HomeMy WebLinkAboutContracts & Agreements_162-2020PS -I.1 (2.20.20)
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional planning consulting services to prepare
the 6th Cycle Housing Element Update (` Agreement") is made and entered in this 21st day of
July 2020 ("Effective Date"), by and between the City of Redlands, a municipal corporation
("City") and Michael Baker International, Inc. ("Consultant"). City and Consultant are
sometimes individually referred to herein as a `Party' and, together, as the `Parties. In
consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional planning consulting services to
prepare the 6th Cycle Housing Element Update for City (the `Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services under
similar circumstances.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit
A, titled `Scope of Services, which is attached hereto and incorporated herein by
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to, State prevailing wage
laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3 1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Brian Desatnik, City's Development Services Department Director as
City's representative with respect to performance of the Services, and such person shall
have the authority to transmit instructions, receive information, interpret and define
City's policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4 1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the mutually approved schedule set forth in Exhibit 'B, titled `Project
Schedule, which is attached hereto and incorporated herein by reference.
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4.2 Consultant shall complete the Services by December 31 2021, unless the Services are
terminated earlier as provided for herein.
4.3 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City consistent with
City Council adopted policy for the same. It shall be the obligation of Consultant to
obtain a copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5 1 Total compensation for Consultant's performance of the Services shall not exceed the
amount of Two Hundred Forty -One Thousand Forty -Five dollars ($241,045). City shall
pay Consultant on a time and materials basis up to the not to exceed amount in
accordance with Exhibit 'C, titled `Compensation, which is attached hereto and
incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services. City
shall pay Consultant no later than thirty (30) days after receipt and approval by City of
Consultant's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail, in each case
properly posted and fully prepaid to the appropriate address set forth below or such other
address as a Party may provide notice in accordance with this section.
City
Brian Desatnik
Development Services Director
City of Redlands
35 Cajon Street
P 0 Box 3005 (mailing)
Redlands, CA 92373
bdesatnik@cityofredlands.org
(909) 798-7555 Option 2
Consultant
Tanya Bilezikjian
Vice President
Michael Baker International, Inc.
3536 Concourse, Suite 100
Ontario, CA 91764
tbilezikjian@mbakerintl.com
(714) 321 3006
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not
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perform any Services unless and until the required insurance listed below is obtained by
Consultant. Consultant shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services. Insurance policies
shall include a provision prohibiting cancellation or of the policy except upon thirty (30)
days prior written notice to City
A. Workers' Compensation and Employer s Liability insurance in the amount that meets
statutory requirements with an insurance carrier reasonably acceptable to City or
certification to City that Consultant is self-insured or exempt from the workers'
compensation laws of the State of California. Consultant shall execute and provide
City with Exhibit 'D titled `Workers Compensation Insurance Certification,
which is attached hereto and incorporated herein by this reference, prior to
performance of the Services.
B. Comprehensive General Liability insurance with carriers reasonably acceptable to
City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and
Two Million Dollars ($2,000,000) aggregate, for public liability property damage
and personal injury is required. City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability This coverage shall include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City
D Consultant is expressly prohibited from assigning or subcontracting any of the
Services without the prior written consent of City In the event of mutual agreement
by the Parties to assign or subcontract a portion of the Services, Consultant shall
require any sub -consultant hired to comply with the City's insurance requirements to
the same extent as Consultant prior to any Services being performed by the assignee
or subcontractor.
6.2 Consultant shall, indemnify and hold harmless City and its elected officials, employees
and agents from and against any and all claims, losses or liability including reasonable
attorneys fees, arising from injury or death to persons or damage to property to the
extent caused by any negligent act or omission by or the willful misconduct of,
Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7 1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
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income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law.
(ii) issue, deny suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statetnent of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys fees, including fees for the
use of in-house counsel by a Party
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may in the sole
discretion of City result in City's immediate termination of this Agreement. City shall
not assign this Agreement, except with the prior written approval of Consultant. Neither
party shall unreasonably withhold, delay or condition such approval.
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8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account
only and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City Consultant
shall have no authority express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority express or implied, to
bind City to any obligation.
8.4 This Agreement may be terminated by City in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Consultant. Upon
receipt of a termination notice, Consultant shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City copies (in both hard copy and electronic form, where
applicable) of project related data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services. Consultant shall be compensated
on a pro -rata basis for Services completed up to and including the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available upon reasonable
advance notice and at reasonable times for examination by City at the office of
Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
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sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
8.9 Neither Party shall have any claim or right against the other, whether in contract,
warranty tort (including negligence), strict liability or otherwise, for any special, indirect,
incidental, or consequential damages of any kind or nature whatsoever, such as but not
limited to loss of revenue, loss of profits on revenue, loss of customers or contracts, loss
of use of equipment or loss of data, work interruption, increased cost of work or cost of
any financing, howsoever caused, even if same were reasonably foreseeable.
8.10 Neither Party shall have any claim or right against the other for any failure of
performance where such failure of performance is caused by or is the result of causes
beyond the reasonable control of the other Party due to any occurrence commonly known
as a `force majeure, including, but not limited to: acts of God; fire, flood, or other
natural catastrophe; acts of any governmental body labor dispute or shortage; national
emergency insurrection; riot; or war.
IN WITNESS WHEREOF duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS
BC-13161
ul W Foster, Mayor
ATTEST
ovit ne Donaldson, City Clerk
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MICHAEL BAKER INTERNATIONAL, INC.
By
T. ya Bi tian, Vice President
6
EXHIBIT "A"
SCOPE 01? SERVICES
(Attached)
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Exhibit A
RLDLANDS
Scope of Services
11,
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nr h V e -I-
Task 1 Project Kickoff and Froj&ct Adrnini-.ttl s9or1
Task 1 1— Project Kickoff Meeting
The Project Team will hold a teleconference with City staff to review the scope of work, collect information sources,
and finalize the project schedule and work plan. We will also take this opportunity to discuss the best methods for
ensuring regular communication with the Project Team, which may include face-to-face meetings, conference calls,
progress reports, or other communication methods.
Task Deliverables.
Attendance during an internal kickoff meeting with City staff, either in person or via webconference
Meeting attendance sheet
Meeting notes
Preliminary project schedule
Task 1,2— Housing Element Preparation Training
Within a week d the kickoff meeting, the Project Team will provide a two-hour online 6m Cycle Housing Element training
workshop for City staff, including Q&A to discuss the City's unique circumstances. This training will jump-start the
project with a solid common understanding, create greater efficiencies for staff and consultant alike throughout the
project, and contribute to lasting institutional knowledge for the City
Task Deliverables.
Two-hour training workshop with Q&A session using web conferencing
Task 1.3 — Project Schedule
The Project Team will review the existing City General Plan Housing Element to understand the key tasks required in
order to meet state and county schedule requirements. The Project Team will work with the City to refine the draft
project schedule with a list of critical path tasks required to ensure adoption before the October 15, 2021 state Housing
Element deadline. We will work with the City to integrate tasks to occur concurrently to the degree feasible in order to
reduce the overall project timeline.
Task Deliverable
Finalized detailed baseline project schedule
Task 1.4 — Project Management, Coordination, and Quality Control
Project management includes regular communication between the Project Manager and the City The Project Manager,
in conjunction with the task leads and VTA, will coordinate the overall project schedule. The Project Manager will
implement Michael Baker's Quality Assurance/Quality Control program and provide monthly written status memos.
This task includes the review of deliverables and coordination of strategy with VTA.
Task Deliverables.
Meeting notes via email
Twice per month coordination call meetings with City staff (10)
Monthly written progress reports with invoices
Internet -based folder for all project materials accessible to County staff
Michael Baker
INTERNATIONAL
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fask 2 Research and Analysis
Task 2.1 — Evaluation of the 2013-2021 Housing Element
e PFP 'k2 J3
This evaluation will be submitted as a written outline with recommended changes (including relevant justification) and
areas for improvement, programs that should be considered, and any other relevant housing issues that might be
included in this update. Obsolete sections shall be identified for removal. We will also provide a list other General Plan
elements and appendices that will require updates for internal consistency
This task will include review of documents relevant to the Housing Element update:
2013-2021 Housing Element
All past communication with HCD, including any findings letters
Land Use Element2
2035 General Plan
Housing Element Annual Progress Reports
Adopted and draft specific plans and community plans (draft TVSP Downtown Specific Plan, East Valley
Corridor Specific Plan, etc.)
Municipal code/zoning code
Ballot measures such as Measures N, R, and U and accompanying resolutions of interpretation
Any other applicable programs and ordinances identified during project kickoff
Task Deliverables
Evaluation of the existing Housing Element, General Plan, Zoning Ordinance, and other supporting materials
in comparison to current state housing law
Evaluation of results from previous housing programs and policies implemented, and their effectiveness,
including review and evaluation of the City's 2019 Annual Housing Progress Report
Evaluation of amendments required for the City's 'Livable Community" chapter (Land Use Element) to resolve
inconsistencies between the 2035 General Plan and/or Municipal Code and the updated Housing Element
Memorandum summarizing the evaluation findings and recommendations to staff provided in electronic format
Task 2.2 — Needs Assessment
The housing needs assessment will contain the following topics to satisfy Government Code Section 65583(a)
requirements:
Demographics, income, and employment trends
Household characteristics
Housing stock characteristics
At -risk housing analysis; analysis of special housing needs
Affirmatively furthering fair housing analysis
Task Deliverables.
Housing needs assessment outline
Draft housing needs assessment, electronic format
Final updated housing needs assessment, electronic format
Final summary of findings from the existing conditions analysis in electronic format; the final deliverable must
include a comparison of projected results from the adopted Housing Element to actualaccomplishments
2 We understand the City has adopted a thematic General Plan that does not refer to the individual sections of the
General Plan by the titles established in Government Code. For the purposes of this proposal and for clarity of scope,
we will refer to General Plan elements with their traditional codified titles.
Michael Baker
INTERNATIONAL
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Task 2.3 — Housing Resources (Sites Analysis) and Opportunities
Housing Resources and Sites Inventory
The City's draft RHNA is 3,507 units, an increase compared to the 5th Cycle RHNA. The 5th Cycle Housing Element
contains an inventory with capacity for about 3,849 units. The City has indicated some of these sites have already been
redeveloped or are inaccessible for other reasons. We will use the current sites inventory as a starting point and work
with the City to determine which sites are still viable RHNA sites based on new state law requirements bulleted below.
Conduct additional analysis for sites smaller than one-half acre or larger than 10 acres
Conduct additional analysis for underutilized sites
Identify sites included in the past two housing element cycles that are now required to allow affordable housing
by -right
Identify if sites are publicly owned
Indicate whether a site has available or planned and accessible infrastructure
We will update the site selection criteria to identify new sites and reevaluate sites identified for the 5th Cycle Housing
Element Land Inventory. As part of the site selection process, we will consider the General Plan policies and land use
density range, zoning, available infrastructure, and opportunities within approved specific plans. We will formulate
General Plan and zoning strategies that will address additional housing unit capacity
As part of the housing sites analysis, we will complete the following:
Document potential sites
We will prepare an inventory map, and analysis clearly illustrating the City's capacity to accommodate the
6th Cycle RHNA. In keeping with state law we will document the realistic development capacity of each site
and prepare a map showing all identified sites.
Investigate alternative RHNA credits
This includes analyzing the capacity for alternative RHNA credits for accessory dwelling units, guest quarters,
preservation of existing at -risk affordable housing projects, and other similar nontraditional RHNA credit
opportunities.
Ensure sites affirmatively further fair housing
We will work with City staff to determine if the sites identified in the inventory are located throughout the
community in a manner that affirmatively furthers fair housing.
Underutilized sites analysis
We will complete an analysis of nonvacant sites to address a portion of the RHNA. As part of this task, we will
analyze the realistic development potential within the planning period by considering the extent that a
nonvacant site's existing use impedes additional residential development, the jurisdiction's past experience
converting existing uses to higher density residential development, market trends and conditions, and
regulatory or other incentives or standards that encourage additional housing development on any nonvacant
sites.
Analyze the feasibility of applicable densities to meet the lower-income RHNA
Typically this is done by reviewing similarly situated built projects in the vicinity calling local developers, and
reviewing pro formas/development applications submitted to the City to infer developmentfeasibility
Infrastructure analysis
With supporting GIS data provided by the City we will work to determine if parcels included in the inventory
have sufficient water sewer and dry utilities supply available and accessible to support housing development.
We will review existing General Plan programs or other mandatory programs or plans to secure sufficient
water, sewer and dry utilities supply to support housing development on the site.
Michael Baker
INTERNATIONAL
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N'), h ] bi Jr,yr IPC -1- ,C:r „I f
The analysis will include sufficient detail to determine whether the service levels of water delivery/treatment
systems and sewer treatment facilities are adequate and have capacity to accommodate development on all
identified sites in order to accommodate the RHNA.
Opportunities and Resources
In addition to the sites inventory we will identify potential programs and strategies to reduce or remove identified
constraints. This task will include all analysis needed to comply with recent updates to state housing law. We will update
financial and programmatic resources available for affordable housing programs, including local and state funding
programs, as well as private sector resources. We will assess current and potential housing programs to recommend
future programs that will support the City's housing objectives. We will also discuss other resources such as partnership
opportunities and opportunities for energy conservation.
Task Deliverables
Technical report on methodological approach (informed by state requirements)
Draft summary of findings from the analysis conducted provided in electronicformat
Final summary of findings
Task 2.4— Housing Constraints
We will identify potential governmental and non-governmental constraints to housing production, including
environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially
constrain the development, improvement, and preservation of housing in Redlands. Factors to be reviewed include
market, governmental, environmental, and infrastructural constraints. New housing element laws require the
assessment of non-governmental constraints, including NIMBYism, lending practices, shortage of labor and other
economic factors.
Task Deliverables:
Memorandum in electronic format summarizing the findings of the housing constraints analysis
Task 2.5 — Housing Goals, Policies, and Quantified Objectives
Based upon the analyses and research conducted in the previous tasks, we will update the Housing Element. For each
program included in the Housing Element, we will establish the time frame for implementation, specific objectives,
funding sources, and responsible agencies. The programs will satisfy requirements of Government Code Sections
65583(b) and (c).
Task Deliverable°
Draft matrix of programs recommended for the draft Housing Element identifying time frame, objectives,
funding sources, and responsible agencies will be provided to staff in electronicformat
Final matrix of programs in electronic format
fah,, 3 - Houl irtu Eiriment Preoa, h+.ion
Task 3.1 — Draft Housing Element
A draft Housing Element and Implementation Plan actions will be prepared in compliance with all applicable state and
federal laws, including all tables and maps, and shall include the following:
Updated housing, population, demographic, and employment data to coincide with SCAG growth projections
and 2010 Census.
Assessment of the housing and market conditions and immediate needs within the City including special
housing needs.
Identification of actual and potential constraints on the maintenance, improvement, and development of
housing for all income levels.
Michael Baker'
INTERNATIONAL
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Analysis of housing opportunities, along with an inventory of suitable sites and the City's capacity to meet
regional housing goals.
A Housing Element (2021-2029) implementation program including quantifiable objectives and programs to
address housing needs for all income levels, the elderly, veterans, and populations with disabilities, special
needs, or experiencing homelessness. For each program included in the Housing Element, Michael Baker will
establish the time frame for implementation, specific objectives, funding sources, and responsible agencies.
The programs will satisfy requirements of Government Code Sections 65583(b) and (c).
HCD review of the draft Housing Element is mandatory The Project Team will prepare a public review draft Housing
Element and present it at the Planning Commission/City Council study session prior to submitting the draft Housing
Element to HCD for its 60 -day compliance review. Michael Baker will act as liaison between HCD and City staff,
coordinate conference calls, and address HCD comments on the draft element. The goal is to achieve a Finding of
Substantial Compliance for the draft Housing Element before proceeding to adoption.
We will prepare the following drafts: administrative draft for staff review (electronic); public review draft for City Council
Review (electronic and up to 10 hard copies); and HCD review draft that addresses public comments. We request that
we receive one consolidated set of City comments electronically on the administrative draft.
Task Deliverables.
Administrative draft Housing Element and Implementation Plan actions in electronic format(Word)
Public review draft Housing Element and Implementation Plan actions in electronic format (Word and PDF)
for distribution by City staff to the City Council, the Planning Commission, and the general public for review
and comment
Final public review draft Housing Element and Implementation Ran actions for HCD review that addresses
public comments (Word and PDF plus 10 bound copies)
Task 3.2 — Public Participation
To facilitate preliminary budgeting for the project, we have outlined a general approach for the Housing Element public
outreach process. The budget estimate assumes a combination of web conferencing and online engagement and in-
person outreach. This approach will be further refined with City staff. The Project Team will consult with City staff to
develop a tailored outreach approach that meets HCD requirements and engages the communities throughout the City
For the Housing Element, we recommend the following potential platforms for outreach, providing flexibility to address
the challenges presented by the current COVID-19 situation:
Task 3.21 Online housing needs survey
Task 3.2.2 Stakeholder interviews (10) or focus groups (2)3
Task 3.2.3 Community workshops, (up to two) (either in person or viateleconferencing)
Task 3.2 4 Joint study sessions with Planning Commission and City Council (up to two, either in person or
via teleconferencing)5
Task Deliverables.
Review and update stakeholder engagement plan with City staff
3 City staff and Michael Baker shall determine whether this subtask shall be hosted in person or through web conferencing
and whether stakeholder interviews or focus groups are preferred.
4 Community workshops have the potential to be hosted concurrently with community workshops/events associated with
the draft Transit Villages Specific Plan to consolidate messaging and limit workshop fatigue.
5 We propose one study session during the drafting of the document and one once the administrative draft has been
prepared. Two Project Team members will attend these meetings. It is assumed that City staff will coordinate logistics
and room reservations for these meetings. These study sessions are an opportunity for educating the Planning
Commission regarding changes in state law the plan, and schedule for the Housing Element update. Acritical goal will
be to obtain concurrence on the key elements of the draft plan prior to submittal to HCD for its compliance review as
well as including them in reviewing the document prior to HCD submittal. These study sessions can also be used for
vetting the potential RHNA sites.
Michael Baker
INTERNATIONAL
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'FP Jr_tP2'
Conduct outreach meetings with community members and stakeholders
Prepare presentation and materials that will be used during outreach activities
Up to four outreach events as described and in the quantities as shown in Tasks 3.2.1 through 3.2.4
Task 3.3 — Housing Element and HCD Review
We will serve as the City's liaison to HCD for the Housing Element review cycles and seek HCD Finding of Substantial
Compliance prior to Planning Commission and City Council public hearings.
Task Deliverables:
Submittal of the draft Housing Element to HCD along with a submittal letter and completed review checklist
for the 60 -day compliance review
Conference calls with HCD staff and City staff to answer questions and address any issues
Task 3.4 — State Certification
After adoption, the Housing Element must be submitted to HCD for its final review (90 days). We will follow through
with assisting the City in achieving state certification of the Housing Element.
Task Deliverables:
Submittal of the adopted Housing Element to HCD for final 90 -day review and certification; date of adoption
will be placed on the cover and throughout the Housing Element document
/Acjoption/Pucciic Hnarinq Support -
Task 4.1 — Planning Commission Hearing
The Project Team will attend, present, and participate in the Planning Commission hearing.
T asx Deliverables:
Attendance and support at one Planning Commission hearing
Task 4.2 — City Council Hearing
The Project will attend, present, and participate in a City Council hearing.
Task Deliverables.
Attendance and support at one City Council hearing
1 .3 filt.ii fli? Euvironm fflLcli Quality '\ri
Task 5.1 — Define CEQA Scope
The Housing Element is considered a 'project" under the CEQA Guidelines. As such, the City of Redlands, in its role
as lead agency will need to assess potential environmental impacts that may result from adoption of the Housing
Element.
Based on the information included in the Request for Proposals, the Project Team suggests that an Initial
Study/(Mitigated) Negative Declaration (IS/MND) may be required under CEQA due to the probability of the TVSP being
able to support the vast majority of additional housing units needed. Once refinements to the land inventory have been
completed, we will review the extent of the changes, and provide the City with a preliminary determination for the
required CEQA documentation and technical studies. As a part of this process, we will review potential CEQA
compliance options, including an addendum to the 2035 General Plan EIR and utilizing technical studies from the TVSP
EIR. We will discuss schedule, cost, and legal defensibility of each document option with City staff. Nevertheless,
Michael Baker will cause the preparation and completion of all required documents for CEQA compliance regardless
of whether the determination is made to prepare a mitigated negative declaration or other document, such as an
environmental impact report.
6 Additional public hearings provided on a time and materials basis.
Michael Baker
I NTENN ATIONAL
Page 1 12
May 28, 2020
Ms. Catherine Lin, AICP
Pagel
Task Deliverables.
One internal environmental scoping meeting with City staff
Summary memorandum of approaches available to the City for environmental compliance
Refined scope and fee for the selected environmental approach
Task 5.2 — Initial Study/Mitigated Negative Declaration
The scope for this task, for purposes of this discussion, assumes the selected environmental approach from Task 5.1
is an IS/MND, and the scope should be considered as informational only until an environmental approach is determined.
The Michael Baker environmental team will prepare an IS that includes detailed explanations of all checklist
determinations and discussions of potential environmental impacts. The analysis will be prepared in accordance with
Public Resources Code Section 21080(c) and CEQA Guidelines Section 15070 and will use the most recent CEQA
Appendix G Checklist, updated in December 2018. The IS will include a description of the project, its location, and
supporting exhibits; explain the reasons for determining which project impacts would not be significant or potentially
significant and provide evidence to support each conclusion; and identify which project impacts would be significant or
potentially significant, and identify feasible mitigation measures.
Michael Baker will request tribal contacts from the Native American Heritage Commission and prepare notification
letters on the City's behalf for the purposes of tribal notification under SB 18 and Assembly Bill (AB) 52. We assume
City staff will conduct the subsequent tribal consultation as the government representatives.
Barring any potentially significant impacts, and after consultation with the City Michael Baker will prepare
documentation for an MND and Mitigation Monitoring and Reporting Program. Michael Baker will also prepare a Notice
of Intent to adopt the document and will subsequently prepare and file the Notice of Determination. Michael Baker will
assist the City with distribution of the public review draft of the IS/MND and will respond to comments received during
the public comment period. Finally Michael Baker staff will be present for up to three public hearings to provide Q&A
support. Again, this discussion of the scope of services and the possible MND is informational only and no
determination has been made as to the appropriate environmental document that must be prepared for this project.
Technical Studies
Concurrent with the development of the IS, we assume a vehicle miles traveled memorandum, air quality and
greenhouse gas modeling, noise analysis, and energy analysis will likely be required to support the IS. Depending on
the extent and footprint of potential rezone areas, biological resources and cultural resources database searches may
be recommended.
May 28, 2020
Ms. Catherine Lin, AICP
Page 2
Scope of Work
Michael Baker International understands the request for the services below are supplemental and in addition to our
proposal dated April 30, 2020 in support of the 6th Cycle Housing Element Update. Supplemental Tasks 1 and 2 are
discussed in detail below.
Suppernenf4 last- 6 Aa ce% -T)r"y Dwelling Unit ()rdi ci 1 e
Michael Baker will review the City's draft ADU ordinance for compliance with state law and make the necessary updates
to the draft ordinance. Michael Baker will coordinate with the City prior to making revisions to determine the City's
preferences on ADU development to the extent state law allows such preferences. Michael Baker will complete review
cycles with City staff and upon completion of the draft, attend up to 3 public hearings to answer questions through the
adoption process.
Task 6.1— Review of Existing Draft ADU Ordinance
The City will provide Michael Baker with the draft ADU Ordinance. Michael Baker will review the ordinance for
consistency with applicable state law and prepare a memorandum consisting of a matrix of state law pertaining to
ADUs and the extent to which the draft ordinance meets those requirements. The memo will contain recommendations
for full compliance with state law.
Task Deliverables:
Memorandum of analysis and recommendations delivered to the City in electronic format.
Task 6.2 — Project Management and Meetings
Michael Baker will meet with City staff to discuss the findings and recommendations from Task 6.1 identify the City's
preferences on the ADU ordinance, where appropriate, and determine the adoption timeline. Michael Baker will also
meet and/or coordinate with the City Attorney to gain consensus on the approach prior to initiating the administrative
draft ordinance. This task includes project management hours for the management of consultant staff, coordination
with City staff, and the administration of Task 6 in its entirety
Task Deliverables'
Attendance during an internal kickoff meeting with City staff, either in person or via teleconference.
Up to four (4) coordination hours with the City Attorney
Task 6.3 — Administrative Draft ADU Ordinance
Using the approach agreed upon as a result of Tasks 6.1 and 6.2, Michael Baker will prepare the administrative draft
ADU ordinance in electronic format for City review and comment. Task 6.3 assumes one round of review with
comprehensive comments from City staff and City Attorney in one redlined document. Michael Baker will address the
comprehensive set of City comments into a screen -check draft.
Task Deliverables:
Administrative draft ADU ordinance in electronic format.
Task 6.4 — Public Draft ADU Ordinance and Notice of Exemption
Michael Baker will provide a screen -check draft for final City review The screen -check draft is intended to address
May 28, 2020
Ms. Catherine Lin, AICP
Paget
minor/editorial type comments in preparation of the public review draft. This task assumes one round of comprehensive
comments from the City on the screen -check draft. Michael Baker will address the screen -check draft comments and
provide the City with a clean public review draft of the ADU ordinance. Additionally, Michael Baker will prepare a Notice
of Exemption for the City's use in the adoption process.
Task Deliverables:
Screen -check draft of ADU ordinance in electronic format.
Public review draft of ADU ordinance in electronic format.
Notice of Exemption in electronic format.
Task 6.5 — Public Hearings
Michael Baker's project manager will attend up to three public hearings to provide question and answer support
throughout the adoption process for the ADU ordinance.
Task Deliverables:
Attendance by the Project Manager at up to three (3) public hearings.
3J Yid', itc Tc ]t 7 JB 2 C.f'TIn
r` l ncinner it Rev it vV C arr1(r t
Task 71— Code Review, Analysis, and Recommendations
Veronica Tam and Associates (VTA), with support from Michael Baker, will review the draft ordinance text amendment
prepared by City staff addressing SB 2 compliance. VTA's review will address consistency with SB 2 and subsequent
state law addressing emergency shelters, transitional housing, and supportive housing. VTA will conduct the review
and Michael Baker will prepare a memorandum containing matrix of applicable state requirements analyzed against
the contents of the draft ordinance. The memorandum will summarize findings and will provide recommendations to
achieve full compliance.
Task Deliverables:
Memorandum of analysis and recommendations delivered to the City in electronic format.
Task 7.2 — Project Management and Meetings
Michael Baker's project manager will coordinate consultant staff, schedule, and the receipt and delivery of documents
between the City and consultancy Michael Baker will attend one meeting or teleconference to discuss the findings and
recommendations resulting from Task 7 1
Task Deliverables:
Attendance by Michael Baker at one meeting or teleconference.
Di [linen( <3 le At
EXHIBIT "B"
PROJECT SCHEDULE
(Attached)
8
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INTERNATIONAL
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PS 1 1 (2.20.20)
EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees
CHECK ONE
X I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement (Labor Code §1861)
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self -insure, or a certification of workers'
compensation insurance
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct
MICHAEL = AKER►, ERNATIONAL, INC
By Date 7/21/20
Ta ya Bilezi lan, Vice ' esident
10
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