HomeMy WebLinkAboutContracts & Agreements_96-2015_CCv0001.pdf MEMORANDUM OF UNDERSTANDING (MOU)
BETWEEN
SAN BERNARDINO RETIRED AND SENIOR VOLUNTEER PROGRAM(RSVP)
600 West 5`}'Street–San Bernardino,CA 92410
(909)384-5414/Fax:(909)889-0672/E-mail: littleiohn ki�dsbcitv.oru
AND
Volunteer Station: Cite of Redlands
Address: III E. Luaonia Ave.
City: Redlands State:_CA Zip: 92373
Telephone:_909-798-7572 x 7 Fax:_909-793-3569_E-mail:—DJ affe(acityofi•edlancls.org_
This Memorandum of Understanding(MOU)contains basic provisions,which will guide the working
relationship between both parties. It may also include a program for Impact Addendum. This MOU
may be amended,in writing,at any time with concurrence of both parties and must be renegotiated
at least every three years.
BASIC PROVISIONS OF MEMORANDUM OF UNDERSTANDING
A. San Bernardino Retired and Senior Volunteer Program (RSVP):
1. Recruits, interviews,and enrolls RSVP volunteers and refers volunteers to the volunteer station.
2. Instructs RSVP Volunteers in proper use of monthly reports,reimbursement guidance and program
procedures.
3. Provides RSVP orientation to volunteer stations staff prior to placement of volunteers,and at other
Times,as the need arises.
4. Specifies,either by written information or verbally,that RSVP volunteers are participants of San
Bernardino RSVP publicity;radio,TV,print or verbal presentation.
5. Furnishes accident,personal liability,and excess automobile insurance coverage as required by
program policies. Insurance is secondary coverage and is not primary insurance.
6. Periodically monitors volunteer activities at volunteer station to assess and/or discuss needs of
volunteers and volunteer stations.
7. Reimburses RSVP volunteers for transportation cost between their home and volunteer station in
accordance with RSVP policies.
B.Volunteer Stations
1. Station Eligibility: Please state if your volunteer station is a public or non-profit private organization,
whether secular or faith-based,or an eligible proprietary health care agency,capable of serving as a
volunteer station for the placement of RSVP volunteers to meet locally identified needs: Y F.S
2. Implements orientation, in-service instruction,or special training of volunteers.
3. Interviews and makes final decision on assignment of volunteers.
4. Furnishes volunteers with materials required for assignment as follows: N A
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5.Furnishes volunteers with transportation required during their assignments,as
follows: N/A
6. For Programming for Impact assignments,completes the appended Impact Programming
Addendum to assess volunteer impact on community needs.
7.Provides supervision of volunteers on assignments.
S.Provides for adequate safety of volunteers.
4.Collects and validates appropriate volunteer reports for submission to RSVP office on a monthly basis.
10.Investigates and reports any accidents and injuries involving RSVP volunteers immediately to the
RSVP office. All reports will be submitted in writing.
11.Provides for the safety of RSVP volunteers.
12. If meals are provided to volunteers,please complete this portion:
( )Contributed meals are FEDERALLY FUNDED under:
Title III of the Older Americans Act
Other(federal)funding
( ) Contributed meals are not provided by FEDERAL FUNDS.Meals will be
provided to RSVP volunteers at a free or reduced price when
hours of service have been or will be volunteered during that day.
Note:
The value of a free or reduced meal which is not provided by federal funds will be recorded by RSVP
volunteers on their monthly Volunteer Time Sheet and verified by the Volunteer Station Supervisor.
This documents important in-kind support for RSVP.
C.Other provisions:
1. Separation from Volunteer Service: The volunteer station may request the removal of an RSVP
volunteer at any time. The RSVP volunteer may withdraw from service at the Volunteer Station or
from the Retired and Senior Volunteer Program at any time. Discussion of individual separations
will occur among RSVP staff,Volunteer Station Staff and the volunteer to clarify the reasons,resolve
conflicts, or take remedial action,including placement with another Volunteer Station.
2.Letters of Agreement: When in-home assignments of volunteers are made,a letter of agreement will
be signed by the parties involved. The document will authorize volunteer service in the home and
identify specific volunteer activities,periods,and conditions of service.
3.Religious Activities: The Volunteer Station will not request or assign RSVP volunteers to conduct or
engage in religious,sectarian,or political activities.
4.Displacement of Employees:The Volunteer Station will not assign RSVP volunteers to any assignments
which would displace employed workers or impair existing contracts for services.
5.Accessibility and Reasonable Accommodations: The Volunteer Station will maintain the programs and
activities to which RSVP volunteers are assigned accessible to persons with disabilities and provide
reasonable accommodation to allow persons with disability,if the volunteer is a qualified individual
with a disability.
6.Prohibition of Discrimination: The Volunteer Station will not discriminate against RSVP volunteers
or in the operation of its program on the basis of race,color,national origin,sex,age,political
affiliation,religion,or on the basis of disability,it the volunteer is a qualified individual with a
disability.
7.Specifies,either by written information or verbally,that RSVP volunteers are participants in the
Volunteer Station's program in all publicity featuring such volunteers,whether it be radio,TV,print
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or verbal presentation. Display an RSVP placard where it may be viewed by the public.
S.Supply statistical data on volunteer impact on community needs to San Bernardino RSVP.
9. Conditions of this Memorandum of Understanding may be amended or terminated in writing at any
time at the request of either party. It will be reviewed every three years to permit needed changes.
10. This Memorandum of Understanding contains all the terms and conditions agreed upon by the
contracting parties. No other understanding, oral or otherwise,shall be deemed to exist or to bind any
of the parties hereto.
11.This Memorandum of Understanding will be in effect upon dated signature of the Mayor of the City of
Redlands or designee.
12.The total number of RSVP volunteer assignments projected to be available with the Volunteer Station
on an annual basis is 60. It is projected that these assignments will be at the following locations, in
approximately the following numbers: The Redlands Senior Center— 111 West Lugonia, Redlands Ca
92373 (30—Assignments)& The Joslyn Senior Center—21 Grant Street, Redlands,Ca 92373 (30—
Assignments)
The Volunteer Station representative who will serve as liaison with RSVP and who will be responsible for
volunteer orientation and supervision is:
Name: Dave Jaffe Title: Recreation Program Coordinator
Ph. #:_909-798-7572 x7 Fax:_909-798-3569_E-mail:_ Djaffe t cityoti-edlands.org_
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Signed:
Name and Title,for Volunteer Station Date
K:nnbqr6 t,-a- jet, VA2(�-- l2 I
Name,Manager/or Coordinator of Volunteers Date
Retired and Senior Volunteer Program
Paul W. Foster,Mayor VDe
City of Redlands
ATTEST:
l
Sam Irwin, ity Clerk
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