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Home My WebLink AboutContracts & Agreements_177-2006_CCv0001.pdf Office of the Mayor w R City of Redlands A ., Jon Harrison v ro ,0 it July 18, 2006 Procurement Unit South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 SUBJECT: LOCAL GOVERNMENT MATCH PROGRAM FY 05/06 PHASE II (PA2006010) Dear Sir or Madam: The City of Redlands is pleased to submit the attached grant application for funding. Please note the following in review of our application: • The City Council of the City of Redlands approved the proposed project at a regular City Council Meeting on July 18, 2006. • The project involves the purchase of four LNG heavy trucks to replace Solid Waste collection vehicles. • City funding for the matching component is derived from enterprise funds or rate payer solid waste fees contained within the Solid Waste Operating Budget. If you have any questions, please feel free to contact either Gary Van Dorst, Solid Waste Manager, or Gary G. Phelps, Municipal Utilities Director, at (909) 798-7698. Sincerely, Jori Harrison Mayor "Preserving the Past, Protecting the Future" P.O. Box 3005 Redlands, CA 92373 (909) 798--7533 FAX (909) 798-7503 MSRC Clean Transportation FundingT- FY'05/'06 Local Government Match Program Phase 11 III.A. VEHICLE PURCHASE APPLICATION FORMS EXHIBIT A - APPLICANT INFORMATION Purchase of Heavy-Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application) A. Please provide the following applicant information in the space provided. Applicant Name: City of Redlands Solid Waste Division Address: P.O. Box 3005, 35 Cajon Street Redlands, CA 92373 Contact Person: Gary Van Dorst Title: Solid Waste Manager Telephone Number: (909) 798-7583 Fax #: (909) 798-7670 E-Mail Address: gvandorst@cityofredlands.org B. Please answer the following questions: YES NO 1. Are you submitting a Joint Application with other Cities/Counties? 2. If"Yes", are you authorized to act of behalf of all participants? 3. If"Yes", please provide the names of all other project participants. Please designate if the other participants are public agencies or private entities: Public Private a) b) 4. If you answered"Yes"to questions 1 and 2, above, have you YES NO attached a letter from each entity designating a lead agency and authorizing that agency to act on behalf of the other participants? 18 MSRC Clean Transportation FundingTM FY`05/'06 Local Government Match Program Phase 11 EXHIBIT B - PROJECT DESC RI PTION/STATEM ENT OF WORK Purchase of Heavy-Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) A. PROJECT DESCRIPTION: Describe the proposed alternative-fuel vehicle purchase(s). For each vehicle to be purchased, please provide the information in the table below, or attach a separate sheet: 1. Vehicle make and model; 2. Fuel Type (CNG, LNG, LPG, etc,); 3. Engine model, including horsepower; 4. Gross vehicle weight; 5. Estimated vehicle life; 6. Vehicle duty cycle (i.e., trash collection, local delivery, etc.) 7. Annual operation within the geographical jurisdiction of the South Coast Air District (indicate whether mileage or hours) 2 3 4 5 6 -7 Vehicle Make& Fuel Engine Gross Vehicle Vehicle --Annual Model Type Model & Vehicle Life Duty Vehicle Horsepower Weight (years) Cycle Operation (hours or miles ge)— a Autocad LNG 2006 60,000 7 Recycling 2,000 Curbtender ISL320 lbs. b AutocadLNG 2006 60,000 7 Refuse 2,000 Amrep ISL 320 lbs. ............... C Autocad LNG 2006 60,000 7 Refuse 2,000 Amrep ISL 320 lbs. d Peterbuilt/ LNG 2006 60,000 10 Refuse & 2,000 Amrep ISL 320 lbs. Recycling e ........................... ......... .......... ....... .......... .......... f .............. 9 ......... ............................ ............ .............. ........................................................ ........... .............. ........................................... h ............................................. .......... ........................................................................................................ ........... ............ ................ ............................ .................___.............. 19 MSRC Clean Transportation FundingTM FY`05/'06 Local Government Match Program Phase 11 EXHIBIT C - PROJECT BUDGET Purchase of Heavy-Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application only if you are applying for alternative fuel vehicle match funding) A. Please provide your Current Unallocated Subvention Fund Balance: $ B. Please provide the following Alternative Fuel Vehicle Purchase Cost by Category Information: PROJECT COSTS BY FUNDING CATEGORY AMOUNT 1. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE PURCHASES FROM EXISTING UNALLOCATED BALANCE: $ 0 2. AB 2766 SUBVENTION FUNDS APPLIED TO ALL VEHICLE PURCHASES FROM FUTURE YEAR ALLOCATION (FY 2005/2006): $ 0 3. LOCAL FUNDS APPLIED TO ALT-FUEL VEHICLE PURCHASES (e.g. MEASURE A, MEASURE C): $ 703,000 4. TOTAL AB 2766 SUBVENTION FUNDS AND LOCAL FUNDS APPLIED TO HEAVY-DUTY VEHICLE PURCHASES (SUM OF LINES 1, 2, AND 3): $ 703,000 5. AMOUNT OF MSRC MATCH FUNDING REQUESTED FOR HEAVY DUTY VEHICLE PURCHASE ($1 FOR$1 MATCH UP TO$25,000 PER VEHICLE): $ 100,000 6. ADDITIONAL PROJECT CO-FUNDING FROM OTHER SOURCES: $ 0 7. TOTAL PROJECT COST: $ 803,000 Please list all vehicle purchase project costs by Cost Element. HEAVY DUTY VEHICLE PURCHASE COSTS(PLEASE LIST EACH VEHICLE INDIVIDUALLY): 1. Autocar/Curbtender (Recycling Sideloader) $ 210,000 2. Autocar/Amrep (LNG Frontloader - Refuse) $ 215,000 3. Autocar/Amrep (LNG Frontloader - Refuse) $ 215,000 4. Pete rbu ilt/Arn rep (LNG Roll-off truck — Recycling and Refuse) $ 163,000 5. $ 6. $_ 7. $ 8. $ 9. $ 10. $ TOTAL HEAVY DUTY VEHICLE PURCHASE COSTS: $ 803,000 20 MSRC Clean Transportation FundingTM FY`051'06 Local Government Match Program Phase 11 EXHIBIT D - PROJECT IMPLEMENTATION SCHEDULE Purchase of Heavy-Duty Alternative Fuel Vehicles (Return this page as part of your Match Program application) Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your proposed Match Program project. The schedule should include anticipated start and completion dates for each task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work". The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE START DATE COMPLETION Task 1 - Request for Council Action to purchase 6/15/06- 8/1/06 8/1/06 Roll-off truck; order truck Task 2 - Request for Council Action to 8/15/06 - 10/1/06 10/1/06 purchase 2 frontloaders; order trucks Task 3 - Request for Council Action to 8/15/06 - 10/1/06 10/1/06 purchase 1 sideloader Task 4 - Anticipate receipt of trucks 10/1/06 3/30/07; 4/1/07 (schedule controlled by manufacturer); 4/1/07 place in service ------------ .............. If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone Schedule" and include in your application package. 21 Lf June 29,2006 MSRC Contracts Administrator South Coast Air Quality Management District 21865 Copley Drive Diamond Bar,CA 91765 Subject: Statement of Self-insurance Dear MSRC Contracts Administrator. This is to certify that the City of Redlands is self-insured for both public entity liability and worker's compensation. The City's SIR is $500,000 with an excess Policy having a $10,000,000 limit. The Policy period is 07/01/06-07/01/07, and at the time of a funding award the City will provide South Coast Air Quality Management District (SCAQMD) with a certificate naming SCAQMD as additional insured. The worker's compensation SIR is $1,000,000 and meets all State of California requirements. The excess policy period is 01/01/06 - 01,/01/07 and proof of coverage will be provided to SCAQMD at the time of a funding award. The City of Redlands agrees to provide the SCAQMD with thirty(30)day prior written notice of any changes in this program. For any questions regarding the City of Redlands insurance programs, please contact me at (909) 798-7679. Respectfull imberlee J. Bra RM-P Risk Mana nt Technician City of Redlands Cc: Tina T. Kundig,Finance Director Gary Van Dorst,Solid Waste Manager "Preserving the Past, Protecting the Future" P.O. BOX 3005 REDLANDS, CA 92373