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MEMORANDUM OF UNDERSTANDING (MOU)
FOR USE OF A SITEXACILITY
BETWEEN
San Bernardino County Department of Public Health
Preparedness and Response Program (SBC DPH PRP)
AND SITE/FACILITY
PROVIDER
(Warehouse, Point of Dispensing (POD) or
Government-Authorized Alternate Care Site (GA ACS)
City of Redlands
Date:September 03, 2013
®PRP
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This MEMORANDUM OF UNDERSTANDING (MOU) is entered into by and between San
Bernardino County Department of Public Health Preparedness and Response Program (SBC
DPH PRP) and The City of Redlands (City).
RECITALS
WHEREAS, the SBC DPH PRP enters into this Agreement along with the City of Redlands and
to prepare, respond, and provide care and prophylaxis treatment in the event of a bioterrorism or
other public health emergencies, such as pandemic influenza, in the County, and;
WHEREAS, the County will require the Site/Facility to receive, store, stage, and distribute
medications and other resources (e.g., antibiotics, antidotes, medical supplies, certain controlled
substances, equipment, specialized cargo containers, & portable refrigeration units) received
from the State of California in the event that the Strategic National Stockpile (SNS) or the Cities
Readiness Initiative (CRI) pharmaceutical caches are requested to address possible large-scale
bioterrorism events, or other public health emergencies, such as pandemic influenza; and
WHEREAS, the County will require Points of Dispensing (POD) sites to provide mass
prophylaxis in the event of a bioterrorism event or public health emergency within the County;
and will require Government-Authorized Alternate Care Sites (GA ACS) to evaluate/treat
individuals by providing health care services and/or to prepare the transport of patients to health
care facilities; and
WHEREAS, the City of Redlands has the capability to provide a POD and/or a GA ACS and the
resources that may be used or designated as a warehouse facility for use in receiving, storing,
staging, and distributing medication, and has the resources for hosting a mass prophylaxis POD
and/or a GA ACS for a bioterrorism, or other public health emergencies, such as pandemic
influenza; and
WHEREAS, the City of Redlands has the personnel and expertise to respond, staff, and
support a POD and/or GA ACS in conjunction with the SBC DPH, utilizing the Incident
Command System and link with the municipality's EOC, including security and other related
services in the event of activation;
NOW, THEREFORE, based on the foregoing recitals, which the parties agree to be true and
correct, it is mutually agreed as follows:
1. PURPOSE:
The purpose of this MOU is to define the distribution of duties between the County, and the
City of Redlands, in responding to and preparing for public health related activities in a
possible large-scale bioterrorism, or other public health emergencies such as pandemic
influenza.
MEMORANDUM OF UNDERSTANDING(MOU) _010-
For Use of Site/Facilfty. September 03,2013 V
I1. AREAS OF AGREEMENT AND COOPERATION:
Now, therefore, it is agreed as follows:
The County and the City of Redlands agree to cooperate in the following areas of endeavor
following an incident of large-scale bioterrorism or other public health emergencies.
A. County agrees to:
1. Implement and comply with any emergency activations under this agreement pursuant to
the California Emergency Services Act, California Government Code, Chapter 7,
Division 1, Title 2, §§ 8550 et.seq. Any emergency activation of a POD or GA ACS
under this agreement shall be preceded by a local emergency proclamation, pursuant to
Government Code § 8630, and/or a County health emergency proclamation, pursuant to
Health & Safety Code § 101080, by a duly authorized San Bernardino County
Government official. This local emergency proclamation shall be countywide or for a
defined geographical area.
2. Provide 24-hour or more advance notice to the City of Redlands of the POD/GA ACS
needed for activation. However, there should be no expectation of adherence to this
provision, as it is understood by the parties that rapid response may require immediate
attention.
3. Provide mass prophylaxis to first responders within 24 hours of the POD/GA ACS
activation in accordance with the SNS Guide.
4. Designate a SBC DPH Liaison Officer to provide operational support to the City of
Redlands POD Management. The Liaison Officer will be the link between the City of
Redlands and the SBC DPH Department Operations Center (DOC).
5. Provide the Field Operations Guide (FOG) to be utilized for POD operational procedures
and management. The FOG will include POD organizational charts, job action sheets,
and staff training.
6. Utilize the City of Redlands equipment and supplies, such as office and janitorial
equipment, in a manner which is dependent upon the event. If the event requires
medications and resources to be dispensed to every person in the County, it is
estimated that the utilization of the City of Redlands will require at least ten (10) days.
B. City of Redlands agrees to:
1. Grant use of the City of Redlands for a POD/GA ACS as referenced above.
Utilization will be for the purposes of SBC DPH and its designated staff, California
Department of Public Health (CDPH), Centers for Disease Control and Prevention
(CDC), County, State, and Federal disaster agencies, employees ,
contractors , and other authorized volunteers during a public health
emergency; and grant space, or other enclosed facility as needed for administrative
POD management.
MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Site/Facility. September 03,2013
Z Allow the County use of office, janitorial, and other equipment and supplies as needed,
to implement and activate a POD/GA ACS. The County will make every reasonable
effort to use equipment and supplies from other sources first.
1 Coordinate with SBC DPH, City of Redlands, and local municipality emergency
response for security and support services.
4. Designate three (3) points of contact, at each Site/Facility, including an alternate
backup for each contact: (See Appendix A)
■ Administrative — (Primary point of contact). This person will have authority to
allow access to facility and all the related resources.
n Janitorial — This person will have access to equipment and other site resources,
and allow facility access.
■ Security - This person will have facility access, including all site resources, and
will work with County and local law enforcement in developing and executing
Security plans.
5. Participate in SBC DPH PRP disaster drills/exercises and complete the POD training
series to increase understanding of roles and responsibilities during a public health
emergency.
C. City of Redlands to:
1. Provide emergency and law personnel for the purpose of security and support for the
provision of services. Provide personnel and expertise in conjunction with SBC DPH to
respond to a public health emergency. Utilize the DPH approved staff list to support a
POD and/or GA ACS. This list will be linked with the City of Redlands Emergency
Operation Center (EOC) in the event of activation.
2. Coordinate with SBC DPH PRP to determine the number of POD/GA ACS sites required
in the event of a public health emergency. The number of sites will be based on the
population served within a given area of the City of Redlands and/or unincorporated
area.
3. Participate in SBC DPH PRP disaster drills/exercises and complete the entire POD
training series to increase understanding of roles and responsibilities during a public
health emergency.
Comment: The California Emergency Services Act provides for broad immunity against
liability for person acting within the scope of the Act. Further "extraordinary powers" are
made available to government officials to take necessary actions to mitigate substantial
threats to public safety.
III. GENERAL PROVISIONS
A. Mutual Indemnity and Insurance
1, Each party hereto (hereafter, "Indemnifying Party") shall indemnify, defend and hold
harmless the other party, its officers, agents, employees, and volunteers against any
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MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Site/Facility. September 03,2013
Z Allow the County use of office, janitorial, and other equipment and supplies as needed,
loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character,
MEMORANDUM of UNDERSTANDING(MOU)
For Use of Site/Facility. September 03,20113
Including but not limited to reasonable attorney fees, arising from or relating to any
negligent or wrongful act or omission of the Indemnifying Party, its officers, agents, or
employees, which occurs in the performance of, or otherwise in connection with, this
MOU, but only in proportion to and to the extent such loss, cost, damage, expense,
claim, suit, demand, or liability of any kind or character, including reasonable attorney
fees, is caused by or results from the negligent or wrongful act or omission of the
Indemnifying Party, its officers, agents, or employees.
2. City of Redlands shall procure and maintain, at its sole cost and expense, a
comprehensive general liability policy, as well as such policies of professional and other
insurance with limits necessary to (i) satisfy requirements of law or (ii) as may be
necessary to insure it and its employees and agents against any claim for damages
occasioned in connection with performance of this MOU.
3. County's indemnity of the City of Redlands is subject to State or Federal law, other
provisions of this MOU or any rule, law or regulation giving the County, its officers,
employees, agents and authorized volunteer's immunity when responding to such
disasters, events, or acts.
4. The County and the City of Redlands are
self-insured.
B. Appendices
All appendices referenced in this MOU and attached hereto are incorporated by this
reference as if set forth fully herein.
C. Term and Termination
This Agreement shall become effective upon the execution by authorized individuals of both
organizations. Either party may terminate this Agreement at any time by giving ninety (90)
days advance written notice to the other party.
D. Modification
This MOU. or any of its specific provisions, may be amended in writing when signed by all
currently authorized representatives of the parties.
E. Notices
All notices required by this Agreement will be deemed given when in writing and delivered
personally or deposited in the United States mail, postage prepaid, return receipt requested,
addressed to the other party at the address set forth below or at such other address as the
party may designate in writing:
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MEMORANDUM OF UNDERSTANDING(MOU) 14
For Use of Site/Facility. Seotember 03-2013 %;
Including but not limited to reasonable attorney fees, arising from or relating to any
To the City of Redlands:
A generic name may be listed, for example, City Clerk or City Council for the CitylTown.
To: City Manager's Office
City of Redlands
35 Cajon Street, Suite#200
P.O. Box 3005
Redlands, CA 92373
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MEMORANDUM OF UNDERSTANDING(MOU) .,
For Use of Site/Facility. September 0 ,2013
Names for the City of Redlands will vary based on the given situation and location of an incident
To the County:
San Bernardino County Department of Public Health
Attn: Preparedness and Response Program
247 S. Boyd St.
San Bernardino, CA 92415-0059
Tel. 909-252-4406
AUTHORITY
The persons executing this MOU on behalf of their respective entities hereby represent and
warrant that they have the power, right and legal capacity and appropriate authority to enter
into this MOU on behalf of the entity for which they sign and to bind the entity to its
obligations hereunder.
IV. SIGNATURES
Executed as of the day and year last signed below:
q131jy
Pete Aguilar, Mayor Date
ATTEST:
Sam Irwin, City Clerk
SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH
PREPAREDNESS AND RESPONSE PROGRAM
Director of Public Health: Date signed:
Program Manager: Date signed:
MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Site/Facility, September 03,2013
Appendix A
CITY OF REDLANDS CONTACTS
Administrative(Primary)
Name: Fay Glass Title: Emergency Operations Manager
Phone: (909) 631 4403
Administrative(Backup)
Name: Phil Gairson Title: Fire Marshall
Phone: (909) 714-2030
Janitorial (Primary)
Name: Eric Reeves Title:
Phone: (909) 798-7508
Janitorial (Backup)
Name: Tim Sullivan Title:
Phone: (909) 798-7655
Security(Primary)
Name: Mike Reiss Title: Lieutenant
Phone: (909) 557-6597
Security(Backup)
Name: Travis Martinez Title: Phone: Lieutenant
Phone: (909) 557-6583
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MEMORANDUM OF UNDERSTANDING(MOU)
For Use of Site/Facility. Revised:October 20,2010