HomeMy WebLinkAboutContracts & Agreements_216-2003_CCv0001.pdf VO-1140-
State of CaliforniaBusiness,Transportation&Housing Agency
*0
PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY AL0445
GRANT AGREEMENT
PAGE 1
1. PROJECT TITLE
DUI REDUCTION THROUGH CPA LIANIZATION
12. NAME OF APPLICANT AGENCY
REDLANDS POLICE DEPARTMENT 4. PROJECT PERIOD
3. AGENCY UNIT TO HANDLE PROJECT Month-Day-Year
TRA>r3~'iC DfwsioN From: 10-01-2003
To: 09-30-2005
S. PROJECT DEscmumON
The Redlands Police Department's project for civilianization of traffic collision investigations will transfer the
responsibility of investigation and reporting property damage only collisions, minor in
jury Collisions and collisions from sworn traffic collision investigators to trained Community Service Officer(CSO)which will
allow the sworn officers to increase their DUI education/enforcement activity and increase seat belt/child seat
compliance rates.
6. FEDERAL FUND"ALLOCATED UNDER TRIS AGREEMENT SHALL NOT EXCEED: S 75,128.00
7. APPROVAL SIGNATURES
A. PROJECr DIRECTOR B. AUTHORIZING UFFICIAL OF APPLICANT AGENCY
NAMa: James R.Bueermann PuoNs:909-798-7661 NAME: Karl N. Haws Plloxs:909-798-7533
TrrLs: Chief of Police FAX: 909-3354754 Tnix-
� DDR=: 212 Brookside Avenue mayor FAx. 909-798-7530
AnDRssS: 35 Cajon Stet
Redlands, California 92373 Redlands, California,92373
E-MAn.: jbueermann@redlandspolice.org
citycouncil@cityofredlands.org
(Date) Pgnature)
C. FISCAL oR ACCOUNTING OFFICIAL ate
D. OFFICE AUTHORIZED TO RECEIVE PA1'MENTs
INAm: Tina Kundig PHONI:909-798-7543 NAM$: City of Redlands
Tnix. ` Finance Director FAx: 909_335-4735
AwRm: 35 Cajon Street
Redlands, California 92373 QR": 35 Cajon Street
Redlands, California 92373
E-MAn.: tkundig@Cityofrediands.org
to Attest:
(Date
LoRRIE PoYzER,CITY CLERIC
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33(Rev.3/03)
Terms,Conditions,and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY OTS PROJECT NUMBER
Redlands Police Department AL0445
The following are included herein and constitute a part of this Agreement:
OTS-38—P e 1 Schedule B-1 —Bud et Narrative
Schedule A—Project Description Schedule C—Quarterly Evaluation Data(when
aired
Schedule A 1 —Administrative Support OTS-33 —Terms, Conditions, and
Statement Certifications Specific to the Agreement
Between OTS and the Applicant Agency
Schedule B—Detailed Budget Estimate General Terms, Conditions, and Certifications*
*See OTS Grant Program Manual,Volume II,Chapter 6. Volume H is available on-line at
www.ots.ca.goy.
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreement is subject to all federal and state regulations governing
grants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project
Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31,
during each year of project operation.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny
future grant funding anytime a grantee fails to comply with any term or condition of the grant
contract or program guidelines(Volume M Chapter 3.9). This may include,but is not
limited to,the fallowing:
• Failure to submit acceptable and timely reimbursement claims.
• Failure to submit acceptable and timely quarterly performance reports; and
• Failure to submit an acceptable and timely Schedule C(Quarterly Evaluation Data
OTS-38g). (Applies only when a Schedule C has been required.)
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
4. By October 31,"continuing"projects must submit a September 30 claim and a written
justification to support carrying forward prior year unexpended funds. September 30 claims
and written justifications, supporting the carrying forward of prior year unexpended funds,
submitted after November 30, will not be processed. The prior claim(i.e., June 30)will be
i
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We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
James R. Bueermann
DATE EXECUTED EXECUTED IN THE COUNTY OF
G ."-p San Bernardino
PROJECT DIRECTOR'S SIGNATURE
E
Ief of Police
AUTHORIZING OFFICIAL'S NAME
Karl N. Haws
DATE EXECUTED EXECUTED IN THE COUNTY OF
November 4 2003 San Bernardino
AUTHORIZING OFFICI SIGNATURE
TITLE
Mayor
Attest:
cz��' /'/Z!" -)
Lorriel Poyzer, t Clerk
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considered the year-end claim in order to close out the federal fiscal year ending
September 30. In addition, prior year unexpended funds will be deobligated and allocated to
new projects.
5. All documentation required to request a project revision(i.e., time extensions, budget
category changes, and etc.)must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions(Volume R Chapter 3.8).
6. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
7. Additional terms and conditions identified in the OTS Grant Program Manual, Volume II,
Chapter 6, General Terms, Conditions,and Certifications (Exhibit 6-A), are
incorporated herein by reference and made a part of this document.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DI eroR's NAME
James R. Bueermann
DATE EXECUTED EXECUTED IN THE COUNTY OF
San Bernardino
PROJECT DmECTOR's SIGNATURE
TrrI.E
Chief of Police
AUTHORIZING OFFICIAL's NAME
Karl N. Haws
DATE ExEcurm ExEcUTED IN THE COUNTY OF
San Bernardino
AUTHORIZING OFFIcIAL's SIGNATURE
TITLE
Mayor
-2-
.r n �
considered the year-end claim in order to close out the federal fiscal year ending
September 30. In addition, prior year unexpended funds will be deobligated and allocated to
new projects.
5. All documentation required to request a project revision(i.e.,time extensions, budget
category changes, and etc.)must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions(Volume R Chapter 3.8).
6. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
7. Additional terms and conditions identified in the OTS Grant Program Manual,Volume II,
Chapter 6, General Terms,Conditions,and Certifications (Exhibit 6-A), are
incorporated herein by reference and made a part of this document.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PRoJEcT DIREcroR's NAME
James R Bueermann
DATE EXECUTED EXECUTED IN THE COUNTY OF
San Bernardino
PROJECT DutEcroR's SIGNATURE
TME
Chief of Police
AUTHORIZING OFFICIAL's NAME
Karl N. Haws
DATE EXECUTED Exwurw rN THE COUNTY OF
San Bernardino
AUTHORcaNGOFFICIAL'S SioNATURE
TME
Mayor
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considered the year-end claim in order to close Out the federal fiscal year ending
September 30. In addition, prior year unexpended funds will be deobligated and allocated to
new projects.
S. All documentation required to request a project revision(i.e., time extensions, budget
category changes, and etc.)must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary Paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume A Chapter 3.8).
6. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
7. Additional terms and conditions identified in the OTS Grant Program Manual, Volume II,
Chapter 6, General Terms, Conditions,and Certifications (Exhibit 6-A), are
incorporated herein by reference and made a part of this document.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIREMR's NAME
James R Bueermann
DATE EXECUTED EXECUTED IN THE COUNTY OF
San Bernardino
PROJECT DIRECPOR's SIGNATURE
TME
Chief of Police
AumoRwNo OFFICIAL's NAME
Karl N. Haws
DATE EXECUTED EXECUTED rN THE CouNTY OF
San Bernardino
Au1 HORmm omc AL's SIGNATURE
1YTLE
Mayor
-2-
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1
SCHEDULE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGE 1
BACKGROUND:
The City of Redlands covers an area of 41 square miles with a reported population of about 67,000 people. The
roadway system in Redlands has a total of 282.6 miles of paved roadway. The city is traversed by two
freeways, Interstate 10, which runs through the center of the city east to west, and the SR30 (Interstate 210),
also known as the "Cross-Town" freeway which traverses the city north to south through the west end of the
city. Additionally, the city is traversed by State Highway 38 (Lugonia Avenue), which is a main east west
access road to the San Bernardino National Forest Mountains. There are a total of 94.2 miles of arterial roadway
conforming to the grid plan that connects to roadways of a similar nature in those cities and areas bordering
Redlands. The remaining 188.4 miles of paved roadways is made up of collector and residential streets.
The Redlands Police Department consists of 165 total full time personnel, including 76 non-sworn personnel.
Additionally, there are 10 part-time civilian employees, and 113 auxiliary personnel (consisting of reserve peace
officers, citizen volunteer patrol, explorers, child care volunteers, interns, and chaplains). The existing system:
presently each of the department's five patrol teams has one traffic officer that has received basic traffic
collision investigation training. Their primary responsibility is to investigate injury traffic collisions, with a
secondary responsibility of responding to patrol calls for service. Additionally, there are four motorcycle
officers assigned to weekday commuter traffic problems.
DUI arrests are processed at the Redlands Police Department and normally held five hours before they are
released on their own recognizance. Arrest data is entered into our central automated data processing system.
The system is compatible with SWIRTS and contains all data elements used by the CHP.
PROBLEM STATEMENT:
Traffic officers in the City of Redlands, those officers who are responsible for the investigation and
documentation of all types of collisions, are confronted with the reality that more collisions are occurring, more
of those collisions are due to alcohol consumption and, as a result, there is less time to devote to prevention and
intervention efforts.
The City of Redlands is a demographically diverse community of approximately 67,000 people, which
encompasses 42 square miles. The police department is authorized 89 sworn officers of which 5 are collision
investigators and 4 are motorcycle borne enforcement officers. The five collision investigators who have
primary responsibility for the investigation/documentation of all types of collisions are assigned to a patrol team
which places one collision investigator on duty 24 hours a day seven days a week. On any given 12-hour watch
a patrol team based collision investigator will be called upon to respond to anywhere from 2 to 10 collisions of
various types. Analysis has demonstrated that up to 28%of a collision investigator's watch is consumed with
the on-scene collision investigation, subsequent follow-up at other locations and the necessary documentation
that is required by various government agencies. This means that up to a quarter of each watch is not available
to do enforcement and education programs. Based on recent years' experience, the 28%of the watch devoted to
collision investigation will steadily increase as Redlands, and those cities that border Redlands, increase in
OTS-38b(Rev 5/98)
rgm �
SCHEDULE A
PROJECT NO: AL0445
PROJECT DESCRIPTION PAGE
population and traffic. At the same time, DUI arrests department wide have decrease by 34% when comparing
calendar year 2002 with 2001.
The challenge, then, is to somehow reallocate the collision investigator's time so that most or all of that 28% ca
be used to focus on DUI reduction programs and seatbelt/child seat usage efforts. One tried and proven method
of affording sworn officers more time to do proactive traffic safety activities is through civilianization of duties
By transferring the responsibility for investigating most collisions to a trained non-sworn employee such as a
Community Service Officer(CSO) the sworn officer's or officers' available proactive time can be utilized mon
effectively to focus on specific traffic safety issues such as DUI enforcement/education and child seat/seat belt
enforcement/education. The Redlands Police Department is a regional leader in the concept of civilianization.
Currently CSO's are assigned to a number of duties previously staffed by sworn officers such as taking crime
reports, performing forensic investigations, investigating child seat installations.
The City of Redlands has experienced a 35% increase in alcohol involved fatal/injury collisions over the last
three years with the total number of collisions increasing 33%. At the same time, overall calls for service withir
the city rose approximately 31%. In the absence of additional personnel being allocated to compensate,
increased demands for service results in a corresponding reduction in the time each officer is"available" to
address proactive traffic safety programs such as DUI reduction and seatbelt/child seat usage issues.
Redlands collision experience over the past three years has been:
Collision 2000 2001 2002
Type
Collisions Victims Collisions Victims Collisions Victims
Fatal 1 1 2 3 2 2
Injury 335 453 358 495 377 544
Fatal Injury Killed Injured Fatal In'u illedInjuredFatal Injury Killed Inured
Alcohol 0 29 0 36 0 32
Involved
Speed Related 0 16 1 69 0 68
Pedestrians 1 16 0 18 0 19
Pedestrians < 0 7 0 12 0 g
15
Bicyclists 0 25 0 19 0 21
Bicyclists < 0 7 0 4 0 9
15
Use rates for seat belts, child sa ety seats and bicycle helmets in Redlands are:
Seat Belts Child Safety Seats Bicycle Helmets
92% 72% T 40%
OTS-38b(Rev 5!98)
ScHEDuLE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGE 3
The Redlands Police Department's traffic safety unit has done an excellent job of promoting seat belt/child seat
compliance through both enforcement and education activity, but a recent mini grant award demonstrated
clearly that significant improvement could be made if officers could focus on the issue without distraction. The
mini grant provided funding for overtime enforcement of seat belt/child seat laws in specific areas of the
community, which were identified as low compliance. At the conclusion of the program, analysis demonstrated
that compliance rates increased an average of 5.3 percent. This increase would not have been possible if the
officers were encumbered with the responsibility of redirecting their activity to collision investigation.
Agency Year County Group Population DVMT
I REDLANDS 2001 SAN BERNARDINO CO 64,700__JF 798,100
RANKING BY RANKING BY
VEHICLE MILES � POPULATION
FATAL AND INJURY COLLISION TYPE TOTALS STATEWIDE jP;.GR;P]l STATEWIDE POP.GRP.
Total Fatal and Injury 327 212 44/91 101 F 27/91
Alcohol Involved 28 2271 45/91]1 140! 33/91
Speed Related® 32`1 73/9111 262 62/91
Nighttime(9:00pm-2:59am) 27�— 2441 61/91 159 43191
34 83/91 — 32Hit08
11BD Driver<721�C— 2121 60/91 189 50!91
HBD Driver 21-34 10 206 1 51/9111 1651[7777i0/91
Composite317 71/91 239 56191
KILLED AND INJURED VICTIM TYPE I
Pedestrians 18 30211 68/9111 262 61/91
Pedestrians 65 ��— 147 1 35!91 118 26/91
Pedestrians<151 208143/91 �— 168 34/91
Bicvctists 26 _2301 52/9—I]F 1J6 38/91
Bicyclists<15123731 55/91 �— 192 46/91
DUI ARRESTS]l 470 1.00% 7F 367 89/91
PROPOSED SOLUTION:
The Redlands Police Department will hire and equip one Community Service Officer. The CSO will be trained
to investigate and document all property damage only collisions, all injury collisions and would assist sworn
officers with the investigation of major injury/fatal collisions and those collisions which involve a DUI driver.
The CSO will be assigned to work those hours of the day and those days of the week which analysis has shown
has the highest incidence of collisions. The CSO will work a 410 work schedule that will ensure coverage four
days a week and they will be subject to call outs when the need arises. The collision investigators CSO will not
only receive training in collision investigation, but also additional training in photography and specialized
evidence collection.
OTS-38b(Rev 5/98)
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SCHEDULE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGI
By transferring the responsibility for collision investigation to the CSO, the team based sworn collision
investigator will have the ability to focus on DLII enforcement activities, conduct DUI awareness presentation,
at schools and other community events, organize and implement multi-agency saturation enforcement progran
and devote much more attention to seat belt/child seat education activities. Strict performance guidelines will 1
in place to ensure the sworn officers activity will be directed toward grant funded goals and objectives.
PERFORMANCE MEASURES:
Goals
1. To maintain the number of persons killed in alcohol-involved collisions at the same rate of 0 from the
calendar 2002 base year total and maintain same rate of 0, by September 30,2005,
2. To reduce the number of persons injured in alcohol-involved collisions 10% from the calendar year
2002 base year total of 32 to 28 by September 30, 2005.
3. To maintain hit-and-run fatal collisions at the same rate of 0 from the calendar 2002 base year total, anc
maintain same rate of 0, by September 30, 2005.
4. To reduce hit-and-run injury collisions 5% from the calendar 2002 base year total of 14 to 13 by
September 30, 2005.
5. To maintain nighttime(2100 - 0259 hours) fatal collisions of 0 at the same rate of Calendar 2002 base
year, through September 30,2005.
6. To reduce nighttime(2100 - 0259 hours) injury collisions 5% from the calendar 2002 base year total of
40 to 38 by September 30 2005,
7. To maintain the percentage of drivers in fatal crashes with a BAC of.08 or above, from the calendar
2002 base year rate of 0%to maintain at the same rate of 0% by September 30, 2005.
8. To decrease the hours of time team based sworn officers devote to collision
investigation/documentation from the 2002 average of 3 hours 30 minutes per day to 45 minutes per
day rate by September 30, 2005.
9. To increase the city wide seat belt compliance rate by 5% points from 2002 base year rate of 92%to
97% compliance rate by September 30, 2005.
Objectives
1. To hire, train and deploy one Community Service Officer(CSO) collision investigator by January 1,
2004.
2. To track the number of hours and fractions of hours per traffic collision incident scene that the CSO
devotes to conducting the collision investigation in lieu of a traffic officer all throughout the project.
3. To track the number of hours and fractions of hours that traffic officers devote to being on the beat in
lieu of conducting each collision investigation for which they otherwise would be devoted all throughout
the project.
4. To increase the total number of department DUI arrests by 10% from the 2002 calendar base year total
of 310 to 341 by September 30, 2004, and an additional 10%to 375 by September 30, 2005.
5. To conduct four(4)DUI sobriety checkpoints by September 30, 2005.
OTS-38b(Rev 5/98)
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SCHEDULE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGE 5
Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data
Form, Schedule C."
• Vehicles Passing through the Checkpoints
• Vehicles Screened
• Field Sobriety Tests
• DUI Arrests Made
6. To conduct four(4) multi-agency saturation DUI enforcement programs by September 30, 2005.
Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data
Form, Schedule C."
• Vehicles Stopped
• Field Sobriety Tests
• DUI Arrests Made
7. To conduct twelve (12) child seat demonstration/education presentations at community locations by
September 30, 2005.
& To conduct six (6) DUI education presentations that target young adults by September 30, 2005.
9. To develop four(4)anti-DUI driving public service slides that will run continuously at the local theater
by January 1, 2004, ending December 31, 2004.
10. To help publicize "California's Seat Belt Compliance Campaign" before and during"Buckle Up
America" campaigns. Media strategies include but are not limited to news releases, radio
announcements, etc.
11. To conduct child safety seat usage surveys during the months of March and September of each grant
year.
12. To conduct seat belt usage surveys during the months of March and September of each grant year.
13. To increase seat belt citations as a percent of total hazardous or moving citations issued by 5 percentage
points from the 2002 base year rate of 10%to 15%by December 31, 2004.
14. To begin recording seat belt and child safety seat citations administratively as"movers" or"hazardous
citations" by January 1, 2004. Officers who write an occupant restraint violation and at least one
additional moving violation will count these as two"movers" on a single citation.
15. To conduct two"Every 15 Minutes" high school assembly programs by September 30, 2005.
OTS-38b(Rev 5198)
r;.
SCHEDULE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGE
16. To use the following standard language in all press materials: "Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the Business,
Transportation, and Housing Agency."
17. To issue a press release announcing the kick-off of the project by 12/31/03. The press releases and
media advisories, alerts, and materials must be forwarded to our OTS Regional Coordinator and the
OTS Public Information Officer at pio c ots.ca aov for approval 5 days prior to the issuance date of the
release.
18. To issue at least eight media releases by September 30, 2005.
19. To submit resulting electronic media articles by 9 a.m, to the OTS Public Information Officer by e-mail
at pig c ots.ca.-910 and OTS Regional Coordinator, or fax printed clips to (916)262-2960. Include
publication name and date the article was published on all clips.
20. To conduct a press conference or media event by 12/31/03 to kick-off or publicize the grant. OTS will
be notified at least two weeks in advance of the grant kick-off event.
21. To conduct a language assessment of the project's services area to determine needs for materials in
languages other than English by 12/31/03.
Note: Nothing in this project agreement shall be interpreted as a requirement, formal or informal, that a police
officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder.
METHOD OF PROCEDURES
Phase 1 —Program preparation (October 1, 2003 —December 31, 2003)
The majority of this phase will be dedicated to scheduling, and obtaining educational/promotional materials to
be used during the grant period.
Schedule quarterly traffic meetings, between the CSO, traffic officer(s) and motor officer(s).
The traffic superior will develop an operational plan of tentative dates for the different operational objective
programs.
Phase 2—Training (October 1, 2003 — September 30, 2004)
The CSO will complete the P.O.S.T. 40hour Basic Traffic Collision Investigation training and NHTSA's Child
Passenger Safety Technical Training program within FYI.
Phase 3—Implement enforcement and training of involved personnel
OTS-38b(Rev 5/98)
SCHEDuLE A
PROJECT No: AL0445
PROJECT DESCRIPTION PAGE 7
We will provide public information through specially prepared literature and public service announcements on
traffic safety, DUI, and protection.
The CSO will be deployed during peak period of traffic collisions.
Phase 4—Community Involvement (Throughout Project Period)
Coordinate projects with local community organizations and citizen volunteers on patrol (CVP).
We will prepare public service announcements to coincide with specific statewide traffic safety programs,
holidays and other time drivers need to be aware of increased hazards or priorities.
Evaluate need for and provide training to volunteers.
We will coordinate with high school driver education instructors to allow traffic officer to speak at least once in
each class per semester.
Phase 5—Data Gathering and Analysis (Throughout Project Period)
The OTS Schedule C Quarterly Evaluation Data Forms will be completed each quarter, and submitted with any
additional progress reports necessary for any given quarter. The data will be utilized to compare actual project
accomplishments with planned accomplishments.
o Computerized Reports-To be used for the timely gathering of statistical information. This will
facilitate in measuring project goals and objectives, and assist in the deployment of resources.
o Activity Logs—CSO will complete weekly activity log with the documentation of amount of collision
reports taken during time period. The report will list type of report taken; non-injury, injury or fatal.
o Supervision - The traffic corporal (unit supervisor)to the Redlands Police Department Traffic/Motor
Unit will be responsible for day-to-day operations during the project period, and may delegate duties at
his/her discretion. The corporal will use statistical data to regularly evaluate the deployment of
personnel and resources. All involved personnel will be expected to provide feedback and constructive
criticism throughout the project period.
Phase 5—Final Report and Executive Summary (October 1, 2005 —November 30, 2005)
Complete Executive Summary and Final Report to OTS in accordance with requirements specified in the Grant
Program Manual, Chapter 7.
OTS-38b(Rev 5/98)
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SCHEDULE A
PROJECT NO- AL0445
PROJECT DESCRIPTION PAGE
Method of Evaluation
Using the data compiled, the project manager will evaluate:
1. How well the stated project goals and objectives were accomplished,
2. If all the activities outlined in the Method of Procedures were preformed in accordance with the project
agreement.
3. Was the project cost effective?
4. The traffic collision reductions resulting from having a civilian CSO conduct the traffic collisions'
investigations in lieu of traffic officers.
Statement of Intent
The City of Redlands and the Redlands Police Department are committed to traffic enforcement and
traffic safety educational programs. City officials have made public safety their number one priority,
making valiant and steadily increasing efforts to fund police programs, despite ongoing budgetary
constraints. They will make every reasonable effort to secure the funding necessary to continue the DUI
Reduction Through Civilianization Program upon conclusion of the grant. The police department will
incorporate the successful operational aspects of the program into day-to-day police operations.
OTS-38b(Rev"8)
SCHEDULE A-1
Project No: AL0445
Project Description
ADMINmsTRATIVE SUPPORT STATEMENT—Explain what type of priority this project has in your junsdicthon.
As part of the Redlands Police Department mission, we are committed to providing a safe environment to
improve the quality of life for our citizens and visitors. The Chief of Police along with the Mayor and City
Council has identified traffic enforcement and collision reduction as a priority. The city will commit the
resources necessary to meet the project goals and objectives of the Redlands DUI Reduction through
Civilianization Program.
As part of our community-policing model, the Redlands Police Department has developed a multitude of
community partnerships that will be utilized in a collaborative effort to meet the goals and objectives of this
project.
AGENCY CONTRIBUTION—Explain what services or funds are being contributed by your agency in support of this project.
The City of Redlands will absorb the costs for providing personnel and equipment necessary to coordinate,
supervise, and administer the program. Those costs include, but are not limited to vehicle
usage/fuel/maintenance, radios, mobile command post, radar trailer, management oversight, and administrative
support. (The grant funds will be reserved for actual employee salary/benefits and attending OTS Summit
related to the program).
Contributions Percentage FY 1 FY 2
Community Service Officer 50% $ .00 $24,441
Fuel, Maintenance of vehicle $5,000 $ 5,000
Corporal: Supervision Oversight 5% $3.781 $ 3,781
Total $8,781 $33,222
OTS-38c(Rev 5/98)
SCHEDULE B-I
PROJECT No: AL0445
BUDGET NARRATIVE PAGE
The City of Redlands Police Department will require a total of$75,128.00 to implement the "DUI
Reduction Through Civilianization Program". The funds will be used as follows.
PERSONNEL COSTS
A full time paid civilian Community Service Officer (CSO) who will investigate traffic collisions.
FYI FY2
A CSO @ $16.03/hr plus benefits
Salary $33,345.00 $16,673.00
Benefits: @ 44.378% of salary
Sick time buyback (per M.O.U.) $771.00 $386.00
Retirement/FICA $4,964.00 $2,426.00
Insurance $7,254.00 $3,595.00
SDI $315.00 $158.00
Clothing allowance $900.00 $450.00
Eye Care $160.00 $80.00
Unemployment Insurance $434.00 $217.00
Total benefits $14,798.00 $7,312.00
FY1: Total salary and benefits $48,143.00
FY2: Total salary and benefits $23,985.00
Proiect Total Salary and Benefits $72,128.00
Benefits itemized — Benefits account for 44.37846% of the salary
Benefits:
Sick time buyback 5.21016%
Retirement/FICA 33.54507%
Insurance 49.02013%
SDI 2.12866%
Clothing allowance 6.08190%
Eye Care 1.08122%
Unemployment Insurance 2.93282%
Total benefits 44.37W%
OTS-38f(Rev 5/98)
'✓ , �jJls�„r'��r.13a - age # � .� ^" .:a y' a-'�"- � "` �';
r �
SCHEDULE B-1
PROJECT No: AL0445
BUDGET NARRATIVE PAGE ,
TRAVEL EXPENSE
Funds will be utilized for CSO to attend the OTS-hosted Lifesavers Conference in 2004, and the OTS
Summit in 2005, and the OTS PTS Seminar 2004.
CONTRACTUAL SERVICES
N/A
NON-EXPENDABLE PROPERTY
N/A
OTHER DIRECT COSTS
N/A
INDIRECT COSTS
N/A
PROGRAM INCOME
There will be no program income generated as a result of this project.
OTS-38f(Rev 5/98)
IN
ur SCHEDULE B
PAGE 1
Detailed Budget Estimate
PROJECT No. AL0445
COST CATEGORY FISCAL YEAR ESTIMATES
FY-1 FY-2 FY-3 FY4
10/1103 10/1/04 TOTAL CO.,
A. PERSONNEL COSTS 9/30/04 9/30/05
Positions and Salaries TO PROJEC
Personnel $33,345.00 $16,673.00
$SO,OI8
(1) Civilian Community
Service Officer Collision
Investigator @ $16.03,
3,120 hours
Employee Benefits $14,798.00 $7,312.00
44.378% $22,110.0+
Cate o Sub-Total S48,143.00 $23,985.00
B. TRAVEL EXPENSE $72,128.01
In-State $1,000.00 $2,000.0o
$3,000.0(
Cat Ty Sub-Total $1,000.00 $2,000.00
C. CONTRACTUAL,SERVICES $3,000.0(
Cate o Sub-Total
OTS-38d(Rev. 5/98)
SCHEDULE B
PAGE 2
Detailed Budget Estimate
PROJECT No. AL0445
COST CATEGORY FISCAL YEAR ESTIMATES
FY-1 FY-2 FY-3 FY-4
TOTAL COST
TO PROJECT
D. EQUIPMENT
Cate o Sub-Total
E. OTHER DIRECT COST
Cate ory Sub-Total
F. INDIRECT COSTS
Category Sub-Total $75,128.,
Project Total $49,143.00 $25,985.00
f
OTS-38e(Rev. 3/03)