HomeMy WebLinkAboutContracts & Agreements_107-2020 NPS 2 1 (2/26/20)
AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of copier, printer, and managed printer services
("Agreement") is made and entered in this 2nd day of June, 2020 ("Effective Date"), by and
between the City of Redlands, a municipal corporation ("City") and CBE Office Solutions
("Contractor") City and Contractor are sometimes individually referred to herein as a "Party"
and, together, as the "Parties " In consideration of the mutual promises contained herein, City
and Contractor agree as follows
ARTICLE 1 —ENGAGEMENT OF CONTRACTOR
1 1 City hereby engages Contractor to copier, printer, and managed printer services for City
(the "Services")
12 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional Contractors in the industry providing like and similar types of Services
ARTICLE 2---SERVICES OF CONTRACTOR
2 1 The Services that Contractor shall perform are more particularly described in Exhibit
"A," titled "Scope of Services," which is attached hereto and incorporated herein by
reference
2 2 Contractor shall comply with applicable federal, state and local laws and regulations in
the performance of this agreement including, but not limited to, State prevailing wage
laws
ARTICLE 3 —RESPONSIBILITIES OF CITY
3 1 City shall make available to Contractor information in its possession that may assist
Contractor in performing the Services
3 2 City designates Danielle Garcia, Management Services Director, as City's representative
with respect to performance of the Services, and such person shall have the authority to
transmit instructions, receive information, interpret and define City's policies and
decisions with respect to performance of the Services
ARTICLE 4—PERFORMANCE OF SERVICES
4 1 The term of this Agreement shall be foi a period of five (5) years commencing as of the
Effective Date, unless terminated earlier as provided herein
4 2 If Contiactor's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
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City Council adopted policy for the same It shall be the obligation of Contractor to
obtain a copy of such policy from City staff
ARTICLE 5—PAYMENTS TO CONTRACTOR
5 1 The compensation for Contractor's performance of the Services shall not exceed the
amount of two hundred eighty six thousand two hundred dollars ($286,200) during the
term of this Agreement City shall pay Contractor on a time and materials basis, up to the
not to exceed amount in accordance with Exhibit "B," titled "Fee Schedule," which is
attached hereto and incorporated herein by reference
5 2 Contractor shall submit monthly invoices to City describing the Services performed
during the preceding month Contractor's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services City
shall pay Contractor no later than thirty (30) days after receipt and approval by City of
Contractor's invoice
5 3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing Any such notice shall be deemed delivered (i) on the date
of delivery in person, (ii) five (5) days after deposit in first class registered mail, with
return receipt requested, (iii) on the actual delivery date if deposited with an overnight
courier, or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail, in each case
properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section
City Contractor
City Clerk Bill Sleek, Director of Government Accts
City of Redlands CBE Office Solutions
35 Cajon Street 4A Mason Street
P 0 Box 3005 (mailing) Irvine, CA 92618
Redlands, CA 92373 bsieck@cbesolutions coin
jdonadlson@cityofredlands org 949-830-1400 ext 1227
(909) 798-7531
ARTICLE 6—INSURANCE AND INDEMNIFICATION
6 1 The following insurance coverage required by this Agreement shall be maintained by
Contractor for the duration of its performance of the Services Contractoi shall not
perform any Services unless and until the required insurance listed below is obtained by
Contractor Contractor shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services Insurance policies
shall include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City
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A Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carnet acceptable to City, or certification to
City that Contractor is self-insured or exempt from the workers' compensation laws
of the State of California Contractor shall execute and provide City with Exhibit"C,"
titled "Workers' Compensation Insurance Certification,"which is attached hereto and
incorporated herein by this reference, prior to performance of the Services
B Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City
C Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability This coverage shall include all Contractor owned vehicles
used in connection with Contractor's provision of the Services, hired and non-owned
vehicles, and employee non-ownership vehicles City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City
6 2 Contractor shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury oi death to persons or damage to property occasioned
by any negligent act or omission by, oi the willful misconduct of, Contractor, or its
officers, employees and agents in performing the Services
ARTICLE 7—CONFLICTS OF INTEREST
7 1 Contractor covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement oi any other source of
income, interest in real property or investment that would be affected in any manner oi
degree by the performance of Contractor's Services Contractor further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement
7 2 Contractor agrees it is not a designated employee within the meaning of the Political
Reform Act because Contractor
A Does not make a governmental decision whether to
(i) approve a rate, rule or regulation, or adopt or enforce a City law,
(i1) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order oi similar authorization or entitlement,
(iii) authorize City to entei into, modify or renew a contract,
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(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract,
(v) grant City approval to a plan, design, report, study or similar item,
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof
B Does not serve in a staff capacity with City and, in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code section
87302
7 3 In the event City determines that Contractor must disclose its financial interests,
Contractor shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk
ARTICLE 8—GENERAL CONSIDERATIONS
8 1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party
8 2 Contractor shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement Any
assignment or attempted assignment without such prior wiitten consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement
8 3 Contractor is for all purposes undei this Agreement an independent contractor and shall
perform the Services as an independent contractor Neither City nor any of its agents
shall have control over the conduct of Contractor or Contractor's employees, except as
herein set forth Contractor shall supply all necessary tools and instrumentalities required
to perform the Services Assigned personnel employed by Contractor are for its account
only, and in no event shall Contractoi oi personnel retained by it be deemed to have been
employed by City oi engaged by City foi the account of, or on behalf of City Contractor
shall have no authority, express oi implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Contractor have any authority, express or implied, to
bind City to any obligation
8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than ten (10) days prior written notice to Contractoi of City's intent to terminate If this
Agreement is terminated by City, an adjustment to Contractor's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit oi unperformed Services,
and (2) any payment due Contractor at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Contractor Upon
receipt of a termination notice, Contractor shall immediately discontinue its provision of
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the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, drawings, specifications, reports, summaries and such
other information and materials as may have been accumulated by Contractor in
performing the Services Contractor shall be compensated on a pro-rata basis for Services
completed up to the date of termination
8 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Contractor pursuant to this Agreement Such books shall be available at reasonable times
for examination by City at the office of Contractor
8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Contractor
8 7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California
8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed
in confirmation of this Agreement
CITY OF REDLANDS CBE OFFICE SOLUTIONS
$Y
aul W. Foster, Mayor Bill Sieck,
Director of Government Accounts
ATTEST
e Donaldson, City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
MANAGED PRINT SERVICES-SCOPE OF SERVICES
1. Managed Print Services Requirements
1.1 Supporting Documents
In support of the awarded solution, and to ensure the Contractor meets all of the City's
requirements, the City will use a series of consultants' change management plan
documents to define procedures for each operations area These documents (based
on existing policies and procedures) will be collected into an Implementation &
Change Management Plan summary and will be Jointly finalized by the City and the
selected Contractor
1.2 Business Capabilities
Contractor shall provide the following business capability requirements
Product
A Multi-Function Device(MFD) and Desktop Printing Hardware
a Contractor shall provide equipment to meet the City's business
requirements for printing, copying,scanning,and faxing
b Contractor shall provide maintenance and repair support for new
installations and optionally for the existing fleet of desktop printers shown
in(Exhibit E—Current State Analysis)
B Supplies and Consumables
a Contractor shall supply all consumables required for image creation
including toner cartridges, developer, waste toner bottles, staples, and
maintenance kits for all new installations and for the existing fleet of
42 owned desktop printers shown in Attachment (Exhibit E — Current
Sate Analysis)
b Contractor shall have a consumables ordering and management process
approved by the City
c All supplies must be OEM or City pre-approved compatible cartridges If
the City is not satisfied with any compatible cartridge performance, the
contractor shall replace the cartridge and going forward, only supply
OEM cartridges for that device at no additional charge
C Software
a In addition to dispatching technicians on-site, Contractor shall
remotely monitor and support the equipment to ensure timely and
accurate resolution of problems
b The City will install Contractor provided or Manufacturer Designated
Device Monitoring Software that will automatically gather and send
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Meter Readings to Contractor Billing Department on a Pre-Scheduled
Basis
c Contractor shall supply and support software for scanning, usage
tracking, and fleet monitoring (including fax and scan usage, number of
scans,frequency of paper size types used,etc)
d Fleet Management Software shall have the ability for client log in with
access to reports and features
Admtni,tratton
A Existing Desktop MFP/Printer Support&Services
a Contractor shall work with the City to manage the retirement and refresh
of equipment on the City's existing devices as shown in (Exhibit E —
Current State Analysis)
b Contractor may optionally provide an alternate solution to the
management of existing (Keep / Cover) devices, such as buying back
the devices and replacing them with the Contractor's own supported
products The solution must provide overall cost savings while meeting
the technology needs of the department
B Asset Management/Meter Usage Readings Software
a The Contractor shall be solely responsible for obtaining and furnishing
meter counts for all equipment on a monthly or quarterly basis,as required
by the IT department Meter counts shall be accomplished without staff
intervention or inconvenience and at no additional cost to the City
b Estimating of Meters is not allowed
c For non-networked small personal printers, the City may accept a per
device flat rate that covers all toner and support without the need for meter
readings
d The City desires an on-line tool that allows for bi-directional data sharing
of device location updates, location contact information and IMACD
changes
C Billing
a Billing must allow for customizable fields per device for department codes,
contact person, contact number, device location address and other criteria
The usage report submitted for billing must match with the monthly invoice
b Each department shall receive a summary invoice for all departmental
costs on a monthly basis Method of delivery shall be determined with the
selected Contractor
c Estimating of meter usage for billing will not be allowed
d All usage charges are to be billed in arrears and no base allowance or
volume guarantee shall be included in any department ordei
e On a Quarterly basis, a Citywide billing and usage report shall be generated
to reflect each department total devices, lease and/oi usage charges for the
previous quartet and actual saving achieved The report shall sub-total
each department with a citywide roll-up of total costs
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D Asset Management
a Contractor shall update the City whenever an Install, Move, Add,
Change, Decommissioning request,or break/fix incident, as requested
b Contractor shall provide certification for the wipe of hard drives or take
other appropriate action prior to Move, Add, Change, or
Decommissioning of Contractor installed equipment
c Contractor shall contact the IT Department to schedule the install or
removal of any MFD or Printer and work within the approved security
protocols
d The Contractor shall provide the ability to view invoices on-line via a secure
customer portal at no additional cost to the City
e The Contractor shall provide an asset Management Portal that allows the
City to see their inventory real time
Services
A Cost Savings Plan
a The City anticipates,on average, a 35%+cost savings to the departments
by implementing the MPS Program, which would result in $285K
dollars back to the City's budgets Contractor shall work within the
consultant documented Change Management Plan cost savings model
and provide a verifiable savings reports on an annual per department and
Citywide basis
B Department Assessments
a Contractor shall work with city staff and/or consultant team to perform pre-
implementation site assessments at each of the participating City
departments to validate and document the MFD/printer device inventory
and to facilitate equipment optimization keeping within projected cost
savings goals
C Contractor shall Install,Move,Add, Change, and Decommission(IMACD)all in-
scope MFD's and Printers
a Install—Contractor shall perform the delivery, setup,and connection of
equipment
b Move — Contractor shall re-locate an existing device from one physical
location to another physical location, reconnect and ensure machine is
functioning properly
c Add—Contractor shall add a hardware or software component to an
existing device
d Change—Contractor shall modify an existing configuration within an
installed device
e Decommission—Contractor shall provide decommissioning and
preparation for return of equipment
f Contractor shall insure that all data on MFD hard drives is wiped upon
removal from City locations
g Contractor shall wipe hard drives or take other appropriate action as
approved by the City prior to Move, Add, Change, or Install of any
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contractor installed in-scope hardware
D Remote fleet monitoring and management
a Contractor shall use monitoring tools for print device usage tracking
and to aid in fleet optimization
b Provide the City with portal access to view inventory and location status
real time
E Contractor shall provide end user training on equipment
a For new MFD or Printer installation, Contractor shall
coordinate/schedule onsite training with the City's department end users
b Contractor shall provide follow-up training, as needed at no additional cost
c. Contractor shall supply other types of training resources such as web-
based training,job aids,support documentation,and self-help resources
F Contractor shall support the City's Change Management Plan
a Contractor shall work with consultant to finalize and implement the
change management plan based on current contract termination dates
and department needs, as well as a communication/marketing plan to
introduce the managed print service to end users
G Contractor shall provide ongoing fleet optimization
a Contractor shall use monitoring tools, site assessments, new
technologies, and other resources to initially assess the City of Redlands
print environment and finalize recommendations to optimize the print
environment
b Contractor shall monitor the fleet in order to seek optimization
opportunities on a quarterly basis and stay within the change management
plan cost savings guidelines
2. Technical Requirements
2.1 IT Security Requirements
Configuration Management
A The MFD system shall be configured to provide only essential capabilities, and to
restrict the ability to access and change MFD settings such as double-sided printing,
default black and white printing, etc
B Unnecessary ports, protocols, functions and services shall be disabled MFD
settings shall be set for printing from a selected set of IP addresses
C Selected Contractor shall ensure that MFDs are compatible with all existing and
future City utilized applications
Maintenance
A The Contractor shall be responsible for implementing a security patch management
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program within the City's policies/practices for implementation.
B Authentication and authorization methods are required for remote maintenance
and diagnostic sessions Remote maintenance and diagnostic activities shall be
documented
C Remote maintenance and diagnostic activities shall be authorized, monitored,
and approved by the City
D Only authorized maintenance personnel shall perform information system
maintenance
2.2 Retirement of Existing Leased MFD Contracts Roles and
Responsibilities
The City's current fleet of Xerox Multi-Function Devices (MFDs) is contained
within various separate lease/services contracts, all of which will come to term over
the next two (2) years
The functions and responsibilities of the Parties with respect to MFD removal and
upgrade services are described below
Res s onsibili Matrix: Retirement of Existin MFD Contracts
Role
Responsibility—Retirement of Existing
MFD Contracts
Contractor City
Remove and return all MFDs to the current leasing
1 I company at the end of their scheduled lease periods as X
re.uested b Cit
1 2 Replace out-of-lease MFDs with new equipment based X
on the City of Redlands approval and/or approved
optimization plan
Return out-of-lease MFDs to leasing company
1 3 within thirty(30)business days,starting from one X
(1) business day prior to lease expiration date
2.0 Return of Leased Equipment
Perform the preparation,shipment,and handling of
2.1 out-of-lease MFDs being returned to the leasing X
cornsan
2 2 Clean print device and securely package before X
returning to leasing company
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2 3 Return to designated leasing company location in X
visibly acceptable appearance
Contractor assumes liability for loss or damage once
2'4 X
the MFD is removed by City premises
2 5 Responsible for filing any msurance claims should the X
equipment be damaged during transit
2 3 Customer Support/Maintenance
Contractor shall provide maintenance service calls during the City of Redlands
working hours, Monday through Friday, 8 00 a m to 5 00 p m (PST), excluding
the City of Redlands holidays Under certain special circumstances, the Contractor
may be requested to provide support outside of regular business hours.
Contractor shall provide full coverage maintenance on all parts, service calls, and
scheduled preventative maintenance calls at frequencies defined in the Manufacturer's
specifications
Customer Sunnnoit
A The Contractor shall provide a live person, toll-free phone line to place service
calls, order parts and supplies, as well as to provide technical support at no
additional cost to the City
B The Contractor shall, at no additional cost, respond to all emergency service
requests within two
(2)hours and begin repairs within four(4)hours unless other arrangements are
made
C The Contractor shall,at no additional cost,have a 24-hour toll-free phone support
line for hardware and software issues, as well as available on-site technical
support, Monday through Friday, 8 00
a m to 5 00 p m (PST)
D. If Contractor requires a machine to be removed from the City's premises for
repair, Contractor shall provide end users with a loaner machine of similar
functionality for use during the period of the repair
E Contractor shall be responsible for the work performed by any and all sub-
contractors engaged by Contractor in support of the award of this contract, and
persons directly or indirectly employed by third parties
Service Leyel Requirements
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A Maintenance — Contractor shall provide full coverage maintenance on all
contracted equipment including, but not limited to, parts, service calls, and
scheduled preventative maintenance support The Contractor's helpdesk will take
all support calls and offer assistance over the phone via the Contractor's remote
diagnostic capabilities to get the City up and running quickly Should an on- site
technician be needed, an estimated time of arrival (ETA) shall be provided with
a courtesy follow up via phone
B Service Loaner — If the main copy/print engine is deemed inoperable and
Manufacturer authorized service personnel is unable to correct the problem within
sixteen (16) working hours, the City may request a loaner of similar or upgraded
features until the main copy/print engine is repaired at no additional cost to the
City
C Minimum Service Response Times/Uptime Guarantee
Contractor shall meet or exceed industry standards in response, repair, up, and
down times as defined in the section below
a Response Time Four(4)Hours Maximum(emergency
service requests)
b Repair Time Two(2) hours average
c Minimum Uptime 98%
d Maximum Downtime 2%
e Response Time - Time measured from logging of service call until
technician arrives on scene or clears by phone
f Repair Time-Time required for a technician to troubleshoot,diagnose, and
repan a copier measured from arrival on the scene to completion of
call This does not include time required for shipment of certain parts
g Minimum Uptime - Percentage of time machine is available for
basic operation in comparison to hours of operation as determined by the
City
h Maximum Downtime - Percentage of time machine is unavailable for
basic operation in comparison to the hours of operation as determined by
the City
I Emergency Service Request—Request for service when any of the three(3)
main functions is in operable (Copy/Print/Fax)excludes preventative
maintenance calls
D User Uptime
User Uptime Minimum Acceptable Objective
Level
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Percent of tune users The City of Redlands's
business and operational
98a/o
must be able to print, uptime requirement
copy, fax, and scan to Measured monthly
print devices
a Users must be able to print,copy,fax,and scan to the City's punt devices
98%of the time
b Compliance is confirmed by service request and problem resolution
records to determine when users are down without both their main and
backup devices for print, copy, fax, and scan
E Uptime Guarantee — Contractor maintenance procedures shall be designed to
average up to a 98%uptime,however, in the event the mainframe provided is not
operational (excluding preventive maintenance and operator preventable calls)
during any 60-day period, Contractor will provide a loaner of similai and
upgraded features until the mainframe is repaired at no additional cost to the City
F Replacement Guarantee — If the Contracted Contractoi is unable to repair a
problem, the Contractor shall, at the City's request, replace it without charge
with an identical model or, at the option of manufacturer, with a machine with
comparable features and capabilities The replacement device shall not be a
model older than the device being replaced
G Replenishment/Replacement of Supplies
a Supplies shall be received within (2)two working days of a low tonei alert,
with a full supply set per printer stored on-site at all times or as agreed by
the departments
b Contractor shall work with each of the 18 departments to determine a
location and methodology for storing and restocking back up toner on-site
at the City
c Contractor will provide a documented process for each department and
include the written process in the quarterly review process
H Dispatched Repair Service
a Per industry standards, a certified technician shall arrive on-site within
(4) four hours of service call being dispatched to Contractor 98% of the
time
i Response time is measured from the logging of a service call
until the technician arrives at the City department or resolved
by phone
u Repair time is the time required for a technician to
troubleshoot, diagnose and repair a machine measured from the
arrival at the City department to completion of the call
b Repair SLA's
i 50%of Print Devices are resolved within six(6) hours of less
ii 95%of Print Devices incidents are resolved within 24 hours
in 100%of Print Devices incidents are resolved within 48 hours
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c A service call module on a customei portal that allows City
administrators to see the current status of open and closed service
requests within three (3) hours
d Compliance is demonstrated by Contractor's date-stamped records of
service call requests and resolutions The record shall clearly state when the
on-site response took place, when the request was resolved, and when the
ticket closed with a satisfactory resolution The City may review
compliance quarterly
Preventative Maintenance/Copier Based MFD's
a The Contractor shall provide preventative maintenance / cleaning of the
contracted Copier /MFD fleet to meet the PM schedule mandated by the
manufacturer to include at minimum the following requirements
i The PM/Cleaning call shall include at minimum the following
ii Cleaning the Paper Path
iii Cleaning Rollers
iv Clean the Copy Glass
v Clean and Vacuum inside the paper trays
vi Wipe down the exterior of the device
J Preventative Maintenance/Desktop Printers
a The Contractor shall provide preventative maintenance / cleaning of the
contracted desktop printer/mfp fleet to meet the following requirements
For average to high volume devices producing a total of 24,000 pages per
year, a PM/Cleaning shall be provided once per year For devices
producing less than 24,000 pages per year, a PM/Cleaning shall be
provided once every 3 years to include the following tasks
i The PM/Cleaning call shall include at minimum the following
ii Cleaning the Paper Path
iii Cleaning Rollers
iv Cleaning Filters &Fans
v Wipe down the exterioi of the printer
vi Note the remaining life on maintenance kits to pre-order if
needed
K Billing
a The billing shall be complete, accurate,on time, and easily audited
b Errors must not exceed 2% of the devices billed and the itemized errors
and corrections shall be received within twenty(20)calendai days after the
end of the following month
c The City and the Contractor will agree on what information the invoice
will contain,the billing process between both parties, and how it will
be formatted
d Contractor shall provide the City with usage and billing statistics
quarterly and/oi upon request by City staff or designee
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3. Contractor Reporting&Communication Requirements
3.1 Quarterly and Annual Account Reviews
Upon request, Contractor shall conduct an in-person Quarterly Business Reviews
(QBRs) with all departments and City staff or designee to discuss the status of the
fleet At a minimum, Contractor shall communicate with each department's
Administrative Officer once per year A Citywide account review shall be conducted
annually with IT Management to validate cost savings, project milestones, and
projections for the following year
On a quarterly basis, Contractor shall provide electronic reporting related to the
activities in this SOW with the following categories and types of reports
A Department printing volumes broken out by color and black&white per device,
B Number and types of devices in the fleet summarized by department and citywide,
C Pro-Active over-and under-utilized equipment optimization/swaps,
D Break/Fix volume of calls,
E Change Management Plan status IMACD,
F Knowledge Management information and/or support that will benefit the City's
end users and internal support teams;
G A list of devices that experienced multiple repairs in the previous quarter, or re-
occurring over a 180-day period,along with an action plan/recommendation for
permanent correction,
H Ongoing continuous improvement relative to print throughout the entire City
environment,
I Billing Reports,
J SLA Achievement Reports,and
K Status of any additional projects
These reports shall be made available in an electronic format to the Technology &
Innovation and participating Departments quarterly or as requested
3 2 General Communication Obligations
A Contractor shall provide the City with ninety (90) days' advance notice of any
new models of equipment or software proposed to replace end-of-life equipment
or software
B Any new equipment or software proposed for deployment on the City's network
shall be brought in for prior testing and approval
C All replacement device pricing shall meet the same or lower cost level of
comparable or equivalent to the replacement Model capabilities, features, and
accessories
D City staff or designee may validate hardware, software, and services pricing
on all future technology options added to the standard City Wide MFD pricing
15
L 1ca\djm\Agreements\CBE Office Solutions Agreement NPS 2.1.doc.jn
NPS-2 1 (2/26/20)
matrix template over the term of this agreement
E New Model pricing is expected to be at the same discount levels as originally
contracted as a result of this RFP and may not be higher than those provided to
other governmental agencies of similar size and scope
4, Resource Requirements& Qualifications
4.1 Key Personnel
A The Contractor shall provide a dedicated Customer Support Team led by a
Program/Project Manager who shall have overall responsibility for all activities
related to this project
B The Contractor shall provide an organizational chart listing the team members
along with profiles of their skills, qualifications, and responsibilities
C Contractor shall provide the City with ten (10) days' advance notice when a
Strategic Account Manager will no longer be supporting the City and schedule
an introduction of any replacement personnel
ID The City reserves the right to request a replacement of staff(s) not
performing to the City's expectations
4.2 Dedicated Inside Customer Service/Support Personnel
The City is looking for a single source Managed Print Services provider with
experience in managing major account business The City's preference is a
Contractor with internal non-sales support staff dedicated to managing the customer
relationship alongside the Sales Executive This person shall be experienced in
supporting major account business
Dedicated personnel shall be directly responsible for the fulfillment of all SOW and
SLA commitments with the City in support of Contractor sales team and work to create
and implement specific operational practices including,but not limited to
A Continually monitor existing service levels and compliance to SLAs
B Provide interface between end-users,technical support, and resources to
improve/maintain customer satisfaction
C Act as the primary point of contact for all aspects of the contractual relationship with
the customer,
D Develop continual process improvements
E Work closely with Contractor operations team on implementation and
deployment of print technology and support services, including inventory
16
L 1ca\djmlAgreements\CBE Office Solutions Agreement NPS 2 1.doe,jn
NPS-2 I (2/26/20)
collection and management, and consumables management while monitoring
adherence to all SLAs
F Facilitate quarterly/semi-annual performance reviews
G Resolve customer complaints and concerns by investigating problems, as
well as develop solutions and manage through to resolution
H Provide reporting metrics and tracking data as required to fulfill SLAs.
I Develop and document implementation plan for each additional phase of the
client Change Management Plan
J Follow-through on mission critical activities identified by the Client and Internal
Management.
4.3 Technical Support Personnel
A Contractor shall be authorized by the original equipment manufacturer (OEM)
to service the equipment during the entire term of the Contract Proposer
shall provide verifications with proposal
B Contractor's service technicians shall be OEM trained and certified during the
entire term of the Contract Proposer shall provide verification with proposal
C Contractor shall only use only OEM genuine or OEM approved parts and supplies
to maintain the equipment Contractor shall have same-day or next-day delivery
for parts and supplies, with the parts delivered to the City or brought in by a
service technician
5 Roles and Responsibility Matrix
Contractor shall provide either on-site or dispatched Service Customer Engineer(CE)to
perform the services listed in the following sections This is a summary of the City and
Contractor general responsibilities and roles and does not limit additional items that may
be added in the future
Service Responsibility Matrix On-Site and Dispatched Services Roles and
Responsibilities
Role
# Responsibility—On-Site and Dispatched Services
Contracto City
1.0 General
Provide framed on-site or dispatched CEs to perform Onsite
t't X
and Dispatched Services
17
L 1ca\djm\Agreements\CBE Office Solutions Agreement NPS-2 l doc.jn
NPS 2 1 (2/26/20)
Coordinate and provide hardware Break/Fix Incident
1.2 troubleshooting and resolution, and Service Request support X
for in-scope hardware
13 Manage operations within the standard Incident and Service X
Request fulfillment process
14 Meet or exceed agreed upon service levels(SLAB) X
1 S Manage CE productivity,efficiency,and professionalism within
City offices X
Assign and schedule qualified, City focused Customer Engineers
1 6 to perform support services at City in-scope locations X
Provide accurate information regarding status,resolution, and asset
1 7 updates in Contractor system X
1 8 Provide contact information for the end-user who reports an X
incident or makes a request
Perform remote diagnostics of hardware,software,
19 X
application,etc,as applicable
1 10 Propose process and policy improvements through Continual X X
Service Improvement process
1 11 Approve process and policy improvements proposed by X
Contractor
1 12 Ensure compliance with environmental,health,and safety X
requirements at all City locations
Produce quarterly reports as described in Reporting and
Communication Requirements and make recommendations for
113 X
improved reporting based on industry best practices
2.0 Hardware Break/Fix Contractor City
Provide the City with Contractor authorization to provide services
2.1 for hardware with each device manufacturer and cooperate with X
warranty assignment efforts
Provide service directly or coordinate service through a contracted
2 2 and City-approved third party as necessary for in scope equipment X
and services
Manage the warranty process and work with third parties as
2 3 necessary to obtain support foi hardware that is out of scope, and as X
requested
2 4 Schedule services with end-usei and provide ETA and updates X
foi resolution
18
L 1ca\djmlAgreements\CBE Office Solutions Agreement NPS 2 i doc.jn
NPS 2 1 (2/26/20)
2 5 Provide hardware loaner for device(s)requiring removal for repair X
for as long as the equipment is being repaired
2 6 Retain ownership of parts removed from equipment for repair X
Repair in-warranty hardware to functional specifications in
2 8 compliance with warranty guidelines, adhering to the warranty X
processes for repair service
Remove and recycle, or properly dispose of, packing materials
2 9 and used parts from device installation and break/fix repairs X
Provide transportation to and from the end-user location using
2 10 Contractor's vehicles for all incident types(request and break/fix) X
Develop a"Preventative Maintenance"program for
2 11 X
supported print devices
3.0 Desk-side Software Support Contracto City
Provide software support remotely and at the desk side for all
3.1 printing software in use at the City that is accessed via a personal X
computing or wireless/mobile device
IMACD(Installation,Move,Add,Change,
4.0 Contracto City
Decommission)
Back-up available data(i e the contents of the MFD address book)
4.1 prior to device replacement or IMACD, and restore data after X
service is performed,if applicable
4 2 Coordinate,plan,schedule,and request through the System of X
Record all IT Hardware IMACDs
Receive IMACD requests from City and validate the IMACD
4 3 X
request for completeness and authorization
Communicate to City personnel,as appropriate,regarding scheduling
4 4 requirements and blackout dates,to minimize the business impact on X
City operations
Confirm that all items within Contractor scope(e g hardware,
4 5 software,parts,and configurations)necessary to execute the X
IMACD will be available for the scheduled date of the IMACD
Confirm that all hardware,software,parts,network, cabling,
4 6 configurations,and any othei services/hardware not in scope for X
Contractor but necessary to execute the IMACD will be available
foi the scheduled date
19
L Icaldjm\Agreements\CBh Office Solutions Agreement NPS 2 1 doc.jn
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Remediate any site readiness issues or availability of hardware,
software,parts,network,cabling,configurations,and any other
4 7 services/hardware necessary to execute the IMACD are in place X
prior to the scheduled IMACD
Develop and use checklists,sign off procedures for colleagues,
4 8 and/or approved tools to determine user requirements X
4 9 Work with end user and IT to identify proper X
configuration for mapped print queue
4 10 Reload MFD system and application configurations,data, or backup X
files as necessary
Receive wntten acceptance/provide leave behind card upon
4 11 X
completion of IMACD request
Update the asset management tool with updated asset information
4 12 X
via bi-directional ticketing system
5.0 Install Contractor City
5 1 Place an approved install request with the City's IT prior to X
scheduling a device installation X
5 2 Pick up device at either a City staging area,of a Contractor staging X
area and deliver to end-user location
Disconnect old system and return it to the Contractor
5 3 refurbishment/disposition location or hold foi lease return X
instructions as requested
5.4 Unpack device and install per approved optimization plan and/or as X
requested by the City
5 5 Map print queue to end users'workstations X
Install,configure,and test new devices according to the
5 X
established acceptance testing
5 Transfer the end-user identified data and settings from the X
existing system to the new system
5 8 Leave end user training materials/documentation X
Dispose of any boot disks,backup CDs,packing materials or
5.9 other materials delivered with the system according to City X
requirements
5.10 Update the asset record in the Change Management plan document to X
reflect changes in asset assignment
20
L 1ca\djm\Agrecments\CBE Office Solutions Agreement NPS-2 1 doe jn
NPS 2 1 (2/26/20)
5 11 Communicate with City regarding problems with an IMACD X
request
5 12 Test the device(s)to confirm functionality X
5 13 Provide desk-side orientation and training to the end user,or end user X
groups,appropriate to the authorized end-user(s)receiving the MFD
6.0 Add Contracto City
r ,
6 1 Place an approved Add request with Contractor via an approved X
City Purchase Order
6 2 Confirm the requirements and scope Contact the City's IT to X
coordinated network install
6 3 Contact the end-user to schedule an appropriate,agreed upon time X
for the installation to take place
6 4 Carry out the Add in accordance and compliance with X
instructions provided in the request
7.0 Move Contracto City
r
Place approved move request with Contractor via a Service
7.1 Request from the system of record X
Communicate to the end-user any prerequisites and any procedures
7 2 that need to be followed before or after the move is complete and X
confirm the requirements
Conduct pre-move checks and determine and make any site
7.3 preparations that need to be completed before the scheduled move X
date
Provide City with certified security wiping of memory of hard
7 drive or take other appropriate action approved by City to delete X
ail data or other information stored or copied on item to be
Moved
7 5 Disconnect a currently installed system unit including directly X
attached peripheral devices
Pack the hardware for movement from the end-user's current
7 6 X
location based on the requirements of the move
7 7 Transport or ship the Hardware to the end-user's new location X
Unpack and reconnect the same system unit and its directly
7 8 attached peripheral devices foi the respective end-user X
21
L 1ca1dpn\Agreements\CBL Office Solutions Agreement NPS 2 1 docjn
NPS 2 1 (2/26/20)
Conduct the manufacturer's standard installation tests upon
7 9 completion of such activities to verify the hardware and software X
are functional with network connectivity
7 10 Update the City Change Management plan tracking to reflect changes
in the location of the asset in the same month the asset changes X
occurred
Coordinate the shipment of hardware between City sites and
7'11 X
prepare the hardware to be shipped
Responsible for packing material,transportation,or shipping when a
12 common carrier or a third-party transport company is required for the7 X
move at no additional cost to the City
8.0 Change Contractor City
8 1 Place approved change request with Contractor via an approved X
communication process
Confirm the requirements and scope of the change request and
8 2 schedule an agreed-upon time with the end user for the work to be X
completed
If applicable,provide City certified security wiping of memory or
hard drive or take othei appropriate action to delete all data or othei
8.3 X
information stored or copied on item to be changed,as approved by
City
8 Carry out the change in accordance and compliance with X
instructions outlined in the request
8 5 Update the change request in the system of record X
Update the City Change Management Plan tracking as applicable
8 6 to reflect the change to the asset(s) asset in the same month the X
asset changes occurred
9.0 Staging Contractor City
9 1 Optionally provide Contractor with asset tags to be attached to
devices requiring Customer asset tracking X
9 2 If requested,apply asset tags to devices according to City procedures X
and approved processes
Stage and configure hardware pei the configuration and preparation
9 3 instructions in accordance with approved City procedures,including X
software installation
9.4 Perform quality assurance testing to eliminate system defects X
and inoperability
22
L 1caldj nlAgreemenis\CBE Office Solutions Agreement NPS 2 1 doe3n
NE'S 2 1 (2/26/20)
Provide City with certified security wiping of memory and hard
9.5 drives or other appropriate action approved by City to delete all data X
or other information stored or copied on item to be Staged
6 Update City Change Management plan tracking within same9. X
month of any asset changes
7 Store,stage,configure and deploy hardware to meet daily X
IMACD requirements of City
9.8 Pack hardware for delivery to requested City Department Location X
10.0 Decommissioning Contractor City
Communicate with the City that hardware is ready for
10 1 X
decommissioning,donation or refurbishment
Provide City with certified security wiping of memory and hard
10 2 drives or other appropriate action to delete all data or other X
information stored or copied,as approved by City,for all removed
MFDs
10 Coordinate with City department for scheduling pick-up of x
hardware
23
L 1caldjmlAgreements\CBB Office Solutions Agreement NE'S 2 1 doc.jn
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EXHIBIT "B"
Fee Proposal
24
L 1caldjmlAgreements\CBE Office Solutions Agreement NPS 2 1 doc.jn
r-
EXHIBIT"B"-FEE SCHEDULE FOR CBE ONLY DOES NOT INCLUDE LEASE COSTS CBE Office Solutions
ff�icv c ' (Category 1 to 6 are Phase#1/Category 7 to 9 are Phase#2) Exhibit 8 Cast Summary
Managed Print RFP Cost Proposal Summary
SO Ma.51 out Total Calculated
Cakulaled Mo. Cunene MO.
MSRP Pike "4 Biel Cash Price OFa Lease least
OW Per Color Per Current Mo. Mo.Calor
New Oevke Category Quantity Make Models Solo'. EquipmenS FQUI9mmt SW Wade Cost Color Total MO.CUM rlmimum Sprn
Prr unit M11'"' Per Unit SHPCnst Payment Per Lease COST Page kola POW'Rai P BW Volume with Ta, Volume usayr Cost
Unit LV/tar wills w,lh TO.
Category#1 BW For Area's Doing deer Hole Punch,iStaple,Fa*Akan withmini.a3,13133M MFP with llookhis imum re Aso,
a Sharp MX-M7570 TOk Pages Mender OW $37,935 $0 $5,169 $0 $18I.28 $13.00 $0.0040 0 $0.00
MFP Oslo $0.00 $0.00 Shoe,Piper Capacity from 5 Source.W to 11X17
Paper Si.,
Category#2 Color
For Nevi Doing Over
TO>PPM High Volume MFP with Booklet Finale,
9 2 Sharp MX-7580N 20k Pagel Monthly $43,730 $87,460 $11,551 $23,102 $228.18 $456.36 $0.0040 $0.0400 18,861 $80.27 15,005 Hole Nardi,Stank,Fax%a.scan with minimum of d.taa
MFP Combined OW a Color $681.81 $762.09 sheer Paper Capacity frp,n 5 Sources up s t]xrr
Paper sire
55.PPM Mid.vnkme DM.eW MFP with ein,iher.
Category#3 BW For Nees Cdng le to Pale Parch,Sxpk,Fax Kil,Son within-vamp.of 1,000
MFP 0 Sharp MX-M6071 2dt Per Month ow only $22,770 $0 $5,164 $tl $102.11 $0.00 $0.0040 $0.00 $0.00 $0.00 Sheet raper Capacity limn a5eurses.Vela 13x17
Paper Um
Fa,LrxaYOning]K In a 5S.PPM Mid-Vok,m alfice Coke MFP with Fmeiher
Category#4 Color
7 Sharp MX6071 20K Per M.rth $29,095 S203,665 $6,862 $48,031 $135.53 $948.71 $0.0040 $0.0409 34,496 $146.81 8,587 $365.81 $512.62 ik Pu,vfi,Staple,Fax XB,Snn with minim mar ADP PHASE 1
MFP combined Bw g Cola Sheet Paper Capacity from Source.up to 11x17
Paper She
Category,45 BIN a Neia Doing len
>aO5 PPM Low Vokme Office OW MR!with Internal
;an 0 Sharp MX-M5071 b7k Per Month ow $19,020 $0 $4,449 $0 587.98 $0.00 $0.0040 $0,00 $0,06 $0.00 rime,Pole Amok.took.Fan Kit tan with
MFP Gary minimum or 2400 Sheet Paper Capacity 17131714 Strokes.
In t"111313paper Sire
For Mores Wog lox o .451 PPM Lew Sohn ales Color Mr with internal
CaieOary#6 Calor 21 SharpMXS071 th,n?APerMonth $26,895 5564,795 $5,432 $114,064 $107.28 52,252.88 $0.0040 $0.0400 54,322 $231.19 31,342 F,wer.Rae PUMA,swpk,raa Kd,Son w:tn
MFP $3,335.37 $1,Sfifi.36 minimum pr 2,mgsheet riper CaPndty hnmasw.rtn.
Combined eer scPFPr
Up to 11%1T Paper Sloe
SLLBTOTAL fMaNni0Yl $2,841.07
Cp}eyd]y/F/BW OW Desktop
ea .nal a 35 PPM of{ice OW Ae MFP with Fax.Internal Staple,
Personal'try#7er 37 HP M428fdn Printer Not Rewiring 11 $834 $30,858 $488 $18,056 $7.79 $288.24 $0.0120 6,997 $89.34 $0.00 $89.34 uN s Wireless Prkoiin2,sonnlne with notional Stu
%I] sheet paper tray
CPte9Pry K�[Nor Color Oesktnp >35 PPM Office Calor A.MFP with fax,Internal Stan,
26 26 HP M479Fdn Prlrtkr/MPP not $952 $24,752 $584 $15,184 $8.88 $230.84 $0.0120 50.0830 2,885 $36.84 4,424 $391.06 5427.99 LAreeWireless Printing,Scannky with optional SOO
gequking 11 X 1]
(heel paper tray
Category#9 High Rfheshotder high a High voium a au/Desktop Laser Printer with25W PHASE2
Volume BW 0 HP E60155 volume OW HP Desktop $2,250 $0 $1,117 $0 $z0.o5 $0.00 $O.a120 $0.00 $o.tl0 $0.00 Sheet Paper Trays.Abirdy le dd an envelope footle,
Desktop Printer
P.Pterf HP M600dn or similar
estimated average SW We understand that cost per page may vary depending
Kedp/[Over City 42 0 0 and Calm Cott per rage $0 $0 $0.00 $0.0120 $0.0850 3I,020 $396.06 11,225 $1,015.67 $1,411.73 °n devise type earl env RnalNe Ming ennead ram
Owned Printers iii support park.thy based on depertmmit assessment and emt taring,
...-.. Pans.
50BTOTALIMCry011,4 $1,928.96
Annual Cost Totals $57,24039 $107,364.82
5 Year Cost Totals $286,201.95 $536,824.09
e: -1, 0 R ILA f\ DS CBE Office Solutions
r
Exhibit B-Device Pricing
City of Redlands-Device Pricing Template Detail
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#1 Pricing Table
Model ft/ Cash Price Per 60 Mo.$1 out BW Per Page
New Device Category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate(CPP] Notes Minimum Specs
Per Unit W/Tax
>75r PPM High Volume MFP with Booklet Finsiher
Category#1 For Area's Doing Over 20k Pages Hole Punch Staple Fax Kit,Scan with minimum of
MX-M7570 75 ppm BW MFP $27,650 $5,275.00 $181.28 $0.0040 BW MFP Monthly BW Only 6,000 Sheet Paper Capacity From 5 Sources. Up to
11X17 Paper Size
Included Booklet
FBSS Booklet Finisher,includesProposer Mo Lease Cost above shall be
Proposer Instructions Total Cash Price from this Standard Category Configuration detail as
Finisher FN35 Rath Paper Pass unit and PN16B $7,180 $2,417 20 for the total cash price found in cell F:14 calculated In cell F• of this price sheet,should match the Proposer bid cash price on
Punch Attachment 01 Cost Summary Sheet.
Included Large LC2a a,500 sheet Large Capacity Proposer bid price per device category for 1 Each device type cost must include all delivery set-up and installation services along with
Sharp LC18 letter deck $1,570 $550.00 BW and Color Click Rate(Per Page any proposed or required software solution to implement the requirements as outlined in the
Capacity TrayRIP technical specifications.
Charge) shalt include all costs to meet
the service level agreements as outlived 2 Please indicate any optional accessory items not included in the Standard Category
Included Scanning In this RFP/P Pricing shall be guaranteed Configuration as a separate lime item starting in Row 18 of this form Please list only the items
Sharp Standard $0 $0.00
Feature for entire term you feel appropriate to this project such as additional paper trays finisher options,hole
punch etc.
Included Print $0 $0.00 3 The City will not accept pricing or terms that require a piggyback of another entity
Standard
Controller negotiated contact.
Any Additional 4 City of Redlands does not pay property tax and thus any ducted lease payment must
Included Sharp FX15 super Gl Fax $1,360 $302.50 include terms that City of Redlands will riot be billed for any properly tax on$1 Out leases
Accessories The City reserves the right to utilize a 3rd Party Independent lease source
Any Additional
Included 65143NT Power Filter $124.30 NEMA 5-20R
Accessories
Total Cash/Lease Price for Category hi Standard Bid Configuration $37,935 $9,169.00
Total Category Device Bid Price
Additional Accessory Options.
New Device Category Make Model#/ Cash Price Per Mo.Lease Cost
Description MSRP Per Item
Product Code Item Per Item
$0 $0.00 $0-00
- $0 $0.00 $0-00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
CBE Exhibit C Desire Pricing Final Category M.&05 Device Page 1 of 11
CBE Office Solutions
Tweriv - Ri&LA N DS
Exhibit B-Device Pricing
City of Redlands-Device Pricing Template Detail
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#2 Pricing Table
60 Mo.Si Out Color Per
Model[t/ Cash Price Per BW Per Page
New Device Category Make product Code Accessories included MSRP Per Item Item Lease Payment Rate 1CPP) Page Rate Notes Minimum Specs
Per Unit W/Tax ICPPI
Category#2 70+PPM High Volume MFP with Booklet Flnslher,
g Sharp MX-7580N 75 ppm Color MFP $34,500 $7,914.60 $228.18 $0.0040 $0.040o For Area's Doing over 20k Pages Hole Punch,Staple,Fax Kit,Scan with minimum of
Color MFP Monthly Combined 8W&Color 6,000 Sheet Paper Capacity from 5 Sources Up to
11X17 Paper Size
Included Booklet Booklet Finisher includes Ite12 Proposer Ma Lease Cast above shall be Proposer Instructions Total Cash Price from this Standard Category Configuration detail as
Finisher Sharp FN20 Paper Pass Unit and PNI23 Punch $6,125 $2,472.80 for the total cash price found in cell F39 calculated in tell F:39 of this price sheet,should match the Proposer bid cash price on
Attachment 1f2 Cast Summary Sheet.
1-Each device type cost must include all delivery set-up and installation services along with
included Large 3,500 sheet Large Capacity letter Proposer bid price per device category for
Sharp LC12 deck $1,570 $693,00 any proposed or required software solution to implement the requirements as outlined in the
Capacity Tray BW and Calor Click Rate(Per Page RFP technical specifications.
Charge),shall include all costs to meet
the service level agreements as outlined 2 Please Indicate any optional accessory items not included in the Standard Category
Included Scanning Standard $0 $0.00 in the RFP Exhibit A SOW Pricing shall Configuration as a separate lime item starting in Row 43 of this form Please list only the items
Feature be guaranteed for entire term. you feel appropriate to this project such as additional paper trays,finisher options hale
punch,etc.
Included Print 3 The City will not accept pricing or terms that require a piggyback of another entity
Controller Standard $0 $0.00 negotiated contact.
Any Additional 4 City of Redlands does not pay property tax and thus any quoted lease payment must
Included Sharp Super G3 Far $1,350 $302.50 include terms that City of Redlands will not he billed for any property tax on$1 Out leases
Accessories The City reserves the right to utilize a 3rd Party Independent lease source
Any Additional
Included Sharp ❑5143NT Power Filter $175 $160.30 NEMA 6-20R
Accessories
Total Cash/Lease Price for Category#1 Standard Bid Configuration $43,730 $11,551.20
Total Category Device Bid Price
Additional Accessory Options.
New Device Category Make Model N/ Description MSRP Per item Cash Price Per Mo.tease Cost
Product Code Item Per Item
= $0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
WE Exhibit C Device Pricing Final Category lit&t#Device Page 2 of 11
Ow r$ af
CBE Office Solutions
Exhibit B-Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#3 Pricing Table
60 Mo.$1 out
Model a/ Cash Price Per BW Per Page
New Device Category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate ICPPJ Notes Minimum Specs
Per Unit W/Tax
S.SS+PPM High Volume Office BW MFP with Finsiher
Category#3 For Area's Doing 7K to 20K Per Hole Punch Staple Fax Kit,Scan with minimum of
Sharp MX M6071 60 ppm BW MFP $16,500 $3,154.70 $102.11 $0.0040 BW MFP Month 8W Only 3,000 Sheet Paper Capacity from 4 Sources.tip to
11X17 Paper Size
Included Standard Proposer Mo Lease Cast above shall be Proposer Instructions:Total Cash Price from this Standard Category Configuration detail as
Finisher FN27 ®Inner Finisher r PH14B Puncher $852.50 for the total cash price found In cell F:14 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price on
Attachment PE Cost Summary Sheet
1 Each device type cost must include all delivery set-up and installation services along with
Included Paper Proposer bid price per device category for
Trays DE28 3,2e0 sheet paper supply $2,000 $742.50 BW and Color Click Rate(Per Page any proposed or required software solution to implement the requirements as outlined in the
RFP technical specifications
Charge),shall include all costs to meet
the service level agreements as outlined 2 Please Indicate any optional accessory items not included in the Standard Category
Included Scanning Insertscanning Feature Description In this RFP/P Pricing shall be guaranteed Configuration as a separate lime item starting in Row 18 of this form Please list only the Items
Standard $0 $0.00
Feature Here for entire term you feel appropriate to this project such as additional paper trays finisher options,hale
punch,etc..
Any Additional
3 The City will not accept pricing or terms that require a piggyback of another entity
Included FX15 IM $1,360 $302.50 negotiated contact
Accessories
Any Additional 4 l dy of sthat does not pay s will o tax and thus any quoted leasetax paymentn$1must
Included D5143NT newer Filler $112.20 include terms that City of Redlands will not be billed for any property tax on$1 Out leases.
Accessories The City reserves the right to utilize a 3rd Party Independent lease source
Any Additional
Included $0 $0.00 NEMA 5-15R
Accessories
Total Cash/Lease Price for Category tI3 Standard Configuration $22,770 $5,164.40
Total Category Device Bid Price
Additional Accessory Options
Model li/ Cash Price Per Mo.Lease Cost
New Device Category Make prOdu[[Code Description MSRP Per Item Item Per Item
Sharp FN28Ell $3,045 $1,322.20 MEM
LCI7N 3,000 sheet Large Deck $1,570 $550.00 $11M
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
__ $0 $0.00 $0.00
CBE Exhibit C Device Pricing Final Category N3&t14 Device Page of 11
7fler' l R~E LA.I` J CBE Office Solutions
N
Exhibit B-Device Pricing
City of Redlands-Device Pricing Template Detail
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell P14 and F:39 Category#4 Pricing Table
Model It/ Cash Price Per 60 Mo.$1 Out 8W Per Page Color Per
New Device Category Make Product Code Accessories Included MSRP Per Item Rem Lease Payment Rate(CPPj Page Rate Notes Minimum Specs
Per Unit W/Tax (CPP)
>55+PPM High Volume Office Color MFP with
Category#4 For Area's Doing 7K to 20K Per Finsiher,Hole Punch,Staple Fax Kit,Scan with
MX 6071 60 ppm Color MFP $22,825 $4,839.80 $135.53 $0.0040 $0.0400 Month Combined BW&Color minimum of 3,0005heet Paper Capacity from 4
Color MFPP tv
Sources Up to 11X17 Paper Size
inducted Standard Proposer Mo Lease Cost above shall he Proposer Instructions:Total Cash Price from this Standard Category Configuration detail as
Inner Finisher+PN1413 Puncher $2,735 $852.50 calculated In cell F:39 of this price sheet,should match the Proposer bid cash price on
Finisher for the total cash price found In cell F:39
Attachment 82 Cost Summary Sheet.
1-Each device type cost must include all delivery,set-up and installation services along with
Included Paper Proposer bid price per device category for
DE23 3,200 sheet paper supply $2,000 $742.50 any proposed or required software solution to Implement the requirements as outlined in the
Trays SW and Color Click Rate(Per Page RFP technical specifications.
Charge)shall include all costs to meet
the service level agreements as outlined 2-Please Indicate any optional accessory items not included in the Standard Category
included Scanning Standard Insert Scanning Feature Descrlptton $0 $0 In the RFP ExhibitA SOW Pricing shall Configuration as a separate lime item starting in Row 43 of this form Please list only the items
00
Feature Here be guaranteed for entire term you feel appropriate to this project such as additional paper trays,finisher options,hole
punch,etc.
Any Additional 3 The City will not accept pricing or terms that require a piggyback of another entity
included IMIIIIM $1,360 $302.50
negotiated contact
Accessories
Any Additional 4 City of Redlands does not pay property tax and thus any quoted lease payment must
included D5143 NT Power Rile $124.30 Include terms that City of Redlands will not be billed for any property tax on$1 Out leases.
Accessories The City reserves the right to utilize a 3rd Party Independent lease source
Any Additional Mil
included $0 $0.00 NEMA 5-20R
Accessories
Total Cash/Lease Price for Category 43 Standard Configuration $29,095 $6,861,60 $0.0198
Total Category Device Sid Price
Additional Accessory Options
New Device Category Make Model u/ Description MSRP Per Item Cash Arite Per Mo.Lease Cost
Product Code Item Per Item
External Finisher a le025Nl $3,045 $1,322.20 $26.44
Sharp LC17N 3,000 Sheet Large Deck $1,570 $550.00 $11.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 1 $0.00 $0.00
CBE Exhibit C Device Pricing Final Category P3&H4 Device Page 4 of 11
� 't�� DS CBE Office Solutions
tr_ ��L�' � Exhibit B Device Pricing
City of Redlands-Device Pricing Template Detail
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#5 Pricing Table
Model#/ Cash Price60 Mo.$l out Per BW Per Page
New Device category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate(CPPj Notes PA inimum Specs
Per Unit IN/Tax
s 45+PPM High Volume Office BW MFP with flnslher,
Category#5 For Area's Doing Less than 7k Per Hole Punch Staple,Fax Kit,Scan with minimum of
Sharp MX-MV15071 50 ppm BW MFP $12,750 $2,439.70 $87 98 $0.0040 BW MFP Month BW Only 3,000 Sheet Paper Capacity From 4 Sources. Up to
111t17 Paper Size
Included Internal ® Proposer in cell F114 Total Cash from this Standard Category bid cash
price
detail as
or Standard FN27 Inner Finisher PN14B Puncher Proposer Mo Lease Cost above shall be
$852.50 for the total cash price found in cell F:14 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price on
Finisher Attachment#1 Cost Summary Sheet.
1 Each device type cost must include all delivery set-up and installation services along with
Included Paper Proposer bid price per device category for
Tra s DE2S 3,200 sheet paper supply $2,000 $742.50 BW and Color Click Rate(Per Page any proposed or required software solution to implement the requirements as outlined in the
y RFP technical specifications
Charge) shall Include all costs to meet
the service level agreements as outlined 2 Please Indicate any optional accessory items not included in the Standard Category
included Scanning Insert scanning Feature Description in this RFP/P Pricing shall be guaranteed Configuration as a separate lime item starting in Raw 18 of this form Please list only the items
Standard Here $0 $0.00
Feature far entire term you feel appropriate to this project such as additional paper trays finisher options,hole
punch etc.
Any Additional 3 The City will not accept pricing or terms that require a piggyback of another entity
Included FX15 Super G3 Fan $1,360 $302.50
Proposer Input the Optional Library Vend
Accessories negotiated contact
/Coin Op System under the additional
Any Additional ® accessories matrix below. 4 City of Redlands does not pay property tax and thus any quoted lease payment must
Included 05143NT Power Filter $112.20 include terms that City of Redlands will not be billed for any property tax on$1 Out leases
Accessories The City reserves the right to utilize a 3rd Party independent lease source
Any Additional
Included SC $0.00 NEMA 5-15R
Accessories
Total Cash/Lease Price for Category tI4 Standard Configuration 519,020 $4,449.40
Total Category Device Bid Price
Additional Accessory Options
Model u/ Cash Price Per Mo.Lease Cost
New Device Category Make Product Code Description MSRP Per Item Item Per item
Sharp FN28 External Finisher(ee25n) $3,045 .51,222.20 $26.44
Sharp LC17N 3,10e Sheet Large Deck $1,570 $550.00 $11.00
$0 $0.00 $0.00
$D $0.00 $0.00
$0 $0.00 $0.00
ECM $0.00 $0.00
CBE Exhibit C Device Pricing Final Category 05 Device Page 5 of 11
k. y
T. (* R E E L4 IN,Ds
CBE Office Solutions
Exhibit B-Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated In cell F:14 and F:39 Category#6 Pricing Table
60 Mo.$1 Out Color Per
Model ft/ Cash Price Per OW Per Page
New Device Category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate[CPPI Page Rate Notts Minimum Specs
Per Unit W/Tax tall
>45+PPM High Volume Office Color MFP with
Category#1 For Area's Doing less than 7k Per Finsiher Hole Punch,Staple Fax lit,Scan with
Sharp MX 5071 50 ppm Color MFP $20,625 $3,409.80 $107 28 $0.0040 50.0400 Month Combined OW&Color minimum of 3,000 sheet Paper Capacity from 4
Color MFPSources Up to 11X17 Paper Sire
Included Internal Proposer Instructions Total Cash Price from this Standard Category Configuration detail as
Proposer Mo Lease Cost above shall be
or Standard FN27 Inner Finisher+PN148 Puncher $852.50 for the total cash price found in cell F:39 calculated In cell F:39 of this price sheet,should match the Proposer hid cash price on
Finisher Attachment 82 Cost Summary Sheet.
included Paper Proposer bid price per device category for
1 Each device type cost must include all delivery set-up and installation services along with
0E28 3,200 sheet paper supply $2,000 $742.50 any proposed or required software solution to Implement the requirements as outlined In the
Trays BW and Color Click Rate(Per Page RFP technical specifications
Charge) shall Include all costs to meet
the service level agreements as outlined 2 Please Indicate any optional accessory items not Included in the Standard Category
Included Scanning Insert Scanning Feature Description In the RFP Exhibit A SOW Pricing shall Configuration as a separate lime item starting It Row 43 of this form Please list only the Items
Standard $0 $0.00
Here
Feature be guaranteed for entire term you feel appropriate to this project such as additional paper trays,finisher options hole
punch etc.
Any Additional
3 The City will not accept pricing or terms that require a piggyback of another entity
Included Super G3 Fax $1,300 $302,50
Accessories Proposer Input the Optional Library Vend negotiated contact.
/Coin Op System under the additional
Any Additional accessories matrix below 4-City of Redlands does not pay property tax and thus any quoted lease payment must
Included 05143NT $175 $124.30 Include terms that City of Redlands will not he billed for any property tax on$1 Out leases.
Accessories The City reserves the right to utilize a 3rd Party Independent lease source
Any Additional
included $0 $0.00 NEMA 5-20R
Accessories
Total Cash/Lease Price for Category#4 Standard Configuration $26,895 S5,431.60
Total Category Device Bid Price
Additional Accessory Options
Model ei/ Cash Price Per Mo.Lease Cost
New Device Category Make Product Code Description MSRP Per Item nem Per Item
External Finisher lR625N1 $3,045 $1,322.20 $26.44
Sharp LC17N 3,000 Sheet Large Deck $1,570 $550.00 $11.00
$0 $0.00 $0.00
$0 $0.00 $0.00
$0 $0.00 S0.00
$0 $0.00 $0.00
CBE Exhibit C Device Pricing Final Category e5&tt6 Device Page 6 of 11
•
T, k-k R LA•NDS CBE Office Solutions
Kl r CLJ _ ,
Exhibit B-Device Pricing
City of Redlands-Device Pricing Template Detail
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#7 2 Pricing Table
Model / Cash Price Per 60 Mo.SS out
e BW Per Page
New Device Category Make Accessories Included MSRP Per Item Lease Payment Notes Minimum Specs
Product Code Item Per Unit W/Tao Rate(CPP)
7 2 Mid-Volume
Workgroup BW Sharp B350W Copy Print,Scan Fax $2,000 $0 00B0 Consolitate Multiple Desktop >Mid Volume BW Desktop MFP.LAN,Mobile&
Pritners/MEN Wireless Printing.
Printer/MFP
Included Paper
Proposer Mo Lease Cost above shall be
for the total cash price found in cell F:14 Proposer Instructions Total Cash Price from this Standard Category Configuration detail as
Trays $0 $0 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price on
Attachment#1 Cost Summary Sheet
-- Proposer bid price per device category for 1 Each device type BW and Color Click Rate Per Page ry,set-up and installation services along with
$0 $0 any proposed or required software solution to implement the requirements as outlined in the
Charge),shall include all costs to meet
the service level agreements as outlined Yp cost must include all delivery,RFP technical specifications.
in thin RFP/P. Pricing shall be guaranteed 2 Please Indicate any optional accessory items not included in the Standard Category
for entire term Configuration as a separate lime item starting in Row 18 of this form Please list only the items
$Q so you feel appropriate to this project such as additional paper trays finisher options,hole
punch etc.
.- 60 MLease
P$1 Out Optional Fla[Rate Fee For 3 The twill not accept pricingor terms that require a piggyback of another P CityP 9 piggy entity
$Q $0 LedSe Payment Non-Networked Device negotiated contact.
Per Unit
IIII. $0 $0 $21 $0.00 4 City of Redlands does not pay property tax and thus any quoted lease payment must
include terms that City of Redlands will not be billed for any property tax on$1 Out leases.
The City reserves the right to utilize a 3rd Party Independent lease source
NM $0 $0 The Flat Rate Mo Fee for non-networked
devices is in lieu of the Per Page Rate NEMA 5-15R
charges and may be reconciled annually.
Total Cash/Lease Price for Low Volume OW Personal Printer Standard Configurat $2,060 $944
Total Category Device Bid Price
Additional Accessory Options
New Device Category Make Model R/ Description MSRP Per Item Cash Pike Per Mo.Lease Cost
Product Code Item Per Item
® CS14N 1121121 $220 $103 $2
- so $0 so
$0 $0 $0
$0 $0 so
Sc SO $0
so so so
CBE Exhibit C Device Pricing Final Category 07.2&118.2 Desktop Page 7 of 11
�•� . j� :r r• L CBE Office Solutions
`"� �� �` �_ �'�'�J� Exhibit B-Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#8.2 Pricing Table
Model II/ Cash Price Per 60 Mo.$1 Out HW Per Page Color Per
New Device Category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate(CPP) Page Rate Notes Minimum Specs
Per Unit W/Tax lCppl
8.2 Color Mid-
Volume Desktop C303W Copy,Print,Scan,Fax $4,625 $1,614 $33 $0.0100 $0.0500 Consolitate Multiple Desktop Mid Volume Color Desktop MFP LAN,Mobile&
Pritners/MFPs Wireless Printing
Printer/MFP
Proposer Mo Lease Cast above shall be Proposer Instructions.Total Cash Price from this Standard Category Configuration detail as
Included Paper for the total cash price found in cell F:14
MIE $0 $0 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price on
TrayAttachment p1 Cost Summary Sheet
IIM
Proposer bid price per device category for 1 Each device type cost must include all delivery,set-up and installation services along with
HW and Color Click Rate{Per Page
$0 $0 any proposed or required software solution to implement the requirements as outlined in the
Charge),shall include all costs to meet RIP technical specifications
the service level agreements as outlined
in this RFP/P Pricing shall be guaranteed 2 Please Indicate any optional accessory items not included in the Standard Category
$0 $H for entire term Configuration as a separate rime item starting in Row lit of this form Please list only the items
you feel appropriate to this project such as additional paper trays,finisher options,hole
punch etc..
60 Mo.$1 Out Optional Fiat Rate Fee for 3-The City will not accept pricing or terms that require a Piggyback of another entity
$0 $0 Lease Payment Non•Networked Device negotiated contact,
Per Unit
MEI $0 $0 $33 $0.00 4 City of Redlands does not pay property tax and thus any quoted lease payment must
include terms that City of Redlands will not be billed for any property tax on$1 Out leases
The City reserves the right to utilize a 3rd Party Independent lease source
11=111 $0 $0 The Flat Rate Mo Fee for non-networked
devices is in lieu of the Per Page Rate NEMA 5-15R
charges and may be reconciled annually
Total Cash/Lease Price for Low Volume Color MFP Standard Configuration $4,625 $1,614
Total Category Device Bid Price
Additional Accessory Options
New Device Category Make Model a Cash Price Per Mo.Lease Cost
/ Description MSRP Per Item
Product Code Item Per Item
® C514N 600 sheet drawer $220 $103 $2
- $0 $0 $0
$0 $0 $0
$0 $0 $0
Mil $0 $0 $0
$0 $0 $0
CM Exhibit C-Device Pricing Friel Category 47.2&48.2 Desktop Page Sot II
t� CBE Office Solutions
err 0 � JJ Exhibit B Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#7 Pricing Table
Model it 60 Mo.$1 out BW Cash Price Per BW Per Page
New Device Category Make Product Code Accessories Included MSRP Per item Item Lease Payment Rate(CPPI Notes Minimum Specs
Per Unit W/TaK
7.Low Volume
Personal BW M429fdn Low volume personal BW Refresh older personal low volume n Low Volume BW Desktop Laser Printer LAN
$358 $8 $0.0120
Printer/MFP printers Mobile&Wireless Printing.
Printer/MFP
Proposer Mo Lease Cost above shall be Proposer Instructions:Total Cash Price from this Standard Category Configuration detail as
included Paper HP D9P24A sso beet Paper trayIIII $13O for the total cash price found in cell F:14 calculated in cell F:14 of this price sheet should match the Proposer bid cash price on
Trays Attachment at. Cost Summary Sheet.
Pro-- SWpo bid price
ic per device caegory for 1 Each device type cost must include all delivery set-up and Installation services along with
BW and Color Click Rate(Per Page
Sc $0any proposed or required software solution to implement the requirements as outlined in the
Charge),shall include all costs to meet RFP technical specifications.
the service level agreements as outlined
1=M in this RFP�P Pricing shall be guaranteed 2 Please Indicate any optional accessory items not included in the Standard Category
$0 $p for entire term Configuration as a separate lime hem starling in Row 18 of this form Please list only the items
you feel appropriate to this project such as additional papertrays,flnlsheroptions,hole
punch,etc.
-- 60 Mn.eP y ee Optional Flat Rate Fee for 3 The twill act accept pricingor terms that require a piggyback of another entity
SO $0 Lease Pa meet PCityp q P ggy
y NonNetworked 0evice negotiated contact
Per Unit
IIII 4-City of Redlands does not pay propertytax and thus any quoted lease payment must
$a $0 II $0.00 include terms that City
of Redlands will not independent
for property tax on Si Out leases.
The City reserves the right to utilize a 3rd Party Independent lease source.
MI. $0 $0 The Flat Rate Mo.Fee for non-networked
devices is in lieu of the Per Page Rate NEMA 5-15R
charges and may be reconciled annually
Total Cash/Lease Price for Low Volume BW Personal Printer Standard Configurat $934 $488
Total Category Device Bid Price
Additional Accessory Options
Cost
New Device Category Make Model a I Description MSRP Per Item Cash Price Per Mo.Least
Product Code liens Per Item
$0 $a SD
$0 $0 S0
So So SO
MIME $0 So SD
$0 SO $0
$0 $0 50
CBE Exhibit C Device Pricing Final Category#7&ee Desktop Page 9 of 11
eie:
> I' CBE Office Solutions
Rkro R E LAt�J
Exhibit B-Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated in cell F:14 and F:39 Category#8 Pricing Table
60 Mo.$1 Out Color Per
Model#/ Cash Price Per BW Per Page
New Device Category Make Product Code Accessories included MSRP Per Item Item tease Payment Rate(CPP) Page Rate Notes Minimum 5pecs
Per Unit W/Tao (CPP)
8.Color Low >Low Volume Color DesktopLaser Printer MFP With
Color Low Volume Refresh older low volume printers /
Volume Desktop HP M479fdn Desktop Printer/MFP $766 $449 $9 $0.0220 $0.0830 and MFP's LAN,Mobile&wireless Printing. HP LaserJet
Printer/MFP M477fdn or Similar
Proposer Mo Lease Cost above shall be Proposer instructions: Total Cash Price from this Standard Category Configuration detail as
included Paper for the total cash price found in cell F:14 g y g
HP CF404A 550-sheet Feeder Tray $186 $105 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price an
Trays Attachment#1 Cast Summary Sheet
-- Proposer bid price per device category for 1-Each device type cost must include all delivery,set-up and installation services along with
(Pr
8W and Color Click Rate(Per Page
$0 $0 Charge) shall include all costs to meet any proposed or required software solution to implement the requirements as outlined in the
RFP technical specifications
the service level agreements as outlined
in this RFP/P Pricing shall be guaranteed 2-Please Indicate any optional accessory items not included in the Standard Category
$o so for entire term Configuration as a separate lime item starting in Row 18 of Ihis form Please list only the items
you feel appropriate to this project such as additional paper trays,finisher options,hole
punch,etc..
IIIIII-- 60 Mo.$1 Out Optional Flat Rate Device
for 3 The twill riot accept pricing or terms that require a piggyback of another entity
$0 $0 Lease Payment P CityP P g 4 p ggy
Non-Networked Device negotiated contact
Per Unit
M $0 $0 SR $0.00 4 City of Redlands does not pay property tax and thus any quoted lease payment must
include terms that City of Redlands will not he billed for any propertyy tax on Out leases.
The City reserves the right to utilize a 3rd Party Independent lease source
. The FlatesRate M Fee for n Page tworked
Rate
$0 $0 devices is m lieu of the Per Page Rafe NEMA 5-16R
charges and may be reconciled annually
Total Cash/Lease Price for Low Volume Color MEP Standard Configuration $952 $584
Total Category Device Bid Price
Additional Accessory Options
New Device Category Make Model#/ Description MSRP Per Item Cash Price Per Mu.Lease Cost
Product Code Item Per Item
$0 $0 so
$0 $0 $0
So So so
So so $0
$o $o $o
$6 $a $o
CBE Exhibit C Device Pricing Final Category 117&NS Desktop Page 10 of 11
f$55 nwry ,Ri DS CBE Office Solutions
Exhibit B-Device Pricing Detail
City of Redlands-Device Pricing Template
Input the standard Category Device Configuration detail resulting in a total cash price calculated In cell F:14 and F:39 Category#9 High Volume Printer Pricing Table
Model p/ Cash Price Per 60 Mo.51 out BW Per Page
New Device Category Make Product Code Accessories Included MSRP Per Item Item Lease Payment Rate(CPP) Notes Minimum Specs
Per Unit W/Tax
9.High a High Volume BW Desktop Laser Printer with 2x500
High volume personal BW Refresh older high volume BW HP
Volume £60155 Printer $1,941 $862 $20 $0.0120 Desktop Printers Paper Trays LAN,Mobile&Wireless Printing.
Personal BW Optional envelope feeder HP M604dn or Similar
Included Paper Proposer Mo Lease Cost above shall be Proposer Instructions: Total Cash Price from this Standard Category Configuration detail as
Tra s HP LOH17A son sheet Input tray $309 $255 for the total cash price found in cell F:14 calculated in cell F:14 of this price sheet,should match the Proposer bid cash price on
YAttachment di. Cost Summary Sheet.
1 Each device type cost must include all delivery set-up and installation services along with
Proposer bid price per device category
$0 S0 for BW and Color Click Rate(Per Page any proposed or required software solution to implement the requirements as outlined in the
Charge),shall Include all costs to meet REP technical specifications
the service level agreements as outlined 2 Please indicate any optional accessory items not included in the Standard Category
$0 $o
in this RFP/P Pricing shall be guaranteed Configuration as a separate lime item starting in Row 18 of this form. Please list only the items
for entire term you feel appropriate to this project such as additional paper trays,finisher options,hole
punch etc.
60 Mo.$1 Out Optional Flat Rate Fee for 3 The Citywill not accept pricingor terms that require a I
$0 SO tease Payment p p q piggyback of another entity
Non-Networked Device negotiated contact
Per Unit
MM
4 City of Redlands does not pay property tax and thus any quoted lease payment must
$0 $0 $20 $0.00 include terms that City of Redlands will not be billed for any property tax on$1 Out leases.
The City reserves the right to utilize a 3rd Party Independent lease source
The Flat Rate Mo Fee for non networked
$0 $0 devices is in lieu of the Per Page Rate NEW,5.15R
charges and may be reconciled annually
Total Cash/Lease Price for HV Printer Standard Configuration $2,250 $1,117
Total Category Device Bid Price
Additional Accessory Options
Model a/ Cash Price Per Mo.Lease Cost
New Device Category Make Product Code Description MSRP Per Item item Per Item
Envelope Feeder HP LOH21.A HP Envelope Feeder $369 $295 $0
$0 S0 $0
IIIII $0 $o $0
$o $0 $0
$0 $0 S0
So $0 $0
CBE Exhibit C Device Pricing Final Category lit Printer Page 11 of 11
NPS 2 1 (2/26/20)
EXHIBIT "C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one oi more of
the following ways
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self-insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self-insure and to pay any compensation that
may become due to his oi her employees
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employee to be insured against liability foi Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted undei this
Agreement (Labor Code §1861)
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self-insure, or a certification of workers'
compensation insurance
I certify undei penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct
CBE OFFICE OLUTIONS
cti "Z-0 q—O
By Date
Bill Sleek,
Director of Government Accounts
25
L lcaldjmlAgreements\CBE Office Solutions Agreement NPS 2 ] doc.jn