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Home My WebLink AboutContracts & Agreements_165-2013_CCv0001.pdf i co�. SAN p MEMORANDUM OF UNDERSTANDING (MOU) FOR USE OF MOBILE POINTS OF DISPENSING (POD) TRAILERS BETWEEN San Bernardino County Department of Public Health Preparedness and Response Program (SBC DPH PRP) AND City of Redlands Date:September 03,2013 ®PRP vcwrss a onoon.r MEMORANDUM OF UNDERSTANDING (MOU) Mobile Points of Dispensing (POD)trailers hereinafter referred to as Mobile POD trailers, have been purchased by the San Bernardino County Department of Public Health Preparedness and Response Program (SBC DPH PRP) through grant funding provided by the Centers for Disease Control and Prevention (CDC), and Cities Readiness Initiative (CRI). Each Mobile POD trailer is outfitted with emergency supplies and safety equipment for use in POD training and for health emergency incident response. THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into this 3rd day of September, 2013, by and between the SBC DPH PRP and the City of Redlands (City) assigned Mobile POD trailers (s) within San Bernardino County. RECITALS WHEREAS, the SBC DPH PRP and the City enters into this MOU based on the following: A. The City will store the Mobile POD trailer in a secure location with limited public access and provide a reservation policy that ensures 24-hour, seven-days-a-week access to the Mobile POD trailers. B. Mobile POD trailers are equipped by the SBC DPH PRP with supplies and equipment to support an emergency response event. C. SBC DPH PRP and the City agree to the terms set forth in this MOU with regard to services such as storage, access, deployment, inventory replenishment and maintenance. NOW, THEREFORE, based on the forgoing recitals that the parties agree to be true and correct, it is mutually agreed as follows: A. SERVICES CITY RESPONSIBILITIES: TRAILER STORAGE Mobile POD trailers will be stored in a secure location with limited public access. When possible, the Mobile POD trailers are to be parked in an enclosed site/facility and/or under a carport type structure. Mobile POD trailers shall be locked at all times when not deployed or in use. The storage site should be a Government property such as a fire station, a law enforcement facility, or a public works yard. Any City which cannot provide such a location must provide written documentation to justify reasons why this request cannot be met. Mobile POD trailers may be relocated by the City within its geographical boundaries, as long as SBC DPH PRP provides written authorization to the City. The City must make this request via writing, facsimile and/or email transmission. MEMORANDUM OF UNDERSTANDING(MOU) For Use of Mobile Points of Dispensing(POD)Trailers. September 03,2013 Page 2 ACCESS AND DEPLOYMENT The City must submit a reservation policy that will be kept on file with SBC DPH PRP. The City must ensure 24-hour, seven-days-a-week access to the Mobile POD trailer(s) to the SBC DPH PRP. For policy and procedures for accessing or reserving a Mobile POD trailer refer to the CRI Coordinator at (909) 252-4406. INVENTORY AND INVENTORY REPLENISHMENT A Safety/Inventory checklist will be placed in each trailer, which the City must complete when utilizing a Mobile POD trailer. A master Safety/Inventory checklist can be found in the trailer's Field Operations Guide (FOG) document. The Safety/Inventory checklist will allow the user to verify that the Mobile POD trailer is fully stocked, including disposable items. Any items destroyed during POD training will be assessed and replaced by SBC DPH PRP. However, any unauthorized use of these items by the municipality will be assessed by SBC DPH PRP and will be requested to be replaced by the municipality. This completed inventory checklist will be signed by the user upon receipt and faxed to the SBC DPH PRP. Any stock used during a training session exclusive from the SBC DPH PRP, which has been acquired from the trailer, will be replaced at the City expense. When the Mobile POD trailer has been restocked and returned to its assigned storage location, the jurisdiction will fax a copy of the completed inspection checklist to the SBC DPH PRP confirming its readiness for deployment. A detailed description of the Mobile POD trailer inventory will be provided by the SBC DPH PRP. Completed Safetylinventory checklists are to be sent quarterly by the City to the SBC DPH PRP. Safety/Inventory checklists reports are due on 15th, beginning Mailing instructions are located at the bottom of the Safety/Inventory checklist. TRAILER MAINTENANCE The City must insure that the Mobile POD trailers are ready for deployment and activation. Any Mobile POD trailer deficiencies, defects or damage must be reported to the SBC DPH PRP at (909) 252-4406. SBC DPH PRP RESPONSIBILITIES: PROVISION OF MOBILE POD TRAILERS The SBC DPH PRP will provide an enclosed cargo type Mobile POD trailer for deployment to partnering the City within the County of San Bernardino. Mobile POD trailers will be equipped with emergency response equipment and materials necessary for the safe deployment of a Mobile POD trailer. The City may not place additional equipment in the Mobile POD trailer. MEMORANDUM OF UNDERSTANDING(MOU) 41400, For Use of Mobile Points of Dispensing(POD)Trailers, September 03.2013 V Page 3 B. INDEMNIFICATION The City hereto (hereafter, "INDEMNIFYING PARTY") shall indemnify, defend with counsel acceptable to the County of San Bernardino, and hold harmless the SBC DPH PRP, and their employees and volunteers from and against any loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including but not limited to, reasonable attorney fees arising from or relating to any negligent or wrongful act of omission of the INDEMNIFYING PARTY, its officers, agents, or employees, which occurs in the performance of, or otherwise in connection with this MOU, but only in proportion to and to the extent of such loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including reasonable attorney fees, is caused by or results from the negligent or wrongful act or omission of the INDEMNIFYING PARTY, its officers, agents or employees. C. TERM AND TERMINATION This agreement shall become effective on September 03, 2013. Either party may terminate this MOU upon thirty (30) days written notice. Should either party terminate this MOU, the terminating party shall be responsible for all costs associated with termination of the MOU. The terminating party will be responsible for returning the Mobile POD trailer to the designated location provided by the SBC DPH PRP. Prior to its return, a final safety and inventory inspection will be conducted by both the City and the SBC DPH PRP. D. NOTICES Notices concerning this agreement shall be in writing and shall be addressed as follows: To: City Manager's Office City of Redlands 35 Cajon Street, Suite#200 P.O. Box 3005 Redlands, CA 92373 To: San Bernardino County Department of Public Health Preparedness and Response Program 247 S. Boyd St. San Bernardino, CA 92415-0059 Tel. 909-252-4406 MEMORANDUM OF UNDERSTANDING(MOU) For Use of Mobile Points of Dispensing(POD)Trailers. September 03,2013 Page 4 E. MODIFICATIONS No waiver, alteration, modification, or termination of this MOU shall be valid unless made in writing and duly signed by parties hereof. F. AUTHORITY The person signing this MOU for the City hereby represents that he/she is authorized to sign this agreement on behalf of the City and to bind the City to its performance of its obligation hereunder. Executed as of the date and year signed below. q 13 Pete Aguilar, Mayor Date ATTEST: Sam Irwin, City Clerk SAN BERNARDINO COUNTY DEPART OF UBLIC HEALTH 'T PREPAREDNESS AND RESPONSE P��GMF/ Department Director: -F(:4ja'j PAJAAWN41 Date signed: Program Manager: Aa_ 1 Date signed: MEMORANDUM OF UNDERSTANDING(MOU) For Use of Mobile Points of Dispensing(POD)Trailers. September 03,2013 Pact', 5