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Home My WebLink AboutContracts & Agreements_42-2006_CCv0001.pdf "(p NEIGHBORHOOD INITIATIVE (N.I.)PROGRAM ATTACHMENT A - REQUEST TO INITIATE PROJECT/ACTIVITY PROJECT NUMBER: 502-02302 DATE OF ORIGINAL ISSUE: April 3, 2001 CASE NUMBER: 2112 ORIGINAL: REVISION: #3 " TARGET AREA:Redlands DATE OF REVISION: February 6, 2006 Pursuant to the terms of the Cooperative Agreement between the County of San Bernardino and the City of Redlands ("City„) regarding the use of Neighborhood Initiative (N.I.) Program funds, dated June 23,1999, under the original agreement and then a new agreement was entered into on June 21, 2005, the City hereby requests that the following project/activity be initiated. There will be no changes in Project Activity Title/Activity Budget(Attachment A), or in the Activity description (Attachment B) without written approval of the Director of the County Department of Economic and Community Development("ECD"). PROJECT/ACTIVI'T'Y'TITLE: Neighborhood Initiative Program—Redlands Boys and Girls Club Facility ACTIVITY LOCATION: Clay St. to TOTAL PROJECT FUNDING: $2,144,000 Church St,Brockton Ave. to Lugonia Ave N.I. ALLOCATION RELEASED: $2,144,000 N.I. FUNDS EXPENDED AS OF:6-30-05 $1,400,000 DATE OF RELEASE OF FUNDS: February 23, 2003 BALANCE OF FUNDS AVAILABLE: S 744,000 SCHEDULE OF NI PROGRAM FUNDING ALLOCATION: Year 1 Year 2 Year 3 Year 4 Program Income TOTAL 1999 2000 2001 gQO21 Allocation N.I.Allocation $-0- $100,000 $-0- $-0- $2,044,000 $2,144,000 MAINTENANCE AND OPERATION BUDGET/AGREEMENT: The City of Redlands owns the lands which the Boys and Girls Club is built on and the City will ensure the land and or facility is maintained and utilized as a Boys and Girls Club type facility, for a period of not less than 30 years. OTHER PERTINENT INFORMATION: The City also received a $500,000 Economic and Development Initiative Grant for this project. ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows: LANA ACQUISITION: $ PURCHASE OF EQUIPMENT $ STAFF COST RELATED: $ CONSTRUCTION COST: $1,894,000 DESIGN: $ CITY STAFF COST: $ CONSULTANT SERVICES: $ 250,000 CONTINGENCY: $ TOTAL NEIGHBORHOOD INITIATIVE PROGRAM ALLOCATION RELEASED:$ 2,144,000 IMPLEMENTING C TY: edlands DATE: March 7, 2006 r SIGNATUR TITLE: Mayor ATTEST: COUNTY F SAN BERNARDTNO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING Cit lerk Loo o oyzer DIRECTOR DATE: 1 NEIGHBORHOOD INITIATIVE (N.I.) PROGRAM ATTACHMENT B - PROJECT/ACTIVITY DESCRIPTION PROJECT NUMBER: 502-02302 DATE OF ORIGINAL ISSUE: 4/3/01 CASE NUMBER: 2112 ORIGINTNAL: REVISION: #3 TARGET AREA: Redlands DATE OF REVISION: February 6, 2006 PROJECT/ACTIVITY TITLE: Neighborhood Initiative (N.I.)Program—Redlands Boys and Girls Club Facility ACTIVITY LOCATION: Clay Street to Church Street, Brockton Avenue to Lugonia Avenue. ACTIVITY DESCRIPTION: This project consists of customary and reasonable direct costs associated with the acquisition, design, engineering and construction of a facility for the Boys and Girls Club of Redlands. The City had originally allocated$100,000 for this project. The County reimbursed the City, on August 26,2002, for costs incurred by the City in acquiring the property on the southwest comer of Clay Street and Brockton Avenue for this project. Amendment#1, dated December 13, 2004, called for the advancement of$1,300,000 of funds to the City, for this project. On February 15, 2005, the County made an advanced payment of$1,300,000, to the City and the City agrees to provide documentation of expenses for audit purposes to the County that will demonstrate the funds were advanced in accordance to the appropriate HUD rules and regulations associated with the Neighborhood Initiative Program. Amendment#2, dated June 30, 2005, allocates an additional $494,000 of N.I. funds to the City,bringing the total amount of N.I. funds allocated to this project to $1,894,000. The $494,000 will pay to the City in a reimbursement type basis and only after the $1,300,000 the County had advanced to the City has been utilized for eligible costs. Amendment#3, dated February 16, 2006, allocates an additional $250,000 of N.I. funds to the City., bringing the total amount of N.I. funds allocated to this project to $2,144,000. The $250,000 will pay to the City in a reimbursement type basis. The City will request and receive a written"Approval to Proceed" from the County of San Bernardino,pj!iff to obligating, committing, or spending Neighborhood Initiative funds. The City of Redlands will summit request for reimbursement with"audit ready"back up documentation. IMPLEMENTING ENTITY: CITY OF Redlands A.I AHO AD SIGNATURE March 7, 2006 Mayor DATE TITLE COUNTY OF SAN BERINARDENO ATTEST: DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING Uorrijd Povzer xty Clerk DATE DIRECTOR 2 4 DEPARTMENT OF COUNTY of COMMUNITY DEVELOPMENT AND HOUSING SAN BERNARDINO CA 92415-0040•(909)388-0800 THOMAS R.LAURIN 290 North"D"Strep,Sixth Floor•San semardino, Fax(�)388-0844 Director ��q1516 77 T8 r� A February 16, 2006 � 015 John Davidson, City Manager City of Redlands c'C of, P.O. Box 3005 Redlands, CA 92373 SUBJECT: APPROVAL TO PROCEED Dear Mr. Davidson: The Department of Community Development and Housing (CDH) is authorizing the City of Redlands to issue a construction services contract to Harris and Associates, 9445 Fairway View Place, Suite 215, Rancho Cucamonga, CA 91730, for the Redlands Boys and Girls Club facility in the amount of$219,975. Debarred List checked 2-6-06. The project number is 502-02302 and the fiscal number(GRC)is 2112. If you have any questions or comments,please feel free to call me at(909) 388-0803. Sincerely, DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING THOMAS R. LAURIN, Director je" gt�f':� TOM RAMIREZ Special Programs TR Jc cc: Ron Mutter, Director of Public Works CDH Administrative Services Janette Hoover Board of supervisors MARK H. UFFER BILL POSTMUS,Chair. . . , . . . First District DENNIS HANSBERGER_ .. . .. . .. . .. .Third District . . . Fourth District County Administrative Officer PAUL BIANE,Vice Chair. . �OSIE GONZALES . GARY C ftih District r R n, NEIGHBORHOOD INITIATIVE (N.1.) PROGRAM 3-- ATTACHMENT A REQUEST TO INITIATE PROJECT/ACTIVITY PROJFCTN`1LLMl3FR: 502-02302 UA DATE OF ORIGINAL ISSUE: April CASE N1,1-MBER: 2 112 ORIGINAL: REVISION: #3 TARGET AREA: Redlands DATE QF—REVISION: February 6, 2006 Pursuant to the terms of the Cooperative Agreement between the County of San Bernardino and the City of Redlands ("City") regarding the use of Neighborhood Initiative (N.I.) Program funds, dated June 23,1999, under the original agreement and then a new agreement was entered into on June 21, 2005, the City hereby requests that the following project/activity be initiated. There will be no changes in Project Activity Title/Activity Budget (Attachment A), or in the Activity description (Attachment B) without written approval of the Director of the County Department of Economic and Community Development("ECD"). PROJECT/ACTIVITY TITLE: Neighborhood Initiative Program—Redlands Boys and Girls Club Facility ACTIVITY LOCATION: Clay St. to TOTAL PROJECT FUNDING: $2,144,000 Church St, Brockton Ave. to Lugonia Ave N.I. ALLOCATION RELEASED: $2,144,000 N.I. FUNDS EXPENDED AS OF:6-30-05 $1,400,000 DATE OF RELEASE OF FUNDS: February 23, 2003 BALANCE OF FUNDS AVAILABLE: $ 744,000 SCHEDULE OF NSI PRQGRAM rUND11NGALLOCAT1ON- Year 1 Year 2 Year 3 Year 4 Program Income TOTAL 1999 2000) 2002 Allocation N.T. Allocation $-0- $100,000 $-0- $2,044,000 $2,144,000 MAINTENANCE AND OPERATION BUDGET/AGREEMENT: The City of Redlands owns the lands which the Boys and Girls Club is built on and the City will ensure the land and or facility is maintained and utilized as a Boys and Girls Club type facility, for a period of not less than 30 years. OTHER PERT INFORMATION: The City also received a$500..000 Economic and Development Initiative Grant for this project. ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows: LAND ACQUISITION: $ PURCHASE OF EQUIPMENT $ STAFF COST RELATED: $_ CONSTRUCTION COST: $1.,894,000 DESIGN: $ CITY STAFF COST: $ CONSULTANT SERVICES: $ 250.000 CONTINGENCY: $ TOTAL NEIGHBORHOOD INITIATIVE PROGRAM ALLOCATION RELEASED:$ 2.144000 1IMPLEMEN—TINING C TY: edlands DATE: March 7, 2006 SIGNATU TITLE:- Mayor COUNTY 4F SAN BERNARDINO ATTEST: DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING Lo�`rfo' I?ovzer DIRFCTOR T)ATF-