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Home My WebLink AboutContracts & Agreements_92-2007_CCv0001.pdf C 'tY Of E d( June 5, 2007 Procurement Unit South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 SUBJECT: MSRC INCENTIVES FOR THE PURCHASE OF ADVANCED LOW EMISSION HEAVY DUTY NATURAL GAS ENGINES (PA2007-10) Dear Sir or Madam: The City of Redlands is pleased to submit the attached grant application for funding. Please note the following in review of our application: • The City Council of the City of Redlands approved the proposed project at a regular City Council Meeting on June 5, 2007. • The project involves the purchase of five LNG heavy trucks to replace Solid Waste collection vehicles (2 frontloaders, 2 sideloaders and 1 roll-off truck). City funding for the matching component is derived from enterprise funds or rate payer solid waste fees contained within the Solid Waste Operating Budget. Please see the additional information outlined below in conformance with grant content requirements: Contact person. The contact person for this grant application shall be Gary Van Dorst, Solid Waste Manager, at (909) 798-7583. Conflict of interest. There are no possible conflicts of interest with other clients affected by actions performed by the City on behalf of the MSRC. The City of Redlands certifies that we are a legal entity capable of entering into contracts within the State of California. Certificates of insurance. Upon notification of award, a certificate of insurance naming the SCAQMD as an additional insured will be provided within forty-five days. Please note that Preserving the Past, Protecting the Future- P.O. BOX 3005 REDLANDS, CA 92373 GRANT APPLICATION TO MSRC June 5, 2007 �5 Page 2 the City of Redlands is self-insured. If you have any questions, please feel free to contact Gary Van Dorst, Solid Waste Manager, at (909) 798-7698. Sincerely, Jon Harrison Mayor i I M1' SECTION 8 -APPLICATION ATTACHMENTS ATTACHMENT A: APPLICATION FORMS r FORM 1: APPLICATION SUMMARY INFORMATION A. Please provide the following applicant information in the space provided: Business Name City of Redlands Solid Waste Division Division of: Municipal Utilities Department Subsidiary of: N/A Website Address Redlandsrecycles.org Type of Business Municipal Address P.O. Box 3005, suite 15A 35 Cajon Street, Suite 15A City/Town Redlands State/Province CA Zip 92373 Phone (909) 798-7583 Fax (909) 798-76 70 Contact Gary Van Dorst Title Solid Waste Manager E-mail Address vand4rstredlands ora Payment Name if N/A Different B. Funding Request Summary: MSRC Clean Transportation Funding"m Requested: $ $155,361 Existing or Anticipated ACIMD Funding Applied to Project: $ _O_ Other Co-Funding Applied to Project: $ 890,292 (City funds) Total Project Cost: $� $1 045 8,'A 9 Form 2: Vehicle Information A. NEW WASTE COLLECTION TRUCK PURCHASES: Please provide the requested for each NEW TRUCK proposed for purchase. The new vehicle must be equipped information � a qualifying 0.2 g/bhp-hr NO, certified heavy-duty natural gas engine: F f this Type of Solid Waste Collection Truck to be d 2 ..... ...... ..... ..........,.. Vehicleanufacturer& Made _ . Autocar 2 ..... .oaders, r _._._ ........__....__......... 2007 ........... .._....._.....nufacturer& ModeP ................. 2007 Cummins Westoport lnc. !SL r ..........2007{CNG or LNG} _.__... . _......._..._......._.......... _. ..... ... .. ... _..... LNG Horsepower 280-320 hp CARB Executive Order Number ....._........__.,,._....... Tests completed; CARB has not issued as of this writing ARB Engine Certification Standard Tests completed, CARB has not issued as of this wntmg Estimated Annual Mileage per Vehicle 1,400 Estimated Annual Fuel Consumption (Diesel Equivalent Gallons) ........ . 5 6'20 Operation within SCAQMD -- Percent of Vehicle O ...._. _. .. ......._... 100°la Estimated Vehicle Life 7 years Purchase Cost of Conventional Diesel Vehicle __ _ $338,078 (2 frontloaders) Purchase cost of Low Emission Alternative Fuel Vehicle $410,000 (2 frontloaders) Incremental cost for Low-Emission Engine/Fuel System Option ii $71,922 {2 frontloaders) _. Funding Requested Per Truck($32,000 per truck maximum) $64,000 Form 2: Vehicle information B. NEW WASTE COLLECTION TRUCK PURCHASES: Please provide the requested information for each NEW TRUCK proposed for purchase. The new vehicle must be equipped with a qualifying 0.2 g/bhp-hr NO, certified heavy-duty natural gas engine: Quantity of this Type of Solid Waste Collection Truck to be Purchased 2 Vehicle Manufacturer& Model ___ Autocar 2 sideloaders Model Year 2007 to Engine Manufacturer& Model 2007 Cummins Westoport Inc. ISL ................ .......... Engine Year ..2007 ...... ............... ...................... ...................... ........... Fuel Type (CNG or LNG) LNG ............. Horsepower -320 hp .................. .......... ............ .......... - - .............. ............. .................. 280 CARB Executive Order Number Tests completed; CARB has not ..................... ......._ __11 I........... .......... issued as of this writina CARB Engine Certification Standard .......... Tests completed; CARB has not .......... issued as of this writina Estimated Annual Mileage per Vehicle ........... ............. 11,976 Estimated Annual Fuel Consumption (Diesel Equivalent Gallons) 4,521"' .. ................................... ..................................... _.,............�. - , .............. ........................ .......... .......... ................ ..................-.......... Percent of Vehicle Operation within SCAQMD100% _-1-1--1............ ............ .............. ........... Estimated Vehicle Life ........... ........... 7 years Purchase Cost of Conventional Diesel Vehicle $330,156 (2 sideloaders) ............ Purchase cost of Low-Emission Alternative Fuel Vehicle $454,000 (2� sideloaders) ........... I I n-c I re"m-e,nta 11 1 1 cost for. -Low- " "Emission E n g i n e F uel System Option $123,844 .......... .............. Funding Requested Per Truck ($32,000 per truck maximum}._. aximum) $64,000 Form 2: Vehicle Information C. NEW WASTE COLLECTION TRUCK PURCHASES: Please provide the requested information for each NEW TRUCK proposed for purchase. The new vehicle must be equipped with a qualifying 0.2 g/bhp-hr NO), certified heavy-duty natural gas engine: Quantity of this Type of Solid Waste Collection Truck to be Purchased ..................... ................ .......... ............ .......... Vehicle Manufacturer& Model Peterbuilt I roll-off truck ............ Model Year .......... ............._.......... ............. I........... 2007 Engine Manufacturer& Model ............. ..................... 2007 Cummins Westoport Inc. ISL G Engine Year --- ................. 2007 Fuel Type(CNG or LNG) ......................... LNG Horsepower ........... ............. 280-320 hp CARB Executive Order Number Tests completed; CARB has not ........... .................... .,,issued as of this writing CARB Engine Certification Standard Tests completed; CARB has not sued as of this writing Estimated Annual Mileage per Vehicle 20,416 ........ _..._... Estimated Annual Fuel Consumption (Diesel Equivalent Gallons) 5,647 _..._... Percent of Vehicle Operation within SCAQMD 100% ..._............_.. Estimated Vehicle Life 10 years Purchase Cost of Conventional Diesel Vehicle $154,292 (1 roll-off truck) Purchase cost of Low-Emission Alternative Fuel Vehicle $181,653- 1 roll-off r........................ - tuck Incremental cost for Low-Emission Engine/Fuel ...System ...Option..............................$27,36..1..............,.......................................................... ....... Funding Requested Per Truck ($32,000 per truck _.maximum) $27,361 12 FORM 3: PROJECT IMPLEMENTATION SCHEDULE Please provide, either in the space outlined below urseparate attached sheet. a Milestone Schedule for your proposed heavy-duty vehicle project. Milestones may include, but are not limited to, pn�ectkickoff meedngs. procurement timelines, projected vehicle delivery dates, acceptance testing, progress neportm, interim nypodo. final reports, and project review meetings. PROJECT MILESTONE START DATE COMPLETION Task 1 — Request for Bids Authority to Proceed + Authority to Proceed + one month 2 months Task 2 — Request for Council Action Authority to Proceed +3 Authority to Proceed + to purchase trucks months 3 months Task 3 Anticipate delivery of trucks; Authority to Proceed + 9 Authority to proceed + place into service (schedule months 12 months controlled by manufacturer) Task 4 Press release to Authority to Proceed + 9 Authority to proceed + announce delivery of trucks months 12 months 12 SECTION 9— CERTIFICATIONS Farmw-9 Request for Taxpayer Give fortis to the Dn (Rov.JWIUWJ W051 Identifikation Number and Certificationsrequester.end to ot the Io RS. DMxrunart d dna Trawrury Irtamal Fluvwx%smvics -j None#A sho"On Yas W-016 teat r4um) 0 City.,. of Redlands Solid Waste-livision Btanew name,if different from above EX"Vt from backup Chook appropriate b. El %"0Ia*Pr'0*PriM, El wp-atia- 11 partnership 0 ft- ..................Epaithholdirg Address Orruniber,stfoot mid apt.or sub rim) Requester's name and address(optionso tt City,slake,0 mid-ZIP cads Redl q. CA 92373 List swowt nwtef*here(optionsO va M- n Tmpayer identification Number(TIN) Enter your TIN in the appropriate bax. The TIN provided must match to name given orr Uns I to avoid acaalsocuroy nurriber SS,N),How~,for a ic!7�hr backup withhoiding.For individuals,this is your amial security number t r tItT alien,sole pmprietor, or dianrgarded entity,se the Part I instructions on page 3.For other on as, your employer identification number FIN).If you do not have a number,see Now b get a 77N on page 3. or Note.If the accculit is fro More than one narns,see the chart on paSe 4 for gvdeAnee on mhose number Employer identification number to enter. 1915-kn lol In 171(, 1 1ertifil ation Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued'to me). and L. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding or(b)I have not been notified by the Intemal Revenue Service(IFIG)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the WAS has notified me that I am no ionger aubjec-t to backup withholding,and 3. 1 am a U.S.person(including a U.S.resident alien 1. Certification instructions,You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed t:)report off interest and dividends on your tax return.For real estate transactions,item 2 does not apply. For mortgage interest paid,ar-quisition or abandonment of secured property,cancelleficri of debt,contributions to an individual retirement arra meant(IPA),and generalty,Payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN. See the vietructons on Me 4.) Sign signature of H Fite b. T, Fiera ere U.&Parson Purpose of Form A person who is required to fie an I ormation return A4th the • Any estate(other than a foreign 4,state)or trust.See IRS,must obtain your correct tmtpayer identification number Regulations sections 301.7701-6(a)and 7(a)for additional MN) to report,for example,income paid to you,real estate information. transactions,mortgage Interest you paid, acquisition or Foreign person.If you are a foreign person, do not use abandonment of secured property, cancellation of debt,or Form W-9. meta 1,use the appropriate Form A'-8(564 Contributions you made to an RA. Publication 615 Althholding of Tax on Nonresident Alerts U.S. parson.Use Form W-9 only if YOU are a U.S. person and Foreign Entities). (!Zuding a resident alien), to provide your correct 11N to the Nonresident aMen who becomes a resident alien. pemon requesting It(the requester)and,when applicable,to. Generally,only a nonresident alien Individual may use the 1, Certify that the TIN YOU are giving Is correct (or you are terms of a tax treaty to reduce or eliminate US.tax on certain types of income. However, most tax trestles contain a waiting for a number to be Ismied), provision known as a 'saving clause." EXCqAj0M specified 2.Certlfy that you are not subject to backup wlthholdng, in the saving clause may permit an exemption from taK to or continue for c types of Income oven after the recipient 3.Claim exemption from backup withholding if you are a has otherwise become a U.S. resident alien for tax purposes. U°S•exempt payee. if you am a US. resident alien wtvo Is relying on an Note,Na requastar gives you a form o dw than Form W-9 to exception contained In the saving clause of a tax treaty to request your 177,you nwst us*the Wuosterls fOrM if it is claim an exemption from U.S.tax on certain types of income, substandaily simffar to this Form W-9. you must attach a statement to Form W-9 that specifies the For federal tax purposes you are considered a person If you following fhro itOMS: are*. 1.The treaty country, Generally, this must be.the.same #An indIvidualwho is a citizen or resident of the United treaty under wbich you claimed exemption from tax as a States, nonresident ali4n. ar A partnership,corporation,company,or association 2.The treaty article addressing the income. created or organiz-zd in the Unitod.Mates or under the latus 1 The article number (or location)in thea tom.tr4aty !hat of the United States,or contains the saving clause and fts,;wAca-ptions. Cot,No'10231X Form W-9 is CAMPAIGN CONTRIBUTIONS DISCLOSURE California law prohibits a party, or an agent, from making campaign contributions to AQMD Governing Board Members or members/alternates of the Mobile Source Air Pollution Reduction Review Committee (MSRC) of $250 or more while their contract or permit is pending before the AQMD; and further prohibits a campaign contribution from being made for three (3) months following the date of the final decision by the Governing Board or the MSRC on a donor's contract or permit. Gov't Code §84308(d). For purposes of reaching the $250 limit, the campaign contributions of the bidder or contractor plus contributions by its parents affiliates and related companies of the contractor or bidder are added together. 2 C.C.R. §18438.5. In addition, Board Members or members/alternates of the MSRC must abstain from voting on a contract or permit if they have received a campaign contribution from a party or participant to the proceeding, or agent, totaling $250 or more in the 12-month period prior to the consideration of the item by the Governing Board or the MSRC. Gov't Code §84308(c). When abstaining, the Board Member or members/alternates of the MSRC must announce the source of the campaign contribution on the record. Id. The requirement to abstain is triggered by campaign contributions of $250 or more in total contributions of the bidder or contractor, plus any of its parent subsidiary, or affiliated companies. 2 C.C.R. §18438.5. In accordance with California law, bidders and contracting parties are required to disclose, at the time the application is filed, information relating to any campaign contributions made to Board Members or members/alternates of the MSRC, including: the name of the party making the contribution (which includes any parent, subsidiary or otherwise related business entity, as defined below), the amount of the contribution,and the date the contribution was made. 2 C.C.R. §18438.8(b). The list of current AQMD Governing Board Members can be found at the AQMD website (www.agmd.gov). The list of current MSRC members/alternates can be found at the MSRC website (http://www.cleaiitransportationfundinorg). SECTION I. Please complete Section I. Contractor: RFP #: PA2007-10 City of Redlands Solid Waste Division List any parent, subsidiaries, or otherwise affiliated business entities of Contractor: (See definition below). SECTION II Has contractor and/or parent, subsidiary, or affiliated company, or agent thereof, made a campaign contribution(s) totaling $250 or more in the aggregate to a current member of the South Coast Air Quality Management Governing Board or members"alternates of the MSRC in the 12 months preceding the date of execution of this disclosure? -17- Yes Z No If YES, complete Section 11 below and then sign and date the form. If NO,sign and date below. Include this form with your submittal. -18- Campaign Contributions Disclosure, continued: Name of Contributor Governing Board Member or MSRC Member/Alternate Amount of Contribution Date of Contribution Name of Contributor- Governing Board Member or MSRC Member/Alternate Amount of Contribution Date of Contribution Name of Contributor Governing Board Member or MSRC Member/Alternate Amount of Contribution Date of Contribution Name of Contributor Governing Board Member or MSRC Member/Alternate Amount of Contribution Date of Contribution Name of Contributor Governing Board Member or MSRC Member/alternate Amount of Contribution Date of Contribution I declare the foregoing disclosures to be true and correct. rte''By: O �Q Van D�Orst Title: Solid Waste Manager Date: 6/5/07 -19- DISADVANTAGED BUSINESS CERTIFICATION Federal guidance for utilization of disadvantaged business enterprises allows a vendor to be deemed a small business enterprise (SBE),minority business enterprise(MBE)or women business enterprise(WBE)if it meets the criteria below. • is certified by the Small Business Administration or • is certified by a state or federal agency or concern which is at least 51 percent owned and controlled by minority group • is an independent MBE(s)or WBE(s)business member(s)who are citizens of the United States. Following state guidance,a vendor may be deemed a disabled veteran business enterprise(DVBE)if it meets the following: is an independent business concern which is at least 51 percent owned and controlled by disabled veteran(s), and the home office is located in the U.S. Statements of certification: CAQMD,C of Redlands.Solid Waste_Division(name of business)will engage in As a prime contractor to the S ccordance with who CFR Sectiohart 31.36(e),and will follow the six affirmative good faith efforts to achieve the fair share in a orders funded in whole orcin a t by federal grants and contracts. steps listed below for contracts_2�� 1. Place qualified SBEs,MBEs,and WBEs on solicitation lists. 2. Assure that SBEs,MBEs,and WBEs are solicited whenever possible. 1 When economically feasible,divide total requirements into small tasks or quantities to permit greater participation by SBEs,MBEs,and WBEs, 4. Establish delivery schedules,if possible,to encourage participation by SBEs,MBEs,and WBEs. 5, Use services of Small Business Administration,Minority Business Development Agency of the Department of Commerce,and/or any agency authorized as a clearinghouse for SBEs,MBEs,and WBEs. 6if subcontracts are to be let,take the above affirmative steps. (a) Self-Certification Verification: Check all that apply ❑ Small business enterprise F] Women-owned business enterprise ❑ Local business F1 Disabled veteran-owned business enterprise ❑ Minority-owned business enterprise Percent of ownership: Name of Qualifying Owner(s): 1,the undersigned,hereby declare that to the best of my knowledge the above information is accurate. Upon penalty of perjury, certify information submitted is factual. TITLE R. NAW -21-