HomeMy WebLinkAboutContracts & Agreements_166-2011_CCv0001.pdf COUNTY
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MEMORANDUM OF UNDERSTANDING (MOU)
FOR USE OF
MOBILE POINTS OF DISPENSING (POD) TRAILERS
BETWEEN
San Bernardino County Department of Public Health
Preparedness and Response Program (SBC DPH PRP)
AND
HOST AGENCIES
®PRP
MEMORANDUM OF UNDERSTANDING (MOU)
Mobile Points of Dispensing (POD)trailers hereinafter referred to as Mobile POD trailers, have
been purchased by the San Bernardino County Department of Public Health Preparedness and
Response Program (SBC DPH PRP) through grant funding provided by the Centers for Disease
Control and Prevention (CDC), and Cities Readiness Initiative (CRI). Each Mobile POD trailer is
outfitted with emergency supplies and safety equipment for use in POD training and for health
emergency incident response.
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into by and between the
SBC DPH PRP and the city/town assigned Mobile POD trailer(s) within San Bernardino County.
The city/town will hereinafter be referred to as Host Agency.
RECITALS
WHEREAS, the SBC DPH PRP and the Host Agency enters into this MOU based on the
following:
A. The Host Agency will store the Mobile POD trailer in a secure location with limited
public access and provide a reservation policy that ensures 24-hour, seven-days-a-
week access to the Mobile POD trailers.
B. Mobile POD trailers are equipped by the SBC DPH PRP with supplies and
equipment to support an emergency response event.
C. SBC DPH PRP and the Host Agency agree to the terms set forth in this MOU with
regard to services such as storage, access, deployment, inventory replenishment
and maintenance.
NOW, THEREFORE, based on the forgoing recitals that the parties agree to be true and
correct, it is mutually agreed as follows:
A. SERVICES
HOST AGENCY RESPONSIBILITIES:
TRAILER STORAGE
Mobile POD trailers will be stored in a secure location with limited public access. When
possible, the Mobile POD trailers are to be parked in an enclosed site/facility and/or under a
carport type structure. Mobile POD trailers shall be locked at all times when not deployed or
in use. The storage site should be a Government property such as a fire station, a law
enforcement facility, or a public works yard. Any Host Agency which cannot provide such a
location must provide written documentation to justify reasons why this request cannot be
met. Mobile POD trailers may be relocated by the Host Agency within its geographical
boundaries, as long as SBC DPH PRP provides written authorization to the Host Agency.
The Host Agency must make this request via writing, facsimile and/or email transmission.
MEMORANDUM OF UNDERSTANDING(MOU)
T-
For Use of Mobile Points of Dispensing(POD)Trailers.
1.11
Rev. 1010/2010 V Page 2
ACCESS AND DEPLOYMENT
The Host Agency must submit a reservation policy that will be kept on file with SBC DPH
PRP. Host Agencies must ensure 24-hour, seven-days-a-week access to the Mobile POD
trailer(s)to the SBC DPH PRP. For policy and procedures for accessing or reserving a
Mobile POD trailer refer to the CRI Coordinator at(909) 888-3571.
INVENTORY AND INVENTORY REPLENISHMENT
A Safety/inventory checklist will be placed in each trailer, which each Host Agency must
complete when utilizing a Mobile POD trailer. A master Safety/inventory checklist can be
found in the trailer's Field Operations Guide (FOG) document. The Safety/Inventory
checklist will allow the user to verify that the Mobile POD trailer is fully stocked, including
disposable items. Any items destroyed during POD training will be assessed and replaced
by SBC DPH PRP. However, any unauthorized use of these items by the municipality will
be assessed by SBC DPH PRP and will be requested to be replaced by the municipality.
This completed inventory checklist will be signed by the user upon receipt and faxed to the
SBC DPH PRP. Any stock used during a training session exclusive from the SBC DPH
PRP, which has been acquired from the trailer, will be replaced at the Host Agency's
expense. When the Mobile POD trailer has been restocked and returned to its assigned
storage location, the jurisdiction will fax a copy of the completed inspection checklist to the
SBC DPH PRP confirming its readiness for deployment. A detailed description of the
Mobile POD trailer inventory will be provided by the SBC DPH PRP.
Completed Safety/inventory checklists are to be sent quarterly by the Host Agency to
the SBC DPH PRP. Safetylinventory checklists reports are due quarterly
beginning Ian. 1, 2(312. Mailing instructions are located at the bottom of the
Safetylinventory checklist.
TRAILER MAINTENANCE
Host Agencies must insure that the Mobile POD trailers are ready for deployment and
activation. Any Mobile POD trailer deficiencies, defects or damage must be reported to the
SBC DPH PRP at (909) 252-4406.
SBC DPH PRP RESPONSIBILITIES:
PROVISION OF MOBILE POD TRAILERS
The SBC DPH PRP will provide an enclosed cargo type Mobile POD trailer for deployment
to partnering Host Agencies within the County of San Bernardino. Mobile POD trailers will
be equipped with emergency response equipment and materials necessary for the safe
deployment of a Mobile POD trailer. Host Agencies may not place additional equipment in
the Mobile POD trailer,
MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Mobile Points of Dispensing(POD)Trailers.
Rev, 10/20/2010 Page 3
B. INDEMNIFICATION
Host Agency hereto "INDEMNIFYING shall indemnify, defend with
counsel acceptable tOthe County ofSan Bernardino, and hold harmless the SBC DPH PRP,
and their employees and volunteers from and against any loss, cost, damage, expense,
claim, Suit. demand, Or |iab|!bv of any kind or character, including but not limited to,
reasonable attorney fees arising from or relating to any negligent or wrongful act of omission
of the INDEMNIFYING PARTY, its officers, agents, or employees, which occurs in the
performance of, or otherwise in connection with this MOU, but only in proportion to and to
the extent of such loss, cost, damage, expense, claim, suit, demand, or liability of any kind
orcharacter, including reasonable attorney fees, iscaused byorresults from the negligent
0rwrongful act oromission ufthe INDEMNIFYING PARTY, its officers, agents or
employees.
C. TERM AND TERMINATION
This agreement shall become effective on November 1' 2O11 Either
party may terminate this W10Uupon thirty (30) days written notice. Should either party
terminate this K8[>U, the terminating p8dv shall be responsible for all costs associated with
termination Ofthe K8DU. The terminating party will beresponsible for returning the Mobile
POD trailer hmthe designated location provided bythe SBC DPH PRP. Prior bDits return, @
final safety and inventory inspection will be conducted by both the Host Agency and the
SBC DPH PRP.
Q. NOTICES
Notices concerning this agreement shall be in writing and Sh3|| be addressed as follows:
To: Mobile POD Trailer Host Agency
Attention: Fire Chief Jeff Frazier
Address: 36 Cajon Street
City: Redlands, C/\ Zip Code: 92373
To: Sam Bernardino County Department of Public Health
Preparedness and Response Program
247G. Boyd St.
San Bernardin0, CA 82415-0050
T8[ 909-252-4408
MEMORANDUM OFUNDERSTANDING(MUU)
For Use orMobile Points mxDispensing(PQD)Trailers.
Rev. 10/20,12010 Page
E. MODIFICATIONS
No waiver, alteration, modification, or termination of this MOU shall be valid unless made in
writing and duly signed by parties hereof.
F. AUTHORITY
The person signing this MOU for the Host Agency hereby represents that he/she is
authorized to sign this agreement on behalf of the Host Agency and to bind the Host Agency
to its performance of its obligation hereunder.
Executed as of the date and year signed below,
HOST AGENCY
Date..November 1, 2011
Name of Host Agency: City of Redlands
ST
Name of Authorized Signor: Pete Aguilar
Sign Lure Sam-T-rwln-,-tl�t ClerkTitle: Mayor
SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH
PREPAREDNESS AND RESPONSE PROGRAM
Department Director: Date signed:
Program Manager: Date signed:
MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Mobile Points of Dispensing(POD)Trailers.
Rev. 10/20/2010 V Page 5