund unrestricted fund balance Vote 5 - 0 Passed Sewer Collection System Repair Services Municipal Utilities and Engineenng Director Chow introduced the agreement for on-call sewer collection system repair services The agreement would designate Tryco General Engineering to provide short-term immediate repair services in the event the City is unable to address all needs of the community Director Chow responded to Council Member Banch and explained payment for services would only occur when the need arises On motion of Mayor Paul Foster, seconded by Council Member Eddie Tejeda,the City Council unanimously determined,by roll call vote,that approval of the agreement is exempt from environmental review pursuant to section 15301(b)of the State's Guidelines implementing the California Environmental Quality Act, approved the Agreement with Tryco General Engineering for provision of On-Call Sewer Collection System Repair Services in an amount not to exceed$500,000, and approved an additional appropriation of$500,000 from the Wastewater Fund unrestricted fund balance Vote. 5 - 0 Passed Tolling Agreement Development Services Director Desatmk provided background of a tolling agreement related to the processing of Lone Chang,LLC's application for a development agreement Tentative Tract Map No 16878 will expire on April 5,2020 and the applicant,has used all of its traditional available extensions under law The applicant has filed an application to negotiate a proposed development agreement In exchange for the City granting the applicant's map protection against changes in State or City laws, and an additional 5 years of life,the applicant proposed to donate $10,000 to the City's cultural arts fund City Attorney McHugh confirmed the tolling agreement, if approved,would extend the time and the matter would be brought back to the City Council for consideration at a later time,with a more detailed substantive report On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously approved a tolling agreement with Lone Chang, LLC relating to the processing of Lone Chang,LLC's application for a development agreement Vote• 5 - 0 Passed Special CC_Special SA_April 15,2020 Page 8 Water Main Relocation Contract Award Municipal Utilities and Engineering Director Chow reviewed a contract for the water main relocation at Orange Street and 6th Street to facilitate the construction of San Bernardino County Transportation Authority Redlands Passenger Rail Project He added the City is in ongoing discussions with the contractor who performed the work originally, and staff is hopeful they will agree to perform the realignment at no cost to the City City Attorney McHugh clarified that after the agenda was initially posted, it was determined the contract amount should include an extra$1,000 to cover bond costs,but that the City may never use it as we may have the original contractor coming in at no cost On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously determined,by roll call vote,that approval of the contract award is categorically exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act, and approved the award of contract in the amount of$89,915 48 to Borden Excavating, Inc for Orange Street and 6th Street Water Main Relocation Vote 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Due to COVID-19,Mayor Foster announced the Council would forgo reports and announcements ADJOURNMENT There being no further action required the meeting adjourned at 6 49 P M in memory of Lorne Poyzer, long-time Redlands City Clerk,who served in the office from 1983 until she retired in 2009 She will be remembered for her strong commitment to the City She played a key role in the City's operations,was active in the community, instrumental in the success of the Redlands 4th of July event and initiated the celebration of Veterans Day in Redlands and the raising of the POW/MIA flag on the Liberty Pole in the 1990s With Council's approval tonight of the cancellation of the meeting scheduled for Apnl 21,2020,the next regular meeting of the City Council will be held on May 5,2020 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the special meeting to order PUBLIC COMMENT No public comment was received CONSENT CALENDAR Minutes On motion of Board Member Tejeda, seconded by Board Member Banch,the minutes of the regular meeting on March 3,2020 were unanimously approved by roll call vote Vote 5 -0 Passed Special CC_Special SA_April 15,2020 Page 9 Professional Auditing Services On motion of Board Member Tejeda, seconded by Board Member Banch,the Agreement for Professional Auditing Services with Eide Badly,LLP,to provide auditing services for fiscal year ending June 30,2019, and with the option to extend to 2020 and 2021,was unanimously approved by roll call vote Vote 5 -0 Passed Ratification Successor Agency Meetings Closed to the Public On motion of Board Member Tejeda, seconded by Board Member Banch,the Board unanimously ratified,by roll call vote,the direction by the City of Redlands Emergency Services Director that meetings of the City Council/Successor Agency of the former Redevelopment Agency be closed to the public until further notice or until the local State of Emergency is lifted Vote 5 -0 Passed ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 6 50 P M The next regular meeting of the Agency will be held on May 5,2020 Special CC_Special SA_April 15,2020 Page 10