HomeMy WebLinkAboutContracts & Agreements_4-2004_CCv0001.pdf FIRST AMENDMENT TO AGREEMENT TO FURNISH ENVIRONMENTAL ANALYSES
This First Amendment to Agreement is made and entered into this 6th day of January 2004, by
and between the City of Redlands,a municipal corporation("City")and Michael'Brandman Associates
("Consultant").
RECITALS
WHEREAS, on August 5., 2003, the City and Consultant entered into an agreement entitled
"Agreement for the Provision of Professional Environmental Consulting Services" (the "Agreement")
which described the scope of work which Consultant would undertake for City for the total
compensation of$127,000 in connection with the necessary environmental review for General Plan
Amendment No.93,Agricultural Preserve Removal No. 100,Zone Change No.390,and Tentative Tract
No. 16361, and
WHEREAS, the City has also determined that additional work is required to amend the Scope
of Work for the Environmental Impact Report(EIR) to incorporate more detailed work with regard to
Geotechnical Investigations,Traffic Analysis,Cultural Resources and other expanded EIR discussions.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the City of
Redlands and Michael Brandman and Associates hereby agree as follows:
Section 1. Section 4.2 of the Agreement is hereby amended to increase the compensation to be
paid by City to Consultant by the amount of$29,060.00 for a total compensation of$156,060 including
the amount expended in the original contract approved August 5, 2003.
Section 2, Exhibit "A" of the Agreement which describes the extent of Consultant's Services
is hereby amended to include revisions to the EIR to reflect the revisions, the details of which are
attached hereto as Exhibit "A".
CITY OF REDLANDS ATTEST:
J
usa Pep ler
Lorrie Po7y--e/r
City Cl r
or of the City of Redlands r
MICHAEL BRANDMAN AND ASSOC 'ATES
mas McGill, Ph. D.
Michael Brandman & Associates
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EXHIBIT "A"
December 5, 2003
VIA EMAIL AND OVERNIGHT DELIVERY '
Mr. Richard Malacoff,AICP
Cite of Redlands
Planning Department
P.O. Box 35
Redlands, California 92324
Subject: Request for Amendment to Michael Brandman Associates' contract with the City of
Redlands for the preparation of an EIR for TT 16361
Dear Richard:
Michael Brandman associates (,MBA.) is requesting a contract amendment to provide additional services that
are not included within the existing scope of work and budget agreement for the subject EIR.
RIBA met with City staff and the project applicant on Monday, November 17, and during the course of that
meeting, it was agreed that additional research and analyses are warranted to address important concerns
raised in the peer review reports, to provide additional details concerning the proposed project, and to
address responses to the Notice of Preparation of a Draft EIR. This letter describes the additional work and
costs, totaling$29,064.
A. Geotechnical Investigations $11,400
Earth Consultant's International ,ECI) will provide oversight of additional geological investigations and will
conduct additional professional peer review of further geotechnical analysis to be completed by the
applicant's consultant, as follows.
I. Neblett and Associates (Neblett) is expected to address the items identified in ECI's peer review by a
written response, including supplemental information, with the exception of fault investigations
which will be addressed by supplemental trenching and supplemental fault investigation reports. ECI
will review Neblett's response, and prepare a letter report indicating whether the response is
sufficient to address the issues raised in SCI's peer review.
2. ECI will meet with N&A representative to identify potential trenching locations at the site. The
trenching locations will be selected to help answer questions regarding the lineaments previously
mapped through the site b� Matti et al. (1992), plus another lineament through the central portion of
the site. One day of fieldwork is budgeted for this task.
.Mr. Richard Nfalacofff,AICP
December 5,2003
Page 2
I ECI will review the supplemental fault trenches after they have been excavated, cleaned and logged
by N&A's geologists. Two days of fieldwork have been budgeted for this task If faults of concern
are identified in these supplemental fault trenches, additional work may be required to trace the faults
through the site, beyond the work covered here.
4. ECI -,will review the supplemental fault trenching report prepared and submitted by N&A and
prepare a written response.
5. Six hours of time for meetings or phone conferences have been budged by,ECI,
B. Supplement to Traffic Impact Analysis $12,210
Using the information from the Kunzman Associates' report to the extent possible, Kimley-Horn and
Associates (1<11A) will perform the following additional analyses:
1. Review City of Redlands policies, specifically Measure U, which pertains to traffic volumes and
impacts on residential streets (non-arterial streets).
Make traffic counts, for a 2l-ht-hr period on one weekday-, at six locations on residential streets in the
area:
a) Highview Drive cast of Canyon Drive;
b) Flighviev.,Drive east of Avenue
c) Kendall Way between Highview Drive and Florida Street;
d) Avenue N between Fhgh%-ie%,-Drive and Florida Street;
e) Florida Street east of Alta Vista Drive; and
f', Florida Street west of l7t-Street.
3. Make traffic counts at seven intersections in the area during peak traffic periods (7:00 to 9:00 AM
and 4:00 to 6:00 PM on one weekday):
al) Alta Vista Drive/Sunset Drive;
b", Alta,�'ista Drive/South lane.
cl Alta Visrta drive/Florida street;
d) Florida Street//Avenue N;
e) Florida street/17th Street.
f) Flighvie,,v Drive/Kendall Wav;and
g) Highview Dnve/Avenue N.
4. Estimate the amount of daily and peak hourlx traffic the proposed project would place at the six
street locations and the seven intersections listed above.
S. Calculate the increase in daily and peak hourly traffic at each of the six street locations and the seven
intersections due to the addition of the proposed project.
6. Evaluate how much travel times and delay at intersections would be affected by the addition of
traffic for the Covington Tract.
Assess whether the impacts of the additional traffic would be considered significant using technical
criteria and Measure U policies, taking into consideration the proposed reclassification of Highview
Drive to a Rural Collector street.
Mr. Richard Malacoff,AICD
December 5,2003
Page 3
8. It is understood that the reclassification of Highriew Drive to Rural Collector Street classification
will not entail any physical changes to the existing road: By making selective Feld measurements,
verify if Highview Drive meets the street width and parkway criteria set forth in the Citv's
"Development Standards for Rural Areas." Indicate the instances, if ant, where existing conditions
do not meet the Cin-'s criteria.
9. Evaluate neighborhood traffic impacts assuming that the Covington Tract would have full access
gather than emergency only) via Freya Drive.
10. Prepare a technical memorandum to document the data and analyses.
11. Kunzman and Associates is expected to-address items D1. and D2 as identified in the (KHA) peer
review by a written response including supplemental information. KHA will review the Kunzman's
response, and prepare a letter report indicating whether the response is sufficient to address the
issues raised in KH's peer review.
C. Native American Consultation $2,000
MBA will consult with the Native American Heritage Commission and the hlalkki Museum to request input
concerning potential presence of Native American prehistoric resources and/or sacred sites. This will involve
written and verbal correspondence, including distribution of the existing cultural resource reports and MBA's
peer review comments. The budget for this task also covers attendance at one meeting at the project site with
selected tribal representatives and City staff
D. Expanded EIR Discussion $1,550
Fuel Modification Zones (5350)
MBA %will expand the project description to further describe the fuel modification requirements, including an
exhibit identifring the `footprints'of the fuel modification zones.
Water Supply Issues (51,200)
NfBA will expand the project description and utility sections of the EIR to include discussion of water supply
issues. The discussion uxill be based on a letter to be prepared by John Egan, the Water District's consultant,
and is expected to address how the new tank, distribution lines and other pressure boosting, looping, etc.
improvements wi' benefit the community•with respect to reliability of supp!N,'storage, distribution, long-term
maintenance, and fire flows.
Septic System
MBA will expand the project description to further describe the proposed private septic tank system, and also
discuss this issue in the Geology section of the EIR. It is assumed that the applicant will provide MBA with a
complete description of the proposed septic tank system, including tank and pipeline materials and
sizing;location parameters, safeguards against leaks, maintenance requirements, etc.
E. Project Management $2,000
Additional, project management time is needed to coordinate and supervise the above efforts including
coordinatig with subcontractors, subcontractor agreement amendments, and direction to in-house staff, and
Mr. Richard hlalacoff,MCP
December 5,2003
Page 4
an additional meeting with the Citi_- and Applicant to resolve any issues raised by the second round of peer
review.
F. Direct Costs $300
.additional direct costs are needed to cover copying and distribution of documents. as well as additional travel
to the project site and City Hall
SUMMARY OF ADDED COSTS
Geotechnical Oversight (ECI) S11 000
Traffic Counts and Analyses (KI-L-k) 512,120
Native American Consultation $ 2,000
Expanded EIR Discussion S 1,550
Project Management S2,000
Direct Costs S 300
Total $29,060
Please contact me at 1909; 884-2255, x. 105 if i-ou have any questions, or"X ish to discuss this further.
Sincerely,
MICMEL BRAND_NL-N ASSOCIATES
Christine ?acobs-Don oghue
Project Manager
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cc: Randy Nichols,MCP, MBA Project Director