HomeMy WebLinkAboutContracts & Agreements_196-2004_CCv0001.pdf SECOND AMENDMENT TO AGREEMENT TO FURNISH ENVIRONMENTAL ANALYSES
This Second Amendment to Agreement is made and entered into this 21st day of
December 2004, by and between the City of Redlands, a municipal corporation ("City") and
Michael Brandman Associates ("Consultant").
RECITALS
WHEREAS, on August 5, 2003, the City and Consultant entered into an agreement
entitled "Agreement for the Provision of Professional Environmental Consulting Services" (the
"Agreement") which described the scope of work which Consultant would undertake for City for
the total compensation of$127,000 in connection with the necessary environmental review for
General Plan Amendment No. 93, Agricultural Preserve Removal No. 100,Zone Change No. 390,
and Tentative Tract No. 16361, and
WHEREAS, on January 6, 2004, the City and Consultant amended the Agreement is to
increase the compensation to be paid by City to Consultant by the amount of$29,060.00 for a
total compensation of$156,060, and
WHEREAS, the City has determined that additional work is required to amend the Scope
of Work for the Environmental Impact Report(EIR) to incorporate more detailed work with regard
to Geotechnical Investigations, expanded EIR discussions, and associated project management.
NOW, THEREFORE, in consideration of the mutual promises contained herein,the City of
Redlands and Michael Brandman and Associates hereby agree as follows:
Section 1, Section 4.2 of the Agreement is hereby amended to increase the compensation
to be paid by City to Consultant by the amount of $15,500.00 for a total compensation of
$171,560.00 including the amount expended in the original contract approved August 5, 2003,
and amended January 6, 2004.
Section 2. Exhibit "A" of the Agreement which describes the extent of Consultant's
Services is hereby amended to include revisions to the EIR to reflect the revisions, the details of
which are attached hereto as Exhibit"A".
CITY OF REDLADS ATTEST:
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S:\CHRISTINE\PROJECTS10629-7 TTM163611ADMIN\MBA CONTRACT UPDATE 2.RTF
EXHIBIT A
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September 7, 2004
VIA OVERNIGHT DELIVERY
Mr. Asher Hartel,AICp
City of Redlands
Planning Department
35 Cajon Street, Suite 20
Redlands, California 92324
Subject: Second Request for Amendment to Michael Brandman Associate's contract with the
City of Redlands for the preparation of an EIR for TT 16361
Dear Asher:
As you know, Michael Brandman Associates (MBA) is preparing the Environmental Impact Report (EIR)
for Tentative Tract 16361. MBA is requesting a contract amendment to address an additional level of
work effort needed to support the environmental review, as further described below. This letter outlines
the additional work and costs, totaling$15,500. MBA requests approval of these additional expenses and
work in a timely fashion so as not to delay the continued processing of environmental documents.
Basis for Augment
Resolution of Geotechnical Issues(Administrative Draft EIR)
MBA's first augment, among other items, addressed the need for additional geologic investigation
following peer review of Neblett and Associates work by Earth Consultant's International (ECI). The
expectation consistent with the revised scope of work was that Neblett would address ECI's concerns and
that the geotechnical issues would be resolved. However, Neblett's initial responses largely dismissed
ECI's concerns, indicated that the work they had done was appropriate, and lacked appropriate
documentation needed to alleviate the geologic (faulting) and geotechnical (slope stability, etc.) concerns
raised by ECI and make an environmental determination under CEQA. MBA requested another meeting
with the City to determine the additional work and documentation that would be necessary to properly
disclose, document and evaluate geologic and geotechnical impacts under CEQA. MBA coordinated the
additional work with Neblett and ECI. The resulting work product included seven reports from Neblett
and four documents from ECI. The anticipated level of documentation following the first augment was
four reports from Neblett and two review and other support documentation from ECI. Accordingly, MBA
needed to review and discern a greater volume of complex documentation in order to develop the
Geology Section of the EIR. This additional documentation also needs to be indexed and incorporated
into the technical appendices for the environmental documents,
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Mr. Asher Hartel, AICD
City of Redlands
September 7, 2004
Page 2
In addition, unresolved issues remain regarding remedial grading limits resulting from the likely
implementation geologic engineering controls which may affect open space and ridges. Once these limits
are established by Neblett, MBA will conduct GIS analysis and map production to identify and document
Depending on the impacts to open space, revisions to other sections of the Eimpacts to open space, and then this information will be incorporated into the draft Geology section.
description,biological resources, aesthetics,and executive summary). IR may be required (project
An augment is requested for$6,500 to cover this additional level of effort.
Project Management
Resolution of geotechnical issues has extended the project schedule by approximately six months,
extending the amount of time required for monthly project management (billing, workload forecasting,
etc), and more involved maintenance of the project schedule. This also extended the administrative
management of ECI's work by MBA. Project management involves approximately 10 hours per month
�?a $105/hour. Accordingly, an augment is requested for$6,000 to cover this additional level of effort.
Direct Costs
An additional direct costs budget is recommended to cover additional copying and postage/delivery fees
associated with a larger technical appendix. This will also provide a sufficient allowance to provide 5
copies of all documents for the applicant's team. An additional budget of$3,000 is recommended. Only
expenses actually incurred will be billed.
Summary of Costs
Resolution of Geotechnical Issues (administrative Draft EIR) $6,500
Project Management 6,000
Direct Costs 3,000
Total
$15,500
Feel free to contact me at (909) 884-2255, x. 111 if you have any questions, or wish to discuss this
further.
Sincerely,
MICH�AELBRANDMAN ASSOCIATES
Christine Jacobs-Donoghue
Project Manager
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