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HomeMy WebLinkAbout2020_06_02 - Regular MINUTES Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 2,2020 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Barich, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff Charles M Duggan,Jr, City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief, Danielle Garcia,Management Services/Finance Director, Chris Boatman,Facilities and Community Services Director,Brian Desatmk,Development Services Director,Rudy Chow, Municipal Utilities and Engineering Director, Jim Topoleski,Fire Chief, Janice McConnell, Assistant City Manager This was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street,Redlands, California Mayor Pro Tempore Davis and Council Members Tejeda and Momberger were present via teleconferencing All votes during the meetings were conducted by roll call In compliance with public health recommendations to limit public gathenngs during the Covid-19 pandemic and acting as the City of Redlands Emergency Services Director, City Manager Charles M Duggan Jr, directed meetings of the City Council/Successor Agency of the former Redevelopment Agency of the City of Redlands be closed to the public until further notice or until the current local State of Emergency has been lifted The City Council will continue to meet to conduct essential business Public comments,up to 250 words and received by 5 00 P M the day before the meeting,were read aloud by the City Manager,the City Clerk and the Public Information Officer Mayor Foster called the meeting to order at 5 00 P M and a quorum was established PUBLIC COMMENT No public comments related to Closed Session agenda items were received by 5 00 P M the day before the meeting CLOSED SESSION Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(1) (City Attorney McHugh) a One Case Conference with real property negotiators -Government Code §54956 8 (Facilities and Community Services Director Boatman) Property APN 0174-014-02-0000 Agency Negotiators Charles M Duggan Jr, Chris Boatman Negotiating Party Redlands Theatre Festival,Candice Cabanilla Stewart {nder Negotiation Terms of payment and price of possible lease of City property CC_SA_June 2,2020 Page 1 RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 02 P M with an invocation by Council Member Banch followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PUBLIC COMMENT All public comments received by 5 00 P M the day before the meeting were read into the public record at the beginning of the meeting Comments related to specific agenda items are incorporated into the item discussion Oho-Dennis Bell raised vanous concerns including, a lack of vehicle and pedestrian access near the Sprouts shopping center due to the work related to the train and street construction,he questioned whether the train and new bars,breweries and coffee shops would really bnng the City out of the red, and he's seen many people around town who are not wearing masks or following physical distancing guidelines CONSENT CALENDAR Minutes On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,the minutes of the special meeting of May 12,2020,and the regular meeting of May 19,2020 Vote• 5 - 0 Passed Annual Report Street Tree Committee On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,to receive and file the annual report from the Street Tree Committee Vote• 5 - 0 Passed Resolution No. 8072 Calling the Election On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,Resolution No 8072, calling and giving notice of the holding of a General Municipal Election and requesting the Board of Supervisors of the County of San Bernardino to consolidate said election with the election to be held on Tuesday,November 3,2020, for the election of certain officers Vote 5 - 0 Passed CC_SA_June 2,2020 Page 2 Resolution No 8073 Candidate Regulations On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,Resolution No 8073, adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election scheduled for November 3, 2020 Vote• 5 - 0 Passed Conflict of Interest Code Review On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously agreed,by roll call vote,to direct staff to review the Conflict of Interest Code for the City of Redlands in accordance with Section 87306 5 of the California Government Code and submit a report no later than October 1,2020 Vote 5 - 0 Passed MOU Electronic Recording Services On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote, a Memorandum of Understanding between the Counties of Los Angeles, Orange,Riverside, San Diego and San Bernardino for Secure Access to electronic recording services Vote 5 - 0 Passed Property and Casualty Insurance Services On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote, an agreement with Alliant Insurance Services as Broker of Record for Property and Casualty Insurance Services for the period of July 1, 2020,through June 30, 2023,with two optional one year extensions Vote 5 - 0 Passed First Amendment Staffing Services On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,the First Amendment to an agreement with Ultimate Staffing Services, a division of Roth Staffing Companies,L P ,related to temporary employees and drug testing requirements Vote. 5 - 0 Passed Grant Acceptance Coronavirus Emergency Supplemental Funding On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously accepted,by roll call vote,the BJA FY 20 Coronavirus Emergency Supplemental Funding Program Grant in the amount of$49,280 00, and approved an additional appropriation of the same to the Police Department Vote: 5 - 0 Passed CC_SA_June 2,2020 Page 3 RUSD Narcotics Detection Canine Program On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote, an agreement with the Redlands Unified School Distract for the provision and operation of a Narcotics Detection Canine Program for the 2020-2021 school year Vote: 5 - 0 Passed Water Meters Agreement On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined,by roll call vote,that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approved an agreement with Golden Meters Service, Inc for meter accuracy testing, calibration,removal, and installation of water meters in an amount not-to-exceed$124,650 Vote 5 - 0 Passed Resolution Nos 8076 and 8077 Street Lighting&Landscape Maintenance Districts On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,Resolution No 8076 giving preliminary approval of the Annual Engineer's Reports and Resolution No 8077 declanng intentions to levy assessments for fiscal year 2020-2021, for Street Lighting District No 1 and Landscape Maintenance District No 1 Vote 5 - 0 Passed CARES Act Airport Grant Agreement On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously accepted,by roll call vote,the Federal Aviation Administration CARES Act Airport Grant Agreement in the amount of$30,000 for the Redlands Municipal Airport Vote 5 - 0 Passed NEW BUSINESS Citywide Annual Purchase Orders Assistant City Manager McConnell presented several Citywide annual purchase orders for Fiscal Year 2020-2021 for the purchase of general equipment, supplies and services By leveraging on purchasing power and economies of scale,the City is expecting to receive roughly$200,000 savings off wholesale prices On motion of Council Member Paul Banch, seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,the Citywide annual purchase orders for Fiscal Year 2020-2021,including Lowes, Grainger,Fastenal,Home Depot, Office Depot,Herc Equipment Rental, Amazon Business and Cmtas to provide miscellaneous tools, equipment,uniform and supplies on a need-by-need basis for not to exceed total annual amounts as presented Vote: 5 - 0 Passed CC_SA_June 2,2020 Page 4 Proposed Fiscal Year 2020-21 Budget Management Services/Finance Director Garcia reviewed the City Manager's FY 2020-2021 Budget and offered background on why this budget looked much different from the mid-year General Fund budget review presented to Council in March The economic consequences of the COVID-19 pandemic have immediately and significantly impacted the City's finances and the City anticipates a sharp decline in the general fund revenue as a direct result of actions taken to reduce the impact of COVID-19 She detailed steps initiated to address shortfalls and explained how each department head was asked to make serious cuts Increases over the prior year are related in part,to higher personnel costs, stemming from normal payroll growth and increases in pension-related expenses,higher transfers out of the General Fund to the Emergency Medical Services/Paramedics Fund and the General Liability Fund requiring more resources than in the previous year City Manager Duggan recapped the presentation with general comments and reminded everyone there remains significant uncertainty concerning the economic impacts of this pandemic and how these impacts may be felt well into the future Along with this, challenges remain in regard to rising personnel costs,pent-up capital improvements needs, additions to the City's landscape, such as the Passenger Rail, additional housing units and potential transit village district iterations He thanked Director Garcia,Assistant Finance Director Farrah Jenner and Fiscal Manager James Garland for their hard work and dedication towards producing a responsible budget Sixty people spoke in opposition to the proposed budget cuts in the Police Depailinent, citing the population has increased dramatically in the last decade, leaving the department short-staffed, it was stated the most basic function of government is to ensure the safety of its citizens and with fewer officers than in the past,the City would be placing the economy and peoples'lives at risk, especially in light of the recent social unrest and a pandemic, there were concerns with how the cuts will affect the way in which the Police are able to deal with the homeless and transient population, concerns that response times will only increase, concerns that fewer staff mean fewer officers to deal with the unchecked transient and drug addicted population, fewer staff in the Animal Control division will negatively impact a long-time employee and the animals, suggestions to avoid police cuts included, allowing no raises and beginning furloughs, eliminating the third year of the 3%consecutive increases for nonpublic safety staff and beginning labor unit negotiations immediately,not waiting till next fiscal year Joel Webb and Donn Warren opposed the proposed cuts to Smiley Library which will affect the community at large by reducing hours and services that people depend on, especially those looking for internet access to seek employment or look for ways to improve their skills Dennis Bell questioned the funding source for the many new City vehicles he has seen around town,wondered when the City would raise rates to rebuild the sewage treatment plant and stated, in his opinion,the City is in a real financial mess and not only just from COVID-19 City Treasurer Dawes and each Council Member thanked and congratulated the City Manager and staff for doing the hard work necessary to establish a fair budget even though this was very difficult While supporting the budget,they also expressed their support of City Manager Duggan and were confident his expertise will guide the City through this cnsis Their personal thoughts and perspectives regarding the proposed budget included, some feeling a sense of hope the economy would rebound sooner than anticipated,resulting in some positive economic changes and allowing some cuts to be restored, a suggestion that the public could consider making donations in support of their favorite City programs,the financial position and liquidity of Redlands was in a better place than other public agencies, and a big appreciation for all the members of the public who offered their opinions and suggestions Mayor Foster concluded by acknowledging that the recovery may not come as quickly as we would all like and it is imperative the City establish a new revenue stream On motion of Council Member Paul Banch, seconded by Council Member Eddie Tejeda,the City Council unanimously approved,by roll call vote,the City Manager's Proposed Fiscal Year 2020-21 Budget as presented CC_SA_June 2,2020 Page 5 Vote 5 - 0 Passed Copier,Printer, and Managed Print Services Management Services/Finance Director Garcia reviewed an Agreement with CBE Office Solutions for copier,printer, and managed print services and a Lease Agreement with De Lage Landen Public Finance LLC for corresponding printer hardware This supports a more sustainable approach to these services and the estimated annual savings will be approximately$72,000 On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,the agreement with CBE Office Solutions for citywide copier,printer and managed print services in an amount not-to-exceed$57,240 per year for a total 5-year amount of$286,200, approved the Lease Agreement between the City of Redlands and De Lage Landen Public Finance LLC for the Phase 1 lease of 30 multi-function printer/copiers in an amount not to exceed $43,895 per year for a total 60-month principal term amount of$219,477, and authorized the City Manager, or his designee,to execute a Phase 2 60-month lease for up to 63 desktop printers for an amount not to exceed$31,145 40 Vote: 5 - 0 Passed Ordinance No 2909 Onsite Wastewater Treatment Systems Municipal Utilities and Engineering Director Chow provided background on Ordinance No 2909, establishing a process for managing, and uniform standards for acting upon,requests for installation of Onsite Wastewater Treatment Systems and Resolution No 8067 to adopt a Local Agency Management Program authorizing the City of Redlands to review and approve Onsite Wastewater Treatment Systems On motion of Council Member Eddie Tejeda,seconded by Council Member Toni Momberger,the City Council unanimously introduced,by roll call vote,Ordinance No 2909, adding Chapter 8 38 to the Redlands Municipal Code, establishing a process for managing, and uniform standards for acting upon, requests for installation of Onsite Wastewater Treatment Systems, approved Resolution No 8067 to adopt a Local Agency Management Program authorizing the City of Redlands to review and approve Onsite Wastewater Treatment Systems, and determined that approval of the Ordinance and Resolution is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act Vote 5 - 0 Passed MUED Annual Purchase Orders FY 2020-2021 Municipal Utilities and Engineering Director Chow provided an overview of the department's annual purchase orders On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved,by roll call vote,the Municipal Utilities and Engineering Department's annual purchase orders for Fiscal Year 2020-2021 to provide products, supplies,tools,parts and replacement parts, equipment, accessories, chemicals and gases,matenals,warranty work,maintenance, support, equipment rentals,and related items on an as-needed basis as presented in the staff report The following includes the complete list of annual purchase orders Golden Bell Products, Inc ,Duke's Root Control,Inc ,Inland Water Works Supply, Co ,HD Supply Facilities Maintenance dba USA Blue Book, Core&Main,LLP,HASA, Inc , Olin Corporation dba Olin Chlor Alkali Products and Vinyl,Univar Solutions USA, Inc , Solems,LLC,Brenntag Pacific, Inc ,Kemira Water Solutions, Inc ,Ferguson Enterprises,Inc ,Western Water Works Supply Co , C &V Equipment Rentals,Vulcan Material Co dba Calmat Co , CalChem Enterprises, Consolidated Electrical Distributors,Inc ,Evantec Corporation,JCI CC_SA_June 2,2020 Page 6 Jones Chemical,Inc ,McMaster-Carr Supply Company,Plumbers Depot, Inc , Quantum Automation,Ewing Irrigation&Landscape Supply,Alfa Laval,Inc ,D &H Water Systems, Inc , Sulzer Electro-Mechanical Services (US),Inc ,R&B Automation,Inc ,HACH Company,Airgas USA,LLC, Hopkins Technical Products, Inc ,Rockwell Engineering&Equipment Co Inc , CS-AMSCO/CS Associated Municipal Sales Corp , and Brax Company,Inc Vote 5 - 0 Passed Ordinance No 2910 Food Vehicle Vending Facilities and Community Services Director Boatman provided background on Ordinance No 2910 relating to the establishment of regulations governing food vehicle vending within City limits Food trucks have become popular in recent years and can be complimentary to the neighboring community but a few vendors have posed a risk to the health and safety of the public by creating traffic hazards and operating without appropriate health or food handling permits Amongst other criteria,vendors would be required to purchase a business license prior to operation and comply with certain proximity limitations Council Member Momberger was concerned that some food trucks could end up competing with neighboring businesses, and she requested Council consider placing limitations restricting a food truck within a designated proximity to a restaurant City Attorney McHugh stated this ordinance does not look directly at competition between businesses but more on the public's health and safety Two of the proximity limitations contained within the ordinance include, a food truck must be 250 feet away from any school,park, community center,public playground and certified farmer's markets and if a vendor operates for more than one hour,they must be within 200 feet of an approved restroom Council Member Momberger also wondered whether the City could exempt bars,breweries and wineries,but she supported the overall direction the City was taking In response to Council Member Barich, it was clarified that food vehicle vendors are responsible for self-reporting sales tax As public comment,Dennis Bell asked whether this ordinance would allow people selling food on street corners that aren't using vehicles With the various concerns and questions raised, Council agreed to table this item and allow the City Manager and staff to review the matter and work closely with Council Member Momberger The item will be brought back for Council's consideration on July 7, 2020 Consent and Waiver Letter SBVMWD Water Rights City Attorney McHugh reviewed a Consent and Waiver Letter in connection with engaging special counsel to provide legal expertise related to water rights,water quality and other environmental matters regarding the proposal of the San Bernardino Valley Municipal Water District for regional use of the City's water and wastewater percolation ponds He added the firm of Best,Best&Krieger is nationally known as a premier"water law" firm and this proposal involves significant and complex issues for the City to consider On motion of Mayor Paul Foster, seconded by Council Member Paul Banch,the City Council unanimously approved,by roll call vote,the Consent and Waiver Letter regarding water rights and quality and other environmental matters regarding retention of special legal counsel and the proposal of the San Bernardino Valley Municipal Water District Vote 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES No Council Member reports were presented CC_SA_June 2,2020 Page 7 ADJOURNMENT There being no further action required the meeting adjourned at 8 07 P M The next regular meeting of the City of Redlands City Council will be held on June 16,2020 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the regular meeting of the Successor Agency Board of Directors to order PUBLIC COMMENT No public comments were received by 5 00 P M the day before the meeting Minutes On motion of Board Member Barich, seconded by Board Member Tejeda,the minutes of the regular meeting of May 5,2020 were unanimously approved Vote 5 - 0 Passed ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 8 08 P M The next regular meeting of the Agency will be held on July 7,2020 CC_SA_June 2,2020 Page 8