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HomeMy WebLinkAbout2020_05_05 - Regular MINUTES Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 5,2020 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Barich, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Charles M Duggan,Jr, City Manager, Dan McHugh, City Attorney, Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Danielle Garcia,Management Services/Finance Director-Via Teleconference, Brian Desatnik,Development Services Director-Via Teleconference, Rudy Chow,Municipal Utilities and Engineering Director-Via Teleconference, Janice McConnell,Assistant City Manager-Via Teleconference This was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands,California Mayor Pro Tempore Davis and Council Member Momberger were present via teleconferencing All votes dunng the meetings were conducted by roll call In compliance with public health recommendations to limit public gathenngs during the Covid-19 pandemic the City Council has directed meetings of the City Council/Successor Agency of the former Redevelopment Agency of the City of Redlands be closed to the public until further notice or until the current local State of Emergency has been lifted The City Council will continue to meet to conduct essential business Public comments,up to 250 words and received by 6 00 P M the day of the meeting,were read aloud by the City Clerk Mayor Foster called the special meeting to order at 5 00 P M PUBLIC COMMENT No public comments related to Closed Session agenda items were received prior to the start of the Closed Session CLOSED SESSION Conference with real property negotiators -Government Code §54956 8 (Facilities and Community Services Director Boatman) Property APN 0292-166-08-0000 Agency Negotiators Charles M Duggan Jr, Chris Boatman Negotiating Party Andrew Christopherson,The Grove School Under Negotiation Terms of payment and price of possible lease amendment or purchase of City property CC_SA_May 5,2020 Page 1 Conference with labor negotiator-Government Code §54957 6 (Charles M Duggan,Jr, City Manager) Agency Negotiators Charles M Duggan,Jr, City Manager and Janice McConnell,Assistant City Manager Employee Redlands Association of Department Directors Organizations Redlands Association of Management Employees Redlands Association of Mid-Management Employees Redlands Association of Safety Management Employees Redlands Association of Fire Management Employees Redlands Police Officers Association Redlands Professional Firefighters Association Redlands Civilian Safety Employees Association Teamsters Local 1932 Redlands Chapter RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 07 P M with an invocation by Mayor Foster followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PUBLIC COMMENT Comments received by 6 00 P M were read into the public record at the meeting Comments related to specific agenda items are incorporated into the item discussion Open Government-Jerry Carrillo urged the Council to take a cautious approach when approving expenditures and spending tax payer's dollars He warned the City will require additional funds to meet the financial impacts from COVID-19,and he would like more transparency and honesty in City government Support of Stay At Home Orders-Two members of the public expressed their support of the stay at home orders designed to protect the public's health, and they informed the Council they were displeased with the behaviors seen at the recent protest rally held at City Hall Protesters did not wear masks and did not comply with physical distancing practices Who will protect the public as the economy begins to open again?They were looking for assurance from the Council to provide guidelines for local businesses to respect and protect everyone's health and wear face coverings and follow physical distancing practices City Infrastructure Issues&Budget Documents -Dennis Bell wondered when the public would be able to view the proposed FY 2020-21 budget documents, and he voiced concern that the budget was being prepared in a vacuum outside the public's eye He complained the City's streets and sidewalks are torn up and when repair work is completed,the results are substandard He cited Stuart Street,between the Packing House Sprouts center and Texas Street and added there's a lack of dust control on all the construction projects CONSENT CALENDAR CC_SA_May 5,2020 Page 2 Minutes On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,the minutes of the special meeting of April 15,2020 Vote. 5 - 0 Passed First Amendment NEOGOV Performance Evaluation Subscription On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,the First Amendment to an Agreement with Governmentjobs com,Inc , dba NEOGOV, for the provision of a performance evaluation subscription, allowing the City to implement paperless annual employee reviews Vote: 5 - 0 Passed 2018 State Homeland Security Grant Modification On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously accepted,by roll call vote,the FY 2018 State Homeland Security Grant Modification in the amount of$20,800 to authorize the purchase of Automated License Plate Recognition(ALPR) cameras to supplement the City's existing ALPR program Vote• 5 - 0 Passed MOU Inland Regional Narcotics Enforcement On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously authorized,by roll call vote,the Chief of Police to sign the Inland Regional Narcotics Enforcement(IRNET)Memorandum of Understanding with law enforcement agencies in San Bernardino County Vote 5 - 0 Passed Type I Fire Engine Vehicular Equipment Agreement On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote, a Temporary Assignment of Vehicular Equipment Agreement with the State of California Office of Emergency Services for the placement of a Type I Fire Engine in the Redlands Fire Department Vote 5 - 0 Passed VHF Digital Radios Purchase On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote, an award of bid to Cross Connections Emergency Services in the amount of$54,337 12 for the purchase of VHF Digital Radios Vote 5 - 0 Passed CC_SA_May 5,2020 Page 3 Enterpnse License Agreement Esri On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda Approve the Enterpnse License Agreement with Esn for a period of 3 years for an amount not-to-exceed$202,500 in support of several City departments Vote: 5 - 0 Passed Annual Report Traffic and Parking Commission On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed,by roll call vote,to receive and file the Annual Report from the Traffic and Parking Commission, as submitted by Commissioner Luis Estrada Vote: 5 - 0 Passed Resolution No 8064-Annexation No 22 On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously determined,by roll call vote,the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approved Resolution No 8064,declaring the intention to annex territory into Community Facilities District 2004-1 A public hearing is scheduled for June 16,2020 to formally annex the land Vote 5 - 0 Passed Wastewater Treatment Plant Purchases On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously determined,by roll call vote,that approval of the sole source purchase and the agreement are exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act, and authonzed the sole source purchase and non-professional service agreement with Plumbers Depot,Inc for CUES DUC Camera System and GramteNet support software in an amount not to exceed$93,742 50 Vote: 5 - 0 Passed MUED Truck Purchase On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously authorized,by roll call vote,the purchase of two 2020 Ford F-150 XLT 4x4 Super Cab trucks from Fritts Ford in the amount of$72,313 64 for the Municipal Utilities and Engineering Department's Water Production Division Vote• 5 - 0 Passed Resolution No. 8075 Annual Assessments On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,Resolution No 8075, initiating proceedings for the continued levy of assessments, appointing an assessment engineer, and ordering the preparation of an Engineer's Report in the matter of Street Lighting District No 1 and Landscape Maintenance District No 1 CC_SA_May 5,2020 Page 4 Vote 5 - 0 Passed Ordinance No 2907 Development Protect Improvement Requirements On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously adopted,by roll call vote, Ordinance No 2907, amending Chapter 12 22 of the Redlands Municipal Code relating to dedication and improvement requirements for non-subdivision development projects Vote. 5 - 0 Passed Concrete Stockpile Crushing Agreement On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously determined,by roll call vote,that the project is exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act, and approved the agreement with JDML, Inc dba Standard Industnes Inc , for crushing of concrete stockpile at the California Street Landfill in an amount not-to-exceed$119,000 Vote. 5 - 0 Passed 2019 Housing Element Annual Progress Report On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed,by roll call vote,to receive and accept the 2019 Housing Element Annual Progress Report as prepared and submitted to the California Department of Housing and Community Development and the State Office of Planning and Research Vote 5 - 0 Passed Development Agreements Annual Review On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously accepted,by roll call vote,the annual review report of approved Development Agreement in accordance with Chapter 18 220 of the Redlands Municipal Code, determined that Mountainview Power Company LLC, CEMEX,Robertson's Ready Mix,Redlands Community Hospital, Cal-Red Facility LLC and ESRI are in compliance with the terms of their respective Development Agreements, and directed staff to prepare a Certificate of Compliance that can be recorded by the applicants Vote: 5 - 0 Passed Resolution No 8071 Pre-Annexation Agreement Utility Connection Staff requested this item be pulled from tonight's agenda for the City Council to consider at a future meeting Executive Order Nos 2020-001 and 2020-002 Ratification City Manager Duggan,Jr summanzed two Executive Orders he recently issued as the City's Emergency Services Director Order No 2020-001 directs that temporary "No-Parking"zones may be established within any City street or roadway to implement and further the intent of the County Order for the protection of the public peace,health and safety, as related to public recreational locations such as parks and trails Jurisdictions are ordered to monitor usage and parking on a regular basis Order No 2020-002 extends the deadlines in existing City contracts for the period of the local emergency declared in CC_SA_May 5,2020 Page 5 response to COVID-19, in the interest of public,health, safety and welfare On motion of Council Member Toni Momberger, seconded by Council Member Eddie Tejeda,the City Council unanimously ratified,by roll call vote,Executive Order Nos 2020-001 and 2020-002 by the City of Redlands Emergency Services Director directing that temporary"No-Parking"zones may be established within any City street or roadway and authorizing the extension of certain contractual deadlines in existing City contracts for the period of the local emergency declared in response to COVID-19 within the City,unless terminated earlier by subsequent Executive Order issued by the Director of Emergency Services Vote. 5 - 0 Passed Resolution No 8089 Local Emergency Well Failure On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,Resolution No 8089 confirming the City Manager/Director of Emergency Services proclamation of the existence of a Local Emergency due to a well failure resulting in loss of non-potable water supply to many City and business green belts commencing on the 22nd day of April, and ratifying an emergency procurement without the solicitation of competitive bids in the amount of$174,257 14 from the Non-Potable Water Operations Fund for contract services rendered by Layne Christensen for Well 30A repair, and terminated the Local Emergency as of May 5,2020 Vote 5 - 0 Passed NEW BUSINESS Contract Award Citywide Pavement Repair for Water Protects Municipal Utilities and Engineering Director Chow presented an overview of the award of contract for the 2020 Citywide Pavement Repair for Water Projects He added the City makes up to 400 repairs to water mains, services,valves,blow-offs and air vacs in the City's water service area This contract would set aside the financial resources to restore streets to an acceptable condition Sufficient funds are included in the enterprise fund budget On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously determined,by roll call vote,that the project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act, approved the 2020 Citywide Pavement Repair for Water Project specifications, and awarded a construction contract to Tryco General Engineering in the amount of$429,020 Vote• 5 - 0 Passed Resolution No. 8074 Road Repair Protect List Municipal Utilities and Engineering Director Chow explained the need to adopt a projects list so the City is eligible to expend Senate Bill 1 Road Repair and Accountability Act(SB1)funding Staff is proposing to utilize the estimated$1,190,790 allocation from the State to supplement the 2020 Street Resurfacing Project CC_SA_May 5,2020 Page 6 On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,Resolution No 8074, adopting Senate Bill 1 Road Repair and Accountability Act(SB1)Project List, approved funding be directed to the City's Pavement Management Plan program, and determined this action is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act Vote 5 - 0 Passed Police Information Technology Hardware, Systems and Equipment Management Services/Finance Director Garcia reviewed an intergovernmental/piggyback purchase with ConvergeOne for information technology hardware, systems and equipment for the Police Depai tiuent to maintain daily operations without service interruptions She stressed the critical nature of this purchase, including the replacement of the Department's network core switch All computing activity is routed through this core switch and it supports every aspect of the overall IT infrastructure Use of several key technology trends to improve services and efficiency include, cloud computing, advanced security measures and advanced storage technologies Funding is included in the IT Division's budget for FY-2019-20 On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously approved,by roll call vote,the purchase of core network equipment, software and hardware, including advanced threat defense systems, from CoverageOne in the amount$346,358 Vote 5 - 0 Passed CDBG-COVID-19 Program Development Services Director Desatnik provided details of the Community Development Block Grant COVID-19 (CDBG-CV)Program Authorized by the CARES Act and as part of a response to the coronavirus pandemic,the Department of Housing and Urban Development(HUD)recently released a special allocation of CDBG funds to the County to be used to prevent,prepare for,and respond to the growing effects of the historic public health crisis The County released a schedule that established a deadline of May 12,2020 for participating jurisdictions to submit their Project Prioritization List with no more than four eligible applications selected for funding The funds would become available on June 1,2020 and will cover a two-year period ending on June 30, 2022 Due to the abbreviated submittal timeline, staff is requesting Council authorize the City Manager,with input from the COVID1-9 Subcommittee,to make the final funding recommendations Mayor Foster added that the programs would focus on areas such as food services, senior population assistance and temporary housing assistance On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously authorized,by roll call vote,the City Manager,with input from the COVID-19 Subcommittee,to determine the funding priorities for the Community Development Block Grant COVID-19 (CDBG-CV) and to submit the Cooperating City Recommended Projects Form to the County of San Bernardino, Community Development and Housing Division prior to the May 12,2020 deadline, authorized the City Manager to execute a CDBG-CV Subrecipient Agreement with any recommended public services agency, and authorized an additional appropriation in the amount of$280,031 Vote• 5 - 0 Passed CC_SA_May 5,2020 Page 7 RADD Side Letter Assistant City Manager McConnell outlined the Side Letter with the Redlands Association of Department Directors(RADD), in connection with the recent appointment of Fire Chief Topoleski Chief Topoleski had previously been a member of the Redlands Association of Fire Management Employees,which provides vacation, executive leave, and sick leave without the restriction of a cap, whereas the RADD MOU limits the cap to 900 hours Due to his tenure and a leave balance exceeding 900 hours,the Side Letter provides Chief Topoleski up until December 31,2022,to utilize or sell his earned leave while continuing to accrue leave On motion of Council Member Eddie Tejeda,seconded by Council Member Paul Barich,the City Council unanimously approved,by roll call vote,the Side Letter between the City and the Redlands Association of Department Directors,providing Chief Topoleski up until December 31,2022,to utilize or sell his earned leave while continuing to accrue leave Vote• 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES There were no Council Member reports presented ADJOURNMENT There being no further action required the meeting adjourned at 6 31 P M The next regular meeting of the City of Redlands City Council will be held on May 19,2020 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order PUBLIC COMMENT No Public Comment was received Minutes On motion of Board Member Tejeda, seconded by Board Member Barich,the minutes of the special meeting on Apnl 15, 2020,were unanimously approved by roll call vote Vote 5 -0 Passed ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 6 32 P M The next regular meeting of the Agency will be held on June 2,2020 CC_SA_May 5,2020 Page 8