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MEMORANDUM OF UNDERSTANDING (MOU)
FOR USE OF A SITE/FACILITY
BETWEEN
San Bernardino County Department of Public Health
Preparedness and Response Program (SBC DPH PRP)
AND
SITE/FACILITY PROVIDER
Warehouse, Point of Dispensing(POD)or
Government-Authorized Alternate Care Site(GA ACS)
AND
DESIGNATED CITY/TOWN
PRIPARROMIES
a a MmPGNIt PROGRAM
MEMORANDUM OF UNDERSTANDING(MOU) 1
For Use of Mobile Points of Dispensing(POD)Trailers
Rev 7/14/10
MEMORANDUM OF UNDERSTANDING (MOU)
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into by and between the San Bernardino
County Department of Public Health Preparedness and Response Program (SBC DPH PRP) American
Homes of the West/dba Plymouth Village, hereinafter referred to as the Site/Facility Provider and The
City of Redlands, hereinafter referred to as the City/Town, as appropriate.
RECITALS
WHEREAS,the SBC DPH PRP enters into this Agreement along with the City/Town and Site/Facility to
prepare, respond, and provide care and prophylaxis treatment in the event of a bioterrorism or other
public health emergencies, such as pandemic influenza, in the County, and;
WHEREAS,the County will require the Site/Facility to receive, store, stage, and distribute medications
and other resources(e.g., antibiotics, antidotes, medical supplies, certain controlled substances,
equipment, specialized cargo containers, & portable refrigeration units) received from the State of
California in the event that the Strategic National Stockpile (SNS) or the Cities Readiness Initiative ([R|)
pharmacputica| cachesarerequpstedtoaddresspossib|e |ar8e'sca|ebioternorismcvents, orotherpub|ic
health emergencies, such as pandemic influenza; and
WHEREAS, the County will require Points of Dispensing (POD) sites to provide mass prophylaxis in the
event of a bioterrorism event or public health emergency within the County; and will require
Government-Authorized Alternate Care Sites (GA ACS) to evaluate/treat individuals by providing health
care services and/or to prepare the transport of patients to health care facilities; and
WHEREAS, the Site/Facility Provider has the capability to provide a POD and/or GA ACS and the
resources that may be used or designated as a warehouse facility for use in receiving, storing, staging,
and distributing medication, and has the resources for hosting a mass prophylaxis POD and/or a GA ACS
for a bioterrorism, or other public health emergencies, such as pandemic influenza; and
WHEREAS, the City/Town has the personnel and expertise to respond, staff, and support a POD and/or
GA ACS in conjunction with the SBC DPH, utilizing the Incident Command System and link with the
municipality's EOC, including security and other related services in the event of activation;
NOW,THEREFORE, based on the foregoing recitals,which the parties agree to be true and correct, it is
mutually agreed as follows:
I. PURPOSE:
The purpose of this MOU is to define the distribution of duties between the County, the Cn
and Site/Facility Provider, in responding to and preparing for public health related activities in a
possible large-scale bioterrorism, or other public health emergencies such as pandemic influenza.
II. AREAS OF AGREEMENT AND COOPERATION:
Now,therefore, it is agreed as follows:
The County, Site/Facility Provider, and City/Town agree to cooperate in the following areas of
endeavor following an incident of largesca|e bioterrorism or other public health emergencies.
MEMORANDUM OF UNDERSTANDING(MOU) 2
For Use of Mobile Points of Dispensing(POD)Trailers ��&�
A. County agrees to:
1. Implement and comply with any emergency activations under this agreement pursuant to the
California Emergency Services ActCalifornia Government Code, Chapter 7, Division 1,Title 2, §g
8550 et.seq. Any emergency activation of a POD or GA ACS under this agreement shall be
preceded by a local emergency proclamation, pursuant to Government Code § 101080by a duly
authorized San Bernardino County Government official. This local emergency proclamation shall
be countywide or for a defined geographical area.
2. Provide 24-hour or more advance notice to the Site/Facility Provider of the POD/GA ACS needed
for activation. However, there should be no expectation of adherence to this provision, as it is
understood by the parties that rapid response may require immediate attention.
3. Provide mass prophylaxis to first responders within 24 hours of the POD/GA ACS activation in
accordance with the Strategic National Stockpile (SNS) Guide.
4. Designate a SBC DPH Liaison Officer to provide operational support to the City/Town POD
Management. The Liaison Officer will be the link between the City/Town and the SBC DPH
Department Operations Center (DOC).
S. Provide the Field Operations Guide (FOG) to be utilized for POD operational procedures and
management. The FOG will include POD organizational charts,job action sheets, and staff
training.
6. Utilize Site/Facility's equipment and supplies, such as office and janitorial equipment, in a
manner which is dependent upon the event. If the event requires medications and resources to
be dispensed to every person in the County, it is estimated that the utilization of the Site/Facility
will require at least ten (10) days.
B. Site/Facility Provider agrees to:
1. Grant use of a site/facility for a POD/GA ACS as reference above. Utilization will be for the
purposes of SBC DPH and its designated staff, California Department of Public Health (CDPH),
Centers for Disease Control and Prevention (CDC), County, State, and Federal disaster agencies,
employees, contractors, and other authorized volunteers during a public health emergency and
grant space,or other enclosed facility as needed for administrative POD management.
2. Allow the County use of office,janitorial, and other equipment and supplies as needed, to
implement and activate a POD/GA ACS. The County will make every reasonable effort to use
equipment and supplies from other sources first.
3. Coordinate with SBC DPH, City/Town, and local municipality emergency response for security
and support services.
4. Designate three (3) points of contact, at each Site/Facility, including an alternate backup for
each contact: (See Appendix A)
m Administrative — (Primary point of contact). This person will have authority to allow
access to facility and all the related resources.
MEMORANDUM OF UNDERSTANDING(MOU) 3
For Ue of Mobile Points of Dispensing(POD)Trailers ViW
• Janitorial—this person will have access to equipment and other site resources and allow
facility access.
• Security—This person will have facility access, including all site resources, and will work
with County and local law enforcement in developing and executing security plans.
5. Participate in SBC DPH PRP disaster drills/exercises and complete the POD training series to
increase understanding of roles and responsibilities during a public health emergency.
C. City/Town agrees to:
1. Provide emergency and law personnel for the purpose of security and support for the provision
of services. Provide personnel and expertise in cojunction with SBD DPH to respond to a public
health emergency. Utilize the DPH approved staff list to support a POD and/or GA ACS. This list
will be linked with the City/Town Emergency Operation Center(EOC) in the event of activation.
J. Coordinate with SBC DPH PRP to determine the number of POD/GA ACS sites will be based on
the population served within a given area of a city/town and/or unincorporated area.
3. Participate in SBC DPH PRP disaster drills/exercises and complete the entire POD training series
to increase understanding of roles and responsibilities during a public health emergency.
Comment: The California Emergency Services Act provides for broad immunity against liability for
person acting within the scope of the Act. Further "extraordinary powers" are made available to
government officials to take necessary actions to mitigate substantial threats to public safety.
|||. GENERAL PROVISIONS:
A. Mutual Indemnity and Insurance
1. Each party hereto (hereafter, "Indemnifying Party") shall indemnify, defend and hold
harmless the other party, its officers, agents, employees, and volunteers against any loss,
cost, damage, expense, claim, suit, demand, or liability of any kind or character, including
but not limited to reasonable attorney fees, arising from or relating to any negligent or
wrongful act or omission of the Indemnifying Party, its officers, agents, or employees, which
occurs in the performance of, or otherwise in connection with,this MOU, but only in
proportion to and to the extent such loss, cost, damage, expense, claim, suit, demand, or
liability of any kind or character, including reasonable attorney fees, is caused by or results
from the negligent or wrongful act or omission of the Indemnifying Party, its officers, agents,
or employees.
2. Site/Facility Provider shall procure and maintain, at its sole cost and expense, a
comprehensive general liability policy, as well as such policies of professional and other
insurance with limits necessary to (i) satisfy requirements or law or(ii) as may be necessary
to insure it and its employees and agents against any claim for damages occasioned in
connection with performance of this MOU.
MEMORANDUM OF UNDERSTANDING(MOU) 4
For Use of Mobile Points of Dispensing(POD)Trailers �0��
. �
3. County's indemnity of City/Town and Site/Facility Provider is subject to State of Federal law
other provisions of this MOU or any rule, law or regulation giving the County, its officers,
employees, agents and authorized volunteers immunity when responding to such disasters,
events, or acts.
4. The County and City/Town are self-insured.
B. Appendices
All appendices referenced in this MOU and attached hereto are incorporated by this reference
as if set forth fully herein
C. Term and Termination
This Agreement shall become effective upon the execution by authorized individuals of both
organizations. Either party may terminate this Agreement at any time by giving ninety(90) days
advance written notice to the other party.
D. Modification
This MOU, or any of its specific provisions, may be amended in writing when signed by all
currently authorized representatives of the parties.
E. Notices
All notices required by this Agreement will be deemed given when in writing and delivered
personally or deposited in the United States mail, postage prepaid, return receipt requested,
addressed to the other party at the address set forth below or at such other address as the party
may designate in writing:
To The City/Town:
City of Redlands
35 Cajon Street
Redlands,CA 92373
Site/Facility Provider:
American Homes of the West/dba Plymouth Village
900 Salem Drive
Redlands, CA 92373
To the County:
The County of San Bernardino Department of Public Health
Attn: Preparedness and Response Program
247 South Boyd Street
San Bernardino, CA 92415-0059
MEMORANDUM OF UNDERSTANDING(MOU) 5
For Use of Mobile Points of Dispensing(POD)Trailers
Rev: 7/14/10 ��'
AUTHORITY
The persons executing this MOU on behalf of their respective entities hereby represent and warrant
that they have the power, right and legal capacity and appropriate authority to enter into this MOU on
behalf of the entity for which they sign and to bind the entity to its obligations hereunder.
IV. SIGNATURES:
Executed as of the day and year last signed below:
SITE/FACILITY PROVIDER
Name (Authorized Signor): Title: Director of Facilities
=f
Date signed: �831 //
/0
Site/Facility Address: 900 Salem Dr. Redlands,CA. 92373
CITY/TOWN PROVIDER /
Name (Authorized Signor): ~--�/- Title: k�ayor
Pete A��ilar
Date signed: December 21 , 2010
SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH
PREPAREDNESS AND RESPONSE PROGRAM
Director of Public Health: Date signed:
Program Manager: Date signed:
MEMORANDUM OF UNDERSTANDING(MOU) 6
For Use of Mobile Points of Dispensing(POD)Trailers 7.4'
Appendix A
SITE/FACILITY PROVIDER CONTACTS
Administrative(Primary)
Name: Brian Sawicki Title: Director of Facilities
Phone: 909-583-7957 909-793-1233 x1360 Business
Administrative (Backup)
Name: Keith Kasin Title: Executive Director
Phone: 909-478-4351 cell 9O9-793-1Z3] x1O6OBusiness
Janitorial (Primary)
Name: Irma Fernandez Title: housekeeping Supervisor
Phone: 909-793-1233 x1340
Janitorial (Backup)
Name: Teresa Anderson Title: Assistant Director of Facilities
Phone: 909-478-4714 909-793-1233 x1035
Security(Primary)
Name: Brian sawicki Title: Director of Facilities
Phone: 909-583-7957
Security(Backup)
Name: Keith Kasin Title: Executive Director
Phone: 909-478-4351
MEMORANDUM OF UNDERSTANDING(MOU) 7
Fr Use ot Mobile Points of Dispensing(POD)Trailers ���