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HomeMy WebLinkAboutContracts & Agreements_6-2001_CCv0001.pdf AGREEMENT FOR MANAGEMENT SERVICES This Agreement dated January 16, 2001,is entered into by and between The United Way of the East Valley, a non-profit public benefit corporation organized under the laws of the state of California ("UWEV"), and the City of Redlands, a municipal corporation ('City"), for the provision of administrative and management services of the City's Police Department's Value Based Initiative Program ("VBIP"). RECITALS A. UWEV is interested in participating in the City's VBIP,which is a collaborative of community organizations located in the East Valley area of Redlands and parts of San Bernardino County. The goal of the City's VBIP is to promote a healthier community that builds resiliency in youth and hope for their future. The U-WTV-will cooperate with local faith-based comnil-1111ty organizations, other organizations, and the City to advance the mission of community policing and the VBIP. B. UWEV and the City share the common goal of serving the needs of general and particular segments of the population as they relate to the success of VBIP, and agree that a coordination of efforts between LAXTV and the City will result in a more efficient and cost effective means of delivering services to the community. AGREEMENT Section 1. City Obligations Section 1.1 The City will appoint a VBIP manager,who shall be a City employee and who shall monitor the City's VBIP activities. The VBIP manager will serve as the UWEV's liaison with the City for administration of this Agreement, and shall be responsible for satisfying the administrative requirements for this project as set forth in the Office of Justice Program Financial and Administrative Guide. Section 1.2 The City shall pay to the UWEV the sum of One Hundred Thirty�-One Thousand Four Hundred Thirty Dollars and no cents ($131,430.00) within ten days of the City's approval of this Agreement as fall,and complete consideration for the services provided by LWEV under this Agreement. . Section 1.3 The City shall not demean or diminish the reputation of the UWEV,or expose the UWEV to liability from third party claims. Section 1.4 The City will provide recognition of the UWEV in its publications and press releases related to the VBIP. Section 2. UWEV's Obligations Section 2.1 The UWEV shall be responsible for the pro-vision of adequate staff to oversee the supervision,training and operations, and to coordinate all activities, of the VBIP. The UWEV staff carrvin, out the administration of the VBIP shall have access to all resources of the United Way of the East Valley-in carnying out its obligations to fulfill the terms and conditions of this Agreement and the VBIP. The UWEV shall appoint a "Director" w-ho will be responsible for, and supervise, all T-AX-EV members performing services under this Agreement. The City shall give its prior approval to UWT-V's selection of the Director Page 1 of 3 and all LTWEV staff performing services under this Agreement. The Director's responsibilities are specified in Exhibit "A" of this Agreement which is incorporated herein by this reference. Section 2.2 The LTWEV shall include the following statement on all publications (written,visual or sound, but not including press releases,newsletter and issue analyses relating to its administration of the VBIP): "This project was supported by cooperative agreement # 2000CKWX0225 awarded by the Office of Community Oriented Policing Services,U. S. Department of justice. Points of view or opinions contained within this document are those of the author and do not necessarily-represent the official position or policies of the U. S. Department of justice." Section 2.3 The UWEV shall allocate sufficient financial resources to its staff members to accomplish the terms and conditions of this Agreement. Section 2.4 The UWEV shall inform the VBIP Manager,through monthly reporting,of the LNXTEV's activities in accordance with the standards of the U. S. Department of justice, Office of Community Oriented Policing Services. Section 2.5 The UWEV shall make available to the City,and any other organizations who become "partners" in the VBIP,on a reasonable basis and without charge,the training and conference rooms located at 555 Cajon Street,Suite A on a "space available" basis. Any food service,refreshments, audio- visual equipment or other requested services and equipment will be provided by UWEV but billed to the City and the partners at UVEWs cost. Section 3 Liability Section 3.1 The parties to the Agreement acknowledge and agree that LTWEV is acting as an 'independent contractor under this Agreement and shall be solely responsible for the method of carrying out the services it shall perform under this Agreement. VBIP staff members performing work pursuant to this Agreement (developing, organizing and overseeing the programs and services) shall at all times be and remain employees of the UWEV. UWEV shall be responsible for all wages, benefits,taxes and other legal obligations for such employees. Section 3.2 The City shall have no liability for claims,losses, damages or lawsuits arising out of the UWEV's relationship with its employees based upon: a)workers'compensation insurance coverage, b) the provision of health,life and other insurance benefits, and c) unemployment *insurance coverage. Section 3.3 The UWEV shall defend,indemnify and hold harmless the City,its elected officials, officers and employees from and against any and all claims,losses, damages and lawsuits arising out of,or resulting in connection with,any negligent or wrongful act or omission of UWEV,or its officials,officers, employees and agents, in performing its obligations under this Agreement. Section 4. Term and Termination Section 4.1 This Agreement shall be for a term of one (1)year from the date first written above, and shall terminate on January 15, 2002. Page 2 of 3 Section 4.2 The City may terminate this Agreement, at any time and without cause,by providing ninety (90) days prior written notice to the other party. In the event this Agreement is terminated by the City,the UWEV shall reimburse the City for any unexpended monies, on a prorated basis,for services that are not performed by the UWEV as a result of such termination. Section 4.3 All notices and other communications indicated herein shall be in writing when sent by mail or personally delivered to the other party at the address set forth below,or to its last known address. All notices shall be deemed effective when sent or given. Either party may, by proper written notice to the other party,change the address to which notices shall be sent. United Way of the East Valley City of Redlands Executive Director Value Eased Initiatives Program Manager 555 Cajon Street,Suite A 30 Cajon Street Redlands,CA 92373 Redlands. CA 92373 Section 5. Miscellaneous Section 5.1 In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees. Section 5.2 This Agreement shall be governed and construed in accordance with the laws of the state of California. Section 5.3 This Agreement constitutes the entire agreement of the parties hereto with respect to the subject matter contained herein. No modification or amendment shall be made to this Agreement or any party thereof,including this provision, except by the express,written agreement of the parties. For the For the United Way of the EastValley City of Re ands n �f un Holmes Gary ta ge Its; President Its: yorPro Tem 1 Date: i Date; January 16, 2001 ATTEST; Lo le oyzer, Clerlt City of Redlan e Page 3 of 3 Exhibit "A" United Way of the East Valley Job Description POSITION: Director, Value Based Initiative Project EMPLOYMENT RELATIONSHIP: Employment with the United Way of the East Valley depends on the mutual consent of both the employee and the employer; either may terminate the employment relationship at-will, at any time, with or without cause or advance notice. Nothing in this document or any other document limits the right to terminate employment at will. This at-will employment relationship may be altered only in a written agreement signed by the Executive Director of the United Way of the East Valley expressly for that purpose. GENERAL STATEMENT OF JOB: This is a midlevel management position with responsibility for the development, implementation and cost-efficient operation of the Value Based Initiative Project. Responsibilities include the supervision of staff members assigned to or required by the development of programs and services of the Value Based Initiative Project. Additional relationships include, but are not limited to: Value Based Initiative Governing Board, Building A Generation Board of Directors, faith communities, local health agencies, local human service agencies as needed in the overall operations of the Value Based Initiative Project. REPORTS TO: Executive Director, United Way of the East Valley ESSENTIAL FUNCTIONS: 71tefollowing duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Ensuring that all training and technical assistance providers utilized by the Value Based Initiative Project demonstrates expertise in the subject matter related to curricula developed. The providers must be able to perform successfully specific training and technical assistance tasks as required under the Value Based Initiative Project. • Planning and coordinating all major project-related meetings, training and t' technical assistance activities and conferences, and ensures that all partners receive sufficient advance notice of such events. • Coordinating and implementing activities involved in the presentation of training or technical assistance under this project. This should include the required Created on December 19,2000 1 evaluation component in order to provide substantive feedback to the Value Based Initiative Governing Board on the quality of services provided. C7 • Planning and coordinating the total development activity with regard to the Value Based Initiative Project including, but not limited to, public relations, information Initiative 4-- requirements, budget, etc. • Furnishing the Value Based Initiative Governing Board with monthly updates and Z� plans for development of the Value Based Initiative Project. Progress reports must include the status of all training and technical assistance providers and the results must be detailed in measurable outcomes, • Providing -uidance and assistance in the selection and enlistment of staff C members and volunteers. Responsible for the training and supervision of all members and volunteers to ensure efficient operation of the Value Based Initiative Project. • Overseeing all development and report proposals to the Value Based Initiative Overseeing Governing Board. • Reporting to the Executive Director of the United Way of the East Valley for coordinating activities that are related to staff and/or volunteer orientation, training and supervision. • Meeting regularly with the Executive Director of the United Way of the East Valley, the Redlands Police Department and the YMCA of Redlands to develop and implement strategies that focus on the success of the Value Based Initiative Project. • Seeking collaborative ventures and network opportunities -with local faith communities, health and human service agencies. • Keeping informed, through continuinc, education and 'literature, on trends of same C� and similar project development. MINIMLITNII TRAINING AND EXPERIENCE: • Several years of progressively responsible experience in the field of management., ideally in a not-for-profit organization. or equivalent. • Bachelors degree is desirable. Al Experience in the recruitment. supervision and evaluation of support staff. Created on December 19,''000 2 KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL .TOBFUNCTIONS: Knowledge of: • A well-rounded, comprehensive background in all phases of operations of programs and services that meet the needs of the project. Physical Requirements: • Ability to finely coordinate eyes, hands and fingers in the operation of various office equipment and supplies. • Must be physically able to exert a moderate amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. • Work involves sitting some of the time, but involves walking or standing for zn extended periods of time and bending, reaching, stretching and grasping constantly. • Ability to perceive and discriminate odors, colors, textures and sounds. Mathematical Ability-: * Ability to add, subtract, multiply and divide. Language Ability-and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents. • Ability to prepare forms and other job related documents using prescribed format and conformino, to all rules of punctuation, grammar, diction and style. • Ability to record and deliver information, to explain procedures, maintain confidentiality of restricted information, and to follow instructions. • Ability to communicate effectively with members, supervisor, co-workers, and the general public verbally and in writing. • Ability to develop, administer and communicate all aspects of the essential functions as defined. Environmental Adaptability: • Ability to work effectively in a variety of environments including indoors and outdoors, busy office, and social settings. Created on December 19.2000 3 The United Wav of the East Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the United Way of the East Valley will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. This job description has been prepared for the United Way of the East Valley for use in planning, staffing, budgeting and/or evaluation of employees. It also provides employees with a guide to the duties they are expected to effectively handle in the course of their employment with the United Way of the East Valley, Therefore, this job description must be reviewed and updated as needed at a frequency no less than annually. I have read the job description and believe that it does accurately define the job. Date Employee Signature 4-- Date Supervisor Signature Created on December 19,1-000 4